FRANKLIN REGIONAL SCHOOL DISTRICT

Transcription

1 FRANKLIN REGIONAL SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS FINANCE COMMITTEE MEETING February 17, :30 PM Heritage Elementary School Administration Office Conference Room Agenda Topic Presenter Technology Plan (pgs. 1-6) Mr. Schrecengost General Fund Budget (pgs. 7-9) Mr. Perry 3. External Auditor Reappointment 4. Senior High School Boilers Emergency Repairs Mr. Perry Mr. Heck 5. Next Meeting April 13, 2016 at 1:30PM

2 PROPOSED TECHNOLOGY REPLACEMENT MATRIX High Priority Projects Location Yrs/Life Quantity COMMENTS Server Virtualization District Wide 5 1 $120, District Fiber between Closets District Wide 10+ NA $170, Pending Erate - 1 GB to 10 GB-Possible savings of $68,000 Mobile Device Deployment District Wide 1000 $300, Classrooms Elementary Labs ES/MS/HS $95, In need of replacement HS Business Labs HS $70, In need of replacement Middle School Lab Room 221\220 MS $60, In need of replacement Firewall District 5+ 1 $20, End of life Senior High Art Lab HS $70, Insufficient Computer Access Laptops/Docs - Teachers & Admin Replacement MS\HS 5 35 $40, District Wide Medium Priority Projects Auditorium Updates MS/HS NA $140, Maintenance Other Projects Transportation Software District Wide $30, Other Tech Supplies District Wide NA $25, As needed Migration District Wide 1 $10, Essential if we move toward GMAIL for either students or staff Senior High School CFF LCD Projectors MS/HS 5 to 10 NA $5, As Needed Total $1,155,

3 PROPOSED TECHNOLOGY REPLACEMENT MATRIX High Priority Projects Location Yrs/Life Quantity 17/18 COMMENTS IPTV System-Signage and Broadcasting District Wide 15+ $170, District Wide-Total $170,000 Mobile Device Deployment District Wide 800 $200, Classrooms SHS\MS Projector\Whiteboard Replacements MS/SHS $80, Boards over 10 yrs old-active Panels Library Conmputers ES/MS/HS 7 $60, Central Admin PCs Central Admin 5+ 7 $8, PCs Laptops/Docs - Teachers & Admin Replacement District Wide 10 $40, Medium Priority Projects Auditorium Updates-Continued MS/HS $140, Maintenance Other Projects Other Tech Supplies District Wide NA $25, As needed Postini SPAM filter and archiving District Wide 1 $10, Document Management District Wide $20, Print Management District Wde $15, Total $768,

4 PROPOSED TECHNOLOGY REPLACEMENT MATRIX High Priority Projects Location Yrs/Life Quantity COMMENTS GEMM Lab 132 MS $80, Macs, Server, and Network Switch GEMM Lab 136 MS $80, Macs, Server, and Network Switch Mobile Device Deployment District Wide 400 $100, Classrooms Laptops/Docs - Teachers & Admin Replacement District Wide $55, Refresh Cycle Senior High TV Studio Equipment HS 5+ 1 $70, Over 5 Years old SHS\MS Projector Replacement Whiteboards MS\HS $50, MS Replacement Whiteboards HS Wireless Upgrade District Wide 5 1 $180, Years Old ES Tablets (Primary Grades) ES $100, Primary Grades Other Projects Other Tech Supplies District Wide NA $25, As needed Postini SPAM filter and archiving District Wide 1 $8, Gmail Archiving ES LCD Projectors MS/HS 5 to 10 NA $30, As Needed Total $778,

5 PROPOSED TECHNOLOGY REPLACEMENT MATRIX High Priority Projects Location Yrs/Life Quantity COMMENTS Special Ed Laptop Replacement SHS\MS $15, Over 5 years old-cannot support current software Laptops/Docs - Teachers & Admin Replacement District Wide 5 to 7 28 $30, Replace older CFF teacher laptops-begin 3rd grade Central Admin Computers Administration 5+ 4 $5, Replace aging computer in the Administration Offices Library Laptops Carts ES ES $80, Carts over 7 yrs SHS\MS Smart Boards Replacement HS 5 to $20, Defer as Needed SHS\MS Projector Replacement MS\SHS 6 to 8 15 $15, Defer as Needed ES Tech Labs 5 $100, HS Multimedia Lab 5 $60, Middle School TV Studio Equipment HS 5+ 1 $70, Over 5 Years old MS Wireless Upgrade District Wide 6+ $120, Medium Priority Projects Tech ED Labs MS $100, Other Projects Other Tech Supplies District Wide NA $25, As needed Postini SPAM filter and archiving District Wide 1 $8, Essential if we move toward GMAIL for either students or staff Senior High School CFF LCD Projectors MS/HS 5 to 10 NA $50, As Needed Research Inovation Projects $50, As Needed Total $748,

6 PROPOSED TECHNOLOGY REPLACEMENT MATRIX High Priority Projects Location Yrs/Life Quantity COMMENTS Laptops/Docs - Teachers & Admin Replacement District Wide 5 to 7 30 $40, Replace older CFF teacher laptops-begin 3rd grade Central Admin Computers Administration 5+ 4 $5, Replace aging computer in the Administration Offices Library Laptops Carts ES ES $80, Carts over 7 yrs SHS\MS Smart Boards Replacement HS 5 to $50, Defer as Needed SHS\MS Projector Replacement MS\SHS 6 to 8 15 $15, Defer as Needed ES Wireless Upgrade District Wide 6 1 $120, Years Old Medium Priority Projects Upgrade/Expansion of VDI project District Wide TBD $70, Other Projects Other Tech Supplies District Wide NA $25, As needed Postini SPAM filter and archiving District Wide 1 $8, Essential if we move toward GMAIL for either students or staff Senior High School CFF LCD Projectors MS/HS 5 to 10 NA $50, As Needed Total $463,

7 TECHNOLOGY FUND - CASH FLOW PROJECTION Technology Fund June 30, 2015 End of Year Balance per audited F/S $2,333, /2016 Budgeted Expenditures (965,000) 2015/2016 Budgeted Transfer 425,000 June 30, 2016 Projected End of Year Fund Balance $1,793,653 Expenditures Transfer Balance 2016/2017 (1,155,000) 425,000 1,063, /2018 (768,000) 425, , /2019 (778,000) 425, , /2020 (748,000) 425,000 44, /2021 (463,000) 425,000 6,653 TOTAL (3,912,000) 2,125,000 6

8 Budget Timeline December 7 December 7-8 January 7 January 11 January 15 Board of School Directors Re-organization Meeting, Committee-of-the- Whole Meeting, and Regular Meeting to discuss and vote on the option of adopting a resolution not to raise taxes above the index, or preparing a preliminary general fund budget and approving the administration to apply to the Pennsylvania Department of Education (PDE) for referendum exceptions Public School Employees Retirement System (PSERS) Board of Directors meeting to approve the employer contribution rate (ECR) for the fiscal year School District deadline to adopt a resolution not to raise taxes above the index, or make the proposed preliminary general fund budget available for public inspection Board of School Directors Committee-of-the-Whole Meeting to review the preliminary general fund budget (if a resolution not to raise taxes above the index is not adopted) Contractual deadline for members of the Franklin Regional Education Association (FREA) to submit a letter of resignation due to retirement to be eligible for retiree healthcare and unused leave incentive payment January 25 Board of School Directors Regular Meeting to adopt the preliminary general fund budget (if a resolution not to raise taxes above the index is not adopted) January 27 February 8 Finance Committee Meeting (present preliminary budget for the capital fund) Board of School Directors Committee-of-the-Whole Meeting to review the proposed capital fund budget February 9 Governor Wolf presents the preliminary state budget for , including education allocations February 17 Finance Committee Meeting (present preliminary budget for the Technology Fund) February 22 Board of School Directors Regular Meeting to adopt the proposed capital fund budget 7

9 February 29 Board of School Directors Committee-of-the-Whole Meeting to review the proposed technology fund budget March 14 Board of School Directors Regular Meeting to adopt the proposed technology fund budget March April 13 April 21 May 2 May 16 May May 31 June 6 June 10 Northern Westmoreland Career and Technology Center preliminary budget released to member districts Finance Committee Meeting (present proposed final budget for the General fund) Approval of healthcare premium increase by the trustees of the Westmoreland County Public School Healthcare Consortium (WCPSHC) Board of School Directors Committee-of-the Whole Meeting to review the proposed final general fund budget Board of School Directors Regular Meeting to adopt the proposed final general fund budget Receipt of federal allocations for Title I and Title II programs School District deadline to make proposed final general fund budget available for public inspection Board of School Directors Committee-of-the Whole Meeting (Public Hearing) to review the final general fund budget Board deadline to offer public notice of its intent to adopt the final budget June 20 Board of School Directors Regular Meeting to adopt the final general fund budget and tax rates June 30 Deadline for the state budget to be adopted by the legislature and signed by Governor Wolf 8

10 Franklin Regional School District Multi-year Budget and Fund Balance Projection As of February 17, 2016 Millage increase (raise to index in future years) Actual Projected Budget GENERAL FUND Revenues 51,442,915 52,164,354 53,113,289 54,502,583 56,135,860 Use Fund Balance for PSERS - 410, , , ,000 Total Revenues 51,442,915 52,574,354 53,813,289 55,322,583 56,985,860 Expenditures 50,095,983 52,692,172 54,098,623 56,390,822 58,525,551 Results of Operations 1,346,932 (117,818) (285,334) (1,068,239) (1,539,691) Change in Restricted (13,468) Beginning Fund Balance 5,122,471 6,455,935 6,338,117 6,052,784 4,984,544 Ending Fund Balance 6,455,935 6,338,117 6,052,784 4,984,544 3,444,853 Year to Year Expenditure $$ increase $ 2,596,189 $ 1,406,451 $ 2,292,199 $ 2,134,729 Year to Year Expenditure % increase 5.18% 2.67% 4.24% 3.79% 8% of Expenditures 4,215,374 4,327,890 4,511,266 4,682,044 Additional mills needed to balance budget NOTE: This document is designed to provide analysis of long-term financial information and utilizes numerous assumptions related to revenues and expenditures based upon historical trends. These assumptions are not changed as frequently as those used in the Budget Summary document, as that document focuses on the current budget year only. Therefore, revenues and expenses per this document may not always agree to the Budget Summary. 9