6:30 Welcome. 6:40 Architectural Committee 265 Wallace - House Painting - Approved

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1 Tuesday January 9, 2018 at 6:30 P.M. Location: Copperfield Pool House : Jim, Frank, Bill, Steve, Silke, Nick 6:30 Welcome 6:35 Notice/Hearings 1) No hearings 2) Homeowner at 350 O'Neil stopped by and was given info on county ordinance complaints and an update on 330 O'Neil. 3) Homeowner at 260 Dix stopped by and requested leniency on current balance of $ Board is checking with Brittany to see what is actually owed and what portion is fees/fines. 6:40 Architectural Committee 265 Wallace - House Painting - Approved 6:55 Finance/Budget Update as of 11/30/17 1) Operating Cash = $36, Reserve Cash = $61, ) Delinquent Accounts (61 homes = 18.8% of homes in HOA) Balance = $51, Attorney (11), Demand (1), 1 st Notice (0), 2 nd Notice (3), DPM Lien (6), Payment Plan (4) 7:05 Pool 1) Steve researching pool maintenance contract options 2) Trying to get one more estimate for pool deck replacement. Still plan to replace in Spring of 2018 prior to opening. 7:25 Diversified 1) Zip Code issues fixed with some homeowners address 2) Brittany is working with Diversified IT person to fix missing homes from violation report 7:30 Other Business 1) HOA 2018 website updates completed and HOA documents being uploaded to website 2) Jim working based notifications 3) Will ask Brittany to send letters out to everyone on the Aged Owners Balance Report that doesn t have a status (ie. notice, attorney) to remind them they have a balance owed and fines/fees will continue to accrue unless paid in full. The board would also like to know the breaking point for writing off low debt (ie. 470 Dix owes.55 cents) since it will cost more to notify homeowner vs. writing the debt off 7:40 Adjourn 1) Next meeting on February 13, 2018 at the Pool Office

2 Tuesday Feb 13, 2018 at 6:30 P.M. Location: Copperfield Pool House : Jim, Frank, Bill, Steve, Silke 6:30 Welcome 6:35 Notice/Hearings 6:40 Architectural Committee 1) N/A 6:55 Finance/Budget Update as of 1/30/18 1) Operating Cash = $82, Reserve Cash = $61, ) Delinquent Accounts (172 homes* = 53% of homes in HOA) Balance = $81, * Number includes approx 28 homes that paid initial half dues with remainder in June Attorney (11), Demand (0), 1 st Notice (0), 2 nd Notice (1), DPM Lien (7), Payment Plan (4) 3) 525 Dix 2015 Judgement paid but now owes $ Notify homeowner debt needs to be taken care of and send back to attorney. 7:05 Pool 1) Reviewed 3 pool maintenance contractor bids put together by Steve since Mike at Blue Dolphin will be retiring and closing his business. Board selected Amazing Pools and Spa with an approx cost of $10,643 per year to open, close and provide chemicals for the pool. Request Diversified get with Matt Maez at Amaezing to ensure everything is in place for a smooth contractor transition and all requirements are met. 2) Jim meeting with Goniger on Monday (19 Feb) to finalize concrete work. Will be discussing timeline and fence work costs. Will be checking to see how much of old fence can be re-used to save HOA money. If meeting goes well, HOA will want to get Goniger on contract to complete work before pool opening in 2018 and requests Diversified s assistance. 7:25 Diversified 1) Jim signed 2018 HOA Management Agreement and sent to Brittany 2) Requested Brittany purchase Copperfield HOA logo envelopes for future mailings 3) Request Brittany send a letter to homeowner of 330 O Neil Ct to find out when the property will be brought back to a sightly condition and request for the trailer/camper to be on property. If response is not received in a reasonable amount of time, Brittany is to continue covenant enforcement. 7:30 Other Business 1) HOA 2018 website updates ongoing 2) Jim working based notifications 7:40 Adjourn 1) Next meeting on March 13, 2018 at the Pool Office

3 Tuesday March 13, :30 P.M. Location: Copperfield Pool Office Jim (phone), Frank, Bill, Cathy, Steve, Brittany 1) Operating Cash = $ Reserve Cash = $ ) Watch Accounts (160 homes* = 53% of homes in HOA) Balance = $ * Number includes approx 40 homes that paid initial half dues with remainder in June Attorney (16), Demand (0), 1 st Notice (18), 2 nd Notice (39), DPM Lien (7), Pay Plan (4) Concrete work begins week of 19 Mar. Signed Proposal and Acceptance for $45,070. Meeting next week to pick location for Copperfield HOA sign. Discussed with Sandy and have sprinkler/electric concerns noted prior to picking location and she is willing to place poles for sign. Potential pool attendant stopped by meeting and gave contact info to Brittany. Violation Report Summary (Brittany) Will start 2x per month violation runs in April Will review current past dues. Some homeowners paid on last day due but PayPal didn t process until the next day so they might of been charged a late fee. Brittany is looking into this and will correct. Also, Brittany is looking into waiving the fees for homeowners that owe approx. $10 or less. Brittany will resend Jim the HOA s on file for the website.

4 Location: Copperfield Pool Office Tuesday April 11, 2018 at 6:30 P.M. Jim, Frank, Bill, Cathy, Steve 335 Briggs - landscaping Good 225 Pointer - painting Need Samples 1) Operating Cash = $ Reserve Cash = $ ) Watch Accounts (160 homes* = 53% of homes in HOA) Balance = $ * Number includes homes that paid initial half dues with remainder in June Attorney (16), Demand (21), 1 st Notice (4), 2 nd Notice (1), DPM Lien (2), Pay Plan (4) Concrete work began. Groninger working bathroom entrance not in orig. proposal. Copperfield HOA sign installed and electric run. Need to have Brittany get with Sandy to see if she is interested in working pool deck drainage from pool fence to yard due to sprinkler system. Board member not happy with pool concrete contract in terms of cost vs. what work was actually completed Violation Report Summary (Brittany) working with IT folks at Diversified to see why our reports are not printing. Have Brittany send a HOA card out with garage sale info (weekend of Jun 2), pool opening date, pool party dates, pay remaining dues, etc... Get pool company on the schedule for opening, Jim still working the HOA s on file for the website.

5 Location: Copperfield Pool Office Tuesday May 8, 2018 at 6:30 P.M. Jim, Frank, Bill, Silke 225 Pointer - painting - good 1) Operating Cash = $ Reserve Cash = $ ) Watch Accounts (160 homes* = 53% of homes in HOA) Balance = $ * Number includes homes that paid initial half dues with remainder in June Attorney (16), Demand (19), 1 st Notice (3), 2 nd Notice (2), DPM Lien (2), Pay Plan (4) 501 Upton sold at auction and HOA should see approx $10K in overdue money. Concrete work complete and $36K approved to pay Groninger. Waiting for railings to be installed. Contractor began opening the pool for the year. Electrical work for sign completed. Need to get Diversified to have plumber come down and check bathrooms out at pool prior to opening. Didn t receive a current Violation Report Summary for May meeting. Jim sent post card mailing info but needed to change format. Jim still working the HOA s on file for the website.

6 Location: Copperfield Pool Office Tuesday June 12, 2018 at 6:30 P.M. Jim, Frank, Bill, Steve, Silke, Catania 330 Flynn - Paver Path - Approved 1080 Harborne - Painting - Approved 1) Operating Cash = $104, Reserve Cash = $25, ) Watch Accounts (92 homes* = 28% of homes in HOA) Balance = $52, * Number includes homes that paid initial half dues with remainder by end of June Attorney (15), Demand (13), 1 st Notice (0), 2 nd Notice (4), DPM Lien (1), Pay Plan (7) Diversified looking into 5 of 7 payment plans in place for potential missed payment(s) and if true, the payment plan will be terminated and all fees/fines will be re-established per terms at start of payment plan Deck and railings complete. Misc electrical modifications approved for pool area (office lighting, dedicated circuit for fridge/freezer, dedicated line for pool vacuum, new lights in bathrooms, dedicated line to south patio). Approved 20 invoices since last meeting, reference Strongroom. Approx 45 pool passes sold so far this season. Trista is Pool Manager and responsible for all pool oprations/issues. Steve will be notifying El Paso County Sheriff of abandoned car parked along Dix Circle on west side of pool to see if they can tow it. Requested Brittany look into pool insurance to see if it will cover the main line break repairs. Board has not seen any notice of hearings for a while and requested updated status on the following: 330 Oniel camper in yard since Feb 18 and the violation report only shows 2 nd notice. 670 Lindstrom fence has been down for quite some time and weeds 650 Lindstrom fence has been down for quite some time and weeds

7 Page 2 Tuesday June 12, 2018 at 6:30 P.M. 275 Dix fence has been down since last year in corner of back yard. 330 Wallace garbage all over the yard 235 Coker fence height/metal posts never approved by ARC. Status of notices/fines? Jim still working the HOA s on file for the website. Will update the pool party fees on PayPal, still showing $30 per hr and should be $50 per hr. Jim working on getting meeting minutes posted to website.