A. CALL TO ORDER B. ATTENDANCE C. AGENDA D. PRESENTATIONS. E. MINUTES 1. Minutes of September 17 th Council meeting

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1 TOWN OF IRRICANA AGENDA REGULAR MEETING OF COUNCIL Date: 1st Day of October 2018; Time: 7:00 P.M. Location: Council Chambers; Irricana Centennial Centre; nd Street A. CALL TO ORDER B. ATTENDANCE C. AGENDA D. PRESENTATIONS E. MINUTES 1. Minutes of September 17 th Council meeting F. CORRESPONDENCE FROM PREVIOUS MEETING G. COMMITTEE REPORTS 1. CAO Report H. OLD BUSINESS I. NEW BUSINESS 1. RFD-Amend Schedule of Uses Policy 2. RFD Cannabis Consumption Bylaw 3. RFD- Public Auction Tax Sale 4. RFD- Operating Surplus 5. RFD- Paving alley 6. RFD- Teresa Cameron Marigold Library Board. J. COMMUNICATION / INFORMATION K. FOLLOW-UP/ACTION & STATUS 1. Motion Tracking L. PUBLIC INPUT 1. Please fill in the question sheets with all information fields completed. Your questions will be answered by the appropriate person. M. CLOSED SESSION 1. Legal x 1 N. ADJOURN.

2 O. NEXT MEETING(S): 1. Regular Meeting of Council October 15 th, November 5th 2. RV Handibus committee 3 rd Thursday in 2018 October 18: November 15; Dec Irricana Library Board 2 nd Tuesday of every month 4. Rocky View Foundation last Wednesday every month except for summer

3 TOWN OF IRRICANA Minutes of the Regular Meeting of Council held September 17, 2018 Town of Irricana Council Chambers: (Irricana Centennial Centre: nd Street) ATTENDANCE Mayor: Deputy Mayor: Councillors: CAO: Frank Friesen Kim Schmaltz Jim Bryson, Tracy Shields, Debbie Day Ted Coffey CALL TO ORDER The meeting was called to order by Mayor Friesen at 7:00 pm. AGENDA (i) Adopt Agenda 250:18 Moved by Councillor Day to adopt the Agenda as presented. CARRIED PRESENTATIONS (i) Mayor s Message Mayor Friesen provided a synopsis of Council accomplishments throughout the past 11 months, which includes a unified Council and new CAO. Other projects identified as completed or currently being developed are: Transfer Site access for Irricana residents; Land Use Bylaw completion and the NE Development. Presentation 7:01 pm to 7:04 pm (ii) Nathan Cooper MLA Mr. Cooper thanked Council and informed them of some constituency changes that have occurred recently, with Irricana more centrally located within the new boundaries. He offered his attendance at community events and fundraisers and further discussed with Council some challenges that appear to be of concern, i.e.: RCMP initiatives and response times. Presentation 7:04 pm to 7:21 pm (at which time he left the meeting) MINUTES (i) Minutes of the Regular Meeting of Council of September 4, :18 Moved by Councillor Bryson to accept the Minutes of the Regular Meeting of Council of September 4, 2018 as presented. CARRIED

4 CORRESPONDENCE FROM PREVIOUS MEETING (i) None Minutes of September 17, 2018 COMMITTEE REPORTS (i) CAO Report CAO presented Council with a written report. 252:18 Moved by Councillor Shields to accept CAO report as presented. CARRIED OLD BUSINESS (i) None NEW BUSINESS (i) RFD Volunteer Application: EDTC 253:18 Moved by Deputy Mayor Schmaltz to approve the Volunteer application of Duncan Smith to the Economic Development and Tourism Committee. CARRIED (ii) (iii) RFD Volunteer Application: Community Services Board 254:18 Moved by Councillor Shields to approve the Volunteer application of Jennifer Green to the Community Services Board. CARRIED RFD Volunteer Application: Community Services Board 255:18 Moved by Mayor Friesen to approve the Volunteer application of Maria Slade to the Community Services Board. CARRIED COMMUNICATION/INFORMATION FOLLOW-UP/ACTION & STATUS (i) Motion Tracker PUBLIC INPUT (i) Please fill in the question sheets with all information fields completed. Your questions will be answered by the appropriate person. Mayor Friesen called for a 5 minute break at 7:35 pm Mayor Friesen reconvened the meeting at 7:43 pm

5 CLOSED SESSION (i) Closed to Public 256:18 Moved by Mayor Friesen to go into closed session at 7:46 pm. Minutes of September 17, 2018 (ii) Open to Public 257:18 Moved by Mayor Friesen to reconvene to the public portion of the meeting at 8:11 pm. ADJOURN (i) Adjournment 258:18 Moved by Mayor Friesen to adjourn the meeting at 8:12 pm. NEXT MEETING October 1, 2018 Regular Council Meeting 3 rd Thursday of Month RV Handibus Committee Meeting 2 nd Tuesday of Month Irricana Library Board Community Futures Wild Rose Meeting Dates: July 6, Sept 7, Oct 5, Nov 2 & Dec 7 th Rocky View Foundation last Wednesday every month except for summer Mayor Frank Friesen Ted Coffey Chief Administrative Officer

6 Chief Administrative Officer Report Review of September 17th, 2018 to October 1, 2018 Public Works:. Pw checking daily on campground water to avoid freeze-up. Water/Sewer: Roadways/Sidewalks: PW trimming and pruning areas on Main Street and in front of businesses. Pruning in various back alleys around town. Garbage: Parks & Recreation: -Softline Solutions successfully completed a pour in place product at Rainbow Park which was funded by the Alberta Municipal Recycling Grant and MSI. This was just one of many ways we are looking to beautify the area. -Kathryn School would like to donate a Little Free Library to the Town and have it placed at Rainbow Park. -Meet with representatives from Sprung Structures to discuss recreation building options in the SW Recreation Park which will be funded by the ICIP grant that was applied for in the amount of $676,469 and future MSI allocation. - Dance lessons are now being offered at the Recreation Centre for various age groups, more information will be posted online Town Buildings: Community Facilities: Recreation Center and Community Hall range hoods being steam-cleaned and re-certified. Community Service -Women s Conference will be held on October 13 th, 2018 from 8:30-4:30pm at the Community Hall -Light Up The Night on October 31 st, goody bags will be handed out at the Irricana Library on behalf of the Community Services Board. This will include trick or treating safety information, flashlights, candy and other fun stuff. Start your trick or treating off right at the Library! Economic Development & Tourism Sale of land to Blair Allen and Sons proceeding, snags with Alberta Transportation. NE Area Structure Plan undergoing revision, Public hearing for Monday October 1 st, 2018 being advertised in Rockyview weekly, second reading to follow Public meeting. FINANCE Utilities: Utilities Outstanding as of September 26, 2018 = $65, Current billing payments are due by Sept 30, Taxes: Taxes Outstanding as of September 26, 2018 = $267, (Includes: Current Levies, Arrears & Penalties) Next Penalty is October 1st at 1% of total outstanding taxes (Bylaw 006:2017) CURRENT ACCOUNTS

7 Account Name Number Currency Available Balance Business Account CAD $789, SAVINGS ACCOUNTS TOTAL $789, T Bill Savings Account (MSI) CAD $499, T Bill Savings Account (AMIP) CAD $0.00 T Bill Savings Account(BMTG) CAD $119, Ted Coffey CAO Town of Irricana TOTAL $618,436.13

8 Request for Decision To: Mayor Friesen and Council From: CAO Date: October 1st, 2018 Subject: Schedule of Uses Policy CORRELATION TO STRATEGIC PLAN OR POLICY: Land Use Bylaw vs Alberta Liquor and Gaming Commission KEY ISSUES AND BACKGROUND: In our Schedule of Uses policy we have SCHOOL listed as a Permitted use in PSR Districts 1 and 2. In order to avoid conflict with AGLC setback distances for retail alcohol or cannabis sales, the Town should remove SCHOOL as a permitted Use in those two districts. BENEFITS: Prevent future conflict with Provincial regulation. DISADVANTAGES: N/A ALTERNATIVES: IMPLICATION ON FINANCES: none RECOMMENDATION:

9 Remove the word SCHOOL from PSR districts 1 and 2 RECOMMENDED MOTION: Move to remove the word SCHOOL from PSR Districts 1 and 2

10 Request for Decision To: From: Mayor Friesen and Council CAO Date: October 1 st, 2018 Subject: Cannabis Bylaw CORRELATION TO STRATEGIC PLAN OR POLICY: Canada has legalized cannabis as of the 17 th of October, 2018 and the Province has regulated its sale and distribution. The Town of Irricana should have regulations in place to control public consumption, as well as regulate opening hours of any retail outlet. KEY ISSUES AND BACKGROUND: ALTERNATIVES: IMPLICATION ON FINANCES: Additional signage would be required to designate consumption areas. RECOMMENDATION: 1) Decide on opening hours 2) Choose signage for consumption area. BENEFITS: Prevent late hour traffic in Town. Clearly define public consumption rules and areas.

11 DISADVANTAGES:

12 Cannabis Consumption Bylaw Whereas the Government of Canada has decided the legalize the use, sale, possession and cultivation of marijuana (cannabis), the Town of Irricana wishes to regulate the consumption of marijuana in the Municipality. 1) Marijuana may not be consumed in public areas including all parks, sidewalks, campground, sports areas, playgrounds, cemetery, recreation center, and community hall. 2) The Town may decide to designate a smoking area during concerts, festivals, sporting events, and social gatherings. These areas will be designated by signage as depicted in Appendix A. Any consumption must be within a 5- meter radius of the sign. 3) The Town may designate a smoking area adjacent to the campground for guests, although the Town recognizes that smoking is permitted within campers or tents. 4) Retail sales of marijuana are limited to no earlier than 10 AM and no later than 9 PM Sunday through Thursday, and no later than 11pm Friday and Saturday. 5) The interior of a vehicle is not to be considered a public place even if the vehicle is parked on a public road if the doors and windows are closed. 6) The Town may temporarily designate any area of the Municipality a smoking area for marijuana consumption.

13 Request for Decision To: From: Mayor Friesen and Council Ted Coffey CAO Date: September 17 th, 2018 Subject: Tax Recovery Tax Auction Process CORRELATION TO STRATEGIC PLAN OR POLICY: Municipal Government Act (MGA) (Section 418) (Section 419) KEY ISSUES AND BACKGROUND: BENEFITS: As outlined in the MGA (Municipal Government Act), the provincial legislated Tax Recovery process provides for a Municipality to attempt to recover taxes owed. Currently, there is a property who entered into a Tax Agreement and has subsequently defaulted. Under the MGA, if the property owner breaches the agreement, the property must then be offered at public auction. Under Section 418 of the MGA: 1. each municipality must offer for sale at a public auction any parcel of land shown on its tax arrears list if the tax arrears are not paid; 2. the public auction must be held by March 31 of the year immediately following 3. the municipality may enter into an agreement with the owner of a parcel of land shown on its tax arrears list providing for the payment of the tax arrears over a period not exceeding 3 years, and in that event the parcel need not be offered for sale under (1) until: (a) the agreement has expired, or (b) the owner of the parcel breaches the agreement Under Section 419 of the MGA: Council must set (a) for each parcel of land to be offered for sale at a public auction, a reserve bid that is as close as reasonably possible to the market value of the parcel; and (b) any conditions that apply to the sale.

14 As this property is in default of the conditions of the Tax Agreement, and remains in tax arrears, we are now required to offer the property for sale at a public auction. Setting an Auction Date is a mandatory step in the Tax Recovery process. In order to follow the required advertising dates and deadlines, we would like to recommend setting an Auction Date in February DISADVANTAGES: None ALTERNATIVES: 1. The date for a Public Tax Auction is set for February 2019, with conditions of sale at a Reserve Bid of $. IMPLICATION ON FINANCES: Tax dollars are required to be collected to sustain all Municipal operations. RECOMMENDATION: The Public Auction date has been chosen for February 2019, which will allow time for administration to adhere to the advertising requirements as set out in the MGA, and that Council accept the recommended reserve bid of $ and any conditions of sale. Suggested Conditions of Sale: 1) full payment on day of auction for the parcel paid by cash or certified cheque; or 2) partial payment on the day of the auction with full payment to be made within 30 days following the auction; or 3) partial payment on the day of the auction with full payment to the made within 60 days following the auction.

15 RECOMMENDED MOTION: That the date of February 2019 be set for the Public Auction of property legally described as Block 10, Lots 19-20, Plan 5087W, with a reserve bid of $, and the following conditions of sale to apply:

16 Request for Decision To: Mayor Friesen and Council From: CAO Date October 1st, 2018 Subject: Operating Budget Surplus CORRELATION TO STRATEGIC PLAN OR POLICY: Operating Budget KEY ISSUES AND BACKGROUND: In view that cost savings measures undertaken in fiscal year 2018 may result in a year-end surplus, Council should decide how to allocate any excess monies remaining. One suggestion was to allocate 50% of the surplus to a Reserve Operating Fund (GL Code ) for contingency purposes, and to use the remaining 50% as part of the following years Operating Budget. This will allow the Taxation rate to be dropped by the corresponding amount. BENEFITS: 1) Provides a reserve contingency fund. 2) Reduces taxes for the following year. DISADVANTAGES: 1. None foreseen ALTERNATIVES: 1. Spend the surplus. IMPLICATION ON FINANCES: Reserve fund created. RECOMMENDATION:

17 To recommend that the surplus, if any, be allocated as suggested. RECOMMENDED MOTION: That Council adopt a surplus fund by Resolution.

18 Request for Decision To: From: Mayor Friesen and Council CAO Date: October 1 th, 2018 Subject: Paving alley CORRELATION TO STRATEGIC PLAN OR POLICY KEY ISSUES AND BACKGROUND: A resident has requested permission from the Town to asphalt pave the back alley behind their house, at their own expense, from the street on the West (2nd Ave.) to the east limit of their property. This work would be carried out by a licensed paving contractor. BENEFITS: Less dust in area, easier snow removal. DISADVANTAGES: ALTERNATIVES: 1. Don t approve proposed RFD IMPLICATION ON FINANCES: N/A

19 RECOMMENDATION: For Council to make motion to approve Residents application RECOMMENDED MOTION: For Council to make motion to approve Residents application

20 Request for Decision To: From: Mayor Friesen and Council CAO Date October 1st, 2018 Subject: Volunteer Application DECISION: Yes / No / Deferred CORRELATION TO STRATEGIC PLAN OR POLICY: KEY ISSUES AND BACKGROUND: Teresa Cameron has applied to represent Irricana on the Marigold Library board With Shannon Simmons as the Alternate. BENEFITS: As per agreement with Marigold DISADVANTAGES: None ALTERNATIVES: 1. Reject the application IMPLICATION ON FINANCES: None

21 RECOMMENDATION: Approve Teresa Camerons application to represent Irricana on the Marigold Library Board. RECOMMENDED MOTIONS: Council make a motion to approve Teresa Camerons volunteer application

22 Motion Tracker Resolution Description Action Required Due Date Completion Completed Comments Last Update # Date 246:18 Donation Fund that Council review the Donation Fund at the first Council Meeting in February Feb-19 No 245:18 Schedule of Uses to amend the Schedule of Uses Policy to include Retail Cannabis to the Central Business 17-Sep-18 No District Permitted uses. 194:18 Bylaw 14:2018 being a bylaw of the Town of Irricana in the Province of Alberta for the purpose of adopting the Irricana NE Industrial Area Structure Plan, be read for a first time this 4th day of June Sep-18 No (no due date provided) Pending Public Hearing Pending 2nd & 3rd Reading 114:18 In-Camera Motion to direct administration to contact alternative options for animal control 30-Sep-18 No (no due date provided) 113:18 In-Camera Motion to direct administration to pull the top five Bylaws and Policies as well as gather 30-Sep-18 No (no due date provided) recommendations to send to Council for Committee of the Whole meeting. 112:18 In-Camera Motion to direct administration to discuss options with legal counsel 30-Sep-18 No (no due date provided) 111:18 In-Camera Motion to direct administration to investigate communication about rent from Sep-18 No (no due date provided) 108:18 Municipal Address to direct administration to follow up with ISL Engineering to provide a quote on creating a municipal address for the NE Development, as well as exploring other avenues 30-Sep-18 No (no due date provided) 106:18 ISL Engineering contract 82:18 Engineering Consultant to table the ISL Engineering contract proposal until after the Budget has been reviewed. 30-Sep-18 No to direct administration to contact the Engineering Consultant for the NE Development 30-Sep-18 No (no due date provided) 74:18 Dedication to Volunteer Firefighters to proceed with a dedication to the Irricana Volunteer Fire Fighters, with a plaque attached to an old fire hydrant to be located in Founder's Park on the established cement base. 30-Sep-18 No (no due date provided)

23 Motion Tracker Resolution Description Action Required Due Date Completion Completed Comments Last Update # Date 66:18 ISL Engineering and Land Services to defer the Professional Services Proposal submitted by ISL Engineering and Land Services 30-Sep-18 No (no due date provided)