City of Cape Canaveral, Florida Adopted Budget

Transcription

1 City of Cape Canaveral, Florida Adopted Budget Fiscal Year Capital Improvement Plan Fiscal Year

2

3 ANNUAL OPERATING BUDGET FISCAL YEAR Mayor Bob Hoog Mayor Pro Tem Mike Brown Council Members Wes Morrison Rocky Randels Angela Raymond Leadership Team City Manager City Clerk Administrative/Financial Services Human Resources/Risk Management Community Engagement Economic Development Building & Code Enforcement Community Development Culture & Leisure Services Public Works Services Capital Projects David L. Greene Mia Goforth John DeLeo Jane Ross Joshua Surprenant Todd Morley Mike German David Dickey Gustavo Vergara Debra Holliday Jeff Ratliff

4

5 CITY OF CAPE CANAVERAL FY BUDGET TABLE OF CONTENTS Tab Name Items Page # INTRODUCTION Roles / Responsibilities 1 Transmittal Letter 3 Revenues 9 Expenditures 11 Consolidated Financial Overview 13 BUDGET Budget Process 15 General Budgetary Principles 16 Budget Adoption Schedule 17 Trim Timetable 19 GENERAL FUND General Fund Revenue 23 Legislative 26 Administrative Services 28 Community Development 30 Protective Services 32 Fire / Rescue Services 34 Building & Code Enforcement 36 Infrastructure Maintenance 38 Economic Development 40 Culture & Leisure Services 42 Community Engagement 44 Legal Services 46 Solid Waste 46 Debt Service 46 Non-Departmental 48 SPECIAL REVENUE FUNDS Police Education Fund 52 Aerial Fire Protection Fund 54 School Crossing Guard Fund 56 Library Fund 58 Cape Canaveral Community Redevelopment Agency Fund 60 CAPITAL PROJECT FUNDS Capital Construction Fund 64 North Atlantic Avenue Improvement Fund 66 AGENCY FUND Law Enforcement Trust Fund 70 ENTERPRISE FUNDS Wastewater Enterprise Fund 73 Stormwater Enterprise Fund 78 ENTERPRISE CAPITAL FUND Enterprise Capital Fund 82

6 CITY OF CAPE CANAVERAL FY BUDGET TABLE OF CONTENTS Tab Name Items Page # GENERAL INFORMATION Personnel Organizational Chart 87 Full and Part-Time Budgeted Positions 88 Taxable Assessed Property Valuations 90 Millage Rates 92 History of Assessed Valuation, Millage Rates & Levy 94 Total Ad Valorem Millage for City Property Owners 96 Brevard County Municipal Millage Rates 98 CAPITAL IMPROVEMENT PLAN General Fund 100 Library Fund 123 Cape Canaveral Community Redevelopment Agency Fund 127 Enterprise Capital Fund 133 GLOSSARY Glossary 186 Acronyms 190

7 Citizens of Cape Canaveral City Council Bob Hoog, Mayor; Mike Brown, Mayor Pro Tem; Rocky Randels, Council Member; Wes Morrison, Council Member; Angela Raymond, Council Member City Attorney s Office City Manager David L. Greene Review Boards Page 1 City Clerk s Office Mia Goforth, City Clerk Elections Qualifying Custodian of Records Records Management and Retention City Council Meetings Conferences, Workshops & Agendas Administrative Financial Services John DeLeo, Dir. Financial Reporting Budget Payroll Procurement Fiscal Grant Admin. Accounts Payable Accounts Receivable Information Tech. Telecommunications Technology Fire/Rescue Services Dave Sargeant, Chief Administration Emergency Services Prevention, Education & Emergency Management Human Resources Jane Ross, Dir. Employee Relations Recruitment Facilities/Asset Risk Management Volunteer/Intern Coordination Labor Relations Risk Management Benefits Admin. Safety Programs Employee Dev. Training School Crossing Guards Community Development David Dickey, Dir. Development Redevelopment Planning/Zoning Building/Code Enforcement Michael German, B.O. Building Permits Building Inspections Business Tax Receipts Licensing Code Enforcement Contracted Services Protective Services Linda Moros, Commander Administration Support Services Community Services Law Enforcement Operations Economic Development Todd Morley, Dir. Public Information Officer Public Relations Marketing Economic Development Business Recruiting Solid Waste Collection Services Waste Pro, Inc. Solid Waste Recycling Electronic Waste Community Engagement Joshua Surprenant, Dir. City Branding Community Engagement Special Event Planning Web Admin. Social Media Graphic Design Neighborhood/ Community Partnerships Emergency Planning Library Services Brevard County Adult Services Children Services Reference Services Culture & Leisure Services Gustavo Vergara, Dir. Recreational Activities Cultural Activities Special Events Parks/Activity Fields Event Promotion Cultural Services Molly Thomas, Manager Cultural Programs Development Educational Programs Liaison Community Arts/Heritage Awareness Historical Research Capital Projects Jeff Ratliff, Dir. Grant Acquisition/Admin. Contracted Services Compliance Bids and Quotes Project Management Sustainability Planning Regulatory, Laboratory Operations Casey Bosse, Environ. Analyst. Laboratory Operations Regulatory Compliance Reclaim Water Testing Environ. Safety Training NELAC Accreditation Public Works Services Debra Holliday, Dir. Organizational/Cultural Change and Development Infrastructure Maintenance Tim Carlisle, Supervisor Facilities Maint. Streets/Right of Way Stormwater/ Drainage Maint. Collections/ Reclaim Systems Chris Barney, Supervisor Maintenance, Repair Installation of Collection Systems Plant Maint. Reclaim Inspections WW Plant Operations June Clark, Supervisor Plant Ops. Operator Training EPA/FDEP Plant Reporting

8 This page intentionally left blank Page 2

9 September 4, 2018 To the Honorable Mayor, Members of the City Council The City of Cape Canaveral, Florida We are pleased to present the Fiscal Year City of Cape Canaveral Budget. The $ 36,218,193 Budget is a responsible spending plan, which provides our residents and taxpayers with the same or higher level of service as in previous years. The economy continues to improve and the increases in property values and in revenues are encouraging signs as we move forward into the new Budget Year. We believe by following sound fiscal policies and maintaining responsible budget practices, the City will become stronger financially and further prosper in the future. Budget Highlights Millage Rate The FY General and Library Fund Budgets are balanced at the millage rates of and mills, respectively. These millage rates represent a rate below the rolled-back rate. With this decrease, the City maintains a millage rate that is the fourth lowest in Brevard County. Employee Salaries The Budget includes 3% set aside for a performance based salary adjustment based upon the employee s annual evaluation, or successful completion of a probationary period, and a $250 employee appreciation bonus. Employee Positions The FY Budget includes funding for 48 full-time positions, 5.77 part-time and 4 seasonal positions, which is an overall increase from FY funding of 45 full-time positions, 5.39 part-time and 2 seasonal positions. It is important to note that based on the Affordable Care Act, 120 hours per month constitutes a Full-Time Employee (FTE) and working less than 120 days per year constitutes a seasonal employee. Financial Stability The unobligated General Fund cash balance is forecasted to be approximately $3,055,097 at the conclusion of FY This is 23.8% of the FY General Fund expenditure budget and is in excess of the 20% required by the City s fiscal policy. The overall balance available in the prior year was $3,005,122. Economic Outlook The City s economy is anchored by Port Canaveral, Canaveral Air Force Station, Patrick Air Force Base and Kennedy Space Center, along with ancillary defense and aerospace contractors. The City s proximity to Orlando and its many attractions, coupled with its riverfront parks and beautiful beach, help spur tourist activity. With the resurgence of NASA and the enormous energy and vision being revitalized, the City is reaping the benefits and is regarded as the birthplace of space exploration. SpaceX continues to make major technological advances and successful rocket launches fortifying the space industry and national defense. Page 3

10 Companies like Blue Origin and Jacobs Engineering Group Inc. continue to increase their presence at the Cape in Architectural, Engineering, and Services operations; and Sierra Nevada Corporation through its innovation will be ushering in its orbital flight of the Dream Chaser which will carry crew and cargo to destinations and benefit both commercial and government customers. In addition, the expansion of Port Canaveral s Cruise and Cargo Industry is having a tremendous positive impact on the City. All sectors of the economy continue to experience increased growth moving towards an optimistic outlook to recovery. Brevard County s unemployment rate has dropped to 3.5% for 2018 from 4.5% the previous year. Job growth is up 2.4% from last year, according to University of Central Florida s Florida and Metro Forecast. The real estate market is showing significant improvements; single-family home sales are up 12.5% and median home prices jumped 6.8% from this time last year. The Envision Cape Canaveral Report is still the prime motivator for the FY Budget. This Budget will further the City s position and will continue to move towards an upscale, seaside oriented community. The City is aware of the opportunities provided by the close proximity to Port Canaveral, Cape Canaveral Air Force Station, Kennedy Space Center, Patrick Air Force Base, two International Airports and Orlando; conversely, the City actively pursues economic development and redevelopment and takes full advantage of low interest rates to realize its vision. The recent completion of the New City Hall was funded by a low interest bank loan, which reinforced the City s high degree of commitment to financial responsibility. More recently, in July 2017 the City closed on a $6.2M, 10 Year loan at a low 2.05% interest rate. This financing will support the design and construction of a new Multigenerational Facility and Cultural Arts Preservation Enrichment (CAPE) Center. In the current economic climate, the financial position of the City is strong. The City is aggressively challenging itself in the area of redevelopment and determining strategies to ensure a successful future. The City s Redevelopment Trust Fund for the Cape Canaveral Community Redevelopment Agency captures new diversified revenue streams as the best plan to position the City for the future. Looking forward to FY the Fire Hydrant Fee is projected to realize $73,573; the Reclaimed Water/Reuse Fees $89,005; and the Public Service Tax (water) will yield $282,469 annually. These revenues will continue to fund New Capital Projects and the debt service to support these types of projects. The City further enables itself to increase its efficiency and transparency through the Enterprise Capital Fund which tracks dollars specifically spent on Capital Improvement Projects. This action enhances our accounting practices and streamlines our budget process. Continuing to identify and realize new revenue sources is essential to the City s future success. Revenues - $ 17,461,458 General Fund The General Fund accounts support general government services and non-revenue generating activities of the City, such as Protective and Fire/Rescue Services. The General Fund is financially sound with an anticipated non-obligated Fund Balance at the end of September 2018 of approximately $3,055,097. The City s fiscal policies prescribe that it maintain twenty percent (20%) of the General Fund s expenditure budget in un-obligated cash. The Budget meets this criterion with an expected undesignated fund balance of 23.8% of FY expenditures. Because Fund Balance Page 4

11 (Reserves) represents non-reoccurring dollars, it is the policy of the City to utilize Fund Balance (Reserves) only for non-reoccurring expenditures, such as capital purchases. Ad Valorem Tax - $ 4,387,437 The FY gross taxable property value is anticipated to be $ 1,225,027,846. This is an increase of 7.7% from the FY taxable value of $1,137,535,251. This estimated increase in value is the result of the housing market, which continues to recover. The FY General and Library Fund Budgets are balanced at the millage rates of and mills, respectively. Utilizing an assumed Ad Valorem Tax collection rate of 95%, the budgeted millage rate plus delinquent revenue will produce a combined total of $ 4,460,477 in Ad Valorem revenue to the General Fund and Library Fund. Local Option Gas Tax - $ 359,493 Based upon a formula utilizing the Municipalities transportation expenditures and local populations, the State collects these taxes and distributes them to the County. The County then redistributes the funds based on the percentages identified through the formula. Cape Canaveral s percent of Brevard County s portion is 2.7%. Franchise Fees - $ 857,793 Included in this revenue stream are the Florida Power & Light, City Gas, Waste Pro and Recreation Franchise Fees. Utility Taxes - $ 1,260,225 Authorized by the State Legislature, these taxes are levied upon the purchase of utility services provided within the City. These services include electricity, bottled gas and water. Communication Services Tax - $ 469,873 The State, on behalf of the City, imposes a 5.22% tax on communications such as telephone, cable and related services. State legislation passed modified certain taxable bases decreasing this revenue stream. State Shared Revenues - $ 953,883 The City receives revenues from the State of Florida for Sales and Gas Taxes, Mobile Homes License Fees and Alcohol Beverage Licenses. Expenditures - $ 17,461,458 Budgeted Contingency, the excess of revenue over budgeted expenditures that is held for unplanned expenses is $ 501,103. General Fund detailed expenditures are budgeted as follows: Page 5

12 Cost Center Personal Services Operating Expenditures Capital Capital R&R Other Uses Total Legislative $ 13,801 $ 18,704 $ - $ - $ - $ 32,505 Administrative Services 441,922 67, ,648 Community Development 245,985 27, ,732 Protective Services 16,985 2,865, ,882,653 Fire / Rescue Services 36,750 1,960,735-80,500-2,077,985 Building & Code Enforcement 395,297 41,161 25, ,458 Infrastructure Maintenance 422, , , ,500-1,104,717 Economic Development 132,579 17, ,002 Leisure Services 404, , , ,033 Community Engagement 148,680 56,140 9, ,320 Legal Services - 265, ,600 Solid Waste - 1,137, ,137,610 Debt Service - 1,291, ,291,428 Non-Departmental 6, , ,000-5,068,799 5,843,664 Contingency - 501, ,103 Revenues - $ 1,184 Totals $ 2,265,372 $ 9,525,787 $ 407,500 $ 194,000 $ 5,068,799 $ 17,461,458 Police Education Fund These revenues collected by the County Clerk of Courts through traffic tickets, have remained relatively stable. Funds are restricted to training of Police Services Staff. Expenditures - $ 1,184 Contingency collected in this Budget year will be available for use in the following Fiscal Year. Revenues - $ 144 Aerial Fire Protection Fund Revenues for this Fund come from Impact Fees collected from new development over two stories in height. These moneys are restricted to providing fire-fighting equipment specifically required to fight fires in high rises. Expenditures - $ 144 No expenditures are budgeted from this Fund. Revenues - $ 2,385 School Crossing Guard Fund Revenues derived from Parking Tickets issued within the City. These Funds are restricted to providing School Crossing Guards at Cape View Elementary School. Page 6

13 Expenditures - $ 2,385 $2,385 will be transferred to the General Fund to supplement the expenditure for School Crossing Guards. Revenues - $ 73,550 Library Fund Ad Valorem Taxes and delinquent taxes ($ 68,480 ) are the major source of revenue for this Fund. Interest income and impact fees make up the remainder. Expenditures - $ 73,550 Maintenance of the outside of the Cape Canaveral Public Library is the purpose of this Fund. General insurance is the major expenditure, representing 35% of total revenue. Cape Canaveral Community Redevelopment Agency Revenues - $ 5,604,257 $ 937,598 in Tax Increment Funding (TIF) from County and City is anticipated. The remaining $4,600,000 is a transfer from the General Fund for the Multigenerational Facility. Expenditures - $ 5,604,257 The Community Redevelopment Agency will be funded through TIF and will be used primarily for repayment of outstanding debt and funding projects within the Community Redevelopment area. Revenues - $ 8,218 Law Enforcement Trust Fund $ 7,146 in Cash Forward represents the bulk of funding available for use in this Budget Year. The balance represents Contraband Income. Expenditures - $ 8,218 Expenditures of $ 8,218 are dedicated to supplementing the General Fund expenditure for a School Resource Officer at Cocoa Beach Jr/Sr High School. Revenues - $ 7,756,157 Wastewater Enterprise Fund Excluding Cash Forward, the revenues are comprised mainly of utility service fees and State Revolving Loan proceeds, which contribute to the increase to renovate/upgrade the over-all system. Page 7

14

15 City of Cape Canaveral Fiscal Year Revenues Fund Budgeted Percent General Fund 17,461, % Special Revenue Funds Police Education Fund 1, % Aerial Fire Protection Fund % School Crossing Guard Fund 2, % Library Fund 73, % CC Community Redevelopment Agency Fund 5,604, % Capital Project Funds Capital Construction Fund % N. Atlantic Avenue Improvement Fund % Agency Fund Law Enforcement Trust Fund 8, % Enterprise Funds Wastewater Enterprise Fund 7,756, % Stormwater Enterprise Fund 1,016, % Enterprise Capital Fund 4,294, % Revenues Special Revenue Funds 16% Agency Fund.01% General Fund 48% Enterprise Funds 36% General Fund Special Revenue Funds Agency Fund Enterprise Funds Page 9

16 This page intentionally left blank Page 10

17 City of Cape Canaveral Fiscal Year Expenditures % Activity Actual Actual Original Projected Adopted Inc/Dec Legislative $ 31,195 $ 28,522 $ 43,413 $ 43,908 $ 32, % Administrative Services $ 386,660 $ 447,027 $ 453,579 $ 378,953 $ 509, % Community Development $ 172,720 $ 196,185 $ 201,989 $ 171,161 $ 273, % Protective Services $ 2,645,360 $ 2,647,604 $ 2,674,926 $ 2,671,797 $ 2,882, % Fire / Rescue Services $ 2,199,869 $ 1,992,357 $ 2,056,339 $ 2,056,338 $ 2,077, % Building & Code Enforcement $ 344,424 $ 358,517 $ 404,842 $ 392,309 $ 461, % Infrastructure Maintenance $ 860,092 $ 716,039 $ 1,101,506 $ 1,168,611 $ 1,104, % Economic Development $ 157,327 $ 132,140 $ 147,232 $ 144,307 $ 150, % Culture & Leisure Services $ 1,083,584 $ 545,200 $ 634,511 $ 633,957 $ 715, % Community Engagement $ 20,727 $ 73,481 $ 134,522 $ 82,218 $ 214, % Legal Services $ 187,631 $ 211,832 $ 210,125 $ 224,930 $ 265, % Solid Waste $ 1,059,367 $ 983,738 $ 1,119,748 $ 1,119,611 $ 1,137, % Debt Service $ 605,236 $ 604,968 $ 1,236,925 $ 1,236,925 $ 1,291, % Non-Departmental $ 2,053,307 $ 1,996,822 $ 1,608,788 $ 1,904,109 $ 5,843, % Contingency - General Fund $ - $ - $ 438,253 $ (15,850) $ 501, % Police Education Fund $ 1,319 $ 1,074 $ 1,044 $ 1,044 $ 1, % Aerial Fire Protection Fund $ 25,000 $ 98 $ 132 $ 132 $ % School Crossing Guard Fund $ 1,458 $ 1,765 $ 2,385 $ 2,385 $ 2, % Library Fund $ 77,946 $ 71,526 $ 73,457 $ 68,043 $ 73, % CC Community Redevelopment Agency Fund $ 761,255 $ 575,003 $ 1,158,731 $ 1,055,589 $ 5,604, % Capital Construction Fund $ 1,658,059 $ 1,150,000 $ - $ 305,976 $ % North Atlantic Avenue Improvement Fund $ 1,979,741 $ 779,917 $ - $ 14,223 $ % Law Enforcement Trust Fund $ 3,484 $ 2,345 $ 2,682 $ 2,682 $ 8, % Wastewater Enterprise Fund $ 8,764,622 $ 4,717,616 $ 5,770,915 $ 5,733,029 $ 7,756, % Stormwater Enterprise Fund $ 2,444,720 $ 1,425,352 $ 852,204 $ 486,074 $ 1,016, % Enterprise Capital Fund $ 4,477,481 $ 3,069,433 $ 2,989,800 $ 3,080,220 $ 4,294, % $ 32,002,585 $ 22,728,562 $ 23,318,047 $ 22,962,680 $ 36,218, % Page 11

18 This page intentionally left blank Page 12

19 City of Cape Canaveral Consolidated Financial Overview The following table presents a consolidated financial overview of Funds, showing major revenue and expenditure categories: % Actual Actual Original Projected Adopted Inc/Dec Cash Forward $ 2,673,731 $ 373,827 $ 1,050,084 $ 948,474 $ 2,375, % REVENUES Ad Valorem Taxes 3,349,567 3,546,024 4,343,167 4,304,653 4,460, % Sales & Use Taxes 333, , , , , % Franchise Fees 766, , , , , % Utility Taxes 1,168, ,262 1,245,848 1,245,848 1,260, % Communications Services Tax 445, , , , , % Licenses and Permits 238, , , , , % Intergovernmental Revenue 2,668,490 2,225,390 1,812,878 1,698,101 2,019, % Federal & State Grants 1,748, , , ,000 61, % Charges for Services 6,494,643 5,440,575 6,097,631 5,938,255 6,331, % Fines and Forfeitures 28,559 13,318 19,300 20,994 20, % Miscellaneous 154, , , , , % Other Financing Sources 11,931,663 12,437,241 6,534,636 6,865,035 17,458, % Total Revenues & Cash Forward 32,002,585 27,400,494 23,318,047 23,300,684 36,218, % EXPENDITURES Personal Services 3,094,650 3,189,278 3,538,488 3,195,289 3,872, % Operating 8,262,100 8,541,143 9,682,378 9,945,431 10,417, % Capital Outlay 10,055,071 7,387,627 4,156,450 4,581,825 9,781, % Debt Service 25, , , ,805 1,236, % Other (Transfers) 7,573,236 4,571,749 4,463,144 4,349,372 10,076, % Contingency 2,991,945 (1,096,916) 561,782 (25,042) 833, % Total Expenditures $ 32,002,585 $ 22,728,562 $ 23,318,047 $ 22,962,680 $ 36,218, % Excess of Revenue Over / (Under) Expenses $ - $ 4,671, $ - $ 338, $ - Fiscal Year Total Expenditures Contingency 2% Personal Services 11% Other (Transfers) 28% Operating 29% Debt Service 3% Capital Outlay 27% Personal Services Operating Capital Outlay Debt Service Other (Transfers) Contingency Page 13

20 This page intentionally left blank Page 14

21 Budget Process LONG TERM FINANCIAL PLANNING To plan financially towards future Capital Projects, the City adopts a Five Year Capital Improvement Plan (CIP) and has budgeted funds to provide funding for items such as: new equipment and vehicles, implementation of software and hardware, infrastructure replacement, park improvements and construction of new facilities. The Budget Process The Budget Process begins in February and ends in September. Through a series of discussions and public meetings, the City s level of service goals and anticipated revenues and expenses for the next fiscal year are discussed and documented as the Annual Budget. Revenues are projected from rate structures, historical data, estimates and statistical trends available from City sources and outside agencies. Expenses are estimated based on cost analyses, expected needs and historical data produced by the Finance and Operating Departments. The Budget Process also produces the related Five Year Capital Improvement Plan. A brief summary of the timing and principal steps in the Budget Process follows: Staff Preparation March April-May June 30 Budget workbooks prepared by Finance Staff for distribution to City departments for planning. Budget workbooks reviewed with Department Directors and Administrative/Financial Services Director. Department Directors make any necessary changes/corrections and return to Financial Services. First draft of Proposed Budget presented to City Manager. City Manager meets with Administrative/Financial Services Director. Proposed Budgets returned to Directors to address comments/concerns. Final review of Proposed Budget completed by City Manager. Proposed Budget document submitted to the City Council. City Council Involvement July-August September City Manager presents the Proposed Budget to the City Council for review in a meeting that is open to the public. At this meeting, the Proposed Budget is discussed in overview. If necessary, additional meetings are scheduled to discuss in detail. The taxpayers are notified of the proposed property tax rate and its relationship to the prior year s rate. City Council conducts two public hearings in compliance with the Truth in Millage Regulations and State Law. These hearings provide the citizens with additional opportunities to express their views about the Proposed Budget. At the second hearing, the Budget is adopted. Page 15

22 General Budgetary Principles The Annual Budget is the primary financial planning tool for our City government. It is used to set forth the City s estimates of available resources and to specify the way in which those resources will be applied. Like any plan, the Budget must be carefully monitored as the year progresses so that material variances may be identified and action taken to correct them. Further, since no plan will prove to be an accurate reflection of future events, management must have sufficient flexibility to make adjustments during the year without materially altering the general intent of the City Council as reflected in the Adopted Budget. The rules set forth below are intended to provide such control and flexibility. Budgetary control is established at the department level. The principal tool of control is a set of monthly reports that compare departmental level actual revenue and expenditures to budgeted revenue and expenditures. These reports are distributed to the City Council, City Manager and Department Directors. The City Manager is authorized to transfer budgeted amounts between accounts within a Fund. At any time during the Fiscal Year, the City Manager may transfer unencumbered appropriated balances among the line items within one department or between departments that are in the same Fund, if such transfer does not exceed the total appropriation for that Fund. In the event that uncontrollable circumstances cause deviations from the Budget in excess of the adopted Budget, the City Council maintains the authority to modify it during the Fiscal Year. Appropriations lapse at the end of the Fiscal Year. Page 16

23 BUDGET ADOPTION SCHEDULE FY BUDGET 4/28/2018 5/01/2018-5/11/2018 5/15/2018-6/1/2018 7/1/2018 7/1/2018 Department budgets due to Administrative/Financial Services Director. Management and staff begin budget review. Staff meetings between City Manager and Department Directors. City Manager and Administrative/Financial Services Director incorporate modifications to Budget as determined in staff meetings. Initial Proposed Budget is finalized. Proposed Budget submitted to Council. Draft Budget document submitted to City Council, as required by City Charter. 7/17/2018 Budget Workshop 4:00-5:30 p.m. Tentative, Proposed Millage rates establishment as a part of the 6:00 Regular Meeting. NOTE: Per Truth in Millage Compliance, the highest intended millage rate must be proposed at this meeting. Any ad-valorem tax rate(s) can be lowered from the initial tax rate proposal; however, no tax rate can be increased after this meeting. 8/4/2018 8/21/2018 9/4/2018 9/13/2018 9/18/2018 DR-420 Due to County Property Appraiser. Budget Workshop, if necessary, starting at 4:00 p.m. Special Council meeting at 5:30 p.m. First Public Hearing on the Budget; Adoption of the Proposed Budget and Tentative Millage Rates. Publication of legal advertisement in Florida Today regarding Adoption of Proposed Budget and Tentative Millage Rates. Special Council meeting at 6:00 p.m. Second Public Hearing on the Budget; Adoption of the Final Budget and Final Millage Rates. 9/21/2018 Certified copies of resolution(s) adopting Final Millage Rate(s) forwarded to Brevard Property Appraiser and Tax Collector. This MUST be done within 3 days of final adoption. DR 487 TRIM Compliance package due to State of Florida Department of Revenue. County DR 422 Certification of Taxable Value forwarded to State of Florida Department of Revenue when received from Brevard County. Page 17

24 This page intentionally left blank Page 18

25 TRIM TIMETABLE Timetable and Important Dates On June 1, the Property Appraiser delivers an estimate of the total assessed value of non-exempt property for the current year to the presiding officer of each taxing authority within the County. This estimate is used for budget planning purposes only. If the Department of Revenue has not completed a county s railroad assessment by June 1, the Property Appraiser may use the prior year s values for millage certification. (s (4), F.S.) The dates below are directory and may be shortened by the Property Appraiser. The Property Appraiser must give written notice and coordinate any new dates with all affected taxing authorities. Taxing authorities can use the full time period designated by the time periods given below. DAY 1 is JULY 1, or the Date of Certification, whichever is LATER Day 1 July 1 Day 15 July 15 Day 35 August 4 The Property Appraiser certifies, to each taxing authority, the taxable value within the jurisdiction of the taxing authority on Form DR-420, Certification of Taxable Value. A Form DR-420DEBT, Certification of Voted Debt Millage, will be certified if the taxing authority has a voted debt. The Form DR-420TIF, Tax Increment Adjustment Worksheet, will also be certified if there is a community redevelopment area. Within 15 days of certification of value, the Board of County Commissioner s (BCC) Budget Officer delivers a tentative budget to the Board (s (3), F.S.). Within 35 days of certification of value, each taxing authority certifies the completed DR-420, DR-420MMP, and any additional forms and returns them to the Property Appraiser. At this time, the taxing authority informs the Property Appraiser of the following: Prior year millage rate. Current year proposed millage rate. Current year rolled-back rate (calculated under s , F.S.). The date, time, and meeting place of the tentative budget hearing. This is the final hearing for school districts. Hearing Dates with July 1 Certification Hold the tentative hearing from September 3 to September 18, which is 65 to 80 days from certification of taxable value. Hearings must be held Monday through Friday after 5:00 p.m. or any time on Saturday. Do not hold hearings on Sunday. No taxing authority, except multi-county/water management districts, can hold a hearing on the same day as a school district or county commission. Page 19

26 If a taxing authority does not provide the required information within 35 days to the Property Appraiser, the taxing authority cannot levy a millage rate greater than the rolledback rate for the upcoming year. The Property Appraiser will calculate the rolled-back rate and use it to prepare the Notice of Proposed Property Taxes (TRIM Notice) (s (2) (b), F.S.). Day 55 August 24 The Property Appraiser mails the TRIM Notice pursuant to section , F.S. within 55 days after certification of value. If the department has issued a review notice to the county s Property Appraiser, the TRIM Notice cannot be mailed until the assessment roll has been approved by the department, pursuant to section , F.S. Days Sept 3 to 18 Within 65 to 80 days of certification of value, the taxing authority holds a public hearing on the tentative budget and proposed millage rate (final hearing for school districts). This hearing is publicized on the TRIM notice which is mailed by the Property Appraiser. At this hearing the taxing authority: Amends the tentative budget. Re-calculates the proposed millage rate. Publicly announces the percentage, if any, by which the recalculated proposed millage exceeds the rolled-back rate. Adopts a tentative millage and budget. If the tentatively adopted millage rate is greater than the proposed rate used for the TRIM Notice, each taxpayer within the jurisdiction must be notified of increase by first class mail, at the expense of the taxing authority (s (2)(d), F.S.). Day 95 Sept 18 to Oct 3 Within 15 days after the tentative budget hearing, the taxing authority advertises its intent to adopt a final millage and budget. The taxing authority must advertise a NOTICE OF PROPOSED TAX INCREASE if the tentatively adopted millage rate is greater than the rolled-back rate. The advertisement must be ¼ page and headed, Notice of Proposed Tax Increase (s (3) (a), F.S.). OR a NOTICE OF BUDGET HEARING if the tentatively adopted rate is equal to or less than the rolled-back rate. This advertisement does not have a size requirement and will be headed, Notice of Budget Hearing (s (3) (b), F.S.). AND a Page 20

27 BUDGET SUMMARY ADVERTISEMENT which must be adjacent to the advertisement for the final hearing and meet the requirements of s (3) (b), F.S., (s (3) (I), F.S.). Days Hold the public hearing to adopt the final millage rate and budget within 2 to 5 days after the advertisement is published in the newspaper (s (2), F.S.). The first substantive issue discussed will be the percentage increase in millage over the rolled-back rate. Adopt the millage before adopting the budget by a separate vote. The final millage rate adopted must not exceed the millage rate tentatively adopted. Before adopting the millage levy resolution or ordinance, the taxing authority must publicly announce the: o o o o name of the taxing authority rolled back rate percentage increase over the rolled-back rate, and the millage rate to levied Within 3 days after the final hearing Send the resolution or ordinance adopting the final millage rate to the property appraiser, the tax collector, and the Department of Revenue, within 3 days after the final hearing. No millage rates, other than those approved by referendum, can be levied, until the governing board of the taxing authority approves the resolution or ordinance to levy and sends it to the Property Appraiser and the tax collector. Receipt of the resolution or ordinance by the Property Appraiser is the official notice that the taxing authority has approved the millage rate (s (4), F.S.). Before the extension of the rolls, the Property Appraiser sends Form DR-422, Certification of Final Taxable Value, to each taxing authority and, if applicable, Form DR-422DEBT, Certification of Final Voted Debt Millage. The DR-422 and DR-422DEBT state any aggregate change in the assessment roll from the preliminary roll, including changes that result from actions by the Value Adjustment Board (VAB) and correction of errors to the assessment roll. Within 3 days after receipt of certification Within 3 days after receipt of Form DR-422 and, if applicable, DR-422DEBT, the taxing authority completes and certifies final millage(s) to the Property Appraiser. Page 21

28 Within 30 days of the final hearing Within 30 days following adoption of the millage and budget ordinances or resolutions, each taxing authority uses Form DR-487, Certification of Compliance, to certify compliance with the provisions of Chapter 200, F.S., and sends it to the Property Tax Oversight Program. Do not delay in submitting your TRIM Compliance package. It is due within 30 days of the final hearing. If the DR-422 has not been received, indicate this on the Form DR-487. Once the DR-422 has been received from the Property Appraiser, complete and return the form to the Property Appraiser and send a copy to the Property Tax Oversight Program. Page 22

29 City of Cape Canaveral Budget Detail General Fund Revenue Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Cash Forward $ 1,622,044 $ - $ 701,650 $ 701,650 $ 714,776 2% Cash Fwd-R&R , , ,000 30% Ad Valorem - Current 3,225,552 3,421,037 4,270,045 4,237,547 4,387,437 4% Ad Valorem - Beautification % Ad Valorem - Delinquent 60,226 58,194 2,000 2,000 2,000 0% Ad Valorem - Police Services % Ad Valorem - Fire/Rescue % Ad Valorem - Police-Delinquent % Ad Valorem - Penalties 3,761 2,892 2,500 1,717 2,500 46% Ad Valorem - Fire-Delinquent % Ad Valorem - Beautif - Delinquent % Local Option Gas Tax 333, , , , ,493 21% FPL Franchise Fees 635, , , , ,773 7% City Gas Corp Franchise Fees 29,372 27,749 40,182 32,000 38,500 20% Waste Pro Franchise Fees 101,520 93, , , ,520 0% Recreation Franchise Fees - 1,500 2,000 2,000 2,000 0% FPL Utility Tax 886, , , , ,524 0% Water Utility Tax 243, , , , ,469 5% Bottled Gas Utility Tax 38,733 36,057 46,306 46,306 47,232 2% Communications Services Tax 445, , , , ,873 5% Tax Penalty - Fire/Rescue % Tax Penalty - Police % Tax Penalty - Beautification % Local Business Tax 68, ,293 65,000 65,000 72,800 12% County Business Tax 4,102 4,116 5,100 5,100 5,202 2% Building Permit Application Fee ,000 55,000 22% Building Permits 125, , , , ,000 0% Radon Education Fee ,000 1,000 1,000 0% Impact Fees - Police 20,270 6, % Impact Fees - Fire/Rescue 3,816 4, % Transportation Impact Fees 469, % Impact Fees - Parks & Rec 23,945 6, , % Impact Fees - General Gov't 16,702 5, , % Fire Alarm Permits - 4,760 2, , % Fire Inspection Fees 27,105 22,583 29,000 28,258 25,000-12% Community Appearance Fees % Zoning Fees 1,984 3,053 1,000 4,250 1,000-76% Foreclosed Property Registration 9,900 7,100 7,200 4,400 8, % Federal Grants % Federal Stimulus Funds % Army Corps of Engineers , , % State Grant - Econ Environ-DEO % Recreation Grants 190,672 5,000 50,000 50,000 50,000 0% State Sales Tax Revenue Share 202, , , , ,345 8% Municipal Gas Tax 63,052 66,625 67,977 65,420 70,016 7% Mobile Home Licenses 5,264 5,234 5,600 8,554 5,600-35% Page 23

30 City of Cape Canaveral Budget Detail General Fund Revenue Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Alcoholic Beverage License 10,892 10,130 11,900 8,169 10,200 25% Local 1/2 Cent Sales Tax 557, , , , ,722 3% County EMS Revenue Share % County MSTU Sharing for BCSO 128, , , , ,000 0% Sales of Maps & Publications % Copies of Ord. & Photo Copies % Investigative Fees 37,337 28,709 30,000 30,000 30,600 2% Garbage Revenue 804, , , , ,916 2% Recycling Revenue 250, , , , ,393 2% Recycled Product Revenue 379-1,000 1,000 1,000 0% Waste Pro Billing Reimbursement 3,000 2,750 3,000 3,000 3,000 0% Lot Clearing & Mowing Fees 2,472 1,854 2,472 2,472 2,472 0% Recreation Programs 12,069 8,412 12,500 14,305 15,150 6% Tennis Court Rentals 4,669 4,901 5,500 6,959 5,500-21% Racquetball Court Rentals 2,233 1,720 2,750 1,690 2,750 63% Shuffleboard Court Rentals 1,827 1,830 1,500 3,104 1,500-52% Tournament Income % Recreation Equipment Rentals % Tennis/Racquetball League 5,241 4,132 7,350 6,410 7,350 15% Athletic League Income 4,087 4,762 4,375 5,400 9,975 85% Summer Camp Registration 9,865 11,905 13,000 13,620 25,500 87% Rec Special Event Revenue 9,731 9,672 15,300 18,811 15,300-19% Recreation Facility Rental 9,063 9,739 2,600 21,440 5,200-76% Facility Rental-Parks 1,466 1,141 2,650-2, % Tree Bank Revenue 250 5,025 2,000 3,000 2,500-17% Fines & Forfeitures 5,702 5,299 6,300 4,679 5,800 24% Fines - Parking Tickets 1,310 1,996 1,500 1,595 1,600 0% Parking Fine Surcharge - Cross Grd % Violations of Local Ordinances 21,000 5,100 10,000 14,200 12,500-12% Recreation Retail Sales % Promotional Items For Resale % Concurrency Management Fees % Interest From Investment 56,857 58,521 60,300 60,300 58,000-4% Interest - Crossing Guard % Interest - Police 1,344 1,236 1,000 1,000 1,000 0% Interest - Police Impact Fees % Interest - Parks & Rec 1,860 1,712 1,360 1,360 1,360 0% Interest - Parks & Rec Impact Fees % Net Increase (decrease) in FMV % Interest Tax Coll - Police % Interest Tax Coll - Fire % Interest Tax Coll - Beautification % Interest Tax Collections 6,195 10,067 3,600 3,600 3,600 0% Fire Hydrant Rental Fees 63,114 64,263 71,430 71,430 73,573 3% Sale of Fixed Assets 4, ,000 15,000 4,800-68% Sale of Surplus Materials 411-1,000 1,000 1,000 0% Contributions - Private Sources 10,000 2, % Page 24

31 City of Cape Canaveral Budget Detail General Fund Revenue Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Miscellaneous Income 1,783 15,236 10,000 10,000 7,500-25% Plan Review Income/Bldg 34,115 69,237 65,000 65,000 72,000 11% Refund of Prior Year Expense 30,602 15,439 15,000 15,000 10,000-33% Transfer from Wastewater Fund % Transfer from Aerial Fund 25, % Transfer frm Crossing Guard Fund 1,458 2,385 2,385 2,385 2,385 0% Transfer from CRA Fund 1,821 83, , , ,634-1% Transfer frm Capital Constr. Fund % Contrib. frm WW Fund-Operating 502, , , , ,786 3% Contrib. from WW Fund - Capital 295, , , , ,656 0% Contrib. from SW Fund - Capital 19,566 19,566 19,566 19,566 19,566 0% Loan Proceeds - 6,200, ,600, % Grants & Donations-Other Sources 5,400 2, , % Recreation Sponsorships 400-1,000 1,000 1,000 0% Total General Fund Revenue $ 11,807,498 $ 15,606,366 $ 12,466,697 $ 12,528,353 $ 17,461,458 39% Page 25

32 Legislative Established in 1963, the City Council consists of five members including the Mayor. All seats on City Council are filled by non-partisan election, as outlined in the City Charter. The Mayor and City Council are responsible for reviewing and enacting legislation and policies that govern our community, the appointment of members to various City Boards and the contracting of municipal services. The City Council also represents the City as Public Officials at community functions or monetarily promotes activities related to the City's legislative, business, educational, cultural and recreational interests. Memberships & Training The following memberships and training/conference events have been budgeted: Florida League of Mayors $ 350 Legislative conference $ Civilian Military Council 400 Florida League of Cities annual conference $325 Registration fees for conferences and seminars $ 1,625 3,000 5,875 Personnel Executive Salaries: Mayor Council Members 1 $ 3, ,600 $ 12,800 Capital Outlay Detail No Capital this Fiscal Year $ - Page 26

33 Budget Detail Legislative Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Executive Salaries 12,700 12,800 12,800 12,800 12,800 0% FICA Taxes % Worker Compensation % Total Personal Services 13,690 13,802 13,802 13,804 13,801 0% Operating Travel & Per Diem 4,436 1,400 6,000 5,875 6,000 2% Promotional Activities 105 3,924-1, % Publishing % Elections 9, ,033 9, % Awards & Recognitions 737-1,000 1,000 1,000 0% Office Supplies 478 1,498 1,000 1,800 2,000 11% Operating Supplies 917 6,007 3,703 3,703 3,229-13% Memberships & Training 1,575 1,303 5,875 5,875 5,875 0% Total Operating 17,504 14,720 29,611 30,104 18,704-38% Capital Outlay Capital - Machinery and Equip R&R % Total Capital Outlay % Total Legislative $ 31,195 $ 28,522 $ 43,413 $ 43,908 $ 32,505-26% Page 27

34 Administrative Services Administrative Services is comprised of four separate offices, City Manager, City Clerk, Financial Services and Human Resources. The City Manager is appointed by the City Council. He is the administrative head of the City and is responsible for the effective administration of all departments/functions of the City. Memberships & Training The following memberships and training/conference events have been budgeted.: City Manager: International City/County Management. Assoc. $ 1,200 Space Coast Public Management 120 City Clerk: Brevard Co. City Clerks Assoc. (BCCCA) Meetings 30 Florida Assoc. of CC (FACC) Membership for CC & DCC 200 International Institute of Municipal Clerks (IIMC) - CC 125 International Institute of Municipal Clerks (IIMC)- DCC 125 Florida Public Personnel Assoc. (FPPA) 125 Miscellaneous Training Opportunities 400 Deputy City Clerk Training -Crossing Guards 50 FACC Annual Training CC & DCC 925 Financial Services: GFOA 170 FGFOA 35 SCFGFOA 45 CAFR Submittal to GFOA 460 FGFOA Conference for Admin/Financial Services Director 290 SCFGFOA quarterly meetings for Finance Staff 240 Miscellaneous Training Opportunities 500 Human Resources: Miscellaneous Training opportunities for HR/Risk Mgmnt Director 400 $ 5,440 Personnel City Manager 1 By Contract City Clerk Administrative/Financial Services Director Human Resources/Risk Mgmnt Director Deputy City Clerk Deputy Finance Director Accountant Procurement Specialist Executive Assistant Accounting Technician Capital Outlay Detail No Capital this Fiscal Year $ - Page 28

35 Budget Detail Administrative Services Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Executive Salaries 636, , , , ,150 15% Overtime , % Automobile Allowance 4,200 4,200 4,200 4,200 4,200 0% FICA Taxes 47,397 50,263 52,749 52,797 56,943 8% % Retirement Contribution 27,487 37,383 44,080 28,699 46,679 63% % Retirement Match 15,907 17,143 18,892 14,014 20,005 43% Life & Health Insurance 79,015 80, ,944 67, ,783 66% Worker Compensation 882 3,489 3,297 3,531 1,289-63% Allocation to WW for Admin Svcs (411,752) (422,809) (457,745) (457,745) (491,025) 7% Allocation to SW for Admin Svcs (41,175) (42,281) (45,775) (45,775) (49,102) 7% Total Personal Services 358, , , , ,922 41% Operating Banking Fees 4,796 4,240 5,796 5,796 7,200 24% Travel & Per Diem ,135 4,135 3,911-5% Utilities 6,764 9,085 15,120 15,120 39, % Equipment Maintenance 3,098 2,582 2,160 2,262 2,280 1% Printing 1, ,555 1,705 1,555-9% Office Supplies 2,270 1,070 2,400 2,448 2,400-2% Operating Supplies 4,286 18,654 5,032 28,087 5,032-82% Motor Fuel & Lubricants % Memberships & Training 4,549 3,385 5,210 5,210 5,440 4% Total Operating 27,810 40,107 41,608 64,921 67,726 4% Capital Outlay Capital - Machinery and Equip % Capital - Mach. and Equip. - R&R % Total Capital Outlay % Total Administrative Services $ 386,660 $ 447,027 $ 453,579 $ 378,953 $ 509,648 34% Page 29

36 Community Development The Community Development Department is prepared for the development/redevelopment opportunities and challenges facing the City. In 2009, Cape Canaveral engaged in a community based, Citizen driven process to create a vision for the City's future. It is the City's goal to continue to implement the recommendations in the Visioning Report and the desires of the citizens as expressed in the Vision Statement. Past accomplishments toward these goals include: the expansion of the AIA Economic Opportunity Overlay District, utilization of Community Redevelopment Agency funds for critical public infrastructure improvements, Strategic Revisions to the Land Development Regulations, initiation of a program to provide weekend and after-hours Code Enforcement presence and an Ad Valorem Tax Exemption Program. Current Program Objectives include: Updating the Capital Improvements Element of the Comprehensive Plan, Mixed Use Land and Zoning Districts, further streamlining of the City's development review process and ongoing high-demand for development-related permitting. Memberships & Training The following memberships and training/conference events have been budgeted: APA membership for Community Development Director $ 377 Florida Planning and Zoning Association (FPZA) Membership 160 FPZA Conference (one P&Z Board Member) $ Personnel Community Development Director Senior Secretary City Planner Capital Outlay Detail No Capital this Fiscal Year $ - Page 30

37 Budget Detail Community Development Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Regular Salaries & Wages 119, , , , ,743 42% Overtime % FICA Taxes 8,445 8,558 9,524 8,602 13,368 55% % Retirement Contribution 4,072 7,549 8,669 6,789 12,164 79% % Retirement Match 3,463 3,648 3,715 3,594 5,213 45% Life & Health Insurance 22,297 22,920 26,401 23,747 38,729 63% Worker Compensation 1,428 1,772 1,589 1,703 1,768 4% Total Personal Services 158, , , , ,985 47% Operating Professional Services 13,498 28,121 20,000 2,485 20, % Travel & Per Diem % Equipment Maintenance % Printing 31-3,000-3, % Promotional Activities 11-3,000-3, % Memberships & Training % Total Operating 13,879 28,156 27,597 3,385 27, % Capital Outlay Capital - Machinery and Equip % Capital - Machinery and Equip R&R - 1, % Total Capital Outlay - 1, % Total Community Development $ 172,720 $ 196,185 $ 201,989 $ 171,161 $ 273,732 60% Page 31

38 Protective Services Brevard County Sheriff's Office Cape Canaveral Precinct serves the City of Cape Canaveral, Avon by the Sea and Port Canaveral. The Precinct provides one (1) School Resource Officer to Cape View Elementary and one (1) full-time traffic unit dedicated solely to the City. Cape Canaveral Precinct provides Law Enforcement services to the citizens of Avon by the Sea. The MSTU amount of $128,000 is credited to the City for the services provided. Personnel Crossing Guards 3 (P/T) The School Resource Officer is paid out of the Law Enforcement Trust Fund. Capital Outlay Detail No Capital Budgeted - All equipment required by the BCSO is included in the operating contract. Page 32

39 Budget Detail Protective Services Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Regular Salaries & Wages 13,457 13,912 15,675 16,362 15,376-6% FICA Taxes 1,029 1,064 1,199 1,252 1,176-6% Worker Compensation % Total Personal Services 14,823 15,406 17,316 18,089 16,985-6% Operating Contract Services - BCSO 2,619,000 2,619,000 2,643,910 2,643,910 2,852,244 8% Community Policing 1,063 1,231 2,000 1,466 2,000 36% Collection Surcharge 490 1,250 1, , % State Attorney Depositions % Utilities 9,780 10,525 10,500 7,805 10,224 31% Operating Supplies % Uniforms % Total Operating 2,630,537 2,632,198 2,657,610 2,653,708 2,865,668 8% Capital Outlay Capital - Machinery and Equip % Total Capital Outlay % Total Protective Services $ 2,645,360 $ 2,647,604 $ 2,674,926 $ 2,671,797 $ 2,882,653 8% Page 33

40 Fire / Rescue Services The City of Cape Canaveral contracts with the Cape Canaveral Volunteer Fire Department for fire and emergency services. Cape Canaveral Volunteer Fire Department, Inc., DBA Canaveral Fire Rescue (CFR), is made up of both career and volunteer personnel. CFR operates out of three stations, one in the City and two at the Port. CFR provides firefighting, Haz Mat and Advanced Life Support First Response to the City, Port and Avon by the Sea. CFR provides Auto-Aid to the City of Cocoa Beach and Mutual Aid to all other Brevard County Fire Departments. CFR is responsible for enforcing the State mandated Fire Codes. CFR provides all necessary administrative functions for its personnel including, but not limited to: payroll; insurances; accounts payable/receivable; etc. CFR services the Port which includes a Marine Division, Lifeguards and Operation of a State Approved Training Center, which are solely funded by the Canaveral Port Authority. Capital Outlay Detail - Cash Forward Renewal & Replacement Fire Fighting Equipment (hoses, nozzles, air packs, etc.). $ 25,000 Radio Equipment 19,000 Medical Equipment 22,500 Computer - Vehicle 10,000 Building Equipment $ 4,000 80,500 Page 34

41 Budget Detail Fire / Rescue Services Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Worker Compensation 32,697 36,708 36,750 36,750 36,750 0% Total Personal Services 32,697 36,708 36,750 36,750 36,750 0% Operating Contract Services - CCVFD 1,688,810 1,734,555 1,748,425 1,748,425 1,788,000 2% LOSAP Retirement Program 22,120 24,833 10,733 10,733 10,733 0% Fire Engineering Fees ,000 2,000 2,000 0% Postage % Fire Hydrant Rent 70,208 69,130 71,430 71,430 75,002 5% General Insurance 46,863 33,184 45,000 45,000 45,000 0% Equipment Maintenance 37,766 35,967 40,000 40,000 40,000 0% Total Operating 1,865,891 1,898,029 1,917,588 1,917,588 1,960,735 2% Capital Outlay Fire Fighting Equipment - 14, % Fire Fighting Equipment - R&R 301,281 42, , ,000 80,500-21% Total Capital Outlay 301,281 57, , ,000 80,500-21% Total Fire/Rescue Services $ 2,199,869 $ 1,992,357 $ 2,056,338 $ 2,056,338 $ 2,077,985 1% Page 35

42 Building & Code Enforcement The Building/Code Enforcement Division ensures that development is built in compliance with Life Safety and Building Code standards. The City is dedicated to the safety and well being of its residents and visitors. Ordinances are enforced through this Office with the intent of reaching compliance, creating a win/win situation with all involved. Memberships & Training The following memberships and training/conference events have been budgeted: Membership International Code Council (ICC) 3 $125 $ 375 Membership Building Official's Assoc. of Florida (BOAF) $ BOABC memberships $25 75 Online CEU's for Employees 700 Classes and books for additional certifications (Bldg/CE) 2,000 Notary renewal fees 2 yr term 190 Building Permits Law Bulletin 100 Membership FACE (Florida Association of Code Enforcement) $35 70 Membership FACE (Local Chapter) $20 40 Local BOAF ICC site seminar training (CEU's) $ FABTO Conference (two days/1 employee) 290 DBPR License Renewal Fees $5 40 FACE Code Enforcement Conference $ Conference Registration Fee 450 FABTO membership (Building Official and Senior Secretary) $ 90 5,850 Personnel Building Official Bldg Inspector/Plans Examiner P/T Building Inspector P/T Code Enforcement Officer Senior Secretary Capital Outlay Detail - Cash Forward No Capital this Fiscal Year $ - Capital Outlay Detail - Cash Forward Renewal & Replacement Vehicle Replacement $ 25,000 Page 36

43 Budget Detail Building & Code Enforcement Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Regular Salaries & Wages 233, , , , ,685 12% Overtime % FICA Taxes 17,769 17,664 20,391 18,674 21,702 16% % Retirement Contribution 7,478 9,610 14,202 10,386 14,275 37% % Retirement Match 4,069 3,561 6,087 4,732 6,118 29% Life & Health Insurance 37,404 44,954 63,059 51,661 65,886 28% Worker Compensation 3,164 4,051 3,487 3,735 3,631-3% Total Personal Services 303, , , , ,297 15% Operating Professional Services 4,049 6,260 7,500 7,500 7,700 3% Travel & Per Diem 1,825 2,216 3,502 3,502 4,003 14% Utilities 8,038 8,028-8, % Equipment Maintenance 2,384 1,250 1,000 6,880 9,860 43% Printing 770 1,387 2,650 2,650 2,650 0% Office Supplies 2, ,000 1,100 2,000 82% Operating Supplies 3,242 15,027 7,388 9,839 6,523-34% Uniforms % Motor Fuel & Lubricants 1,217 1,654 1,600 1,520 2,100 38% Memberships & Training 1,952 1,923 5,955 5,955 5,850-2% Total Operating 26,002 39,082 31,070 48,499 41,161-15% Capital Outlay Capital - Machinery and Equip % Capital - Mach. and Equip. - R&R , % Capital - Software Conversion 15, % Total Capital Outlay 15, , % Total Building & Code Enforcement $ 344,424 $ 358,517 $ 404,842 $ 392,309 $ 461,458 18% Page 37

44 Infrastructure Maintenance Operating as a key part of the Public Works Services Department, the Infrastructure Maintenance (IM) Staff is dedicated to maintaining City facilities and infrastructure to enhance the quality of life of our citizens. Routine services provided by Staff include: Clean and Maintain all City facilities; Maintain City irrigation systems, streets and sidewalks; Maintain landscaping on City properties (e.g.medians); Assist Leisure Services Staff with upkeep of City parks; Replace City signage and install City decorations; Supervise City's Inmate Crew and City's mowing and landscape contractors. IM Staff duties continue to expand due to construction of several streetscape projects throughout the City. Maintenance required for these transportation corridors include landscaping, irrigation repairs and solar-powered light repairs. Memberships & Training The following memberships and training/conference events have been budgeted: CEU Training for Certified Arborist & Horticulture Professional Licenses $ 300 International Society of Arborists 210 Florida Nurseryman Grower's Association 75 Florida Native Plant Society Membership 35 Florida Tree Conference 188 MUTCD training, conference, seminars (2) $ 600 1,408 Personnel IM Supervisor Maintenance Specialist II (Trades Cert.) Maintenance Specialist I Maintenance Worker Capital Outlay Detail - Cash Forward Track Hoe / Excavator $ 38,000 Mobility Plan (safety related improvements) 75,000 $ 113,000 Capital Outlay Detail - Cash Forward Renewal & Replacement Beach Crossover - Improvements $ 22,500 Vehicle Replacement 66,000 Paving Fund $ 25, ,500 Page 38

45 Budget Detail Infrastructure Maintenance Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Regular Salaries & Wages 265, , , , ,230 8% Overtime - 5, , % FICA Taxes 19,826 17,118 19,435 17,012 19,504 15% % Retirement Contribution 6,788 13,303 16,017 10,528 15,996 52% % Retirement Match 3,751 3,543 6,865 2,202 6, % Life & Health Insurance 68,114 56,018 79,023 54,247 82,976 53% Worker Compensation 14,839 14,984 17,655 18,909 17,706-6% Allocation fr WW - Procure Specialist % Allocation fr WW - PWS Director - 21,831 22,884 22,884 21,827-5% Allocation fr WW - Clerical Assist - 7, % Allocation fr SW - Cap.Proj.Director ,830 22,830 24,440 7% Allocation to SW - IM Supervisor - - (13,779) (13,779) (14,241) 3% Allocation to SW - Maint Specialist 34,853 (5,074) (7,057) (7,057) (7,292) 3% Total Personal Services 413, , , , ,731 16% Operating Professional Services % Contract Services 123, , , , ,913 31% Travel & Per Diem ,340 1,340 1,340 0% Utilities 3,768 3,808 3,900 3,494 4,450 27% Street Lights 58,800 66,186 66,000 68,000 81,000 19% Building & Grounds Maint. 50,381 64,748 64,975 64,975 64,975 0% Equipment Maintenance 17,781 12,736 15,900 15,900 15,900 0% Office Supplies 1, ,200 1,200 1,200 0% Operating Supplies 9,402 9,230 14,900 14,900 17,650 18% Uniforms 2,262 2,510 3,200 3,200 3,200 0% Motor Fuel & Lubricants 9,978 10,655 12,000 12,000 12,000 0% Small Tools 4,394 7,626 6,650 6,200 6,650 7% Street Repairs 2,447 6,868 13,300 13,300 13,300 0% Traffic Light Repair & Maintenance 6,356 12,078 7,500 7,500 7,500 0% Street Signs 9,194 10,216 10,750 22,535 15,000-33% Memberships & Training ,408 1,400 1,408 1% Total Operating 300, , , , ,486 15% Capital Outlay Capital - Buildings 16,130 (420) % Capital - Buildings - R&R % Capital - Infrastructure 83, , ,000 75,000-57% Capital - Infrastructure - R&R 11,744-49,000 49,000 47,500-3% Capital - Machinery and Equip. 4,695 3,970 16, ,384 38,000-69% Capital - Mach. and Equip. - R&R 24,906 27,176 60,000 60,000 66,000 10% Capital - Software 5, % Total Capital Outlay 145,985 31, , , ,500-44% Total Infrastructure Maintenance $ 860,092 $ 716,039 $ 1,101,506 $ 1,168,611 $ 1,104,717-5% Page 39

46 Economic Development The Economic Development Department was created in FY 2014/15 with a strategic focus on the City's future. Its' roots are based in the 2009 community-driven Visioning Report and as recommended in the 2010 Economic Development Action Plan (EDAP). The Economic Development philosophy is that of a publicly visible, information-based commitment toward improving the business climate by attracting, retaining and growing quality businesses. Thereby, we create a fiscally sustainable environment for our residents and develop a place of quality and substance worthy of additional investment from our visitors and, potentially, future residents, all the while developing a positive image consistent with the City's Vision Statement. The Economic Development Director interfaces with staff, boards, investors, developers, business owners, real estate brokers, external regulatory agencies, Port Canaveral and various cities. The Director serves on the EDC board, EDC Ad-valorem Tax Abatement Committee, Space Coast TPO and also serves as the City's Public Information Officer. Recent Economic Development accomplishments include: Comprehensive Health Services (CHS) Global Headquarters, AIA Economic Opportunity Overlay District Expansion, Hotel Development, multi-million dollar capital investments in the Community Redevelopment Agency, support of the launch of our Branding, Outreach, Marketing and Social Media initiatives, creation of Communications Policies and a speed reduction on SR AIA. Current Program Objectives include: continued redevelopment in the CRA, expansion of infrastructure in the AIA Economic Opportunity Overlay District, AIA priority improvements, integration of historical and branded elements along the N. Atlantic Avenue Streetscape and appropriate code revisions necessary to implement Economic Development goals. The Economic Development Director has been appointed Project Manager for the Multi-Generational Center (MGF) and the Cultural Arts Preservation Enrichment (CAPE) Center. Memberships & Training The following memberships and training/conference events have been budgeted: Space Coast EDC Membership - Chairman's Level $ 3,000 EDC Investor Updates and Event Registrations 200 Courses at Conferences $ 263 3,463 Personnel Economic Development Director Capital Outlay Detail No Capital this Fiscal Year $ - Page 40

47 Budget Detail Economic Development Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Regular Salaries & Wages 93,443 97,380 96,733 94,980 98,605 4% FICA Taxes 6,874 7,166 7,400 6,971 7,543 8% % Retirement Contribution 4,478 6,048 6,749 5,128 6,880 34% % Retirement Match 2,772 2,908 2,892 2,777 2,948 6% Life & Health Insurance 14,566 15,070 15,866 15,526 16,431 6% Worker Compensation 1, % Total Personal Services 123, , , , ,579 6% Operating Professional Services 26, ,000 5,000 5,000 0% Travel & Per Diem % Equipment Maintenance % Printing - - 3,000 3,000 3,000 0% Promotional Activities 4,130-5,000 5,000 5,000 0% Operating Supplies , % Memberships & Training 3,050 3,200 3,463 3,400 3,463 2% Total Operating 33,769 3,402 17,423 18,744 17,423-7% Capital Outlay Capital - Machinery/Equip. R&R % Total Capital Outlay % Total Economic Development $ 157,327 $ 132,140 $ 147,232 $ 144,307 $ 150,002 4% Page 41

48 Culture & Leisure Services Culture and Leisure Services' goal is to improve quality of life in the community through exceptional recreational and cultural engagement programs/facilities. The City maintains a system of 9 parks that range from passive to active recreation, organizes numerous community building cultural events and promotes health through various athletic leagues, programs and exercise classes. Memberships & Training The following memberships and training/conference events have been budgeted: FRPA Annual Memberships for 2 employees $ 320 Annual FRPA Conference for 1 employee 225 Convening Culture Conference - Cultural Programs Manager $ Personnel Leisure Services Director Maintenance Specialist I Recreation Coordinator Cultural Programs Manager Clerical Assistant Recreation Leader 4 P/T Summer Recreation Leader 4 Seasonal Capital Outlay Detail Manatee Sanctuary Park Playground $ 35,000 Laika Dog Park $ 75,000 $ 110,000 Capital Outlay Detail - Cash Forward Renewal & Replacement No Capital this Fiscal Year $ - Page 42

49 Budget Detail Culture & Leisure Services Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Regular Salaries & Wages 227, , , , ,779 15% Overtime % FICA Taxes 16,746 18,071 19,810 18,348 22,398 22% % Retirement Contribution 8,415 11,595 13,374 8,837 16,073 82% % Retirement Match 5,116 5,227 5,732 3,952 6,888 74% Life & Health Insurance 40,837 45,720 47,529 46,252 60,929 32% Worker Compensation 6,410 3,941 4,054 4,342 5,575 28% Total Personal Services 305, , , , ,642 20% Operating Physicals % Contract Services 89,606 90, , , ,670-2% Travel & Per Diem % Utilities 20,640 17,973 27,000 27,000 27,000 0% Building & Grounds Maintenance 15,293 36,543 20,955 23,127 20,955-9% Equipment Maintenance 56,461 2,573 4,602 4,602 4,602 0% Office Supplies % Operating Supplies 14,906 11,636 13,448 13,448 13,448 0% Athletic League Supplies 1, ,405 1,250 1,405 12% Special Events Expenses 19,736 16,246 18,889 21,518 18,889-12% Summer Recreation Program 3,706 3,474 4,521 4,521 7,275 61% Uniforms % Motor Fuel & Lubricants 1,180 1,262 2,500 2,400 2,500 4% Tournament Expense % Memberships & Training 160 2, , % Total Operating 223, , , , ,391-4% Capital Outlay Capital - Buildings % Capital - Infrastructure 524,940 11, , % Capital - Infrastructure - R&R 27,177 11,925 35,000 39, % Capital - Machinery and Equip. 2,199-50,000 50,000 35,000-30% Capital - Mach. and Equip. - R&R - 3, % Total Capital Outlay 554,316 27,359 85,000 89, ,000 22% Total Culture & Leisure Services $ 1,083,584 $ 545,200 $ 634,511 $ 633,957 $ 715,033 13% Page 43

50 Community Engagement Department The Community Engagement Department was created in FY 2015/16 and is primarily responsible for the implementation and evaluation of the City's community engagement activities. These include public programs, community meetings, public gatherings and more. The Director reports to the City Manager and works closely with all departments. With input and involvement of colleagues and community leaders, the Community Engagement Department identifies and implements opportunities for involvement between City of Cape Canaveral's website, groups, organizations and its surrounding communities. Memberships & Training The following memberships and training/conference events have been budgeted: ICMA $ 200 Lynda (online training) 360 Miscellaneous Webinars $ 500 1,060 Personnel Community Engagement Director Communications Specialist Capital Outlay Detail Electric Vehicle Chargers $ 7,000 Camera 2,500 $ 9,500 Page 44

51 Budget Detail Community Engagement Department Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Regular Salaries & Wages 9,204 28,565 68,475 10, , % Overtime % FICA Taxes 640 2,101 5, , % % Retirement Contribution - 1,633 4,770 3,984 7,458 87% % Retirement Match , , % Life & Health Insurance 2,041 7,634 10,736 7,316 22, % Worker Compensation % Total Personal Services 11,885 40,134 91,382 23, , % Operating Professional Services - 4,508 4,000 6,500 8,000 23% Travel & Per Diem - - 1,080 1,080 1,080 0% Equipment Maintenance % Printing - 2,608 3,000 3,000 8, % Promotional Activities 8,692 20,631 30,000 43,178 38,000-12% Memberships & Training 150 3,936 2,060 2,060 1,060-49% Total Operating 8,842 31,682 40,140 55,818 56,140 1% Capital Outlay Capital - Machinery/Equipment - 1,664 3,000 3,328 9, % Capital - Machinery/Equip. R&R % Total Capital Outlay - 1,664 3,000 3,328 9, % Total Community Engagement Department $ 20,727 $ 73,481 $ 134,522 $ 82,218 $ 214, % Page 45

52 Legal Services The City Attorney is contracted by the City Council to advise and represent the City in matters of litigation, make recommendations with respect to Adopted legislation, interpret State and Federal laws, prepare and make recommendations concerning procedural rules, conduct research in legal matters and perform all legal functions with regard to leases, contracts, tort claims and other legal matters. Total Legal Services for all City Departments and all Funds: General Government $ 265,600 Cape Canaveral Community Redevelopment Agency 3,000 Wastewater Enterprise Fund 15,000 Stormwater Enterprise Fund $ 4, ,600 Solid Waste The City contracts for solid waste, recycling and yard waste collection services with Waste Pro of Florida, Inc. Financial Services administers all billing concerns and questions, initiates billing for new construction and maintains a master customer listing for billing/remitting purposes. Customers are billed for garbage, recycling, reclaimed water, hydrants and Stormwater fees along with their water and sewer billed by the City of Cocoa. Debt Service In February of 2014, the City acquired a Capital Improvement Revenue Note to finance the new City Hall, Fire Station and the main Wastewater Treatment Plant Building. This 5.5 million revenue note was issued at an interest rate of 1.99% for ten years. The first principal and interest payment was made in January In July of 2017, the City acquired another Capital Improvement Note to finance the redevelopment of Canaveral City Park and the Cape Canaveral Cultural Arts Preservation Enrichment (CAPE) Center. This 6.2 million revenue note was issued at an interest rate of 2.05% for ten years. The first principal and interest payment was made In January Repayment Schedule as follows: General Fund Note $5.5M General Fund Note $6.2M Principal Interest Principal Interest FY ,000 62, , ,634 FY ,000 51, ,000 97,703 FY ,000 40, ,000 85,526 FY ,000 29, ,000 73,093 FY ,000 17, ,000 60,404 FY ,000 5, ,000 47,458 FY ,000 34,235 FY ,000 20,736 FY ,000 6,960 Page 46

53 Budget Detail Legal Services Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Operating Legal Services 175, , , , ,100 26% Specialized Legal Services 12,550 13,794 4,500 19,305 7,500-61% General Insurance % Total Operating 187, , , , ,600 18% Total Legal Services $ 187,631 $ 211,832 $ 210,125 $ 224,930 $ 265,600 18% Budget Detail Solid Waste Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Operating Contract Garbage Service 808, , , , ,500 2% Contract Recycling Service 248, , , , ,356 2% Recycling Awareness - - 1,000 1,000 1,000 0% Dumping Charges 2,563 2,468 2,700 2,563 2,754 7% Total Operating 1,059, ,738 1,119,748 1,119,611 1,137,610 2% Total Solid Waste $ 1,059,367 $ 983,738 $ 1,119,748 $ 1,119,611 $ 1,137,610 2% Budget Detail Debt Service Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Operating Principal 511, ,000 1,096,000 1,096,000 1,119,000 2% Interest 94,236 83, , , ,428 22% Total Operating 605, ,968 1,236,925 1,236,925 1,291,428 4% Total Debt Service $ 605,236 $ 604,968 $ 1,236,925 $ 1,236,925 $ 1,291,428 4% Page 47

54 Non-Departmental This Section of the Budget contains expenditures that benefit the entire City. Memberships & Training The following memberships and training/conference events have been budgeted: FLOC Membership $ 1,200 Florida Shore & Beach Preservation 500 Brevard Cultural Alliance 250 BJ's Wholesale 55 Space Coast League of Cities $ 90 2,095 Promotional Activities Adopt-a-Crossover and various Plaques $ 475 Keep Brevard Beautiful Donation 2,300 SCLOC Annual Dinner in Cape Canaveral 2,000 Quality Cities Magazine 1/2 Page Ad 300 Brevard 211 3,600 Cocoa Beach Jr/Sr High School Yearbook Sponsorship 500 Project Graduation Sponsorship 200 Employee Appreciation/Recognition Lunch 1,200 Plaques, Floral Arrangements 1,040 Cocoa Beach Regional Chamber of Commerce Annual Partnership Dues $ ,065 Capital Outlay Detail - Mitigation Long Point Road Estuary Rehabilitation (Mitigation) $ 150,000 Capital Outlay Detail - Cash Forward No Capital this Fiscal Year Capital Outlay Detail - Cash Forward Renewal & Replacement No Capital this Fiscal Year Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ 501,103 Page 48

55 Budget Detail Non-Departmental Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Personal Services Special Pays % Employee Appreciation/Recognition % Unemployment Compensation 4,518 3,300 6,000-6, % Total Personal Services 4,518 3,300 6,000-6, % Operating Grant Writing Services % Audit 21,513 26,930 25,265 25,265 25,978 3% Professional Services 9,931 7,953 6,250 10,750 6,300-41% Prof. Services - Human Resources 3,263 2,098 13,440 13,440 13,440 0% Prof. Svcs. - Legal Ads/Recording Fees 7,205 6,380 12,100 12,100 12,100 0% Prof. Services - Code Codification 4,298 4,970 10,775 9,497 10,775 13% Contract Services 26,823 36,611 29,700 35,576 29,400-17% Communications 18,693 14,857 13,668 15,306 16,728 9% Postage 7,411 7,925 5,956 5,406 6,856 27% Insurance 78,460 76, , , ,410 19% Facility Maintenance % Equip. Maint. - City Network 76,537 90,002 97, , ,916 24% Promotional Activities 9,346 15,227 11,415 22,946 12,065-47% Promotional Activities - Web Site 1,250 1,850 1,800 1,800 1,800 0% Miscellaneous 2,082 3,926 1,500 4,017 3,000-25% R&R Replenishment , , ,002-20% Memberships & Training 3,915 1,976 2,040 3,906 2,095-46% Total Operating 270, , , , ,865-3% Capital Outlay Capital - Infrastructure % Capital - Infras - Army Corps Eng , , ,000-39% Impact Fee Reserve - Police % Impact Fee Reserve - Parks & Rec % Capital - Equipment 1,538 1, % Capital - Equipment - R&R - 27, % Total Capital Outlay 1,538 29, , , ,000-39% Debt Service Principal - Rev. Note % Interest - Rev. Note % Total Debt Service % Page 49

56 Budget Detail Non-Departmental Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Grants and Aids TIF Cape Canaveral CRA 118, , , , ,799 27% Total Grants and Aids 118, , , , ,799 27% Other Uses Transfer to Capital Construction Fund 1,658,059 1,200, , % Transfer to N. Atlantic Ave. Imp. Fund - 196,821-14, % Loan to CRA - 60, ,000-4,600, % Transfer to Wastewater Fund % Total Other Uses 1,658,059 1,456, , ,567 4,600, % Contingency Contingency ,254 (15,850) 501,103 P Total Contingency ,254 (15,850) 501,103 P Total Non-Departmental 2,053,307 1,996,822 2,047,041 1,888,259 6,344, % Total General Fund Budget $ 11,807,498 $ 10,934,432 $ 12,466,697 $ 12,213,284 $ 17,461,458 43% Page 50

57 This page intentionally left blank Page 51

58 Police Education Fund These moneys are collected by the Court System and dedicated to the continued education of those assigned to Cape Canaveral Precinct. Payment is made directly to the Sheriff's Department at the beginning of each Fiscal Year. Because revenues are inconsistent, moneys budgeted for use are from a prior year. Revenues received in the Budget Year will be utilized during the following year. Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ 1,184 Page 52

59 Budget Detail Police Education Fund Fund Dept 027 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward % Police Education Income 1, % Interest From Investment % Total Revenue $ 1,319 $ 1,074 $ 1,044 $ 1,146 $ 1,184 3% Operating Education and Training % Total Operating % Contingency Contingency 1,319 1,074 1,044 1,044 1,184 13% Total Contingency 1,319 1,074 1,044 1,044 1,184 13% Total Police Education Fund Budget $ 1,319 $ 1,074 $ 1,044 $ 1,044 $ 1,184 13% Page 53

60 Aerial Fire Protection Fund These moneys are received from Impact Fees assessed on new residential and commercial construction where the height of the building is in excess of two stories. They are restricted to the purchase of firefighting equipment required to fight high-rise fires. Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ 144 Page 54

61 Budget Detail Aerial Fire Protection Fund Fund Dept 022 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward R&R 15, % Interest From Investment % Impact Fees 9, % Net Increase(decrease) in FMV % Total Revenue $ 9,864 $ 98 $ 132 $ 104 $ % Other Expenses Transfer To General Fund 25, % Total Other Expenses 25, % Contingency Contingency % Total Contingency % Total Aerial Fire Protection Fund Budget $ 25,000 $ 98 $ 132 $ 132 $ 144 9% Page 55

62 School Crossing Guard Fund Funds are derived through a $10 surcharge on parking citations issued within the City. These moneys are restricted to supplementation of School Crossing Guard expenditures made through the General Fund Protective Services activity. The City has three seasonal Crossing Guards to assist at Cape View Elementary School. Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ - Page 56

63 Budget Detail School Crossing Guard Fund Fund Dept 021 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward ,574 91% Parking Fine Surcharge , % Interest Income % Total Revenue $ 1,458 $ 1,765 $ 2,385 $ 1,365 $ 2,385 75% Operating Physicals % Total Operating % Other Expenses Transfer to General Fund 1,458 2,385 2,385 2,385 2,385 0% Total Other Expenses 1,458 2,385 2,385 2,385 2,385 0% Contingency Contingency - (620) % Total Contingency - (620) % Total School Crossing Guard Fund Budget $ 1,458 $ 1,765 $ 2,385 $ 2,385 $ 2,385 0% Page 57

64 Library Fund The Cape Canaveral Public Library is recognized by The State of Florida as a Dependent Special District. The Millage Rate of provides moneys for maintenance of the building's exterior, grounds and insurance for the property and contents. Through an Interlocal Agreement between the City of Cape Canaveral and Brevard County, the County provides staffing, management, books and interior maintenance. A Library Board, consisting of 7 members appointed by the City Council, assists in the planning and operation of the Library. Capital Outlay Detail Defibrillator 1,200 New Books for Library $ 30,000 $ 31,200 Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ 7,500 Page 58

65 Budget Detail Library Fund Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Revenue Cash Forward % Ad Valorem Taxes 59,887 62,787 68,512 63,328 68,430 8% Ad Valorem Taxes - Delinquent 74 1, % Tax Penalty Income % Interest From Investment 4,821 4,003 4,800 4,294 4,968 16% Interest - Library Impact Fees % Interest - Tax Collections % Net Increase (decrease) in FMV % Impact Fees - Library 12,645 3, % Miscellaneous Revenue % Transfer fr Cap Construction Fund % Total Revenue $ 77,946 $ 71,526 $ 73,457 $ 68,043 $ 73,550 8% Operating Contract Services 2,875 4,361 4,675 4,586 4,675 2% General Insurance 24,401 22,765 25,800 26,695 27,500 3% Building & Grounds Maintenance 1, ,500 2,500 2,500 0% R&R Replenishment % Operating Supplies 3, % Total Operating 32,297 28,118 33,150 34,131 34,850 2% Capital Outlay Capital - Infrastructure % Capital - Impact Fee Reserve % Capital - Equipment - R&R , % Capital - Books/Library Materials 30,084 29,947 30,000 30,000 30,000 0% Total Capital Outlay 30,084 29,947 30,000 30,000 31,200 4% Contingency Contingency 15,566 13,461 10,307 3,912 7,500 92% Total Contingency 15,566 13,461 10,307 3,912 7,500 92% Total Library Fund Budget $ 77,946 $ 71,526 $ 73,457 $ 68,043 $ 73,550 8% Page 59

66 Cape Canaveral Community Redevelopment Agency The Community Redevelopment Plan was developed in FY The Projects in the Plan are funded with TIF revenues deposited in the Trust Fund to encourage development/redevelopment; financial incentives to developers and businesses; and financing of capital improvement projects. In the summer of 2015, the City completed the regional Lift Station Project which included easement and waterline extension work located within the CRA partially funded by the Wastewater Fund. The CRA Board approved the repayment of $470,000 to the Wastewater Fund at its September 2015 meeting. The first payment was made January 31st, 2016 and subsequent installments are due each year thereafter on January 31st until the loan is paid in full. The annual interest rate is set at 2%. In July of 2017, the City acquired another Capital Note to finance the redevelopment of Canaveral City Park and the Cape Canaveral Cultural Arts Preservation Enrichment (CAPE) Center. This 6.2 million Revenue Note with an interest rate of 2.05% for ten years will be repaid by the CRA. Capital Outlay Detail FY 18/19 FY 19/20 Grant Programs $ 50,000 $ - Capital Initiatives - City Park Redevelopment 4,600,000 - CAPE Center 20,000 Mobility/Striping Project 65,000 - North Atlantic Ave. Phase 3 120,000 $ 4,855,000 $ - Debt Repayment Schedule Wastewater Loan $470K General Fund Note $6.2M Principal Interest Principal Interest FY ,682 6, , ,634 FY ,596 5, ,000 97,703 FY ,527 4, ,000 85,526 FY ,478 3, ,000 73,093 FY ,448 2, ,000 60,404 FY ,436 1, ,000 47,458 FY , ,000 34,235 FY ,000 20,736 FY ,000 6,960 Page 60

67 Budget Detail Cape Canaveral Community Redevelopment Agency Fund Dept 016 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward 487,899 $ , % State Grant DEO - 39, % Shared Revenue fr Cape Canaveral 118, , , , ,799 27% Shared Revenue fr Brevard Cnty 154, , , , ,799 64% Interest From Investment % Net Increase (decrease) in FMV % Transfer from General Fund - 60, , ,000 4,600, % Total Revenue $ 761,255 $ 575,003 $ 1,158,731 $ 1,055,589 $ 5,604, % Operating Legal Fees ,711 3,000 3,000 3,000 0% Administratvie/Professional Svcs ,675 1,000 1,000 1,000 0% Travel & Per Diem % Insurance 5,095 5,351 5,500 5,500 5,500 0% Operating Supplies % Membership & Training ,095 1,095 1,095 0% Total Operating 6, ,232 11,239 11,239 11,299 1% Capital Outlay Grant Programs 175, , % Capital Initiatives - 191, , ,823 4,620, % Mobility/Striping Project 85, , % Oak Lane Design 18, % North Atlantic Ave. Phase , % Total Capital Outlay 279, , , ,823 4,855, % Debt Service Debt Service - Prinicpal 0 125, , , ,682 2% Debt Service - Interest (0) 10, , , ,276-12% Total Debt Service 0 135, , , ,958 0% Other Expenses Transfer to General Fund 1, % Transfer to Wastewater Fund 473, % Total Other Expenses 474, % Contingency Contingency - 91,271 5, % Total Contingency - 91,271 5, % Total Community Redevelopment Agency Fund Budget $ 761,255 $ 575,003 $ 1,158,731 $ 1,055,589 $ 5,604, % Page 61

68 This page intentionally left blank Page 62

69 This page intentionally left blank Page 63

70 Capital Construction Fund The Capital Construction Fund provided the funding for the completed construction of the New City Hall. Certificate of Occupancy issued January 16, Capital Outlay Detail - Transfer from General Fund No Capital this Fiscal Year $ - Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ - Page 64

71 Budget Detail Capital Construction Fund Fund Dept 026 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward - Police % Cash Forward - Fire % Cash Forward - Library % Cash Forward - Parks/Rec % Cash Forward - Gen. Gov't % Interest - Police % Interest - Fire/Rescue % Interest - Parks & Rec % Interest - Library % Interest - Gen. Gov't % Net Increase (decrease) in FMV % Impact Fees - Police % Impact Fees - Fire % Impact Fees - Library % Impact Fees - Parks & Rec % Impact Fees - Gen Gov't % Transfer from General Fund 1,658,059 1,150, , % Total Revenue $ 1,658,059 $ 1,150,000 $ - $ 305,976 $ % Capital Outlay Capital - Gen Government 1,148,471 3,168, , % Capital - Police % Capital - Fire Service % Capital - Library % Total Capital Outlay 1,148,471 3,168, , % Other Expenses Transfer to General Fund % Transfer to Library Fund % Total Other Expenses % Contingency Contingency - General Gov't 509,588 (2,018,078) % Contingency - Police % Contingency - Fire % Contingency - Library % Contingency - Parks/Rec % Total Contingency 509,588 (2,018,078) % Total Capital Construction Fund Budget $ 1,658,059 $ 1,150,000 $ - $ 305,976 $ % Page 65

72 North Atlantic Avenue Improvement Fund The North Atlantic Avenue Streetscape Project Phase I which included road construction, widened sidewalks, pedway and landscaping completed October Funding provided by FDOT/Space Coast Transportation Planning Organization (SCTPO) moneys and reserve moneys earmarked for this Project. Phase II of the Project was completed in October 2017 and included banners and themed lighting. Phase III will be completed in FY18-19 and will include additional landscaping, public art and wayfinding elements. Both Phase II and III are funded by the Cape Canaveral Community Redevelopment Agency (CRA) Fund. Capital Outlay Detail - Cash Forward North Atlantic Avenue Improvement Project: Phase I and II complete October Phase III to be completed FY18-19 (CRA Funded). Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ - Page 66

73 Budget Detail North Atlantic Avenue Improvement Fund Fund Dept 028 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward $ 546,150 $ - - $ - - 0% FDOT /Unobligated Reserves 1,427, , % Interest - N. Atlantic Ave. Funds 5, % Net Increase (decrease) in FMV % Transfer fr Gen. Fund -TIFT&SPIA , % Transfer fr CC Redev Agency Fund % SRF Loan Proceeds % Total Revenue $ 1,979,741 $ 779,917 $ - $ 14,223 $ % Capital Outlay Capital - Improvements 1,979, ,917-14, % Capital - Wayfinding/Artwork % Total Capital Outlay 1,979, ,917-14, % Contingency Contingency - Transportation % Total Contingency % Total N. Atlantic Ave. Improvement Fund Budget $ 1,979,741 $ 779,917 $ - $ 14,223 $ % Page 67

74 This page intentionally left blank Page 68

75 This page intentionally left blank Page 69

76 Law Enforcement Trust Fund Contraband Forfeiture Moneys received by Brevard County Sheriff's Office from the State Forfeiture Fund are required to be used for School Resource Officer, Crime Prevention, Safe Neighborhood, Drug Abuse Education and Prevention Programs or for other law enforcement purposes. The City partners with the City of Cocoa Beach and Brevard County School District to provide a School Resource Officer at Cocoa Beach Jr/Sr High School. The School District will pay 64% of the cost and the two cities provide the balance, based upon enrollment percentages from each. Cape Canaveral's portion is spent first out of the Law Enforcement Trust Fund with any balance coming from the General Fund Protective Services. The Adopted expenditure from Law Enforcement Trust Fund towards the SRO will provide 100% of the total Cape Canaveral cost of $8,218. City of Cape Canaveral 10% $ 8,218 City of Cocoa Beach 26% 21,131 Brevard Cty School District 64% 52,000 Total Cost of SRO $ 81,349 Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ - Page 70

77 Budget Detail Law Enforcement Trust Fund Fund Dept 020 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward 1,646 $ 1,300 1,610-7, % Contraband Income 1,784 1,000 1,000-1, % Contraband Income - State % Contraband Income - Federal % Interest - State % Interest - Federal % Net Increase(decrease) in FMV % Total Revenue $ 3,484 $ 2,345 $ 2,682 $ 48 $ 8, % Operating School Resource Officer 3,484 2,372 2,682 2,682 8, % Total Operating 3,484 2,372 2,682 2,682 8, % Contingency Contingency - (27) % Total Contingency - (27) % Total Law Enforcement Trust Fund Budget $ 3,484 $ 2,345 $ 2,682 $ 2,682 $ 8, % Page 71

78 This page intentionally left blank Page 72

79 Wastewater Enterprise Fund The City owns and operates an Advanced Wastewater Treatment Plant (WWTP) permitted by Florida Department of Environmental Protection (FDEP) to treat 1.8 million gallons of wastewater per day. The Facility discharges treated effluent to a community reclaimed water distribution system for irrigation use. The remainder of the treated wastewater is discharged to the Banana River Lagoon. The City recently constructed a 2.5 million gallon reclaimed water tank to limit these discharges to the Lagoon and increase the amount of reclaimed water available to customers. In addition, the City is constructing improvements to the stormwater exfiltration system beneath Canaveral City Park to allow for the discharge of reclaimed water into the system in lieu of discharge to the Lagoon. In addition to the WWTP, the sanitary wastewater system includes the following infrastructure: Ten (10) lift stations; Over nine (9) miles of sewer pipe and force mains; and Over 350 manholes. Over the past several years, the City has completed a number of major improvements to the wastewater system including: Completion of three-year program to reline all sewer manholes and selected sanitary sewer lines; Rehabilitation and replacement of several lift stations throughout the City; Replacement of sewer pipe to improve system performance; Replacement of sand filter system at the WWTP to improve treatment efficiency; Rehabilitation of the main building and laboratory at the WWTP; and Adoption of an Asset Management Plan to manage future equipment purchases. The replenishment of Renewal and Replacement expenses are captured in the operating costs and equate to seven and one half percent of the prior year's Utility Operating Income. Memberships & Training The following memberships and training/conference events have been budgeted. FWPCOA dues-operators and Collections $25 $ 250 FSEA dues -Lab $ WEF dues for Deputy Director 78 Florida Rural Water Association dues 400 CPR, First Aid for Plant Personnel 600 DEP license renewal $ Miscellaneous daily Seminars and Courses $ 3,600 5,378 Personnel Public Works Services Director Wastewater Plant Supervisor Plant Operator (C)/Lab Tech Collections/Reclaim Supervisor Instrumentation/Control Technician Environmental Analyst Senior Secretary Senior Plant Operator Plant Operator/Utilities Mechanic P/T Utilities Mechanic Database Coordinator/Reclaim Inspector Plant Operator Trainee Plant Operator C Page 73

80 Wastewater Enterprise Fund Continued Operating Fees & Licenses Annual Plant Fee DEP $ 5,725 Annual Renewal of the Lab (NELAC) 1,100 Electrician License renewal $ 50 6,875 Transfer to Enterprise Capital Fund Canaveral Prk Exfiltration System $ 130,000 Intermediate Pump Station By-Pass 282,000 Force Main Replacement 285,000 Bleach System Upgrades 12,000 Piermount Mixer Rehabilitation 65,000 Mixer Replacement 9,000 Lift Station Pump Replacement 50,000 RAS Pump/Motor Replacement 22,000 Instrumentation Upgrades 5,000 Internal Recycle Pmp/Mtr Replac 42,000 Transfer Basin Pmp/Mtr Replace 17,500 VFD Installation 10,000 Refrigerator Replacement 8,500 Lab Dishwasher Replacement 6,000 Blower Room Louver Replacement 12,400 Reclaimed Pump/Motor Replacement 40,000 Blower Pipe for Digester/2nd Basin 50,000 Vehicle Replacement 30,000 SCADA System 290,000 Specialty Lab Equipment 16,000 WWTP Gate 5,800 Chlorine Contact Chamber Slide Gate 12,000 Lift Station No. 1 Panel 18,000 Flow EQ Pumps 59,400 Total from Wastewater Cash Forward $ 1,477,600 Holman Road Sewer Improvements II/III $ 900,000 Lift Station Replacements 971,500 Eff/Inf Disc/Drum Filter Replacement 350,000 Pump Enclosure Structures 65,000 WWTP Lighting Rehabilitation 226,500 Total from Wastewater SRF Loan Proceeds $ 2,513,000 Total Transfer to Enterprise Capital Fund $ 3,990,600 Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ 68,210 Page 74

81 Budget Detail Wastewater Enterprise Fund Fund Dept 010 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward R&R ,165, % Federal Disaster Relief % State Disaster Relief % St Johns River Water Mgmt Grant 687, % Utility Operating Income 3,778,503 3,474,277 3,857,031 3,840,000 3,861,325 1% Utility Penalty Income 60,086 47,053 63,407 49,197 60,500 23% Wastewater Assessment/Impact Fees 177,920 37,808-5, % Reuse Hook-Up Fees 2,895 1,260 2,925 2,520 3,900 55% Reclaimed Water Revenue 80,104 73,093 83,029 67,929 85,105 25% Interest - Expansion Fund % Interest - Revenue Fund 9,852 10,588 7,200 13,064 9,780-25% Net Increase (decrease) in FMV % Sale of Fixed Assets (2,710) - 5,000 2,500 5, % Miscellaneous Income - 5, % Refund of Prior Year Expense % Transfer from General Fund % Transfer from CC CRA Fund 473,108-52,323 52,323 52,324 0% SRF Loan Proceeds - 1,068,136 1,700,000 1,700,000 2,513,000 48% Proprietary-Other Non-Oper Srcs 3,497, % Total Revenue $ 8,764,622 $ 4,717,616 $ 5,770,915 $ 5,733,029 $ 7,756,157 35% Personal Regular Salaries & Wages 597, , , , ,184 9% Overtime 16,978 21,609 6,436 23,615 7,990-66% Special Pays % Car Allowance % FICA Taxes 47,317 47,544 50,110 48,205 52,339 9% % Retirement Contribution 16,377 21,160 33,782 18,300 37, % % Retirement Match 5,502 8,905 14,478 10,471 16,255 55% Life & Health Insurance 94, , , , ,438 23% Worker Compensation 10,576 11,366 12,309 13,184 13,686 4% Unemployment Compensation 6,716-9,000-9, % Allocation fr Administrative Svcs 309, , , , ,025 7% Allocation to IM - Procure Specialist % Allocation to IM - PWS Director - (21,831) % Allocation to IM - Clerical Assist - (7,138) % Allocation to SW - Procure Specialist % Allocation to SW - PWS Director - (43,661) (68,652) (68,652) (65,482) -5% Allocation to SW -Clerical Assist - (7,139) % Allocation to SW - WW Sys Superint - (47,641) (48,629) (48,629) (49,748) 2% Allocation fr SW - Reg Comp Super % Allocation fr SW - Cap.Proj.Direct - 56,007 45,661 45,661 48,881 7% Total Personal Services 1,106,084 1,169,614 1,309,251 1,248,645 1,394,496 12% Page 75

82 Budget Detail Wastewater Enterprise Fund Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Operating Professional Services 4,390 9,191 15,000 15,000 15,000 0% Engineering Fees % Physicals % Banking Fees 1,753 2,084 2,100 2,663 2,100-21% Audit Expense 21,513 26,930 22,967 26,650 25,978-3% Contract Services 45,687 59,039 39,940 39, , % Travel & Per Diem 1, ,400 2,400 2,400 0% Communications Service 7,125 6,482 6,180 8,176 9,480 16% Postage % Utilities 172, , , , ,200 6% Sludge Disposal Fees 92, , , , ,000 0% General Insurance 73,242 69,067 78,200 77,324 78,200 1% Building & Grounds Maintenance 7,944 8,255 12,900 12,900 16,400 27% Plant & Equipment Maintenance 123, ,752 97, , ,920 1% Collection System Maintenance 83,781 58, , ,500 78,950-45% Printing % Other Miscellaneous Expense 544 1,536 2,000 2,000 2,000 0% R&R Replenishment - 34, % Dispostion of Fixed Assets 2, % Operating Supplies 11,954 11,618 11,950 11,950 11,950 0% Safety Supplies 7,365 5,140 7,250 7,250 7,250 0% Chemicals 75,942 63, , , ,900 24% Uniforms 4,882 4,590 6,270 6,270 6,270 0% Motor Fuel & Lubricants 3,935 9,769 9,500 9,500 9,500 0% Small Tools 4,008 3,810 3,800 4,400 7,800 77% Lab Supplies 38,153 45,945 45,110 52,314 47,110-10% Reclaimed Water Supplies 5,453 5,614 5,300 5,300 5,500 4% Memberships & Training 3,751 2,554 5,078 5,078 5,378 6% Operating Fees & Licenses 5,675 28,300 6,875 8,500 6,875-19% Total Operating 799, , , ,128 1,113,101 13% Capital Outlay Depreciation Expense 991, % Capital - Buildings % Capital - Infrastructure % Capital - Lift Station % Capital - Infras-Force Main % Capital - Infrastructure/Coll Sys % Capital - Reuse Install SRF Loan Procee % Capital - Machinery and Equip % Capital - Mach. and Equip. - R&R % Capital - Plant % Total Capital Outlay 991, % Page 76

83 Budget Detail Wastewater Enterprise Fund Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Debt Service SRLF CS Debt , , % State Revolving Loan # , % State Revolving Loan # , % SRLF Interest 16,722-49,560 49, , % Amortization Loan Costs % Total Debt Service 16, , , , % Other Expenses Transfer to General Fund , , % Contrib. to General Fund - Operating 797, , , % Contrib. to General Fund - Capital % Transfer to Enterprise Capital Fund 3,495,675 1,133,046 2,621,200 2,621,200 3,990,600 52% Transfer to Ent Cap Fnd-Impact Fees % Loss on Disposal of Asset % Total Other Expenses 4,293,363 1,917,410 3,302,559 3,302,559 4,682,042 42% Contingency Contingency 1,557, ,653 66,427 20,420 68, % Total Contingency 1,557, ,653 66,427 20,420 68, % Total Wastewater Enterprise Fund Budget $ 8,764,622 $ 4,717,616 $ 5,770,915 $ 5,733,029 $ 7,756,157 35% Page 77

84 Stormwater Enterprise Fund The purpose of the Stormwater Enterprise Fund is to improve the quality of the City s stormwater prior to discharge to the Banana River Lagoon. Funded entirely by user fees and grants, this is a proprietary fund. Employees administer the City s Stormwater Utility Program and continue implementing the programs and projects outlined in the City s (1) National Pollutant Discharge Elimination System (NPDES) permit (stormwater permit) and (2) Basin Management Action Plan (BMAP). The City's Stormwater Master Plan (SWMP) was revised in FY2014 and provides a pathway to achieving the goals of the Total Maximum Daily Load (TMDL) program for the reduction of total nitrogen (TN) and total phosphorous (TP) in stormwater. This program, administered by the Florida Department of Environmental Protection (FDEP), requires the City to reduce TN and TP concentrations in stormwater by approximately 75% during the next fifteen years in (3) five-year increments. Due to this proactive approach, the City has exceeded the goals set for the first five-year period and will meet the fifteen-year goals by construction of the projects detailed in the SWMP. The Stormwater Enterprise Fund also provides moneys for capital improvements and maintenance of the existing stormwater system. The primary maintenance activities, many of which are mandated by FDEP, include the following: Inspection and maintenance of all stormwater pipes, inlets, manholes, baffle boxes, drainage ditches and drainage swales. Replacement of deteriorated Miami curbing with new curbing; and Monthly street sweeping of all curbed roads within the City. Other activities include enforcement of erosion/sedimentation control/regulatory requirements at construction sites, preparation of the City s NPDES Permit documents and meeting of NPDES Permit requirements. Memberships & Training The following memberships and training/conference events have been budgeted. Florida Stormwater Association (FSA) $ 500 Live Blue Program 3,750 FSA Annual Conference $ 360 4,610 Personnel Capital Projects Director Transfer to Enterprise Capital Fund Paving Fund $ 25,000 Cocoa Palms LID 85,000 Carver Cove Swale 25,000 Cape Shores Swale 115,000 Justamere Rd Swale 13,300 Hitching Post Berm 40,300 Total Stormwater Cash Forward $ 303,600 Total Transfer to Enterprise Capital Fund $ 303,600 Contingency The excess of revenue over budgeted expenditures, held for unplanned expenses. $ 255,236 Page 78

85 Budget Detail Stormwater Enterprise Fund Fund Dept 018 Revenue % Actual Actual Original Projected Adopted Inc/Dec Cash Forward - 371, , , % Federal Disaster Relief % IRL Grant ,000-11, % DEP Grant 871, , % Stormwater Utility Fees 582, , , , ,580 52% Interest From Investment 6,807 6,693 5,940 1,142 6, % Other Miscellaneous Income % Net Increase(decrease) in FMV % Sale of Fixed Assets 4, % Refund of Prior Year Expense % SRF Loan Proceeds % Proprietary-Other Non-Oper Srces 979, % Total Revenue $ 2,444,720 $ 1,425,352 $ 852,204 $ 592,809 $ 1,016,640 71% Personal Regular Salaries & Wages 107,044 86,428 87,718 85,147 94,047 10% Overtime % Special Pay % FICA Taxes 8,465 6,550 6,710 6,499 7,195 11% % Retirement Contribution 4,105 5,429 6,118 4,810 6,561 36% % Retirement Match 2,358 2,563 2,622 2,538 2,812 11% Life & Health Insurance 14,050 10,237 10,831 10,478 11,424 9% Worker Compensation 1, % Allocation fr Administrative Svcs 110,454 42,281 45,775 45,775 49,102 7% Allocation to IM - PWS Dep Director % Allocation fr IM - IM Supervisor ,779 13,779 14,241 3% Allocation fr IM - Maint Specialist - 5,074 7,057 7,057 7,292 3% Allocation fr WW - Procure Specialist % Allocation fr WW - PWS Director - 43,661 45,768 45,768 43,654-5% Allocation fr WW -Clerical Assist - 7, % Allocation fr WW - WW Sys Superint - 47,641 48,629 48,629 49,748 2% Allocation to WW - Reg Comp Sup % Allocation to WW - Cap Proj Director - (56,007) (68,491) (68,491) (73,321) 7% Total Personal Services 247, , , , ,919 5% Page 79

86 Budget Detail Stormwater Enterprise Fund Fund Dept % Actual Actual Original Projected Adopted Inc/Dec Operating Legal Services 2,096 7,988 4,000 4,000 4,000 0% Engineering Fees 7,969 10,644 12,000 20,893 34,000 63% Banking Fees % Professional Services 18,000 18,000 21,000 21,000 21,000 0% Contract Services 30,574 28,849 36,880 36,880 37,325 1% Travel & Per Diem % Communications Service % Postage % General Insurance 3,373 2,852 3,000 2,496 3,000 20% Systems Maintenance 79,999 99, , , ,860-12% Equipment Maintenance - 18, , % Public Education % R&R Replenishment % Other Operating Expense % Office Supplies % Operating Supplies % Motor Fuel & Lubricants % Small Tools % Memberships & Training 4,142 4,405 4,000 4,008 4,610 15% Total Operating 148, , , , ,319-24% Capital Outlay Depreciation Expense 130, % Capital - Infrastructure % Capital.- Canaveral Ditch % Capital - Machinery and Equip % Capital - Mach. and Equip. - R&R % Total Capital Outlay 130, % Debt Service SRLF Interest 8, % Total Debt Service 8, % Other Expenses Contrib. to General Fund - Capital 19,566 19,566 19,566 22,827 19,566-14% Transfer to Enterprise Capital Fund 979, , , , % Loss on Disposal of Asset 2, % Total Other Expenses 1,001, , ,166 22, , % Contingency Contingency 907,537 47,252 39,653 (34,700) 255,236 P Total Contingency 907,537 47,252 39,653 (34,700) 255,236 P Total Stormwater Enterprise Fund Budget $ 2,444,720 $ 1,425,352 $ 852,204 $ 486,074 $ 1,016, % Page 80

87 This page intentionally left blank Page 81

88 Enterprise Capital Fund The Enterprise Capital Fund was set up in Fiscal Year to account for capital purchases and projects associated with Wastewater and Stormwater activity. The funding sources include: Cash Forward in Wastewater and Stormwater Funds SRF Loan Proceeds in Wastewater Fund Capital Outlay Detail - Transfer from Wastewater Fund Wastewater Capital Improvements $ 3,990,600 Capital Outlay Detail - Transfer from Stormwater Fund Stormwater Capital Improvements $ 303,600 Contingency The excess of revenue over budgeted expenses, held for unplanned expenses. $ - Page 82

89 Budget Detail Enterprise Capital Fund Fund Dept 010 & 018 Revenue % Actual Actual Original Projected Adopted Inc/Dec Transfer fr Wastewater Fund 3,497,673 1,133,046 2,621,200 3,000,000 3,990,600 33% Transfer fr Stormwater Fund 979,808 1,936, , , % Total Revenue $ 4,477,481 $ 3,069,433 $ 2,989,800 $ 3,000,000 $ 4,294,200 43% Capital - Wastewater Intermediate Pump Station By-Pass - 24, , % Lift Station Rehabilitation 626, , % Emergency Generators 41,726 65, % Force Main Replacement , , ,000-17% Bleach System Upgrades ,000 11,000 12,000 9% Clarifier Cover Improvements 78, % Piermount Mixer Rehabilitation - 68,356 75,000 75,000 65,000-13% Mixer Replacement - 7,174 8,500 14,348 9,000-37% Lift Station Pump Replacement 16,957 11,464 50,000 50,000 50,000 0% Canaveral Prk Exfiltration System , % Oxidation Ditch Reconfiguration 10, , ,000 1,000, % Holman Road Improvements 277,705 35, , , ,000 10% RAS Pump/Motor Replacement - 24,621 22,000 27,457 22,000-20% Wastewater Sampler Replacement 5, % Office Equipment Upgrades 2, % Shop Equip/Heavy Duty Tools - - 2,500 2, % Instrumentation Upgrades - 5,459 25,000 25,000 5,000-80% Sludge Holding Blower Replacement 43,129 25, % WAS Pump/Motor Replacement 14,769 14,769 17,000 21, % Internal Recycle Pmp/Mtr Replac 56,470 29,871 34,000 31,498 42,000 33% Transfer Basin Pmp/Mtr Replace - 12,560 16,500 12,560 17,500 39% De-Grit System - 185, % VFD Installation - 6,816 7,700 7,700 10,000 30% Computer & Server Replacement - 13, % Sand Filter Valve Replacement ,000 32, % Refrigerator Replacement , % Lab Dishwasher Replacement , % Blower Room Louver Replacement , % A/C Replacement - 10,730 4, % Reclaimed Pump/Motor Replacement - 19,655 22,000 11,000 40, % Blower Pipe for Digester/2nd Basin - 16,036 52,500 52,500 50,000-5% Vehicle Replacement - 116, , % WWTP Generator Replacement - 175, % SCADA System - 29,609 50,000 50, , % Specialty Lab Equipment - 18,724 15,000 15,000 16,000 7% RAS Pump Control Panel - 8, % Valve Replacements - 27,334 45,000 45, % WAS Pump Control Panel ,000 14, % Page 83

90 Budget Detail Enterprise Capital Fund Fund Dept 010 & % Actual Actual Original Projected Adopted Inc/Dec Capital - Wastewater Cont TSS Oven Replacement - - 5,000 5, % Distilled Water System Replacement ,500 18, % Sand Filter Air Compressors ,500 26, % WWTP Gate , % Eff./Inf. Disc & Drum Filter Replaceme , % Chlorine Contact Chamber Slide Gate , % Lift Station No. 1 Panel , % Flow EQ Pumps , % Pump Enclosure Structures , % WWTP Lighting Rehabilitation , % Reclaimed Water Tank/Sludge Belt 2,309, % GIS Mapping Software 2, % Maintenance Software Program 10, % Total Wastewater Capital 3,497,673 1,869,058 2,621,200 2,711,620 3,990,600 47% Page 84

91 Budget Detail Enterprise Capital Fund Fund Dept 010 & % Actual Actual Original Projected Adopted Inc/Dec Capital - Stormwater Exfiltration Systems Installation % Revise Stormwater Master Plan % North Central Ditch Dredging % Banana River Park Phase II/III % Puerto Del Rio Improvements % Paving Fund ,000 25,000 25,000 0% Shoreline Restoration - 257, % Cocoa Palms LID - SW ,000 85,000 85,000 0% Carver Cove Swale - SW ,000 25,000 25,000 0% Cape Shores Swale - SW , , ,000 0% Justamere Rd Swale - SW ,300 13,300 13,300 0% Hitching Post Berm - SW ,300 40,300 40,300 0% Cherie Down Park Drainage - SW ,000 65, % W.Central Blvd Pipe Replacement % South Central Ditch Dredging % Canaveral City Pk Exfiltration Sys. 955, , % Vehicle Replacement SW 24, % Total Stormwater Capital 979,808 1,200, , , ,600-18% Contingency Enterprise Capital Contingency % Total Contingency % Total Enterprise Capital Fund Budget $ 4,477,481 $ 3,069,433 $ 2,989,800 $ 3,080,220 4,294,200 39% Page 85

92 This page intentionally left blank Page 86

93 City of Cape Canaveral Personnel Organizational Chart FY 2018/19 City Attorney s Office City Manager David L. Greene Review Boards Executive Assistant to City Manager City Clerk s Office City Clerk Deputy City Clerk (1) Clerical Assist. (.50) Administrative Financial Services Administrative/ Financial Services Director Deputy Finance Director (1) Human Resources Human Resources/ Risk Management Director School Crossing Guards (3 PT) Community Development Community Development Director Sr. Secretary City Planner Economic Development Economic Development Director Community Engagement Community Engagement Director Communications Specialist (1) Culture & Leisure Services Culture & Leisure Services Director Clerical Assist. (1) Maintenance Specialist (1) Capital Projects Capital Projects Director Data Coord./Reclaim Field Service (1) Public Works Services Public Works Services Director Senior Secretary (1) Infrastructure Maintenance Supervisor Procurement Specialist (1) Accountant (1) Accounting Tech (1) Contracted Services Sr. Secretary (2) Building/Code Enforcement Building Official Code Enforcement Officer (2.53) Building Inspector Plans Examiner (2 PT) Library Services Brevard County Recreation. Coordinator (1) Rec. Leader (4 PT) Cultural Services Cultural Programs Manager IM Specialists (4) IM Workers (2) Collections/ Reclaim Systems Supervisor Utilities Mechanics (3) Instrumentation Tech (1) Page 87 Fire/Rescue Services Dave Sargeant, Chief Protective Services Linda Moros, Commander Solid Waste Collection Services Waste Pro, Inc. Regulatory, Laboratory Operations Environ. Analyst. WW Plant Operations Supervisor Plant Operator (4 FT, 2 PT & 1 Trainee)

94 Full and Part-Time Budgeted Positions FY18/19 PROPOSED Non- Exempt Minimum - Maximum FY FTE FY FTE Department / Position Exempt Hourly FT PT SE FT PT SE Administrative Services City Manager E By Contract 1 1 Administrative/Financial Services Dir E Deputy Finance Director E City Clerk E Clerical Assistant NE Deputy City Clerk NE Accountant E Senior Accountant E Procurement Specialist E Executive Assistant NE Accounting Technician NE HR /Risk Management Director E Total Administrative Services Protective Services * School Crossing Guard (3 at 10 hrs) NE Total Protective Services Economic Development Economic Development Director E Total Economic Development Community Engagement Community Engagement Director E Communications Specialist NE Total Strategic Planning & Community Outreach Community Development Community Development Director E Senior Secretary NE City Planner E Total Community Development Building and Code Enforcement Building Official E Bldg. Insp/Plans Examiner NE Building Inspector NE Code Enforcement Officer NE Senior Secretary NE Senior Secretary NE Total Building and Code Enforcement Page 88

95 Full and Part-Time Budgeted Positions FY18/19 PROPOSED Non- Exempt Minimum - Maximum FY FTE FY FTE Department / Position Exempt Hourly FT PT SE FT PT SE Culture & Leisure Services Culture & Leisure Services Director E Cultural Programs Manager E Clerical Assistant NE Recreation Coordinator NE Maintenance Specialist NE Recreation Leader (4 PT) NE Summer Recreation Leader NE Total Leisure Services Infrastructure Maintenance (PWS) IM Supervisor E Maintenance Specialist II (Arborist) NE Maintenance Specialist I NE Maintenance Worker NE Total Infrastructure Maintenance Wastewater Enterprise Fund (PWS) Public Works Services Director E WW Plant Supervisor E Instrumentation/Control Technician NE Environmental Analyst E Plant Operator/Lab Tech NE Database Coordinator/Reclaim Inspec NE Senior Secretary NE Sr. Plant Operator NE Plant Operator /Utilities Mech NE Plant Operator C NE Plant Operator Trainee NE Collections/Reclaim Supervisor NE Utilities Mechanic NE Total Wastewater Enterprise Fund Stormwater Enterprise Fund (PWS Capital Projects Director E Regulatory Compliance Supervisor E Total Stormwater Enterprise Fund Totals by FTE Category CITY FTE TOTALS (seasonal not included) Page 89

96 1,400,000,000 1,200,000,000 City of Cape Canaveral Taxable Assessed Property Valuations City of Cape Canaveral FY Assessed - FY Taxable Value FY ,225,027,846 1,116,243,683 1,127,689,511 1,000,000, ,221,712 1,060,773,143 Page ,236, ,513, ,269, ,000, ,683, ,357, ,000,000 FY FY FY FY FY FY FY FY FY FY Fiscal Year FY FY FY FY FY FY FY FY FY FY Assessed Value 1,116,243, ,236, ,683, ,513, ,357, ,269, ,221,712 1,060,773,143 1,127,689,511 1,225,027,846

97 This page intentionally left blank Page 91

98 City of Cape Canaveral Millage Rates General Government & Library FY FY Page FY FY FY FY FY FY FY FY FY FY Fiscal Year FY FY FY FY FY FY FY FY FY FY Millage Rate

99 This page intentionally left blank Page 93

100 City of Cape Canaveral History of Assessed Valuation, Combined Millage Rates & Levy Fiscal Year Millage Total Assessed Taxable Valuation Budgeted Tax (95% ) % Increase/ Decrease in Assessed Value Real % Change in Ad Valorem Rate % Change in Revenues $ 226,560,442 $ 91, $ 252,407,241 $ 219, % % % $ 269,541,756 $ 361, % % % $ 285,949,012 $ 285, % % % $ 293,752,614 $ 286, % % 0.385% $ 314,195,617 $ 300, % % 4.837% $ 320,730,724 $ 447, % % % $ 322,140,922 $ 436, % % % $ 321,358,091 $ 430, % % % $ 327,384,936 $ 416, % % % $ 322,140,339 $ 450, % % 8.223% $ 333,840,126 $ 472, % % 4.884% $ 345,300,724 $ 529, % % % $ 367,714,660 $ 577, % % 9.130% $ 380,370,750 $ 604, % % 4.693% $ 404,480,046 $ 768, % % % $ 451,520,711 $ 858, % % % $ 518,197,940 $ 1,332, % % % $ 630,542,050 $ 2,070, % % % $ 781,627,676 $ 2,505, % % % $ 1,033,238,067 $ 2,944, % % % $ 1,429,901,189 $ 4,075, % % % $ 1,459,745,880 $ 3,857, % % % $ 1,343,504,853 $ 3,914, % % 1.483% $ 1,116,243,683 $ 3,252, % % % $ 946,236,106 $ 3,662, % % % $ 822,683,104 $ 3,183, % % % $ 822,513,734 $ 3,183, % % % $ 855,357,281 $ 3,177, % % % $ 911,269,988 $ 3,224, % % 1.480% $ 976,221,712 $ 3,286, % % 1.910% $ 1,060,773,143 $ 3,570, % % 8.661% $ 1,127,689,511 $ 4,305, % % % * $ 1,225,027,846 $ 4,455, % % 3.491% *estimate Page 94

101 This page intentionally left blank Page 95

102 Total Ad Valorem Millage for Cape Canaveral Property Owners FY FY FY FY FY BC - General Fund BC - Library District BC - Mosquito Control BC - Env Endangered Land Acq DBTP BC - Env End Land/Waterways LTD BC - Env End Land/Waterways DBTB BC - Env Endang Land Acq BC - Ti-Co Airport Authority Brevard Public Schools - By State Law Brevard Public Schools - By Local Board Brevard Public Schools - School Capital Outlay Florida Inland Navigation District St Johns River Water Mgmt. District Cape Canaveral Millage Total Millage to Cape Canaveral Property Owner City of Cape Canaveral Total Property Tax Cape Canaveral Millage 25.2% Brevard County 31.3% St Johns River Water Mgmt. District 1.7% Florida Inland Navigation District 0.2% Brevard County School System 41.5% Page 96