Annual Meeting of the Members. March 5, 2012 TURTLE SHORES OWNERS ASSN, INC.

Transcription

1 Annual Meeting of the Members March 5, 2012 TURTLE SHORES OWNERS ASSN, INC.

2 Agenda Determination of a Quorum (90 members) Call to order Approval of Minutes March 7,2011 Treasurer s Annual report Committee Reports Presentation State of Association Election by Acclamation Adjournment 2

3 2011 Board of Directors Norm Allmen Bob Bruno Joe Fleming Caroline Prescott Judy Williams Charlie Hammons 3

4 Committees Architectural Review Community Facilities Finance & Long Range Planning Landscape Nomination Committee Policies and Procedures Review Security 4

5 2011 Budget Comparison Income Actual Plan Variance 2012 Plan Fees/ Other $ 394,174 $ 392,167 $ 2,007 $ 392,467 Expenses Repairs & Mtce $ 158,045 $ 174,408 $ 16,363 $ 146,427 AdministraIve 153, , ,300 UIliIes 43,338 40,100 (3,238) 45,000 Reserve Provision 24,603 24,603-37,740 Total Expenses $ 379,004 $ 392,167 $ 13,163 $ 392,467 Variance to Plan $ 15,170 $ - $ 15,170 $ - 5

6 $19K 6

7 February 2012 Total Receivables $21,432 7

8 Collection of Delinquent Accounts Jacobs & Jacobs contact Lawyer Contact Liens Clicker Suspension Effective July days Bank Foreclosure Jan $1,548 collected $1,636 write-off Lien Foreclosure $4,900 in Jan 8

9 Finance and Long Range Planning Finance - Oversees all financial aspects, including insurance needs. LRP Prepares request for long range projects, capital improvements and anticipated long range funding expenditures particularly with regard to reserve fund. Precision 20/20 Full Reserve Study of Turtle Shores HOA by Reserve Advisors June, 17, Bob Bruno Joe Hutnan Mary Ann Deus Rick Lofgren 9

10 10

11 Reserve Balance at Year End $450,000 $300,000 $150,000 $ Balance 197, , , , , , , , , , ,094 Expenditures 44,925 42,705 19,740 20,548 93, ,177 62,311 86,999 16,250 8,362 57,343 11

12 2011 Reserve Expenditures $57,343 Hot Tub $19,725 Reserve Study $4,300 Tunnel Resurfacing $8,160 Asphalt Repairs $2,109 Fence around pool $3,246 Entrance and Exit gates $10,275 A/C for clubhouse $4,278 Beach Pavilion roof $5,250 12

13 Previous Years Reserve Expenditures $8K for Tennis Courts $16K pool upgrades and Dune renourishment $75K Club/Guardhouse/pool, Gate/call box, $12K playground equip $26K new workout equip, golf cart, other, $15K pool furniture, $21K Front sign $113 MSM site work, Shed, ramp and pavilion work, $9K repair and resurface tennis courts, $20K ADT security $75K Hardy group contract, $18K Pool/heat/pump, 13

14 2012 Reserve Account Beginning Balance (2011) $ 249, Funding 37,740 Interest Earned (estimate) 1,500 Total 2012 Reserves $ 288, Expenditures (estimate) - 60,000 Ending Balance (estimate) $ 228,334 14

15 Future Reserve Expenditures (est.) Road Repairs $10K - $18K Beach Pavilion Bolts $8K - $12K Repave Parking Lot $11K - $12K Refurbish Clubhouse $4K - $6K Gate Systems $3K - $9K Pool Deck $8K - $10K Pool Mech l Replacements - $16K Tennis Court Resurface - $8K Sealant all Roads - $34K Replace Golf Cart - $5K Replaster pool - $15K 15

16 Facilities Committee Assure the integrity of common areas, buildings and maintenance. Rick Lofgren Rich Friscino Joe Fleming Norm Allmen Dutch Devilbliss Chuck Hormann 16

17 17

18 2011 Facility Projects New Facility/Maintenance Contractor New Street Signs Turtle Tunnel cleaned and repainted Hot Tub Replaced Cracked pool tiles Fence and retaining wall around Pool area Beach Fences Stabilize Tables at pool and Beach Pavilion 18

19 Future Facility Projects Quarterly volunteer project Stain Tot Lot Retaining walls Ideas? Beach Pavilion - Replace Bolts Paint pool deck Tennis court crack repairs Basketball court Clubhouse maintenance and repairs Maintain pumps in ponds Clean and Stain board walk and other areas Pool Heaters on March 21 (3 days to heat) 19

20 Clubhouse and Common Area Utilities 20

21 Landscape Committee Provide landscape recommendations for the common areas Nancy Frohardt - Chair Caroline Prescott liaison Phyllis Atkins Bentley Burnham Kevin McDonough Gabby Etchenique Paul Nevin Craig Raynor Chris Rich Preston Singer 21

22 Landscape Spending History 22

23 2011 Landscape Projects New plantings on Turtle Shores Drive New plantings at Turtle Bay Lane & Marsh Wind Way Palm Tree trimming Roadway tree trimming Mulching of common beds Community Holiday decorations Irrigation projects Supervise Landscape contractor (Valley Crest) 23

24 2012 Proposed Landscape Projects New plantings at East A1A New plantings behind guard house Replanting of 5 neighborhood islands Palm Tree trimming Roadway tree trimming Mulching of common beds Community Holiday decorations Irrigation projects Supervise Landscape contractor (Valley Crest) 24

25 Architectural Review Committee Assure community architectural integrity within the CCR guidelines Dennis Froio Chair Colleen Klimtzak Will Brannon Bentley Burnham Jim Martucci Norm Allmen 25

26 Architectural Review Committee Processed over 50 variance requests Updated and rewrote the ARC guidelines Worked closely with CCR committee 2012 Objectives Review ARC request by residents Complete the ARC guidelines 26

27 Community Committee Encourages communication and information sharing including social events, programs, welcoming newcomers and a newsletter. Jack Brady Linda Doyle Dutch & Carol Devilbiss Joa Harpster Lynn Duncan Cindy Platz Karen Froio Valerie Taloni Gale Ladwig Judy Williams (board liaison) Barbara and Dave Smith 27

28 Community Committee Activities Turtle Talk Newsletter Socials Programs Book Exchange Directories Scrapbook Publish new directory Maintain system PLEASE JOIN OUR TEAM 28

29 Nominating Committee Identify a slate of candidates for election to the Board of Directors Brenda Horst Dennis Froio Jim Meginniss Joyce Hayes Joe Fleming 29

30 Policies and Procedures Committee Reviews and recommends updates to our community s governing documents and other issues, formerly the CCR Update committee Lynn Duncan Charlie Hammons Bob Bruno Carl Deus Preston Singer Dennis Froio Caroline Prescott Judy Williams 30

31 Security Committee Establish and maintain procedures to enhance community security. Dave Schachnovsky Rick Lofgren Joe Fleming Special Police Security 172 turnarounds (19 days for average 9 per day) South Gate closed Memorial Day Weekend Life saving defibrillator in police cars Two homeowners are active members of St. John s County Sheriffs Advisory Council 31

32 QUESTIONS? 32

33 Election of the New Board Call for Nominations from the floor Closure of Nominations to the Board Election (By Acclamation) 33

34 2012 Board of Directors Norm Allmen Bob Bruno Carl Deus Joe Fleming Caroline Prescott 34