Present: Mayor G. Krischke, Councillors B. Beckett, G. Finstad, T. Lazowski, D. MacKenzie, D. Smith and B. Young

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1 CONFIRMED COMMITTEE-OF-THE-WHOLE MEETING NOTES MONDAY, FEBRUARY 27, 2017 PAGE 13 Present: Mayor G. Krischke, Councillors B. Beckett, G. Finstad, T. Lazowski, D. MacKenzie, D. Smith and B. Young Also Present: P. Benedetto, City Manager and S. Davis, City Clerk Mayor G. Krischke called the meeting to order at 5:08 p.m. I. I APPROVAL OF AGENDA. MOVED by Councillor G. Finstad that the Committee approve the agenda with the following additions: VIII. INFORMATION ITEMS a) Canbuildit Fundraiser b) Leduc Art Club c) Outlet Mall Opportunities d) 2 nd Leduc Scout Association Motion Carried Unanimously II. ADOPTION OF PREVIOUS NOTES There were no previous notes. III. EDELEGATIONS & PRESENTATIONS a) Edmonton International Airport Update FOIP s. 16 & 25 MOVED by Councillor D. Smith that the Committee-of-the-Whole move In- Camera at 5:10 p.m. Motion Carried Unanimously MOVED by Councillor B. Beckett that the Committee-of-the-Whole move In-Public at 5:50 p.m. Motion Carried Unanimously I. Sasyniuk, General Manager, Corporate Services, introduced R. Malli, Chief Financial Officer, Edmonton International Airport. R. Malli made a PowerPoint presentation (Attached). R. Malli, I. Sasyniuk and L. Pantin, Manager, Economic Development, answered the Committee s questions. IV. BUSINESS ARISING FROM PRESENTATIONS There was no business arising from presentations.

2 CONFIRMED COMMITTEE-OF-THE-WHOLE MEETING NOTES MONDAY, FEBRUARY 27, 2017 PAGE 14 V. IN-CAMERA ITEMS There were no in-camera items. VI. RISE AND REPORT FROM IN-CAMERA ITEMS VII. REPORTS FROM COMMITTEE & ADMINISTRATION a) Mayor s Special Award Mayor G. Krischke confirmed that additional names have been put forward for the Mayor s Special Award, and acknowledged the contributions made by those individuals. Mayor G. Krischke advised that the recipient of the Mayor s Special Award has been determined. b) Communicating Procurement Opportunities J. Cannon, Director, Finance, and I. Sasyniuk, General Manager, Corporate Services, made a PowerPoint presentation (Attached) on reverse trade shows. J. Cannon, I. Sasyniuk and P. Benedetto, City Manager, answered the Committee s questions. Administration will reach out to other strategic partners concerning hosting/participation in a reverse trade show and will report back to the Committee. c) Procurement Process Less Than $5,000 J. Cannon, Director, Finance, and I. Sasyniuk, General Manager, Corporate Services, made a PowerPoint presentation (Attached) on buying and supporting local. J. Cannon, I. Sasyniuk and K. Resvick, Purchasing Officer, answered the Committee s questions. Administration will look into making improvements to the City of Leduc website in order to make it more user friendly relative to procurement processes. d) Economic Update J. Cannon, Director, Finance, and C. Thorn, Financial Analyst, made a PowerPoint presentation (Attached). Councillor T. Lazowski exited the meeting at 6:40 p.m. J. Cannon answered the Committee s questions.

3 CONFIRMED COMMITTEE-OF-THE-WHOLE MEETING NOTES MONDAY, FEBRUARY 27, 2017 PAGE 15 The Committee recessed at 6:56 p.m. The Committee reconvened at 9:05 p.m. VIII. INFORMATION ITEMS a) Canbuildit Fundraiser Councillor D. MacKenzie suggested that as a fundraiser for the Leduc Food Bank a miniature replica of the Leduc Recreation Centre be made out of cans. This endeavor can include volunteers, Administration and students alike. The competition begins March 1 st and must be completed by a date to be specified. Committee members support Councillor D. MacKenzie s suggestion. Councillor D. MacKenzie has agreed to lead the undertaking. b) Leduc Art Club D. Melvie, General Manager, Community and Protective Services advised Council that the Leduc Art Club needs support immediately to complete a business case with a very specific scope of work relative to space assessment, costs, development of a business model and long term funding strategies. The information is necessary for inclusion into the 2018 budget master plan. D. Melvie advised that there are funds in the current budget to provide the grant being sought by the Art Club, and in providing the funds Administration will be very clear on the expected outcomes of the business case. The Woods House assessment will be deferred to c) Outlet Mall Opportunities Mayor G. Krischke stated that with the opening of the outlet mall the City of Leduc has an opportunity to promote itself, and capitalize, on the opening of new businesses and the potential for the staff of the new businesses to become City new residents Committee members were in agreement to having L. Pantin, Manager, Economic Development, look into promotion of the City relative to this opportunity. d) 2 nd Leduc Scout Association Councillor B. Beckett attended the Baton Powell Annual Banquet of the 2 nd Leduc Scout Association ( Association ). At the banquet the Association presented a Certificate to the City of Leduc as a thank you for the grant received and for the City s ongoing support.

4 CONFIRMED IX. ADJOURNMENT COMMITTEE-OF-THE-WHOLE MEETING NOTES MONDAY, FEBRUARY 27, 2017 PAGE 16 By unanimous consent the meeting adjourned at 9:41 p.m. Original Signed G. Krischke MAYOR Original Signed S. Davis CITY CLERK

5 3/3/2017 Reverse Trade Show Presents opportunities to build relationships and maximize business relationships between vendors and the public sector. Benefits both vendors and buyers Improves access to public sector (reduces barriers) Explore opportunities determine whether a vendors product or service is needed Identify additional business opportunities Engage with the public sector (meet key buyers) Exchange information and ideas Understand the procurement process Learn how to be a part of the purchasing process Learn how to source and respond to opportunities 1

6 3/3/2017 Trade Show Resources Multiple Resources Required Capacity Program Sponsors and Partners Internal Resources COSTS Venue and Logistics Advertising & Marketing Collaboration Reverse trade shows presents opportunities to build relationships and maximize business relationships between vendors and the public sector. Nova Scotia annual reverse trade show for 10 years In 2016: -3 partners -4 exhibitors (services for business) -25 public sector agencies represented Palliser Economic Partnership 2016 Selling to the Government Seminar - federal, provincial, municipal -7 partners -20 public sector agencies represented 2

7 3/3/2017 Collaboration For an effective reverse trade show and to maximize the benefits to the vendor community, a variety of public agencies should be represented. In the Leduc region, this could include: Surrounding municipalities (e.g. Beaumont, Devon, Millet, Calmar, Thorsby, Wetaskiwin, Leduc County, Leduc) EIA Schools and school boards Other provincial and federal agencies that operate within the region (e.g. Leduc Food Processing Centre, AHS, RCMP, etc.) AAMDC & AUMA (purchasing programs) Concluding Remarks A reverse trade show would be better hosted and / or organized from a provincial level, or through AAMDC / AUMA / LNEDA / Leduc Regional Chamber of Commerce or through Economic Development and Chamber Associations. 3

8 3/3/2017 Procurement Process What makes a business local? > Geography (municipal, regional, provincial boundaries) > Physical presence % of local employees > Partnerships, sponsorships, community involvement, community benefits, social or charitable works > Established business (more than 6 or 12 months) % of local product or sourcing > Local ownership / shareholders > Locally manufactured Parkland Co.ty MorinW,,e The City is supportive and a part of a greater partnership how does the City's involvement in regional initiatives and programs impact local preference? Legal Sturgeon County St Albeit Sitiabaerral,---1Tpn.ice Grove Edrnortion Stony Pion Devon. Sal Gtbo^es Acwed BedUITISI: Redwa:o Brudelheirn Fod Saskatchelli Sherwood Peek Strathoona County 1.) Lomont Lamm! Counryi Thorsby Cdmai Leduc WotougLed. Snotty, 1

9 3/3/2017 City spend less than $5, AP Vendor Spend by Region 2015 AP Vendor Spend by Region LEDUC LEDUC COUNTY EDMONTON OTHER ALBERTA OTHER LEDUC LEDUC COUNTY - EDMONTON al OTHER ALBERTA El OTHER City Procurement Policy The City of Leduc's Policy principles incorporate the spirit of the trade agreement Open and Fair Competition fair, open, transparent Sustainability ' Environmentally and ethically sourced products and services Environmental impact Energy efficiencies Local Suppliers all else being equal at best value Ethically Bound Remain free of any obligation to any vendor or potential vendor Fair treatment to all vendors Will not participate in any unfair, unethical, illegal practices Best Value Considerations Total cost / life cycle costing Quality, availability, warranty, serviceability, expertise, previous experience, etc. 2

10 3/3/2017_ Purchasing Considerations - Availability - Limited selection of vendors - Technology available - Operational capacity - Warranty considerations - Past history - Product quality - Is pricing competitive - Customer Service (relationship, responsiveness, etc.) What are we doing? O Provide clear direction to employees Consistent practices / messaging 01 Following ethically bound business practices O Compliance with legislation CI Accessible to vendors Always available: meetings, phone call, , etc. Doing Business in Leduc The City purcnses 3 sari_ SC! wres and cumnuctron' Consistent messaging O Further developing vendor information Website 1:1 Spending locally 1:1 Continuing to encourage staff to solicit quotes for low value goods and services 3

11 3/3/2017 Is our process working? Current procurement procedures provide maximum support to local businesses while ensuring value to taxpayers Strong contributor to the local economy Balanced approach focusing on best practices Accountable V Ethical Fair treatment V Effective use of f0,2 4

12 03/03/2017 State of the Economy 2017 Q1 Update Jennifer Cannon, Director, Finance Charles Thorn, Financial Analyst, Finance February 27, 2017 Economic Update Economic conditions are in a state of flux Unemployment Rates Building Permit Values Real GDP Oil Prices & Regulations Offsite Levies Contributions 1

13 03/03/2017 Alberta Real GDP Q vs Q ' % 5,5% 4.5% 15% 2.5% 1.5% 0.5% -1.5% -2.5% Alberta Real GDP - March 2016 Forecast by expenditure MI MII - 4.5% I igggriged/triv-tainealam _ % Change 5.5% 4.4% 5.3% 1.7% 1.6% -5.5% 4.9% 6.4% 3.9% 5.1% 4.8% 4.7% 4.6% 1.7% -Alberta Real GDP 231, , , , , , , , , , , ,742 1 Alberta Real GDP - February 2017 Forecast 6.5% by expenditure 1- - I. M t i % -15% -2.5% ll Source Daa- tat stk n. d,a ble I Source ata-Averageofbankforecasts i F Change 5.5% 0.4% 6,3% 1.7% 1.6% -5.5% 4,9% 6.4% 3,9% 5.7% 5.0% -3.6%.2.6% % ---..Alberta Real GDP 231, , , , , , , , , , , , , ,270 Percentage Distribution of Alberta GDP k 2013.,19e5 19.5% 00, Ges, &Mlles 24.6% 36.1% Finance OR..! Estate 115% 11.0% 113% Con000rI coon 10.7% 6.7% 11.6% Elus. & Comm. Services 106% 5.5% 5.6% Retail & Wholesale 8.7% 8.1% 6.8% Manufacturing 6.9% 6.0% 6.4% Trans, 8, MIL. 6.0% 7.7% 5.8% Health Care 5.0% 4.8% Tourism 8, Cens.Servloes imd 4.4% 3.8% 4.6% Public Admin. Ani 4.4% 4.8% % Education 3.6% 3.6% 1.6% Agriculture & Forestry 1,9% 3.0% 2

14 03/03/2017 Oil Prices $150 $140 $130 Oil Daily Spot Price, WTI US$ per Barrel $120 $110 $100 $90 $80 $70 $60 $50 $40 $30 $20 o o 0 o o o.1 o,j3 o,.0 N. o l - o 0 to 0 C CI <-1 < INNMM., 00 r. e-i 1-1 < NNNNNNNNNNNNN NNNN n1 NNNNNN < F.4.4 v-i,4.4.4,i' 1.1.4,4 4-1'.4t-te41-1, o 0 o o o o 0 o 0 o o o o - o o o Li -? F.13,Li.P..1,971 I5 3. fi 3, F, /5 75 Source- US Energy information Administration Jan 01, Jan 01, 2014 Jul 01, 2014 Oil Rigs 72% a Alberta Oil Rig Data Week of Jan 16th 49% I Rigs in service Total number of Rigs elb % of rigs in service Source: rebounding 3

15 03/03/2017 Unem pl oyment Rate 9 Unemployment Rate Alberta & Canada Alberta -Canada as 3 Source Statistic Canada - Table AtDecenlber 2016 the rate In... Edmonton.7.4% Unemployment Rate December 201} Unemployment Rate December 2015 Minim Unemployment Rates December 2016 blilihil Source - Statistk Canada -Table

16 03/03/2017 Other Considerations Carbon Tax 0 Mortgages Macro Uncertainty Construction in Fort McMurray Building Code Changes Offsite Levies Offsite Levies co WWI

17 03/03/2017 Leduc Building Permit Values Building Permit Value per Year $350, , $215,000 ' gsns,cou , , ,000 $ ,002 amen RorrrIEV,11. City of Leduc - Permit Value G 2E , Mil , / , , , Source Dam ,1 (Sorted by highest to lowest) Year Amount ,360, ,553, ,006, ,531, ,706, ,683, ,730, ,092, ,578, ,261, ,748, ,572, ,795,450 Population Population % Change Year Over Year Leduc IN Alberta 6.9% 3.6% 1.5% 5.6% 2.4% 4.9% 3.0% 2.8% 2.5% 1.7% 4.1% Source - City of Leduc Source - Stats Can -Table

18 03/03/2017 Multi-year MilIrate Strategy % 2.82% Key Messages 11k The current economic situation is volatile and some economic indicators are changing rapidly. To promote fiscal sustainability it is important to be cognizant of how this will impact our future planning cycles 2 It is our collective job to manage complex considerations such as strategic initiatives, dayto-day operations, and impact analysis to encourage informed decision making Administration will continue to monitor the economic situation 7

19 ADOPTION OF PREVIOUS NOTES Notes of the Committee-of-the-Whole Meeting February 27, 2017 III.a. Edmonton International Airport Update (Attachments Removed Pursuant to Sections 16 & 25 of the FOIP Act)