Cheshire Forest HomeownersAssociation 2017 AnnualMeeting November 21, 2017

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1 Cheshire Forest HomeownersAssociation 2017 AnnualMeeting November 21, 2017

2 AGENDA Call to order Lonnie Harrelson Current Board Members President Lonnie Harrelson Vice President Al Jacobs * Secretary Steve Morien Treasurer Cliff Krebs * Director Kirk Shaw Director Julie Halsnoy Director David Liddell * Manager Kimberly Katz * term expires Nov 2017 State of the Association Lonnie Harrelson 2016 Annual Meeting Minutes Steve Morien Treasurer s Report Cliff Krebs Election Process Al Jacobs Homeowner Forum Lonnie Harrelson Announce Election Results Steve Morien Adjourn General Meeting Lonnie Harrelson

3 State of the Association Cheshire Forest remained active with the challenges of 2017! HOA management changes Getting to know new pool management (High Sierra Pools) The challenge of updating governing documents Budget challenges: storms, legal reviews, etc. Audited by DesRoches & Company successful Responsible fiscal decisions remain priority

4 2017 AgendaPlan Review Continue cost savings measures Consolidation of governing documents Clubhouse furniture and carpet replacement Brick Monument sign cleaning, repointing (Parker Road) Clubhouse parking lot: mill and overlay; striping Clubhouse deck and gazebo; tables, decking, and railings Community common area trees cutting and replacing City engagement Completed Process continues

5 2017 Accomplishments Removed aging/broken gas fireplace in Clubhouse (kitchen side) Landscaped back of clubhouse Trimmed trees by pool deck Replaced entrance lights with energy efficient LED lights Cleared pool drains at least twice Repaired tennis court fence and electrical box Repaired clubhouse heat/ac duct work Renewed tennis court sign Started Little Free Library (Thank you to Jane McKlveen and to her family and friends!)

6 2018 AgendaPlan Conduct vote on governing documents Color coat tennis court Address irrigation issues in area between tennis court and play ground (received numerous complaints about this area) Replace tables on clubhouse deck Repair/replace clubhouse crawl space vents Replace Clubhouse accent lighting Review replacing security lighting with LED lighting Conduct opt in option for our Newsletter (options being considered by the Board) City engagement

7 BalanceSheet As of October 31 Assets 10/31/ /31/2017 Operating Cash $153,514 $111,823 Operating Reserve Cash $ 54,083 $ 91,794 Replacement Reserve Cash $253,264 $266,573 Other Assets $ 23,662 $ 20,147 Total Assets $484,523 $490,338 Liabilities and Equity Current Liabilities $ 56,433 $ 59,239 Operating Reserves $ 59,598 $ 94,461 Replacement Reserves $257,137 $293,797 Sub-total Reserves $304,668 $358,367 Equity $123,423 $ 72,731 Capital Reserves $ 627 $ 628 Total Liabilities and Equity $484,523 $493,338

8 2018 Financial Outlook Balances remain strong Replacement Reserve study of Sep 2016 Replacement Reserve account: a large challenge to balancing the budget Increased deposits to Replacement Reserves in 2018 by 5% to cover inflation Strong, active community budget is executable but: Unforeseen Legal fees Mother Nature Possible assessment increase beginning 2019

9 $66, General & Administrative 28% $9, Social Events 4% $13, Maintenance 6% $15, Utilities 7% $43, Repl Reserves 18% $39, Pool Expenses 16% $51, Landscaping 21%

10 Report on our Committees

11 Cheshire Forest Committees Neighborhood Watch: Chair: Al Jacobs and Al Crouch Hosts National Night Out in August Has 28 Block Captains Participates in Chesapeake Crime Prevention Council (CCPC) Uses Nextdoor to inform the neighborhood after receiving information from 1 st responders Social Committee: Chair Aimee Curley: irishamc@hotmail.com Arranges many different activities for the community with the help of volunteers. Halloween and Christmas parties, Adult Bash, Chili Cookoff, and many more to include the annual Triathlon.

12 Cheshire Forest Committees Architectural Control Committee : Chair: Julie Halsnoy Processes applications for alterations Review, maintain, recommend changes to the ArchitecturalControl Guidelines Volunteers Welcomed! The Newsletter: Chair: Ann Dumenigo The "Cheshire Chat Newsletter produced quarterly with copies delivered via USPS, electronic copy posted to Nextdoor, Smartstreet and CheshireForest.org Community issues, upcoming social events Input is welcomed, advertising space available

13 Cheshire Forest Committees Pool Committee : Chair: Jim and Mary Burres Duties: Point of contact for residents on pool use. Liaison with Swim Team for pool scheduling Publishes Annual Pool Rules (Cheshire Chat) Coordinates pool requirements with Management Yard of the Month: Chair: Melissa Dominek and Imelda Barrera YOM selected April October Christmas Yard of the Year selected in December Home Depot/Lowe s gift card issued for each selection Assists with pool pass issuance

14 Swim Team Great family fun activity! Create lasting community friendships Virginia Beach Swim League More Info: Registration will occur March through May 2018 Tracy Tucker is your Swim Team point of contact - is

15 Cheshire Forest HOA Media Channels 1. NextDoor.com 2. CheshireForest.org 3. Facebook- unofficial 4. Smartstreet

16 Cheshire Forest- The BEST communityin Hampton Roads! Thankyou!