CHESHIRE PUBLIC SCHOOLS. Greg J. Florio, Ed.D. Superintendent of Schools January 9, 2014

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1 BUDGET REVIEW SESSION 2 CHESHIRE PUBLIC SCHOOLS Greg J. Florio, Ed.D. Superintendent of Schools January 9, /9/2014

2 Instructional Expense Approved Request $ Change % Change $4,454,073 $4,890,335 $436, % Instructional ti lexpense by Category Tuition Special Education 8% 4% 4% 2% Pupil Services Special Education Instructional Supply 11% 12% 16% 43% Textbooks/Software/Curriculum New & Replacement Equipment Staff Training Library/Periodicals/Media 7.3% of Budget Testing & Adult Ed Supplies

3 Instructional Expenses Noteworthy Factors and Initiatives Common Core State Standards (CCSS) Additional curriculum writing to support our three year implementation plan SEED System of Education Evaluation and Development Purchase Bloomboard Application for Educator Evaluation and Professional Development System Technology Applications Investments to enhance teaching and learning and administrative functions include: Atlas Curriculum Mapping Software to support revisions with CCSS SBAC Formative Assessment Benchmarks School Messenger A PowerSchool integrated Communications Module Support Applications for Bring Your Own Device

4 Full Day Day Kindergarten Program Strong Community Support based on Survey Results Over 75% of CT School Districts have Full Day Kindergarten Previously approved for budget inclusion by the Board of Ed Educationally Sound Investment in our youngest learners $1,975 = net annual incremental cost per kindergarten student Recurring Costs - Net: Estimated Cost Budget Category 8 Classroom Teachers $560,000 Certified Salaries 8 Instructional Assistants $116,000 Non-Certified Salaries Subtotal $676,000 Cost Savings: Transportation ($125,000) Support Services Total $551,000 One-Time Initial Costs Estimated Cost Budget Category Furniture: Tables, Chairs, etc. $75,000 Instructional Expense Materials/Supplies $50,000 Instructional Expense Facilities Improvements $15,000 Instructional Expense Cafeteria at Darcey $165,000 Instructional Expense Total $305,000

5 Instructional Expenses Noteworthy Factors and Initiatives Special Education 63% of Instructional Expense budget isfor Special Education Increase in use of technology to support instruction of students with special needs has added to costs and improved outcomes Proportion of students with special needs has remained fairly consistent, but the severity of the needs has increased Transition Programinpartnership withquinnipiac University provides excellent program at low cost to district Strong in district programs results in a relatively low proportion p of students in out of district programs Addressing the increasing emotional needs of students across all grade levelsl

6 Support Services Approved Request $ Change % Change $6,116,925 $6,118,053 $1,128.02% Support Services by Category 3% 3% 2% 2% 2% 2% Transportation, ti Fuel, Insurance Other Professional Services (Tech Svcs, Legal, BOE, Audit) Rentals/Leases (MFPs, Office Eqpt, Sports) Computer Capital Equipment 5% Other Purchased Services 7% (Sports Ins, Physicals, Programs) Mailings and Communications 9% 65% (Postage, Report Cards, Ads) Property/Liability Insurance Office and Other Supplies Telephone/Network Services 9.1% of Budget Dues, Fees, Conferences

7 Support Services Transportation Transportation Expenses by Category Public School Routes 5% 5% 3% 12% 1% Special Educations Routes Private School Routes 22% 52% Student t Atiit Activity VoAg, Tech School Routes Fuel, Equipment and Repairs Insurance

8 Support Services Noteworthy Factors & Initiatives Transportation Full Day Kindergarten will reduce costs by $125,000 next year Contract with Dattco expires 6/30/2014 and opportunity to establish a lower cost contract is possible. All Cost Savings Initiatives will continue including: Route Consolidation Efforts Reasonable Bus Stop reductions decrease run times and costs (Within ½, 1 and 1½ mile walking parameters to bus stops) Staggered 2013 Dodd/Highland Summer School hours = Savings Route splitting with Wallingford and Stratford and possibly other districts on technical school and special education runs

9 Support Services Noteworthy Factors & Initiatives Technology Infrastructure upgrades have provided a more reliable, faster, accessible network for students, faculty, parents and citizens. Well positioned for the future: Forward thinking initiatives are possible. If it exists in the educational technology realm, we can implement it! i.e. Dodd s 1 to 1 Chromebook initiative can be supported (grant funded) By Spring, we will have a SmartBoard or Projection device in every learning space No additional costs to add VoIP phone, IP security cameras, lighting systems, etc. Leased multifunction devices add more capabilities (scan to ) than a printer with lower per page costs including consumables Fully licensed for all Microsoft server and end user software with future upgrades Enhanced security procedures, backup policies and redundancy provide for a high availability network with less downtime and critical failures Scheduled maintenance windows with automated patches, updates and scans to reduce virus and security risks and can be easily monitored by CPS tech staff

10 Maintenance & Operations Approved Request $ Change % Change $3,812,883 $3,820,391 $7,509.20% Maintenance & Operations by Category $138,750 $179,750 4% 5% Utilities and Heating Building Cleaning, Maintenance & Repair $1,766,017 Maintenance Supply $1,735,874 46% 45% Equipment Maint. & Repair 5.7% of Budget

11 Utilities and Heating Approved Request $ Change % Change $1,807,017 $1,766,017 $41, % $72,920 4% $103,000 6% $70,291 4% $31,350 2% Utilities by Category Electricity (some for heat) Heating Oil and Gas Garbage and Recycling $499,852 28% Gas (non heating) $988,604 56% Wt Water Sewer Use 2.6% of Overall Budget, 46.2% of Maintenance Budget

12 Utilities and Heating Noteworthy Factors and Initiatives Price locks where possible: Electricity Generation $.075/kWh thru (+/ 6.5M kwh/year) Natural Gas (Heating) $.692/ccf thru (+/ 220k ccf/year) #2 Fuel Oil (Heating) Not Locked Currently (+/ 30k gal/year) Diesel Fuel (Buses) Not Locked Currently (+/ 100k gal/year) Unleaded Gas (BOE vehicles) Not Locked Currently (+/ 18k gal/year) Energy SavingsandImprovements and Use of Natural Gas over Heating Oil whenever/wherever possible Interior and Exterior Lighting Improvement Projects CL&P Incentives Town wide initiative on Energy Performance Service Contract (hopefully) Electric Heat Replacement at CHS and Highland School Computer controlled LED Lighting in all classroom and hallways CHS Library LED Lighting and Ancient Heat System Replacement

13 Utilities and Heating Cheshire High School Electric Heating Rear $13,000 Annual Courtyard /yr Energy Heat by Cost Library Only? System for Library July 19, 2013

14 Utilities and Heating Cheshire High School New Trane HVAC Unit Annual $5,000 Library Natural /yr Energy Area Gas Heat Roof Heat Cost + A/C!? August 2, 2013

15 Building Maintenance and Repair Approved Request $ Change % Change $1,616,866 $1,735,874 $119, % $160,000 9% $53,584 3% Building Maintenance and Repair by Category Cleaning Services Bldg Improvements $374,800 22% $725, % Maintenance Services $422,000 24% Outside Grounds Security 2.6% of Overall Budget, 45.4% of Maintenance Budget

16 Maintenance and Operations Aged infrastructure needs appropriate funding 8 Main School Buildings 420/430 constructed Maintenance Accounts 43 years or more ago with many original mechanical system components still in use Plus portable classrooms, maintenance garage, bus depot, storage trailers, concession stand, and other aged structures Current Building Year of Construction Age 300 learning spaces 760,000 square feet of buildings, Humiston School $800, thousands of Darcey sq ft School Sh of roof systems, 1947 thousand 67 of linear feet of $600,000 sidewalks and Chapman parking Elementary lots, plus 1950 acres of outside 64 grounds $400,000 Cheshire High School Operating funding Norton Elementary levels have increased 1955 over 59 the last decade $200,000 but $0 essentially Dodd in Middle line School with the inflation 1958 rate Doolittle Elementary Capital appropriations are typically 420/430 cut and cover Must Haves $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 Highland Elementary

17 Capital Plan Approval Rates Annual Budget Requested Approved % Approved $ 3,350,000, $ 1,375,000, 41.0% $ 2,495,000 $ 1,450, % $ 4,195,000 $ 1,695, % $ 2,237,000 $ 1,512, % $ 3,905,000 $ 2,279, % $ 3,416,000 $ 1,368, % $ 6,385,250 $ 1,530, % $ 4,649,000 $ 2,515, % Average 48.0% Annual Capital Budget approval rate has averaged less than 50% of requests

18 Maintenance and Operations Aged infrastructure needs appropriate funding 8 Main School Buildings constructed 42 years or more ago with many original mechanical system components still in use Plus portable classrooms, maintenance garage, bus depot, storage trailers, concession stand, and other aged structures 300 learning spaces 760,000 square feet of buildings, thousands of sq ft of roof systems, thousand of linear feet of sidewalks and parking lots, plus acres of outside grounds Flat operating funding levels to support the above Capital appropriations are typically cut and cover Must Haves Bottom Line Operating Funds + Capital le Expenditures = Not Enough

19 Maintenance and Operations Noteworthy Factors and Initiatives Reality Operating and Capital Budget combined for Facilities only enables school district to complete Must Haves: Cleaning of buildings and classrooms Repairs as needed but not enough for preventive maintenance programs Unfunded mandates IPM, AHERA, Green Cleaning, Radon Testing Roofs, HVAC, Paving, Flooring, etc. And often, these needs are delayed. We continue to prioritize, iti list of UNDONE THINGS still a reality Replacement of vehicles Window replacements Civil Rights Compliance at Cheshire High School Cafeteria Upgrades at Highland, High School, Chapman, Norton We alwaysexpect the unexpected and divert funds from a We always expect the unexpected and divert funds from a planned project to an unplanned one

20 Maintenance and Operations Cheshire High School January 10, 2013

21 Maintenance and Operations Darcey School December 27, 2013

22 Maintenance and Operations

23 Long Term Modernization Plan Our school performance is excellent, but we haven t modernized our buildings or our learning spaces. We risklosing our advantage over surrounding towns infuture years. Negative impact to property values will follow if this occurs. $250,000 requested in capital budget to develop a long term plan for Facility and Classroom Modernization was not approved. Assuming we begin executing against a plan in 5 years, our newest building will be 48 years old. Current For , 15, we have maintenance reserve Building Year of Construction Age capital appropriations of $150,000 and Humiston School $241,053 to be used to supplement our Darcey School Chapman Elementary operating budget if needed, which is good. Cheshire High School Norton Elementary But we still need a long term plan Dodd Middle School Doolittle Elementary Highland Elementary

24 Conclusions & Recommendations Requested Approved Requested Approved $2,005,305 $1,205,305 (60.1%) $3,182,441 TBD Budget trequest tsummary $153,000 5% Replenish Med Benefits Trust $283,441 $165,000 9% 5% Contractual Salary Increases $305,000 10% Kindergarten Recurring $1,050,000 33% Kindergarten One Time $551,000 17% $675,000 Special Education 21% Pension PlanFunding All Other

25 Conclusions & Recommendations Medical benefits costs are being managed effectively but monthly contributions must be increased. Educational benefits of All Day Kindergarten are well worth the modest added ongoing gcost. The school district continues to maximize educational and operational effectiveness within tight budgets. We need to plan and then making long term investments to modernize our classrooms and our facilities. The Superintendent s budget recommendation should be supported by the Board of Education, the Town Council and our Community.

26 BUDGET REVIEW Thank You for Attending 1/9/2014