Grosse Pointe Public School System Facilities Town Halls. Spring 2018 Defer Elementary

Transcription

1 Grosse Pointe Public School System Facilities Town Halls Spring 2018 Defer Elementary 1

2 1. Relation to GPPSS Strategic Plan 2. Review Blue Ribbon Committee Charge 3. Share Blue Ribbon Facilities Study 4. Building Tour 5. Collect Feedback from the Community 2

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4 Who served on the Blue Ribbon Committee: Over 50 members Parents, teachers, staff, administrators, community members without children in schools Every building represented Met 6 times for 3 hours each, September - December 4

5 3 Overarching Questions of Blue Ribbon Committee: 1. Plante Moran Cresa was engaged by the Board of Education to review building capacity based on the GPPSS guidelines, provide a 5-year enrollment pupil enrollment projection and provide a 10-year capital plan for GPPSS. Is the Plante Moran Cresa facilities report credible and verifiable information that can be used to develop a sustainable facilities plan? 2. What are the GPPSS footprint needs now, 5 years from now, and 10 years from now, for our educational programming? 3. What funding is needed to sustain the educational program our community expects for its students and from its neighborhood schools? 5

6 GP Values Walkable/bikeable neighborhood schools Small class sizes Feeling of community in school Traditions and history Robust curriculum with many choices/offerings Competitive athletics Quality & quantity of extracurricular activities/clubs Highly regarded arts program Not in priority order/summarized by Tara Burdick 6

7 Footprint for Educational Program Now 5 years from now 10 years from now Not just building, but district enrollment Building condition (critical, deferred, enhancement) and location 7

8 ,000 11,000 10,000 9,000 8,000 7,000 6,000 5,000 4,000 3,000 GPPSS Enrollment History Note: Data for are projections based on information from Plante Moran Cresa 8

9 Evaluation Definitions by Plante Moran Cresa: Critical Need Items that are necessary to keep the school buildings safe, warm, dry and operational. Items that are beyond their useful life or in danger of failure in the next 1 3 years. These are items that require more resources than the current maintenance staff can address. Deferred Items that are critical in nature, however still have 4 6 years of useful Maintenance life remaining. Property Items that are not essential to keeping the school open that enhance Enhancement a school program, learning environment or safety. Also items that still have a remaining useful life of 7 10 years. Escalation Factors Below average condition for the building system evaluated. Requires immediate repair, significant work, or replacement is anticipated to return the building system or material to an acceptable condition 9

10 School Facility SUMMARY OF COSTS BY PRIORITIZATION Total Costs Critical Need (1 3 years) Deferred Maintenance (4 6 years) Property Enhancement (7 10 years) Defer $ 6,592,055 $4,671,557 $300,351 $1,620,146 $6,592,055 Ferry $6,429,926 $4,878,880 $84,682 $1,466,364 $6,429,926 Kerby $6,197,571 $4,292,663 $451,669 $1,453,239 $6,197,571 Maire $6,628,976 $4,904,869 $320,492 $1,403,616 $6,628,976 Mason $5,367,638 $4,129,856 $235,806 $1,001,975 $5,367,638 Monteith $7,498,046 $5,162,827 $438,713 $1,896,505 $7,498,046 Poupard $8,381,180 $5,754,970 $694,977 $1,931,234 $8,381,180 Richard $4,534,115 $3,029,930 $175,649 $1,328,536 $4,534,115 Trombly $5,191,476 $3,868,425 $361,695 $961,356 $5,191,476 Brownell Middle $12,758,194 $7,398,299 $1,268,004 $ 4,091,892 $12,758,194 Parcells Middle $15,452,633 $8,036,143 $2,414,577 $5,001,913 $15,452,633 Pierce Middle $13,682,964 $9,343,822 $1,540,229 $2,798,913 $13,682,964 North High $31,524,889 $20,468,368 $4,731,344 $ 6,325,177 $31,524,889 South High $29,478,748 $20,567,898 $694,092 $8,216,758 $29,478,748 Barnes ECC $5,654,043 $3,637,596 $688,673 $1,327,774 $5,654,043 Administration $1,764,759 $1,166,486 $136,393 $461,879 $1,764,759 TOTAL BUDGET $167,137,214 $111,312,590 $14,537,345 $41,287,278 $167,137,214 Escalation NPV $167,137,214 $111,312,590 $11,915,857 $30,136,699 $153,365,146 Total

11 Major Items (excludes soft costs) Facility Cost/s.f. Paving Roofing Plumbing HVAC Electrical Security Tech Furniture Pools Defer $81.75 $96,460 $185,985 $603,626 $1,766,027 $357,345 $306,000 $968,533 $142,480 Ferry $71.33 $204,932 $453,656 $699,934 $482,568 $470,036 $103,000 $1,005,200 $142,480 Kerby $60.02 $96,460 $64,297 $769,729 $2,006,300 $350,061 $100,000 $933,000 $142,480 Maire $99.06 $187,429 $213,501 $518,438 $1,326,624 $325,520 $298,000 $920,600 $142,480 Mason $91.23 $127,712 $138,195 $384,867 $1,291,326 $351,114 $122,000 $958,600 $142,480 Monteith $86.49 $0 $219,401 $630,720 $1,905,038 $396,364 $307,000 $1,026,400 $142,480 Poupard $99.76 $188,100 $330,961 $618,094 $1,872,228 $403,305 $303,000 $1,090,000 $170,976 Richard $61.25 $86,060 $231,887 $559,509 $532,557 $301,547 $248,000 $1,045,400 $142,480 Trombly $91.54 $97,031 $183,014 $368,539 $1,224,636 $333,585 $291,000 $885,400 $142,480 Brownell $58.81 $319,738 $763,119 $1,570,772 $1,697,778 $463,576 $587,000 $2,180,800 $178,100 $145,600 Parcells $51.31 $234,162 $1,244,978 $2,135,036 $1,556,428 $914,638 $427,000 $1,403,800 $283,894 $416,000 Pierce $51.31 $195,040 $772,364 $1,045,629 $2,809,203 $541,691 $348,000 $2,082,600 $178,100 $1,175,200 North High $67.08 $1,272,678 $1,949,730 $3,071,595 $6,966,413 $1,144,558 $347,000 $3,718,500 $0 $33,280 South High $48.75 $689,520 $1,008,917 $4,937,781 $7,741,079 $1,434,340 $820,000 $2,532,000 $0 $22,464 Barnes ECC $83.94 $317,886 $337,832 $498,345 $765,920 $765,920 $315,000 $775,400 $142,480 Administration $60.16 $131,781 $11,724 $242,170 $242,170 $225,661 $44,000 $597,900 $71, TOTALS: $4,244,989 $8,109,563 $18,654,784 $34,186,296 $8,779,263 $4,966,000 $22,124,133 $2,164,630 $1,792,544

12 Every building has critical needs Secure entrances Plumbing Electrical Roofs Windows Bathrooms HVAC Technology Wiring/Cabling Network Wireless & Switches Instructional Technology These were NOT defined as critical needs Computers, tablets, end user devices Classroom furniture Expanding footprint of the district Additional air conditioning 12

13 Defer critical needs* Secured Entrance Emergency signage Corridor doors that lock Technology network cabling Fiber WAN Telephone/PA System Instructional technology Update electrical Lighting to LED Paving Masonry Abatement Ceilings Flooring (corridor) HVAC (boiler) Air handlers *As laid out in January PMC document list subject to change with input 13

14 GPPSS Funding Mechanisms General Fund General operations of the school district, except those required to be entered into other funds ~ $100 million budget Debt Service Fund Repayment of bond principal and interests on facility bond issues ~ $4.3 million budget Sinking Fund Repairs and specific projects of the District ~ $2.6 million budget for 2017 (through 2019) Wayne County Enhancement Millage 2 mills, passed 11/8/16 by majority of county, GPPSS gets approximately $3.1 million through per pupil allocation, goes into general fund (through 2022) New Bond Repairs and specific projects of the District amount to be determined could be on ballot November

15 Total Critical Needs to be Addressed by Bond = $111 million Issued in non qualified, 2 series bond Proposed increase of approximately 1.5 mills Cost to Taxpayer Home Market Value $ 200,000 $ 300,000 $ 400,000 Estimated Taxable Value* $ 100,000 $ 150,000 $ 200,000 Estimated Millage Rate Monthly Cost $ 13 $ 19 $ 25 Annual Cost $ 150 $ 225 $ 300 *Taxable value is estimated at 50% of market value 15

16 Also Proposing: 1. A citizens oversight committee 2. Rubric for future property use decisions Building specific enrollment number will trigger BOE to consider property use when Elementary, Middle or High School drops below x, y, or z) District enrollment trigger for consolidation (aggregate Elementary, Middle and High School enrollment) 3. Use of sinking fund Seek Renewal of current rate in 2019 Continued focus on deferred maintenance items 4. Use of county enhancement millage (fiber loop, technology) 5. Repurposing under utilized facilities Examine leases for Elworthy field, Administration Building (389) Middle school pools 16

17 Building Tour 17

18 Your Feedback What were your aha moments? Are there critical needs we missed? Is there something that doesn t belong on the critical needs list? 18

19 Next Steps in Town Halls and Communication Plan: 1. To inform the GPPSS community regarding the enrollment and infrastructure needs within our GPPSS schools 2. To spark dialogue regarding what we have in facilities and what we need in critical infrastructure needs to best serve the students of the GPPSS 3. Key dates in the process: Blue Ribbon Facilities Study Fall 2017 BOE presentation in December 2017 Town Halls Spring 2018 BOE approval of bond language in summer 2018 November 2018 election 19

20 Blue Ribbon Town Hall Dates 6:30 p.m.* 1/31 Mason 3/6 Ferry 2/1 Defer 3/8 Barnes 2/6 North 3/14* 389 at 1 p.m. 2/7 Parcells 3/20 Richard 2/15 Monteith 3/22 Trombly 2/27 Maire 4/12 South 2/28 Brownell 4/17 Poupard 3/1 Kerby 4/19 Pierce 20

21 Appendix 21

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23 Quick Review of School Finance 23

24 GPPSS Financial Information State Aid Funding Current school funding structure follows this basic formula: Enrollment x Foundation Allowance = State Aid Foundation Allowance = $9,924 per student for 2016/2017 The annual per student amount of state aid funding Foundation Allowance is comprised of 2 portions local and state Local portion funded by 18 mills on non-primary residence property in Grosse Pointe and 6 mills on commercial property + additional community support of 6.7 mills on primary residence property = $2,784 per student or 28% of total foundation State portion funded by 6 mills on ALL property = $7,140 per student or 72% of total foundation 24

25 GPPSS Foundation Allowance History 25

26 GPPSS Financial Information General Fund Revenue, Expenditures & Fund Balance $120 $90 $106 $103 $101 $105 $103 $95 $98 $99 $101 Millions $60 $30 $0 $20 $17 $14 Amounts in Millions of Dollars $6 $2 $6 $8 $7 $ Revenue Expenditures Fund Balance 26

27 Real Estate Analysis GPPSS Portfolio based on median prices School Name Site Size (acres) Site Cost Analysis (based on $230,000 acre) Building Size (sf) Defer 6.32 $1,453,600 60,001 Ferry 8.02 $1,844,600 68,016 Kerby 5.01 $1,152,300 76,795 Maire 4.90 $1,127,000 50,200 Mason 7.30 $1,679,000 45,020 Monteith 9.35 $2,150,500 63,239 Poupard 6.48 $1,490,400 61,973 Richard 3.63 $834,900 56,099 Trombly 5.06 $1,163,800 43,110 Brownell $3,496, ,493 Parcells $3,381, ,855 Pierce 5.41 $1,244, ,313 North High School $ 7,199, ,148 South High School $5,451, ,691 27

28 Real Estate Analysis GPPSS Portfolio based on median prices Support Facility/Site Name Administration (389 St. Clair) Site Size (acres) Site Cost Analysis (based on $230,000 acre) 1.41 $324,300 Barnes $2,668,000 Elworthy Field 9.22 $2,120,600 Support Services Field at Parcells 5.00 $1,150,000 Building Size (sf) 23,103 49,455-4,735 NOTE: Costs shown are an extrapolation of median prices in the GPPSS area. This is not market value, it is only a mathematical equation to provide an example. 28

29 GPPSS Estimated Bonding Capacity November 2018 Election Scenario/ Series Amount of New Bonds Estimated Capitalized Interest Estimated Bond Proceeds for Project Bond Term Estimated Interest Rate Estimated Interest First Year Millage Average Millage Maximum Total Mills All Debt Increase (Decrease) in Debt Levy 1.0 Mill Increase New Debt Alone Series 2019 $41,000,000 $1,298,333 $39,701, yrs., 2 mos. 4.75% $25,769,858 Series ,000, ,000, yrs., 6 mos. 4.75% 25,586,350 Total $82,000,000 1,298,333 80,701,667 $51,356, Mill Increase Series 2019 $55,000,000 $1,741,667 $53,258, yrs., 2 mos. 4.75% $34,465,129 Series ,000, ,000, yrs., 6 mos. 4.75% 37,525,000 Total $110,000,000 1,741, ,258,333 $71,990, Mill Increase Series 2019 $67,000,000 $2,121,667 $64,878, yrs., 2 mos. 4.75% $41,609,604 Series ,000, ,000, yrs., 6 mos. 4.75% 42,601,563 Total $132,000,000 2,121, ,878,333 $84,211, Mill Increase Series 2019 $78,000,000 $2,470,000 $75,530, yrs., 2 mos. 4.75% $47,911,825 Series ,000, ,000, yrs., 6 mos. 4.75% 48,344,313 Total $154,000,000 2,470, ,530,000 $96,256, ASSUMPTIONS: - a December 2017 and 2018 debt levy of mills - a November 2018 Election - 1st Series dated Mar 1, 2019 and 2nd Series dated Nov 1, An annual change in Taxable Value of 1.50% for 2018 and thereafter. PFM 29

30 Instructional Technology We would be looking at new options for both staff and students to share their learning and present information in today's modern learning and work environment Replacement and upgrade of all forms of presentation tools for teaching staff We currently have outdated SMART Boards in every classroom Aging projectors with costly replacement pieces can cost as much as current technology Wiring Data wiring is the backbone of our technology infrastructure. It is what enables devices and wireless access points to connect to the network. Much of the data wiring in our buildings has been pieced together over the years. There can be multiple standards in one building. Primary goals of replacing network wiring: Update to current wiring standard this supports higher network speeds to end user devices Replace aging cable that may be damaged or not functioning at rated speeds Consolidate network closets in the buildings Update fiber optic backbone in the buildings to support higher backbone speeds Add network drops where needed, including for additional wireless coverage and security cameras Remove old, unused cabling such as RG6 coax or token ring We typically bundle network switch and wireless access point upgrades in with wiring upgrades for 2 reasons: 1. Our fleet is end of life with Cisco and no longer supported 2. New network switches and wireless access points are required to provide the increased speeds and wireless coverage that new data wiring supports 30

31 31 Original Budgets: Science $14M, Fine Arts $11M, Athletics $13M, Buildings $24M. All adjustments approved by O