JEFFERSON COUNTY COMMISSION. Administrative Services - Commissioner Carrington
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1 JEFFERSON COUNTY COMMISSION DATE: October 10, 2013 TIME: I. ROLL CALL II. INVOCATION Tony Cooper, Executive Director - Jimmie Hale Mission III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES September 26, 2013 V. PUBLIC HEARING Land Planning & Development: Rezoning Hearing VI. RESOLUTIONS Administrative Services - Commissioner Carrington 1. Resolution to approve e appointment of Hiliary Henderson to serve on e Rocky Ridge Fire District Board of Trustees for a five-year term ending September 30, Personnel Board 2. Resolution to acknowledge e following amendments/agreements: a. Amendment No. 1 to agreement wi ACS Application Management Services, LLC - to provide hosting, hardware and software support for Lawson System for e period October 1, March 31, $99,600 (remaining budget $164,592) b. People Administration - to provide on-line application and software hosting for FY2013/ $59,500 (remaining budget $466,855.05) c. Amendment No. 2 to e agreement wi Freedom Reporting to provide transcription services for FY2013/ $25,000 (remaining budget $278,987.50) d. Tyco Integrated Security to provide security access card reader on e 10 Floor of e 2121 Building - $1, (remaining budget $3,165.84)
2 Environmental Services 3. Resolution auorizing execution of an agreement wi Terex Utilities, d/b/a Terex Services to provide overhead crane/hoist inspections for e period October 1, September 30, 2016 in e amount of $5,750. (remaining budget $3,971,649) 4. Resolution auorizing execution of an agreement wi Schneider Electric to provide CitectSCADA and Vijeo Historian software and maintenance support for e period August 1, July 31, 2016 in e amount of $39,518. (remaining budget $439,570.85) 5. Resolution auorizing execution of an Encroachment and Release of Damages Agreement wi Galleria Associates, LLC and The Alabama Republican Executive Committee regarding encroachment wiin a County sanitary sewer easement at no expense to e County. 6. Resolution auorizing execution of an Encroachment and Release of Damages Agreement wi Aleeia House, Inc, for Parkway East Apartments regarding encroachment wiin a County sanitary sewer easement at no expense to e County. Finance and IT - Commissioner Stephens 7. Resolution to approve e appointment of Jay Countryman to serve on e McAdory Area Fire District Board of Trustees for a five-year term ending December, Resolution to approve e reappointment of John H. Bland to serve on e Minor Heights Fire District Board of Trustees for a five-year term ending September, Resolution regarding placement of automatic electronic defibrillators in County facilities.. Finance 10. Approval of e Unusual Demands report. Purchasing 11. Approval of Purchasing Minutes for week of 9/17/13-9/23/13 and 9/24/13-9/30/ Approval of Exceptions Report for week of09/17/13-9/23/13 and 9/24/13-9/30/ Approval of Encumbrance Report for week of 9/17/13-9/23/13 and 9/24/13-9/30/13. Revenue 14. Resolution auorizing execution of an agreement wi A. Allen Ramsey, P.C. to provide legal services for collection of delinquent taxes, licenses, bonds and oer claims due to e Department of Revenue rough December in e amount of a 28 % contingent fee on e gross amount recovered, excluding court costs and costs charged against e debtors. (remaining budget $5,138) 2
3 Budget M anagement Office 15. Approval of Staff Development report. a. Multiple Staff Development i. Family Court (2 participants) Shaniqua Hunter & Karla Williams $ Annual Statewide Alabama You Conference Montgomery, AL October 3, 2013 b. Individual Staff Development i. Family Court Tony Ryce $45.00 HOPE Workshop Anniston, AL October 25, 2013 ii. Land Development Jeff Gunter $ AL Assn. of Floodplain Managers Fall Conference Auburn, AL October 21-23, 2013 iii. Office of Senior Citizen Services Derry Johnson (grant funds) $ AARC Conference Point Clear, AL October 20-23, 2013 iv. Roads and Transportation Phillip Krofchick $ IMSA Traffic Signs & Marking Level 2 Prattville, AL September 17-20, Approval of Budget Transaction report. 1. Storm Water Management Agency $28,000 Add a purchasing memorandum to purchase a 2014 Ford Escape 4x4. Information Technology 17. Resolution auorizing execution of an agreement wi Citrix, Inc. to perform an assessment of unsupported XP operating system to virtualize supported operating system in e amount of $116,160. (remaining budget $137,289.82) 18. Resolution auorizing execution of an agreement wi Teklinks, Inc. to provide annual maintenance for Data Center backup software and hardware for FY2013/2014 in e amount of $47, (remaining budget $211,400.23) 19. Resolution auorizing execution of Amendment No. 2 to e agreement wi IBM Corporation to provide annual maintenance for Sun servers for FY2013/2014 in e amount of $6, (remaining budget $421,311.59) 3
4 Sheriff s Office 20. Resolution to increase e Sheriff s Office fleet by one vehicle, a 2002 Ford Econoline awarded by e United States Government. Heal and General Services - Commissioner Bowman Cooper Green M ercy Heal Services 21. Resolution auorizing execution of Amendment No. 3 to e agreement wi 3M Corporation to provide medical coding software, training and support services for e period September 30, September 29, 2016 (correct terms according to contract) in e amount of $32, annually. (remaining budget $0) 22. Resolution auorizing execution of an agreement wi CareFusion 2011, Inc. to provide parts for twenty-two (22) Encore Pulmonary Lab for FY2013/2014 in e amount of $2,500. (remaining budget $0) 23. Resolution auorizing execution of an agreement wi Carol Leitner, M.D. to provide surgery services for FY2013/2014 in e amount of $212,160. (remaining budget $4,787,840) General Services 24. Resolution auorizing execution of an agreement wi Montgomery Environmental, Inc. to provide 2121 Building roof appendage modifications in e amount of $134,800. (remaining budget $1,069,785) Land Planning - Commissioner Knight 25. Resolution regarding Qualified Energy Conservation Bonds. Animal Control 26. Resolution to approve e extension of e mon-to-mon animal control agreement wi Birmingham Jefferson County Animal Control Services, Inc. an additional irty (30) days (October). 27. Resolution to approve e extension of e mon-to-mon animal control agreement wi Birmingham Jefferson County Animal Control Services, Inc. an additional irty (30) days (November). Emergency M anagement Agency 28. Resolution to acknowledge an agreement wi ESI Acquisitions, Inc. to provide WebEOC software maintenance and support for e period June 1, May 31, 2014 in e amount of $16,700. (remaining budget $31,800) 4
5 District Attorney - Birmingham & Bessemer 29. Resolution auorizing execution of an agreement wi e following Deputy District Attorneys to forward County compensation/benefits to e Office of Prosecution Services. a. Alford Jerome Dees, II c. Gregory Dain Stewart b. Shardae Juanice Givan d. Melissa Jill Ganus (Bessemer) Probate Court 30. Resolution auorizing e Chief Financial Officer to prepare poll worker, canvassing board, poll site rd rental and poll site clean-up checks for e December 3 Special Election (House District #53) and if necessary, Run-Off Election scheduled for January 28, 2014 and for e General Election scheduled for March 25, Roads and Transportation - Commissioner Brown Community & Economic Development 31. Resolution auorizing execution of a License Agreement wi Nor Smifield Manor, Greenleaf Civic League for use of County-owned property to be used for a dual purpose storm shelter. Roads & Transportation 32. Resolution to declare a Sheriff s Office undercover vehicle surplus and auorizes e purchase of a replacement vehicle purchased wi court-awarded funds. 33. Resolution to temporarily close Bankhead Highway approximately 900' soueast of Warrior Jasper Road for Alabama Power Company to remove and replace a transmission line support pole beginning Friday, October 11 and expected to be reopened by dusk e same day. 34. Resolution wi ALDOT regarding certain improvements on Lorna Road and Patton Chapel Road at no cost to e County. 35. Resolution wi ALDOT regarding certain improvements on Shady Grove Road (CR-1523) from Fieldstown Road to Carrington Drive at no cost to e County. 36. Resolution wi ALDOT regarding certain improvements on I-459 from Grants Mill Road to U. S. 11 at no cost to e County. VII. NEW BUSINESS 5
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