The Corporation of the City of St. Catharines GENERAL COMMITTEE MINUTES Monday, February 22, 2016

Transcription

1 The Corporation of the City of St. Catharines GENERAL COMMITTEE MINUTES Monday, Present: Absent: Officials Present: Mayor Walter Sendzik Councillors Sandie Bellows, Mike Britton, Mark Elliott, Matt Harris, David A. Haywood, Joseph Kushner, Bill Phillips, Mathew Siscoe, Sal Sorrento (arrived at 7:00 p.m.), Jennifer Stevens, and Bruce Williamson (left at 11:30 p.m.) Councillor N. Carlos Garcia Dan Carnegie, Chief Administrative Officer Shelley Chemnitz, Commissioner of Corporate Services Bryan Shynal, Commissioner of Operations Nicole Auty, Director of Legal and Clerks Services/City Solicitor Jim Riddell, Director of Planning and Building Services Kristine Douglas, Director of Financial Management Services Jeanette Pillitteri, Director of Corporate Support Services Dan Dillon, Director of Transportation and Environmental Services David Oakes, Director of Recreation and Community Services David Wood, Director of Fire and Emergency Management Services Bonnie Nistico-Dunk, City Clerk Heather Salter, Deputy City Solicitor Rebecca Alfieri, Council and Committee Coordinator Mayor Sendzik was in the chair and called the meeting to order in Council Chambers at 10:08 p.m. 1. Call for Reports to be Brought Forward from Consent Item No Operating Budget (Councillor Siscoe) 2. Motion to Move Reports on Consent Follow this link to view Agenda reports of Moved By: Councillor Williamson That Council approve the Consent Agenda, save and except those items brought forward for discussion. Yeas: Councillors Bellows, Britton, Elliott, Haywood, Kushner, Phillips, Siscoe, Sorrento, Stevens, Williams, and Mayor Sendzik Nays:

2 3. Discussion Reports Follow this link to view Agenda reports of 3.1. Legal and Clerks Services, Legal Services Update to Administrative Monetary Penalty System (AMPS) to include Accessible Parking (Deferred by at the meeting of February 8, 2016) Moved By: Councillor Elliott That Council approve the proposed amendment to the Administrative Monetary Penalty System by-law to include accessible parking infractions; and That the City Solicitor be directed to prepare the necessary by-laws. Yeas: Councillors Bellows, Britton, Elliott, Harris, Haywood, Kushner, Phillips, Siscoe, Sorrento, Stevens, Williamson, and Mayor Sendzik Nays: 3.2. Parks, Recreation and Culture Services, Recreation Business Development Niagara Folk Arts Festival Fee-for-Service Agreement Councillor Siscoe left the meeting for this item due to a Conflict of Interest (Pecuniary), as his wife is on the Board. Councillor Stevens asked for a recorded vote and that she be noted as opposed. Moved By: Councillor Sorrento That Council refer this report to staff for them to contact the spokesperson or president of the multi-cultural clubs to report back by the March 21, 2016 meeting to ensure there is support for the Niagara Folk Arts Multicultural Centre to continue to operate the Folk Arts Festival for Yeas: Councillors Bellows, Britton, Harris, Haywood, Kushner, Sorrento, and Mayor Sendzik Nays: Councillors Elliott, Phillips, Stevens, and Williamson Moved By: Councillor Kushner Seconded By: Councillor Phillips Motion to Refer That the time is now 10:30 p.m. and Council has outstanding business, Council move to go beyond the curfew of 10:30 p.m., not to exceed past 11:30 p.m., to complete the business at hand. Page 2 of 8

3 3.3. Budget Standing Committee 2016 Operating Budget Mayor Sendzik requested Council deal with General Agenda Item No. 4.1 that was pulled from the Consent Agenda by Councillor Siscoe at this time. Councillor Siscoe, Chair of the Budget Standing Committee took the opportunity to remind Council to please submit any amendments they have to staff prior to the March 7, 2016 budget meeting, so they can determine financial implications in order to have a timely meeting. A second night of March 8, 2016, if necessary, has been approved by Council so as not to be making important financial decisions on behalf of the City in the late hours. Moved By: Councillor Siscoe That the report from the Budget Standing Committee dated February 10, 2016, regarding the 2016 Operating Budget be referred to City Council for consideration after the public meeting scheduled for March 7, Legal and Clerks Services, Legal Services Award of Animal Control Services Request for Proposal Motion to Refer Councillor Kushner declared a Conflict of Interest (Pecuniary) as he sits on the Board of the related item, and left the meeting during the discussion and vote. Moved By: Councillor Britton That Council award the portion of the Request for Proposal for animal control services for: Licensing Services (Option 3) to DocuPet Inc., for a five (5) year term commencing May 12, 2016, in accordance with the terms and conditions of the Request for Proposal; and That Council directs staff to cancel that portion of the Request for Proposal (RFP) for Animal Control Services for Option1 (Animal Control and Enforcement Services) and Option 2 (Shelter and Adoption Services with no award of contract; and That Council directs staff to prepare a new RFP for animal control services being dog catching and kenneling to be provided month to month on a fee for service basis; and That staff be directed to report back with Terms of Reference for a Task Force to explore the costs of delivering animal control services in house.... Page 3 of 8

4 Councillor Britton presented the following motion and requested it be voted on separately. Part One That Council award the portion of the Request for Proposal for animal control services for: Licensing Services (Option 3) to DocuPet Inc., for a five (5) year term commencing May 12, 2016, in accordance with the terms and conditions of the Request for Proposal. Yeas: Councillors Bellows, Britton, Harris, Haywood, Phillips, Siscoe, Sorrento, Williamson, and Mayor Sendzik Nays: Councillors Elliott, and Stevens Part Two That Council directs staff to cancel that portion of the Request for Proposal (RFP) for Animal Control Services for Option1 (Animal Control and Enforcement Services) and Option 2 (Shelter and Adoption Services) with no award of contract; and That Council directs staff to prepare a new RFP for animal control services being dog catching and kenneling to be provided month to month on a fee for service basis; and That staff be directed to report back with Terms of Reference for a Task Force to explore the costs of delivering animal control services in house. Yeas: Councillors: Britton, Siscoe, Sorrento, and Mayor Sendzik Nays: Councillors Bellows, Elliott, Harris, Haywood, Phillips, Stevens, and Williamson Lost Councillor Elliott then put the staff recommendation on the floor, with Councillor Siscoe making a friendly amendment and requesting the motion be voted on separately. Moved By: Councillor Elliott That Council award the portion of the Request for Proposal for animal control services for: Animal Control and Enforcement Services (Option 1), and Shelter and Adoption Services (Option 2) to Niagara Region Animal Services Inc. for a five (5) year term commencing May 12, 2016, in accordance with the terms and conditions of the Request for Proposal; and That Council approve the use of animal control fundraising campaign funds in the amount of $100,000 to cover the projected shortfall of the 2016 expenditures for animal control services; and That an annual staff report be brought before Council to report on the metrics related to all animals dealt with the Niagara Region Animal Services as well as conflicts: and Page 4 of 8

5 That the City create a dropbox, and phone number posted on the City's website so that residents can easily report on animal concerns and/or complaints related to the animal control service to the City; and That the City Solicitor be directed to prepare the necessary by-laws and agreements.. Part One That an annual staff report be brought before Council to report on the metrics related to all animals dealt with the Niagara Region Animal Services as well as conflicts: and That the City create a dropbox, and phone number posted on the City's website so that residents can easily report on animal concerns and/or complaints related to the animal control service to the City. Yeas: Councillors Elliott, Harris, Haywood, Phillips, Stevens, and Williamson Nays: Councillors Bellows, Britton, Siscoe, Sorrento, and Mayor Sendzik Part Two... That Council award the portion of the Request for Proposal for animal control services for: Animal Control and Enforcement Services (Option 1), and Shelter and Adoption Services (Option 2) to Niagara Region Animal Services Inc. for a five (5) year term commencing May 12, 2016, in accordance with the terms and conditions of the Request for Proposal; and That Council approve the use of animal control fundraising campaign funds in the amount of $100,000 to cover the projected shortfall of the 2016 expenditures for animal control services; and That the City Solicitor be directed to prepare the necessary by-laws and agreements. Yeas: Councillors Bellows, Britton, Elliott, Harris, Haywood, Phillips, Siscoe, Sorrento, Stevens, Williamson, and Mayor Sendzik Nays: Moved By: Councillor Elliott That the hour is now 11:30 p.m. and there is still business on the agenda; Council will reconvene on Monday, February 29, 2016, to complete the agenda; and That the Clerk be directed to prepare notice and an agenda accordingly. Page 5 of 8

6 Items 3.5 to 3.11 will be deferred to the Special Council meeting to be held on Monday, February 29, Fire and Emergency Management Services, Fire Chief Councillor Vacancy on Master Fire Planning Committee 3.6. Financial Management Services, Collections Corporate Insurance Coverage April 1, 2016 to July 1, Parks, Recreation and Culture Services, Programs and Cultural Services Outdoor Aquatic Facilities Strategy and Capital Budget Amendment 3.8. Parks, Recreation and Culture Services, Enterprise Services 2015 Port Dalhousie Supper Market Review (Deferred by at the meeting of February 8, 2016) 3.9. Transportation and Environmental Services, Engineering and Construction Early Budget and Approval of Proposed 2016 Construction Programs Funded by 2016 Operating Budget, 2016 Capital Budget and 2016 Water / Wastewater Budget Planning and Building Services, Planning Services Follow-up Report - Application for Draft Plan of Subdivision Approval for Residential Development 54 Mackenzie King Avenue; Sycamore Construction; Weston Consulting (Jane McFarlane) Planning and Building Services, Planning Services Community Improvement Plan - Evaluation of New Applications and Municipal Budget Implications 4. Consent Reports 4.1. Brought forward for discussion - see Item No Budget Standing Committee 2016 Operating Budget 4.2. Financial Management Services, Accounting and Payroll Quarterly Investment Report Operating Fund as at December 31, 2015 That Council receive the report for information purposes and no further action be taken. Page 6 of 8

7 4.3. Financial Management Services, Accounting and Payroll Hulse & English Memorial Forest Reserve Fund That Council receive the report for information purposes and that Hulse & English Funeral Home Inc., be advised of the status of the Hulse & English Memorial Forest Reserve Fund; and That Council authorize an amendment to the agreement between the City of St. Catharines and Hulse & English Funeral Home Inc. regarding the annual reporting requirement; and That the City Solicitor be directed to prepare the necessary by-law and agreement Transportation and Environmental Services, Operations Hartzel Road / Lincoln Avenue / Keswick Street Traffic Signal Request For Additional Funding and Budget Amendment That Council grant approval to fund an additional $42, for the additional costs associated with the installation of the traffic signal at Hartzel Road / Lincoln Avenue / Keswick Street; and That Council grant approval to transfer an additional amount of $42, from the 2015 Capital Road and Drainage Improvement Program 2015 Resurfacing Program Part Transportation and Environmental Services, Operations Award of Consulting Services for the Downtown Parking Study That Council direct staff to engage IBI Group to undertake the Downtown Parking Study at a total estimated cost of $110,279 excluding HST; and That the City Solicitor be directed to prepare the necessary by-law and agreement Corporate Support Services, Information Technology Open Data Initiative Update That Council direct staff to enter into a joint project with the Niagara Region to use their newly created open data catalogue to publish the City s datasets; and That the City solicitor be directed to prepare the necessary by-law. Page 7 of 8

8 4.7. Legal and Clerks Services, Legal Services FirstOntario Performing Arts Centre Governance Structure That Council approve in principle the creation of a new municipal service board to undertake the operations of the FirstOntario Performing Arts Centre; and That Council direct staff to proceed with the steps identified in the staff report Legal and Clerks Services, Office of the City Clerk Council Correspondence That Council receive and file the items listed within the report; and That Council receive and file additional correspondence distributed for the meeting held, which is available upon request. 5. Report Requests and Directions for Staff There were none this evening. 6. In-Camera Session () These items have been deferred to the Special Council meeting to be held on February 29, 2016 Council will meet In-Camera for the following purposes: litigation, or potential litigation, including matters before administrative tribunals, affecting the municipality or local board personal matters about an identifiable individual, including municipal or local board employees acquisition or disposition of land by the municipality or local board, Realty File No Adjournment adjourned at 11:34 p.m. and City Council reconvened. Certified Correct: Confirmed by: Council Coordinator Mayor Page 8 of 8