Present: Mayor G. Krischke, Councillors G. Finstad, T. Lazowski, D. MacKenzie, D. Smith and B. Young

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1 CONFIRMED COMMITTEE-OF-THE-WHOLE COUNCIL MEETING NOTES MONDAY, APRIL 11, 2016 PAGE 39 Present: Mayor G. Krischke, Councillors G. Finstad, T. Lazowski, D. MacKenzie, D. Smith and B. Young Also Present: P. Benedetto, City Manager and S. Davis, City Clerk Absent: Councillor B. Beckett Mayor G. Krischke called the meeting to order at 5:03 p.m. I. APPROVAL OF AGENDA Moved by Councillor G. Finstad that the Committee approve the agenda with the following additions: VII. REPORTS FROM COMMITTEE AND ADMINISTRATION d) Council Distance Participation First Item of Business e) Update on Meeting with C. Gray, Alberta Minister of Labour Motion Carried Unanimously II. a) ADOPTION OF PREVIOUS NOTES Approval of the Notes of the Committee-of-the-Whole meeting held Tuesday, March 29, Moved by Councillor D. Smith that the notes of the Committee-of-the-Whole meeting held Tuesday, March 29, 2016, be approved as presented. Motion Carried Unanimously III. DELEGATIONS & PRESENTATIONS There were no delegations. IV. BUSINESS ARISING FROM PRESENTATIONS V. IN-CAMERA ITEMS MOVED by Councillor D. MacKenzie that the Committee-of-the-Whole move In-Camera at 5:18 p.m. to discuss: a) Alternative Governance Study Request for Proposal Review FOIP s. 21, 24 & 25 b) Intergovernmental/EIA Correspondence Annexation Update FOIP s. 21, 24 & 25 Motion Carried Unanimously

2 CONFIRMED COMMITTEE-OF-THE-WHOLE COUNCIL MEETING NOTES MONDAY, APRIL 11, 2016 PAGE 40 MOVED by Councillor G. Finstad that the Committee-of-the-Whole move In-Public at 5:58 p.m. Motion Carried Unanimously VI. RISE AND REPORT FROM IN-CAMERA ITEMS a) Alternative Governance Study Request for Proposal Review FOIP s. 21, 24 & 25 M. Hay, Director, Intergovernmental Affairs and Corporate Planning, made a presentation. M. Hay, Mayor G. Krischke and P. Benedetto, City Manager, answered the Committee s questions. b) Intergovernmental/EIA Correspondence Annexation Update FOIP s. 21, 24 & 25 G. Thomas, Manager, Long Range Planning, made a presentation. G. Thomas and P. Benedetto, City Manager, answered the Committee s questions. VII. REPORTS FROM COMMITTEE & ADMINISTRATION a) Youth Engagement D. Brock, Director, Family & Community Support Services, spoke to Committee members relative to Council/Committee-of-the-Whole meetings being held at each high school - Christ the King High School and Leduc Composite High School. This will enable students to see what happens at Council/Committee-of-the-Whole meetings. Committee members agreed to have one meeting at each of the schools and requested that fall dates be settled on. Administration will return to the Committee when final dates have been identified. b) Policy on Roadside Memorials D. Melvie, General Manager, Community and Protective Services, and G. MacNeil, Manager, RCMP Administration and Enforcement Services, made a presentation on the development of a policy relative to roadside memorials. Committee members discussed suggestions about where permanent memorials could be located and what they could consist of. D. Melvie and G. MacNeil answered the Committee s questions.

3 CONFIRMED COMMITTEE-OF-THE-WHOLE COUNCIL MEETING NOTES MONDAY, APRIL 11, 2016 PAGE 41 c) Windrose Multiway Extension D. Melvie, General Manager, Community and Protective Services, R. Yeung, Community Development and Projects Coordinator, and J. Jones, Manager, Community Development and Culture, made a PowerPoint presentation (Attached) outlining a new option for the Windrose Multiway Extension that had not previously been presented to the Committee or at the public open houses. ( Option 3 ). Councillor D. MacKenzie advised that the Parks, Recreation and Culture Board ( PRC Board ) is very concerned about the costs associated with Option 3, and the loss of a great number of trees. Councillor B. Young showed pictures (Attached) that he took of the area and provided a variation on Option 3. The variation was seen as being more economical and greatly reduces the number of trees that would need to be removed D. Wetter, a City of Leduc resident, stated that he agreed with the PRC Board, and noted that a number of other costs were not considered in Option 3. D. Wetter stated that he does not feel having the multiway go through the Windrose subdivision using the sidewalk system is viable as pedestrians and traffic are not a good combination. R. Yeung and D. Melvie answered the Committee s questions. Members of Council and Administration will meet with D. Roberts, Manager, Leduc Golf & Country Club, to see what options may be available to lease land for the multiway. Administration will return with a report after the meeting has been held. d) Council Distance Participation Councillor B. Beckett requested that she be permitted to participate in the budget discussions at Council via telephone as per s.199 (2) of the Municipal Government Act. Committee members agreed to have Councillor B. Beckett call into the meeting. Administration was requested to look at possible amendments to the Council Procedure Bylaw relative to participation in meetings by means of electronic or other communication facility. e) Update on Meeting with C. Gray, Alberta Minister of Labour This item was deferred to the April 18, 2016, Committee-of-the-Whole meeting. VIII. INFORMATION ITEMS There were no information items.

4 CONFIRMED COMMITTEE-OF-THE-WHOLE COUNCIL MEETING NOTES MONDAY, APRIL 11, 2016 PAGE 42 IX. ADJOURNMENT By unanimous consent the meeting adjourned at 6:55 p.m. Original Signed G. Krischke MAYOR Original Signed S. Davis CITY CLERK

5 4/12/2016 COMMITTEE-OF-THE-WHOLE Windrose Multiway Extension Windrose Extension Two options were presented in Fall, 2015 to the public: Option 1 Estimated budget of $360, M asphalt, adjacent to the existing tree line, approximately 2.0m away from property line, buffer on both sides for maintenance. Minimal impact on existing natural environment, limited tree removal would continue to allow for privacy from the golf course. /2 /A L5 111 MUMMY 111!SUPPER MULMAY 248 OFFSET FROS4 PROPERTY 9.1 BUFFER 1

6 4/12/2016 Windrose Extension Two options were presented in Fall, 2015 to the public: Option 2 Estimated budget of $360,000 plus additional tree clearing costs 2.5M asphalt, 1.0M from East property line, 8.0M away from Windrose property line, buffer on both sides for maintenance. Large impact on the existing natural environment. Tree removal would remove privacy from the golf course and additional high fencing to protect users along golf course r 12 ER IVO MULT7WAV AS (PUL) UL A 71I EAA.FER 1,I 6 Windrose Extension Option 3 -In Fall, 2015, Administration was approached by Mr. Doug Wetter to review another alternative option. -Mr. Wetter presented to Council and Parks, Recreational and Culture Board -Administration reviewed various options and the alternate feasible is considered Option 3 Proposed Windrose Multiway - Option , 21. zo. le Mill WA 125 I to ot 1 Section A I I 1 Section B I t 1 t co I Section CI 2

7 4/12/2016 Windrose Extension Section A Section B Section C Paultirray &Aback. 6kitway- Wrdrose E&A.Obativay.11 MA*4 & Sntba Meets)... Golf Cana rcud Gott Cone Road (3 Meier) I, Leduc Option 3 ownttrnbnrn Land acquisition $580, Construction costs $525, Golf Course closure corn ensation Unknown at this time 1113T! 1' 7Th1t1==1.1 $1,105, Section A: Multiway connects to the existing multiway and through the trees on the golf course, back to the Public Utility Lot. Section B: Multiway would continue south back onto the Golf Course land until the Multiway would affect playability of the hole and head back into the PUL then continue back onto the golf course by the existing 'bone yard' Section C: Multiway would continue south in a straight line from the existing 'bone yard' to 381h avenue Questions or Comments? 3

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