City of Surrey. Regular Council Minutes. Absent: Mayor Watts. Councillors Entering Meeting as Indicated:

Transcription

1 City of Surrey Regular Council Minutes Council Chamber City Hall Avenue Surrey, B.C. THURSDAY, JULY 26, 2007 Time: 10:00 a.m. Present: Chairperson - Councillor Villeneuve Councillor Steele Councillor Gill Councillor Martin Councillor Hepner Councillor Bose Councillor Hunt Councillor Higginbotham Absent: Mayor Watts Councillors Entering Meeting as Indicated: Staff Present: City Manager City Clerk Acting General Manager, Planning & Development General Manager, Engineering General Manager, Finance and Technology General Manager, Parks, Recreation and Culture General Manager, Human Resources Manager, Area Planning & Development, North Division Moved by Councillor Steele Seconded by Councillor Hunt That the Sustainable Energy Association s document be added to the July 26, 2007 Regular Council agenda. RES.R A. ADOPTION OF MINUTES 1. Special (Regular) Council - July 23, 2007 That the minutes of the Special (Regular) Council meeting held on July 23, 2007, be adopted. RES.R Council-in-Committee - July 23, 2007 (a) That the minutes of the Council-in-Committee meeting held on July 23, 2007, be received. RES.R (b) The recommendations of these minutes were considered and dealt with as follows: h:\rcouncil\minutes\2007\07267rc.min.doc Page 1

2 Item No. C017 Draft Bicycle Recreation Facilities Strategy File: /B RES.R Receive this report as information; and 2. Endorse in principle the Draft Bicycle Recreation Facilities Strategy as presented in the attachment to this report and direct staff to incorporate the findings of this Strategy within the Parks, Recreation and Culture Ten-Year Strategic Plan. 3. Regular Council - Land Use - July 23, 2007 That the minutes of the Regular Council Land Use meeting held on July 23, 2007, be adopted. RES.R Regular Council - Public Hearing - July 23, 2007 That the minutes of the Regular Council - Public Hearing meeting held on July 23, 2007, be adopted. RES.R B. COMMITTEE REPORTS 1. Parks & Community Services Committee - July 18, 2007 (a) That the minutes of the Parks & Community Services Committee meeting held on July 18, 2007, be received. RES.R (b) The recommendations of these minutes were considered and dealt with as follows: h:\rcouncil\minutes\2007\07267rc.min.doc Page 2

3 Support of Bid for Surrey to Host BC Seniors Games File: RES.R (a) (b) Request staff apply to host the BC Seniors Games in 2009; identify a minimum financial commitment of $50,000; in addition to a staffing budget of $50,000 to support a full time term coordinator position; and Also explore the possibility to host the BC Disability Games in 2011 or Bicycle Recreation Strategy File: /B 1. Support in principle the Draft Bicycle Recreation Facilities Strategy as presented and as outlined in the memo; and RES.R Receive a staff presentation on the Strategy at Council in Committee, so that Council may adopt and finalize the Strategy. British Columbia Recreation and Parks Association (BCRPA) Request for Representation on Advisory Committee on Healthy Food Choices in Recreation Facility Vending Machines File: RES.R That Council appoint Councillor Martin as a member of the Committee to represent Surrey on the BCRPA Advisory Committee on Healthy Food Choices in Recreation Facility Vending Machines. h:\rcouncil\minutes\2007\07267rc.min.doc Page 3

4 Cloverdale Dog Off-Leash Park File: /C RES.R RES.R Support in principle the location of the Cloverdale Dog Off Leash Park, based on community preference, as Clayton Park; and 2. Note the Parks and Community Services Committee s support of the Clayton Park location, on the understanding that a detailed report will be brought before Council in this matter. That Council amend the Parks and Community Services Committee minutes of the May 16, 2007 meeting to reflect that Steven Moore was absent from the meeting. 2. Surrey Heritage Advisory Commission - July 25, 2007 The recommendations of the Surrey Heritage Advisory Commission meeting minutes held on July 25, 2007 were considered and dealt with as follows Annual Conference of Heritage Canada in October 11 14, Edmonton Seconded by Councillor Hunt That Council approve one Heritage Commissioner to attend the Heritage Canada - Annual Conference in Edmonton, Alberta, from October 11 through to the 14, 2007 and that all expenses be approved in accordance with Council policy. RES.R Staffing Seconded by Councillor Hunt That whereas the support to the SHAC by Planning and Development Department assumed allocation of one half of a full time staff member is done by the current heritage planner on a full time basis, and Whereas the SHAC is dealing with ever more challenging heritage matters as part of its mandate and as an outcome of the recently approved Work Program; as referred to the SHAC by Council; as presented by Staff in development applications; and, as directed or endorsed by Council for SHAC to provide advice; h:\rcouncil\minutes\2007\07267rc.min.doc Page 4

5 Whereas the staff support to the SHAC from Planning and Development Department has not changed although the workload has significantly increased; and, The Heritage Advisory Commission recommends that Council make provision within next year s budget to increase planning staffing from one to two full time equivalent planners to insure both SHAC support and policy development envisioned in the Heritage Management Plan and the Work program can be achieved. RES.R C. CORPORATE REPORTS 1. The Corporate Reports, under date of July 26, 2007, were considered and dealt with as follows: Item No. R191 Development Coordinated Works for McLellan Creek Diversion File: ; The General Manager, Engineering submitted a report concerning the Development Coordinated Works for McLellan Creek Diversion. The General Manager Engineering was recommending approval of the recommendations outlined in his report. That Council authorize Development Coordinated Works (DCW) funding in the amount of up to $403,860, including GST for the 194 Street storm sewer extension. RES.R Item No. R Mayor's Charity Ball File: The City Manager submitted a report concerning the 2007 Mayor's Charity Ball. The City Manager was recommending approval of the recommendations outlined in his report. h:\rcouncil\minutes\2007\07267rc.min.doc Page 5

6 That Council approve the expenditure of $2, from the Council Initiative Fund to purchase a table for Mayor and Council to attend the 2007 Mayor's Charity Ball to be held on Friday, September 7, RES.R with Councillor Villeneuve against. Item No. R193 Tree Planting, Tree Removal & Parkland Acquisition in Surrey File: The General Manager, Parks, Recreation & Culture, and the Acting General Manager, Planning & Development submitted a report as Council expressed an interest in receiving an update on tree removal and tree planting efforts in the City as well as an update on parkland acquisition. The intent of this report is to provide Council with such an update. The General Manager, Parks, Recreation & Culture, and the Acting General Manager, Planning & Development was recommending that the report be received for information. received for information. RES.R Seconded by Councillor Gill That Corporate Report No. R193 be Item No. R194 Grandview Heights Neighbourhood #2 - Stage 1 Land Use Concept File: (Grandview Heights NCP #2) The Acting General Manager, Planning & Development submitted a report to provide a synopsis of the results of the public open house held on June 21, 2007, regarding the Draft Preferred Land Use Concept; identify measures to address the comments and concerns received through the public consultation process; and provide an overview and seek Council's approval of the Stage 1 Land Use Concept component of the Plan, as the basis for more detailed planning necessary to complete the Stage 2 component of the Plan, including a summary of the outstanding issues to be addressed in Stage 2. The Acting General Manager, Planning & Development was recommending approval of the recommendations outlined in his report. h:\rcouncil\minutes\2007\07267rc.min.doc Page 6

7 1. Receive this report as information; 2. Approve the Stage 1 Land Use Concept for Grandview Heights Neighbourhood Concept Plan ("NCP") #2 as described in this report and attached as Appendix I; and 3. Authorize staff to undertake the Stage 2 component of the Plan on the basis of the Stage 1 Land Use Concept, including: The resolution of outstanding land use issues identified in this report; The development of a series of "place-making" guidelines that are to be applied to each development in the NCP area at the development and/or subdivision stage and to the design of public parks and open spaces and public facilities; and The completion of an engineering servicing strategy and a comprehensive financial plan that will provide adequate funding for servicing infrastructure, phasing of development and the provision of community amenities. RES.R D. BY-LAWS FINAL ADOPTIONS 1. "Affordable Housing Special Reserve Fund Expenditure Authorization By-law, 2007, No " Council Initiative A by-law to authorize the expenditure of monies in the "Affordable Housing Special Reserve Fund". This by-law is intended to support the appropriation of $9,000,000 for the purpose of establishing a Homelessness Fund. Approved by Council: February 26, 2007 h:\rcouncil\minutes\2007\07267rc.min.doc Page 7

8 That "Affordable Housing Special Reserve Fund Expenditure Authorization By-law, 2007, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R E. CLERK S REPORT 1. Formal Approval of Development Permits (a) Development Permit No Irwin Boschman/Clover Valley Business Park Ltd., Inc No Avenue Memo received from the Manager, Area Planning & Development - North Division, Planning & Development, requesting Council to pass the following resolution: "That Development Permit No be approved; that the Mayor and Clerk be authorized to sign the Development Permit; and that Council authorize the transfer of the Permit to the heirs, administrators, executors, successors, and assigns of the title of the land within the terms of the Permit." RES.R Seconded by Councillor Gill That Development Permit No be approved; that the Mayor and Clerk be authorized to sign the Development Permit; and that Council authorize the transfer of the Permit to the heirs, administrators, executors, successors, and assigns of the title of the land within the terms of the Permit. F. OTHER BUSINESS 1. Sustainable Energy Association Document Seconded by Councillor Bose That Council receive and refer to staff the document from the Sustainable Energy Association as part of the Sustainable Charter issue. RES.R h:\rcouncil\minutes\2007\07267rc.min.doc Page 8

9 G. MOTION TO HOLD A MEETING IN A CLOSED SESSION It is in order for Council to pass a resolution to close the meeting to the public. Seconded by Councillor Higginbotham That Council to pass a resolution to close the meeting to the public pursuant to Section 90 (1) (a) (c) (e) (g) and (i) of the Community Charter, which states: "A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (c) labour relations or other employee relations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interest of the municipality; (g) litigation or potential litigation affecting the municipality; and, (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose." RES.R G. ADJOURNMENT adjourn. RES.R Seconded by Councillor Higginbotham That the Regular Council meeting do now The Regular Council adjourned at 10:26 p.m. Certified correct: Margaret Jones, City Clerk Acting Mayor Judy Villeneuve h:\rcouncil\minutes\2007\07267rc.min.doc Page 9