FY Billing Comparison

Transcription

1 Cooperative Computer Services Budget Proposal v. 2 Notes on FY 1516 Amended Budget & FY 1617 Proposed Budget Executive Summary As of March 2016, CCS is currently in the midst of its strategic planning process. Given that its directions have not yet been set, the proposed budget for FY 1617 remains relatively flat compared with the FY 1516 budget. Minor increases are in place for existing contracts, such as the building lease and electronic resources. With a focus on professional development for both CCS staff and technical groups, there is an increase in the professional development line item. Savings through both contract renegotiations and reorganization are being allocated to the development fund. This development money could either be reallocated toward strategic planning initiatives via an amended budget after the completion of the plan, and/or be used toward a new ILS, should CCS move to adopt a new ILS. Given the uncertainty of the State financial situation, the development fund may also serve as a safety net. In conjunction with this development fund allocation, the Budget and Finance Committee is considering revised language for the Cash Reserve Policy to both ensure a secure present for CCS and also to preserve how any additional reserves may be used. While costs for most libraries are slightly lower in FY 1617 than FY 1516, several libraries will see a slight increase due to changes in the materials budgets and number of patrons. These relative measures affect OCLC and electronic resources billing. FY Billing Comparison FY 1516 Billing FY 1617 Billing Base Cost FY 1617 Budget Proposal 500,000 1,000,000 Cent. Comp Mx OCLC 1,500,000 2,000,000 EResources 2,500,000 Datacom Page 1 of 7 GB Budget Packet Page 1

2 Operational Expenditures Overview FY 1617 Proposed Operational Expenditures = 1,830,272 FY 1617 Operational Expenditures Breakdown Total Personnel OCLC Central Comp. Maint. Total Prof/Contractual Electronic Resources Rent Capital Prof. Development Utilities Total Operating Data Communications Insurance Total Personnel Salaries Insurance Benefits Pension FICA Recruiting/Misc Unemployment Tax 820, ,430 91,394 55,749 47,386 3,540 2,500 45% OCLC 236,970 Central Computer Mx Total Prof./Contract Prof/Contract General Maint Agreements Accounting Legal Payroll Processing Electronic Resources 130,620 7% Rent 115,273 6% Capital 35,000 2% Prof. Development 30,000 2% 13% Utilities 26,000 1% 202,077 11% 9% 23,850 8,000 7,850 3,000 3,000 2,000 1% 167,873 80,875 68,533 8,965 7,500 2,000 Total Operating Supplies Telephone/Postage Equipment Maintenance Printing & Copying Library Material Data Communications 21,484 1% Insurance 21,125 1% FY 1617 Budget Proposal Page 2 of 7 GB Budget Packet Page 2

3 Development Expenditures Overview FY 1617 Proposed Development Expenditures = 71,470 FY 1617 Development Expenditures Breakdown Retrocon (RDA) Special Software Authority Control Site Improvements Database Cleanup Retrocon (RDA) 30,000 42% Special Software BLUEcloud Visibility Website Updates 21,770 21, % Database Cleanup 9,200 13% Authority Control 7,500 10% Site Improvements 3,000 4% Development Fund Growth Overview Estimated FY 1617 Final Balance = 794,729 Development Fund Estimated End Balances 900, , , , , , , , ,000 FY 1415 FY 1617 Budget Proposal FY 1516 Est. FY 1617 Est. Page 3 of 7 GB Budget Packet Page 3

4 Operating Income Narrative 3110 Library Billings Operations 1,593,302 This covers the actual operating expenditures and is taken from the flat member fee billing. This rate is a 4.89% decrease from the FY 1516 estimated actual OCLC Billing 236,970 OCLC is billed separately to the libraries and directly covers the OCLC charges. Please see the OCLC chart for the per library calculation based upon Materials Budget. Materials Budget changes affect the proportion that each library owes for OCLC costs. The bill is 210 lower due to the removal of the catalog card charge from OCLC Individual Library Charges 30,000 This is a pass through amount for individual library purchases, e.g. SIP licenses. There is a corresponding expense for this as well. Operating Expenditures Narrative (fund code where relevant category budgeted expense % of expenditures) Total Personnel 820,000 45% FY 1516 saw a decrease in personnel costs due to organizational changes. These savings were diverted to the development fund via the new flat billing. FY 1617 continues to follow the same salary schedule from the study conducted in The raise structure in FY 1617 will have both a COLA and a merit component in the effort to adjust to strictly merit based raises in FY COLA rate will be 1.4% and the merit increase can range from 0% 1.5%. The merit figure will be paid as a bonus in July 2016 based upon the May 2016 performance appraisal. The merit figure will not be taken into consideration with future salary increases. The FY 1617 personnel contains budgeted money for temporary personnel for use in data cleanup projects and/or training. The FY 1617 Insurance benefits are budgeted higher than in FY 1516 because of both greater participation in the plan and a more conservative approach to budgeting for healthcare premium changes in the 2017 calendar year OCLC 236,970 13% These costs reflect the direct costs to OCLC. See above OCLC Income note for further details Central Computer Maintenance 202,077 11% These costs primarily cover the SirsiDynix bill and associated equipment. The lower figures for both FY 1516 estimated actual and FY 1617 budget reflect the SirsiDynix credits of 50,000 and 17,923 respectively. These amounts continue to be billed to the libraries at the standard 220,000 rates that are part of the flat billing, so that CCS can divert the SirsiDynix credit into the Development Fund. These credits are reflected in the development fund income. FY 1617 Budget Proposal Page 4 of 7 GB Budget Packet Page 4

5 Total Professional / Contractual 167,873 9% This is the one area that has seen some increases from the FY 1516 budget due to standard contractual increases for services. Legal services in FY 1516 are higher than originally budgeted due to the work on severance agreements. The estimated actual FY 1516 for legal services is now 7,000. The FY 1617 budget for legal services is 7,500 to cover anticipated costs around ILS contract negotiation. Other details are enumerated on the subsequent spreadsheet tabs. We expect the maintenance agreement amount to decrease with the move to colocation and switch to a new Voice Over IP phone system for staff. However, since the move is not yet complete, we budgeted as if we were not making the move in order to provide a safeguard should we need to revert back to the CCS server room temporarily. The related server room costs are enumerated and highlighted in the associated spreadsheet. If those services are not needed, that savings (~12,125) will be transferred to the development fund Electronic Resources 130,620 7% Costs have gone up slightly due to annual increases for products (2% overall). The four services covered are NoveList (from EBSCO), Syndetics (billed from SirsiDynix), Enterprise, and RDA toolkit. Cost details and library cost breakdown are enumerated on the subsequent spreadsheet tabs Rent 115,273 6% This increase of 1.64% reflects locked in rate increases that are part of the 10year building lease through Capital 35,000 2% Capital remains at 35,000 for FY 1617, unchanged from FY Capital will be used to replace aging CCS equipment and furniture. There is a need to upgrade CCS staff equipment so that staff can be more mobile and work more easily at member libraries. The existing furniture at CCS is fully depreciated, and there are needs for more ergonomic setups as well as more functional furniture for training purposes Professional Development 30,000 2% These costs reflect a 3.76% increase from FY The increase reflects a greater need for continuing education of both CCS staff and CCS membership. Expenditure breakdown is provided on the subsequent tab Utilities 26,000 1% We are budgeting a 0% change from the FY 1516 budget. With the pending colocation move, we expect the utility costs to decrease, but at this point we are unsure the exact level. Total Operating 23,850 1% These categories all have 0% change from the FY 1516 budget with the exception of printing/copying. The increase to 3,000 for printing and copying reflects printing and copying needs around an updated CCS logo that better reflects the modern organization. FY 1617 Budget Proposal Page 5 of 7 GB Budget Packet Page 5

6 4115 Data Communications 21,484 1% Budgeting a 0% increase from FY These rates are primarily locked in, but there is some contingency to reflect any variability with SVA Insurance 21,125 1% This reflects a 25% decrease from the FY 1516 budget. Our relatively new insurance rep from Heil & Heil has been very diligent about renegotiating rates. Development Income Narrative 71 Interest 650 This figure remains the same rate as FY Meager interest rates are anticipated Grants 8,200 This reflects the anticipated income from the State grant for the TMQ service which covers the cost to upload holdings to OCLC. This figure remains the same from FY Library Billings 128,142 This is an estimated figure based upon anticipated operational needs. This figure reflects the amount of the flat member fee billing that will be routed to the Development Fund SirsiDynix Credit 17,923 This reflects the second annual credit from SirsiDynix. The first credit of 50,000 is reflected in the FY 1516 budget User Licenses 0 This figure remains 0 as FY We do not foresee the need for additional staff user licenses Staff Accounts 0 This was previously used to reflect personal orders from CCS staff. This is now being phased out. Development Expenses Narrative 7140 Retrocon (RDA) 30,000 42% This is the estimated cost for RDA processing of records. This was slotted for FY Special Software 21,770 30% FY 1617 reflects the year 2 cost for BLUEcloud Visibility (21,420) and the regular website updates from Basecamp Solutions (350). FY 1516 reflects the year 1 cost for BLUEcloud Visibility (24,870), 2 SIP licenses (1,200), and the regular website updates from Basecamp Solutions (350). FY 1617 Budget Proposal Page 6 of 7 GB Budget Packet Page 6

7 7160 Database Cleanup 9,200 13% Unchanged allocation from FY ,200 of this is offset by the State Grant for TMQ services to upload holdings into OCLC. The remaining 1,000 is budgeted as contingency Authority Control 7,500 10% Unchanged allocation from FY Covers MARCIVE updates Site Improvements 3,000 4% This is contingency amount remains unchanged from FY Special Contractual 0 0% FY 1516 estimated actual is 10,000 to cover the additional cost for Consulting Within Reach and potential participation in SWAN usability study. FY 1617 back to Equipment 0 0% FY 1516 estimated actual is 0. Down from 50,000. No AC purchased. FY 1617 back to Staff Accounts 0 This was previously used to reflect personal orders from CCS staff. This is now being phased out. FY 1617 Budget Proposal Page 7 of 7 GB Budget Packet Page 7

8 Summary Budget Code Category OPERATING FUND Beginning Balance OPERATING INCOME 3010 Library Billings 3030 OCLC Billings 3040 Indiv Library Charges OP. INCOME SUBTOTALS OPERATING EXPENDITURES 4010 Central Comp. Maint Salaries 4411 FICA 4416 Pension 4412 Unemployment Tax 4413 Insurance Benefits 4415 Recruiting/Misc Total Personnel 4210 Library Material 4211 Equipment Maint 4212 Supplies 4214 Telephone/Postage 4215 Printing & Copying Total Operating 4115 Data Communications 4420 Prof. Development 4280 Insurance 4320 Accounting 4321 Payroll Processing 4324 Prof/Cont. General 4325 Maint Agreements 4326 Legal Total Prof/Contractual 4910 Capital 4110 Utilities 4120 Rent 6035 Electronic Resources 6030 OCLC 6040 Indiv Library Charges OP. EXPEND. SUBTOTALS 6050 TRANSFER TO DEV FUND FINAL BALANCE FY 1617 Budget Change (vs Est Act) 94,931 Category DEVELOPMENT FUND Beginning Balance DEVELOPMENT INCOME 71 Interest 3800 Grants 3750 Library Billings 3740 SirsiDynix Credit 3755 User Licenses 3995 Staff Accounts 3950 TRANSFER FROM OPS FUND DEV. INC. SUBTOTALS DEVELOPMENT EXPENDITURES 7120 Special Contractual 7140 Retrocon 7150 Special Software 7160 Database Cleanup 7170 Authority Control 7193 Site Improvements 7191 Equipment 6100 Staff Accounts DEV. EXPEND. SUBTOTALS FINAL BALANCE FY 1617 Budget Change 1,593, ,970 30,000 1,860, , ,430 47,386 55,749 2,500 91,394 3, ,000 2,000 3,000 8,000 7,850 3,000 23,850 21,484 30,000 21,125 8,965 2,000 80,875 68,533 7, ,873 35,000 26, , , ,970 30,000 1,860,272 94,931 Change % FY 1516 Est Actual FY 1516 Budget Change (vs Est Act) 94,931 94,931 1,597, ,180 30,000 1,864,899 1,658, ,180 30,000 1,926,124 32, % 6, % % % , % 3, % 23, % 2, % 2, % 7, % (5,375) 25.44% % (360) 18.00% 5, % % 6, % 1, % 2, % (210) 0.09% 70, % (75,194) , ,500 46,856 55,125 2,000 80, ,581 2,000 3,000 8,000 7, ,600 21,484 22,500 26,500 8,705 2,360 80,875 62,617 7, ,557 35,000 26, , , ,180 30,000 1,789,705 75,194 94, , ,747 53,382 56,824 2,000 71,784 3, ,000 2,000 3,000 8,000 7, ,600 21,484 22,500 26,500 8,705 2,360 80,875 62,617 5, ,557 35,000 26, , , ,180 30,000 1,926,124 94,931 (50,000) 22.73% (85,247) 12.22% (6,526) 12.23% (1,699) 2.99% 8, % (3,163) 96.94% (88,419) 9.99% 2, , % (136,419) 7.08% 75, % 0.09% 0.25% Change % FY 1516 Est Actual FY 1516 Budget Change 546,860 Change % see tab greater participation see tab 7,300 phone, 550 postage new logo assoc. products see tab see tab renegotiated 3% increase move to epaystubs see tab see tab 15K furniture, 20K equip expect to decrease w/ coloc locked in rate increase see tab see tab pass through Notes 711, , , ,142 17, ,915 41, % (32,077) % (100) 10 (65,729) 42.43% 650 8,200 86,500 50, , , ,200 86, ,450 50,000 75, , billed in Cent. Comp. Mx. Proportion phasing out % 30,000 21,770 9,200 7,500 3,000 71, ,729 (10,000) 10 30, (4,650) 21.36% (100) 15, % 83, % 10,000 26,420 9,200 7,500 3, , ,284 9,200 7,500 3,000 50, , ,510 10,000 26,420 (50,000) (13,580) 138, K CWR & 5K usability 1516 only RDA Conversion in 1617 only 10 BCVisibility, Website Work (both yrs) TMQ 8,200 from grant (both yrs) MARCIVE (both yrs) contingency (both yrs) 10 AC not acquired in '15'16 phasing out 19.46% 24.24% 546, % reduced no cat card charge pass through 3.42% 23.12% Notes (4,417) (210) (4,627) (61,225) (65,852) Change % GB Budget Packet Page 8

9 LIBRARY Algonquin Cary Crystal Lake Des Plaines Ela Evanston Fox River Valley Fremont Glencoe Glenview Highland Park Huntley Lake Forest Lake Villa Lincolnwood McHenry Niles Northbrook Park Ridge Prospect Heights Round Lake Wilmette Winnetka ZionBenton TOTAL CHECKSUM Summary Budget Library Budgetary & Billing Figures *same both years FISCAL FY 1617 FY 1516 FY 1617 CC Mx FY 1516 CC Mx FY 1617 OCLC FY 1516 OCLC FY 1617 Elec FY 1516 Elec *Data *SVA (in Data TOTAL TOTAL FY 1617 FY 1516 CYCLE Base Cost Base Cost From Chart From Chart From Chart From Chart Resource Resources Com Com Budget) BUDGET BUDGET MINUS OCLC MINUS OCLC 1,351,190 FY 1617 FY ,300 57,335 11,988 11,988 10,901 9,621 5,789 5, ,869 85,540 74,969 75,919 56,300 57,335 7,128 7,128 5,064 5,278 3,988 3, ,356 74,561 68,292 69,283 May 1 56,300 57,335 7,776 7,776 9,700 9,853 6,232 6, ,683 81,651 70,983 71,798 Jan 1 56,300 57,335 14,580 14,580 15,111 16,893 8,085 7, ,013 97,712 79,901 80,819 56,300 57,335 9,720 9,720 11,861 11,944 5,078 5, ,221 85,295 72,360 73,351 Jan 1 56,300 57,335 13,608 13,608 14,098 13,342 12,609 12, ,816 97,799 83,719 84,456 56,300 57,335 6,480 6,480 6,128 7,360 8,955 8, ,850 81,101 72,722 73,741 56,300 57,335 9,072 9,072 10,792 11,459 5,301 5, ,617 84,196 71,825 72,737 4,536 6,284 5,697 1,836 1, ,631 70,065 63,347 64,368 Mar 1 56,300 57,335 4,536 Jan 1 56,300 57,335 16,200 16,200 18,911 14,352 6,644 6, ,730 95,042 79,819 80,690 Jan 1 56,300 57,335 10,368 10,368 9,807 14,119 4,969 4, ,118 87,411 72,311 73,292 56,300 57,335 6,804 6,804 6,509 6,553 5,720 5, ,424 77,514 69,915 70,961 May 1 56,300 57,335 6,480 6,480 9,217 9,201 3,190 3, ,861 77,109 66,644 67,908 56,300 57,335 9,072 9,072 9,216 9,375 5,988 5, ,866 81,858 71,649 72,483 56,300 57,335 4,860 4,860 4,058 3,359 1,939 1, ,832 68,179 63,774 64,820 56,300 57,335 8,100 8,100 9,673 7,256 5,382 5, ,498 79,113 70,825 71,856 56,300 57,335 12,960 12,960 11,126 11,753 7,102 6, ,780 90,199 77,654 78,447 May 1 56,300 57,335 12,636 12,636 15,791 16,441 5,476 5, ,878 92,165 75,087 75,725 75,884 76,662 May 1 56,300 57,335 12,960 12,960 11,569 12,284 5,807 5, ,454 88,946 56,300 57,335 4,860 4,860 4,974 4,968 2,121 2, ,678 69,632 63,704 64,665 56,300 57,335 6,480 6,480 4,975 5,061 5,549 5, ,177 75,190 69,202 70,129 56,300 57,335 9,072 9,072 13,536 14,836 4,410 4, ,606 85,768 70,071 70,932 56,300 57,335 7,776 7,776 13,326 11,758 3,119 3, ,196 80,567 67,870 68,810 56,300 57,335 6,480 6,480 4,342 4,417 5,332 5, ,260 74,157 68,917 69,740 1,351,190 1,376, , , , , , ,919 13,886 5,748 1,958,414 1,980, , , ,620 MONTHLY CCS BILL FY ,247 5,691 5,915 6,658 6,030 6,977 6,060 5,985 5,279 6,652 6,026 5,826 5,554 5,971 5,314 5,902 6,471 6,257 6,324 5,309 5,767 5,839 5,656 5,743 flat billing MONTHLY OCLC BILL FY , , , , ,128 1, flat billing GB Budget Packet Page 9

10 Library Apportionment of Central Computer Maintenance for FY 1617 Library Algonquin Cary Crystal Lake Des Plaines Ela Evanston Fox River Valley Fremont Glencoe Glenview Highland Park Huntley Lake Forest Lake Villa Lincolnwood McHenry Niles Northbrook Park Ridge Prospect Heights Round Lake Wilmette Winnetka ZionBenton Total Checksum Total Users Cost # Of Users ,000 % Users 5.45% 3.24% 3.53% 6.63% 4.42% 6.19% 2.95% 4.12% 2.06% 7.36% 4.71% 3.09% 2.95% 4.12% 2.21% 3.68% 5.89% 5.74% 5.89% 2.21% 2.95% 4.12% 3.53% 2.95% Portion 11,988 7,128 7,776 14,580 9,720 13,608 6,480 9,072 4,536 16,200 10,368 6,804 6,480 9,072 4,860 8,100 12,960 12,636 12,960 4,860 6,480 9,072 7,776 6, % 220,000 Note: Still billed in this proportion to cover SirsiDynix credit. SirsiDynix 50,000 credit in FY 1516; 17,923 credit in FY 1617 SirsiDynix credit is reflected in development fund. GB Budget Packet Page 10

11 Position SUBTOTAL Salary Related Recruiting/Misc. LIMRICC Unemployment 1.4% (COLA).5% 1.5% merit FY 1617 Salary + Bonus FY 1617 Salary FY 1617 Max Bonus 619, ,098 6,333 3,540 2,500 Summary Budget Personnel Pension FY 1516 Salary % Total Increase FICA (7.65%) MofA (9%) Benefits (Insurance) 539,187 47,386 55,749 91,394 3,263 8% 2,000 25% checksum TOTAL 813,960 3,540 2, ,000 GB Budget Packet Page 11

12 Summary Budget COOPERATIVE COMPUTER SERVICES GRADE RANGES EFFECTIVE 7/1/2015 BASED ON A 37.5 HOUR WORK WEEK GRADE RANGE % RANGE MINIMUM 91,465 79,882 69,766 60,931 53,215 46,476 40,590 35,450 30,961 16,575 HOURLY MINIMUM % RANGE MIDPOINT 114,332 99,853 87,208 76,164 66,519 58,095 50,738 44,313 38,701 33,800 HOURLY MIDPOINT % RANGE MAXIMUM 137, , ,649 91,397 79,823 69,714 60,886 53,175 46,441 40,560 HOURLY MAXIMUM GB Budget Packet Page 12

13 COOPERATIVE COMPUTER SERVICES POSITIONS AND GRADE RANGES POSITION GRADE Executive Director 10 Database Manager 8 IT Systems Manager 8 Member Services Manager 8 IT Systems Administrator 7 Administrative Services Manager 5 Authority Control Librarian 5 GB Budget Packet Page 13

14 NSLS LIBRARY SALARY SURVEY LIBRARY FISCAL YEAR % of INCREASE Cary Crystal Lake Des Plaines Ela Area Fox River Valley PLD Glenview Highland Park Huntley PLD Lake Forest Lincolnwood Niles, 2015 June 30, 2016 May 1, 2015 April 30, 2016 January 1, 2016 December 31, 2016, 2015 June 30, 2016, 2015 June 30, 2016 January 1, 2016 December 31, 2016 January 1, 2016 December 31, 2016, 2015 June 30, 2016 May 1, 2015 April 30, 2016, 2015 June 30, 2016, 2015 June 30, 2016 Northbrook Park Ridge May 1, 2015 April 30, % 0 2% Prospect Heights Wilmette PLD WinnetkaNorthfield ZionBenton, 2015 June 30, 2016, 2015 June 30, 2016, 2015 June 30, 2016, 2015 June 30, % 3% 2% 2% 2% 3% Avg. 2.5% 3.0% 2.0% TBD 2% 3% 3% 1% 3% Pool 3% GB Budget Packet Page

15 DataCom Product AT&T Fiber AT&T SVA ICN Wireless Phone Broadband Card Staff Mobile Ph. Contingency TOTAL FY ,590 5,748 5, ,484 FY ,590 5,748 5, ,170 21,484 Change (240) (336) 960 (384) % Change % Notes /month 450/month 50 MB CCS ISP no longer used no longer used reimb up to 4 20/month GB Budget Packet Page 15

16 Summary Budget Professional Development & Dues Activity FY 1617 FY 1516 Change % Change COSUGI for 5 10,000 SD Consortia SIG for 2 4,000 Mileage, local conf & mtgs 4,200 Prof Dues & Member Fees 1,800 Training 10,000 TOTAL 30,000 22,500 7, % per per person includes ALA Summer 2017 in Chicago Mgt Assoc 1000, ALA (2) 600, COSUGI 100, ILA 100 CCS staff & CCSwide GB Budget Packet Page 16

17 Professional Contractual General Breakdown Activity FY 1617 FY 1516 SD Sure Sailing 7,200 7,200 SD API/Web Svcs Subcr 5,000 5,000 SD BCA/Directors St. 26,675 26,675 Audit 8,500 8,500 IT Services & Testing 8,500 8,500 Inland LockBox Service 1,800 Records Maintenance 1,000 Unique Phone Service 5,940 Consultant 16,260 25,000 TOTAL 80,875 80,875 Change % Change Notes Vulnerability Testing 1, , /mo (8,740) 34.96% RFP Consultant GB Budget Packet Page 17

18 Maintenance Agreement General Breakdown Activity SMS Tipping Point Sonicwall firewall maintenance Barracuda cloud storage UPS Office Cleaning Services Computer Room floor and subfloor cleaning, new tiles Carpet and hard floors cleaning Offsite Document Storage Alarm Detection Security Tyco Door Security Air conditioner maintenance Air conditioner contingency for time and materials Spare air conditioner maintenance Midco Phone system maintenance Midco phone time & material Copier maintenance Possible offsite data storage Software licenses ICN Colocation TOTAL* TOTAL WITH CANCEL AFTER COLOC / NEW PHONE* FY ,230 3,450 2, ,680 1,650 2,175 7,000 2,000 1, ,000 20,000 11,368 68,533 56,408 FY ,230 4,100 4,100 1,200 3,450 6, ,250 1,680 1,365 2,175 7,000 2,000 1, ,000 11,677 62,497 62,497 Change (4,100) (4,100) (1,200) (3,240) (1,250) 285 (50) 8,323 11,368 6,036 (6,089) % Change % % 5.88% 71.28% % 9.74% Notes new firewall, cancelled new firewall, cancelled new storage, cancelled cancel after coloc renegotiated cancel after coloc cancelled cancel after coloc cancel after coloc cancel after coloc cancel after coloc cancel after new phone cancel after new phone usage down new CRM, Help Desk, MS Office 864/mo + 1,000 onsite hands *NOTES ON MAINTENANCE AGREEMENT TOTAL The green highlighted areas are related to CCS server room maintenance and the old phone system. We expect these costs to be cancelled after the successful migration to colocation and to new phone system. Keeping them in the budget as a safeguard until the migration to colocation and to new phone system occurs. The budget includes cell B23 as the budgetary figure. After migration, cell B24 would apply. GB Budget Packet Page 18

19 Electronic Resources Breakdown Product FY 1617 FY 1516 RDA Toolkit 3,250 3,250 Enterprise 9,000 9,000 NoveList 56,410 53,725 Syndetics 61,960 61,944 TOTAL ERes. 130, ,919 Change % Change Notes 2, % see tab % see tab 2, % GB Budget Packet Page 19

20 FY 1617 NoveList Expenses Library Algonquin Cary Crystal Lake Des Plaines Ela Evanston Fox River Valley Fremont Glencoe Glenview Highland Park Huntley Lake Forest Lake Villa Lincolnwood McHenry Niles Northbrook Park Ridge Prospect Heights Round Lake Wilmette Winnetka ZionBenton Totals NoveList 56,410 Legal Service Population % Share Share 40, % 2,585 28, % 1,789 40, % 2,581 58, % 3,697 34, % 2,183 74, % 4,718 69, % 4,392 37, % 2,375 8, % , % 2,831 29, % 1,885 39, % 2,485 19, % 1,227 40, % 2,551 12, % , % 2,662 57, % 3,628 33, % 2,120 37, % 2,374 14, % , % 2,559 27, % 1,716 17, % 1,128 42, % 2, , % 56,410 GB Budget Packet Page 20

21 Projected FY 1617 Syndetics Expenses Based on FY 1516 Number of Patrons LIBRARY Algonquin Cary Crystal Lake Des Plaines Ela Evanston Fox River Valley Fremont Glencoe Glenview Highland Park Huntley Lake Forest Lake Villa Lincolnwood McHenry Niles Northbrook Park Ridge Prospect Heights Round Lake Wilmette Winnetka ZionBenton TOTALS PATRONS Syndetics % of Total 61,960 of Total 23,000 14,423 26,822 33,116 20,368 63,022 34,606 20,623 6,601 28,206 21,972 23,270 12,400 24,990 5,390 18,872 25,307 24,295 24,958 6,138 21,171 18,645 12,647 18,235 4% 3% 5% 6% 4% 12% 7% 4% 1% 5% 4% 4% 2% 5% 1% 4% 5% 5% 5% 1% 4% 4% 2% 3% 2,694 1,689 3,141 3,878 2,385 7,380 4,053 2, ,303 2,573 2,725 1,452 2, ,210 2,964 2,845 2, ,479 2,184 1,481 2, , % 61,960 GB Budget Packet Page 21

22 Projected FY 1617 OCLC Expenses Based on Materials Budgets OCLC LIBRARY Algonquin Cary Crystal Lake Des Plaines Ela Evanston Fox River Valley Fremont Glencoe Glenview Highland Park Huntley Lake Forest Lake Villa Lincolnwood McHenry Niles Northbrook Park Ridge Prospect Heights Round Lake Wilmette Winnetka ZionBenton TOTALS 236,970 Materials FY % of Total 1617 of Total 1516 of Total 416, % 10,901 9, , % 5,064 5, , % 9,700 9, , % 15,111 16, , % 11,861 11, , % 14,098 13, , % 6,128 7, , % 10,792 11, , % 6,284 5, , % 18,911 14, , % 9,807 14, , % 6,509 6, , % 9,217 9, , % 9,216 9, , % 4,058 3, , % 9,673 7, , % 11,126 11, , % 15,791 16, , % 11,569 12, , % 4,974 4, , % 4,975 5, , % 13,536 14, , % 13,326 11, , % 4,342 4,417 9,051, ,970 GB Budget Packet Page 22