AGENDA Council of the City of Lacombe Monday, January 22, 2018 at 5:00 PM in Council Chambers. Agenda Item. January 8,

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1 Time Reference AGENDA Council of the City of Lacombe Monday, January 22, 2018 at 5:00 PM in Council Chambers Agenda Item Regular Meeting of Council 5:00 1. CALL TO ORDER 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES January 8, INFORMATION Council Mailbox 5. PUBLIC HEARINGS 5:30 Planning & Development Services Bylaw (Rezone R1 to R1N) 6. PRESENTATIONS 7. BYLAWS Planning & Development Services Bylaw (Rezone R1 to R1N) (Second/Third Reading) Council & Legislative Bylaw 370 (Procedural) (Second/Third Reading) Financial Services Bylaw 448 (Line of Credit) (Second/Third Reading) Bylaw 449 (2018 Supplementary Assessment) (Second/Third Reading) Bylaw (Utilities) (Third Reading) 8. UNFINISHED BUSINESS Planning and Development Services

2 16 Cameron Close 9. NEW BUSINESS Council and Legislative Signing Authority Lacombe Strategic Plan Protective Services Disposition of Fire Department Asset 10. REPORTS Mayor and Council Creasey; Gullekson; Hibbs; Hoekstra; Jacobson; Konnik; Ross; CAO 11. IN CAMERA (1) Recruitment FOIP Section 17; (2) Land Discusssion FOIP Section NOTICES OF MOTION Councillor Gullekson: To add a clause to Bylaw 326, the Nuisance Bylaw, following Section 15, stating THAT the exception granted in Section 15 shall not apply to portable high velocity leaf or snow blowers that create a noise or disturbance which may be heard in a residential building. Councillor Ross: That Council Reconsider the November 14th, 2016 Council agenda item titled Speed Limit Survey Results, specifically as the results relate to Highway 2A, Highway 12, Playground & School Zones, and residential areas without sidewalks. Councillor Ross: That Council direct Administration to investigate a bylaw for the licensing of cats, and propose options for Council s consideration. 13. ADJOURNMENT Next Meetings Monday, February 5, 2018 Council Committee Meeting Monday, February 12, 2018 Regular Council Meeting Monday, February 26, 2018 Regular Council Meeting

3 PUBLIC NOTICE Landuse Bylaw NOTICE IS HEREBY GIVEN that the Council of the City of Lacombe has given first reading to Bylaw , to rezone Lot 7, Block 24, Plan RN1E from Residential Detached District (R1) to Residential Detached Narrow District (R1-N). This bylaw affects Avenue, as shown on the map. Where do I get more information? A copy of the bylaw may be viewed at lacombe.ca/doing-business/planning-and-development-services/what-s-new/public-hearings or at the City of Lacombe City Hall at th Avenue during office hours. When is the Public Hearing? If you would like to make comments on the proposed amendment, City of Lacombe Council will be holding a Public Hearing in Council Chambers located at Avenue on, Monday, January 22, 2018 at 5:30 p.m. How do I get involved? Any person or group wishing to express their views on the proposed amendment will be given the opportunity to make a presentation. All written letters or petitions regarding this amendment are to: (a) be filed with the Chief Administrative Officer no later than 4:30 p.m. on Monday, January 22, (b) contain the names and addresses of all persons making the presentation, and (c) state the name and address of all persons authorized to represent a group of persons or the public at large. DATE of First Publication: January 11, 2018 DATE of Second Publication: January 18, 2018 For information contact: Jennifer Kirchner, RPP, MCIP Planner II Phone: ext jkirchner@lacombe.ca

4 CITY COUNCIL AGENDA REPORT SUBJECT: Bylaw st Reading of a Land Use Bylaw amendment to rezone Avenue, Lot 7, Block 24, Plan RN1E from (R1) Residential Detached District to (R1-N) Residential Detached Narrow District. PREPARED BY: Jennifer Kirchner, Planner II PRESENTED BY: Debbie Bonnett, Planning and Development Manager DATE: January 22, 2017 PURPOSE: The City has received an application to rezone Lot 7, Block 24, Plan RN1E from Residential Detached District (R1) to Residential Detached Narrow District (R1-N). The property is located at Avenue and is highlighted in pink on the map below. The proposed amendments to the Land Use Bylaw are via Bylaw First reading of this bylaw was given on December 18, 2017 at the Regular Meeting of Council. BACKGROUND: The land is located west of C&E Trail and north of 50 Avenue in an established detached residential neighbourhood. The previous map indicates the exact location of the land being proposed for rezoning, as well as the zoning of the surrounding properties. The lot is located in the Central Residential District an area described in the Downtown Area Redevelopment Plan (DARP). This area contains predominantly single family zoning (R1) with Residential Single and Semi-Detached District (R2) properties located to the north. The DARP is an adopted, statutory plan that has several guiding principles which were developed to provide clear guidance to City staff and citizens about the requirements for new development and projects in the downtown area. and to ensure future development within the Plan area achieves an appropriate and compatible mix of land uses, building forms, public amenities and infrastructure. The intent of the Central Residential District is to maintain the traditional low-density residential area by regulating the scale and the character of infill development to ensure that it is compatible with the existing character of the area. The DARP speaks to maintaining this district as a low density residential area while promoting compatible infill development. The City s Municipal Development Plan (MDP) reinforces the DARP with respect to downtown infill developments: New infill developments will reflect and respect the existing patterns and

5 design elements that have been established in the particular neighborhoods in which they are proposed. The property has lane access, is located 1 block west of C&E Trail (a key transportation route), and is located within 500m of several schools, and the Sportsplex. ISSUE ANALYSIS: The property is currently a large, vacant R1 lot. The property is 22.86m in width and 48.77m in length, with a total area of 1,114.88m2. As shown below, the applicant is proposing to create two m2 R1-N lots each meters wide. These lots comply to all the requirements of the R1-N zoning, as per the Land Use Bylaw 400. Administration is processing the subdivision application concurrently with the rezoning. As noted above, this area has been established as a detached dwelling neighbourhood. Within this neighbourhood, a variety of single family homes have been constructed. These homes differ greatly in size and style. The image on the following page is a 2017 aerial photo of the area which highlights the diverse footprints of the neighbouring homes 2

6 The proposed rezoning will allow for compatible infill development that will maintain the lowdensity and single family character of the neighbourhood, while allowing for a better use of land and infrastructure. Administration supports this rezoning since it aligns with the characteristics of the Central Residential District (in DARP), allows for compatible and sensitive infill development and will encourage better use of City infrastructure. ADJACENT PROPERTY NOTIFICATION: All neighbouring property owners have been notified of this application. Advertisement of the Public Hearing appeared in the January 11, 2018 and January 18, 2018 editions of the Lacombe Express and was placed on the City of Lacombe s website. All neighbouring properties were mailed notification of the public hearing on December 20, Attached to this report are all letters submitted to the City prior to the publication of this memo. Letters received after the publication will be read at the Public Hearing. FINANCIAL IMPLICATIONS: 3

7 The applicant has paid the applicable fee to the City of Lacombe. This fee covers the cost of the public hearing advertisement in the local paper for 2 weeks. LEGISLATIVE AUTHORITY AND PLAN ALIGNMENT: CITY OF LACOMBE - LAND USE BYLAW 400 DOWNTOWN AREA REDEVELOPMENT PLAN SECTION SUB-AREA G MUNICIPAL GOVERNMENT ACT, RSA 2000, C.M-26 Section 606 Requirements for Advertising Section 640 Land Use Bylaw Section 692 Planning Bylaws MUNICIPAL DEVELOPMENT PLAN GROWING LACOMBE: Where We Live: Residential o Objective B Support increased housing diversity across the community, integrating various housing forms in all neighbourhoods. o Policy RES5.1 Housing Diversity o Policy RES5.5 Redevelopment of Existing Neighbourhoods: Promoting Neighbourhood Sensitive Infill Opportunities. MUNICIPAL SUSTAINABILITY PLAN IMAGINE LACOMBE Where We Live and Work: Our Homes and Neighbourhoods Key Directions o Encourage the creation of more diverse and affordable housing options. o Ensure neighbourhoods are compact and connected, and land is used efficiently. SERVICE LEVEL IMPACT: Processing amendments to City of Lacombe planning documents is considered to be a standard operation for the Planning and Development Department and will not impact the Department s service levels. STRATEGIC/BUSINESS PLAN REFERENCE: 1. Ensure Land Resources are in Place It is essential that a sufficient inventory of properly designated and zoned land exists to support future development within the municipality. ALTERNATIVES: THAT Council give second reading to Bylaw and delay third reading of Bylaw to a later date. That Council give second and third reading to Bylaw THAT Council defeat Bylaw

8 ATTACHMENTS: Bylaw Don Easton - Letter Joan McDonnell Anne Green Letter Richard Pallister Letter Ross and Louise Pickett - Letter ACTION/RECOMMENDATION: THAT Council give second and third reading to Bylaw for the rezoning of Lot 7, Block 24, Plan RN1E from Residential Detached District (R1) to Residential Detached Narrow District (R1- N). 5

9 SUBJECT: PREPARED BY: PRESENTED BY: DATE:

10 Recommendation 2

11 Recommendation Recommendation Recommendation 3

12 4

13 Recommendation Recommendation 5

14 6

15 CITY COUNCIL AGENDA REPORT SUBJECT: Bylaw 448 Line of Credit Renewal PREPARED BY: Justin de Bresser, Financial Services Manager PRESENTED BY: Justin de Bresser, Financial Services Manager DATE: January 08, 2018 January 22, 2018 PURPOSE: Administration has prepared Bylaw 448, The City s annual bylaw authorizing the establishment of a line of credit. To present for 2nd and 3 rd reading a bylaw to establish a line of credit with Servus Credit Union. Administration is recommending that Council give 2 nd and 3 rd reading. BACKGROUND: The City of Lacombe has historically carried a $3,500,000 line of credit available for any unforeseen operating expenses that may arise. The purpose of the line of credit is to cover any operating cash flow issues that might arise due to the timing of expenditures and the collection of the annual taxes. Bylaw 303, approved 2003, authorized $3,500,000 and was approved in accordance with sections 251and 256 of the Municipal Government Act (MGA). Servus Credit Union is requiring the City to update this borrowing bylaw in order to keep this line of credit in place. Bylaw 448 will be in place for one year, expiring on January 31, In order to meet on going statutory responsibilities, Administration will now present a new bylaw on an annual basis for Council s consideration. ISSUE ANALYSIS: In 2018, the City will be looking to improve investment revenue through short and long term investments, and will be carrying a lower cash balance. This line of credit will act as a safe guard for operational expenses if the cash balance does fall beyond forecasted levels. If the balance does flow into overdraft it is a borrowing against the City and a borrowing bylaw is required to be in place. The current line of credit has not been utilized since 2006 The maximum interest rate is set at 5% within the bylaw. This will allow for potential interest rate fluctuations during the year. The current borrowing rate is prime minus.5% or 2.75% (Prime is currently 3.25%) City Council Agenda Report/Page 1 of 3 File #: 13/

16 The borrowing bylaw is not required to be advertised as the term is less than 3 years and can be given final reading at the next Council meeting. As the borrowing is a line of credit, it would only impact the City s debt limits and debt servicing limits if it is actually used and only during which time a balance remains outstanding. As an overdraft mechanism, it would automatically be paid back as the City s cash supplies are replenished. FINANCIAL IMPLICATIONS: The foreseeable financial implication would only include interest payable on borrowed funds. The interest will be minimal as when and if the line of credit is used an investment will be sold to cover the short fall. If the line of credit is used, the City s debt limit will be impacted as well. The City s cash holdings as of December 31, 2017 were $12,995,897 LEGISLATIVE AUTHORITY: Sections, 251, 256, of the Municipal Government Act, RSA 2000, c. M-26 (the Act ) outline the requirements for borrowing. ALTERNATIVES: 1. Council give first reading to bylaw Council not approve the borrowing bylaw and direct administration on how to proceed. 1. That council give second and third reading to Bylaw Council not approve the borrowing bylaw and direct administration on how to proceed. ATTACHMENTS: City of Lacombe Bylaw 448 ACTION/RECOMMENDATION: That Council give first reading to Bylaw 448 as presented. That Council gives second reading to Bylaw 448 as presented That Council gives third and final reading to Bylaw 448 as presented 2 Reviewed By Acting CAO, Matthew Goudy:

17 CITY COUNCIL AGENDA REPORT SUBJECT: City of Lacombe Bylaw 449 Supplementary Assessment Bylaw PREPARED BY: Justin de Bresser, Financial Services Manager PRESENTED BY: Justin de Bresser, Financial Services Manager DATE: January 8, 2018 January 22 nd, 2018 PURPOSE: Administration is presenting for first reading the City s 2018 Supplementary Assessment Bylaw, Bylaw 449. To present for 2nd and 3 rd reading a bylaw to enable to City to levy supplemental property tax. Administration is recommending that Council give 2 nd and 3 rd reading. BACKGROUND: The City levies taxes twice a year. The general tax levy is levied in the spring and is based on the annual assessments prepared as of December 31 st of the previous year. This general tax levy ignores the portion of properties constructed and completed after the December 31 st year. To account for these properties and ensure fairness and equity amongst all properties, the City also issues a supplementary tax levy in December of each year to account for improvements that are completed after December 31 st. This is an incremented tax and only applies to the period from completion to the end of the year. ISSUE ANALYSIS: The City has always levied a supplementary tax via a supplementary assessment bylaw. The requirement under the legislation is to approve such a bylaw on annual basis. Bylaw 449 is being prepared for the 2018 tax year and thereby is consistent with the legislative authority provided under the Act. The deadline to approve this under the Municipal Government Act is May 1 st. Upon adoption bylaw 435 will be repealed. FINANCIAL IMPLICATIONS: The annual supplementary assessment tax generates approximately $65,000 to $70,000 in taxation on annual basis and is included in the 2018 operating budget. City Council Agenda Report/Page 1 of 2 File #:13/422/2018

18 LEGISLATIVE AUTHORITY: Part 9, Division 4, Municipal Government, Act, RSA 2000 c. M.26 STRATEGIC/BUSINESS PLAN REFERENCE: n/a ALTERNATIVES: 1. Council give first reading to Bylaw 449. Second and third reading would be presented at the next meeting of Council. Administration s recommendation. 2. Council can decide not proceed with a supplementary tax. The implication is that either the budget must be reduced further by approximately $65,000 to $70,000 or the general tax rate would have to be increased in spring. 1. That council give second and third reading to Bylaw Council not approve the Supplemental Bylaw and direct administration on how to proceed ATTACHMENTS: City of Lacombe Bylaw 449, Supplementary Assessment Bylaw ACTION/RECOMMENDATION: That Council give first reading to City of Lacombe Bylaw 449, the 2018 Supplementary Assessment Bylaw. That Council gives second reading to Bylaw 449 the 2018 Supplemental Assessment Bylaw as presented That Council gives third and final reading to Bylaw 449, the 2018 Supplemental Assessment Bylaw as presented 2 Reviewed By Acting CAO, Matthew Goudy:

19 CITY COUNCIL AGENDA REPORT SUBJECT: 2018 Utility Rate Bylaws Bylaw PREPARED BY: Justin de Bresser, Financial Services Manager PRESENTED BY: Justin de Bresser, Financial Services Manager DATE: December 18, 2018 January 8 th 2018 January PURPOSE: In accordance with the estimates provided in the 2018 Operating Budget, Administration has prepared revisions to the rate schedules to the water, waste water and solid waste rate bylaws. The rates in Bylaw would be effective January 1, st reading was given by Council at its December 18, 2017 regular meeting. Administration is recommending second and third reading. 2 nd reading was given by council at its January 8 th, 2018 meeting. Administration is recommending third and final reading of bylaw BACKGROUND: The 2018 operating budget requires increases to the rates in water and solid waste utilities to balance each utility budget. ISSUE ANALYSIS: Water The proposed monthly water rate for 2018 will remain at $26.22 per month. The per unit consumption rate will remain at $2.47 per cubic. The base fee is used to cover fixed costs such as administration and distribution costs. The per unit consumption rate is intended to cover the cost of water purchased from the regional water commission as well as to account for water loss in the system. In 2017 the City implemented a new bulk water dispensary system that enables customers to use credit cards at the terminal as well as a prepaid account system. As a result of new changes bulk water will increase to $4.50 per cubic meter. Waste Water The waste water rates reflect the change in rate structure first adopted in The current model includes a flat monthly fee and a per consumption fee similar to the water rate model. For 2018, both the monthly rate and the consumption will increase. The City Council Agenda Report/Page 1 of 2 File #: 13/931, C/R - 41/451, 42/451, 43/451 (2018)

20 rates for 2018 will be $20.00 which is an increase of $0.68 per customer per month and is used to cover fixed costs of the utility such as administration, debt payments and some operations. The per unit consumption rate for 2018 will increase to $2.15 per cubic meter of effluent and covers the variable costs of treatment charged by the North Red Deer Regional Wastewater Commission. In 2016, the city started put money aside to allow for the accumulation of funds for the future regional sewer line back to Red Deer. Starting 2018 the City will start to deploy these funds over the next 3 years to smooth out future increase as the City moves onto the North Red Deer Regional Wastewater Service Commission Line. The estimated rates are listed below and will be reviewed each year with the operating budget Fixed $20.00 $20.00 $20.00 Consumption $2.90 $2.97 $3.18 Solid Waste Residential solid waste rates will not see an increase in Multi residential rates will increase $1.03 to $17.27 per unit per month. Commercial rates will increase to $ per month per customer per bin including cardboard. Additional unscheduled pickups will also be $54.94 per pickup. The combined utility bill increase for the year for an average household will be $18.01 a month. Examples of typical customers are provided at the end of this memo. As per council request, schedule B has had the following changes 1. All $30 charges to be increased to $ After hours sewer flush will be billed on a cost recovery basis as per the work order FINANCIAL IMPLICATIONS: The proposed rates are based on a cost recovery basis. The expected revenue generation is as follows: Water $5,020,222 Wastewater $3,738,378 Solid Waste $2,487,654 If council delays third and final reading, administration will have to review rates for the year. Projections are based on January to December billing cycle and a delay will result in January bills using 2017 rates. 2 Reviewed By CAO, Matthew Goudy:

21 LEGISLATIVE AUTHORITY - Section 191 if the MGA Power to Amend a Bylaw - Bylaw is the City s utility bylaw which establish the utilities and their respective rates. STRATEGIC/BUSINESS PLAN REFERENCE Operations: Infrastructure Growth and Asset Management Establish service levels that are responsive to community needs and considerate of resources ALTERNATIVES: 1. First reading is recommended. If Council should adjust the 2018 operating budget, amendments would come forth to amend the bylaw prior to second reading. 2. That council gives second and third reading to bylaw Or 3. That council not give second and third reading to bylaw 393.1, and directs Administration accordingly 1. That council gives third and final reading to bylaw as presented 2. That council not give third and final reading to bylaw and directs Administration accordingly ATTACHMENTS: City of Lacombe Bylaw Impact of Proposed Rate Changes ACTION/RECOMMENDATION: That council give 1 st reading to Bylaw That council gives second and third reading to bylaw That council give third and final reading to bylaw Reviewed By CAO, Matthew Goudy:

22 CITY COUNCIL AGENDA REPORT SUBJECT: Northwest Outline Plan Amendment PREPARED BY: Jennifer Kirchner, Planner II PRESENTED BY: Debbie Bonnett, Manager of Planning and Development DATE: January 22, 2018 PURPOSE: An amendment to the Northwest Outline Plan has been submitted for consideration. This amendment was previously presented to Council at its regular meeting on September 25, Council resolved to table the matter to a future Council Meeting: THAT Council table the adoption of the Northwest Outline Plan as presented until a further date. Some portions of this memorandum have been revised to add clarity and context for the current Council. BACKGROUND: The North Area Structure Plan (NASP) was adopted in April 24, 2000 and was recently amended in 2016 to align with the City s new Municipal Development Plan adopted in June The NASP is a high level planning document adopted by Council (Bylaw 297) For the purpose of providing a framework for subsequent subdivision and development of an area of land 1 in this case, the North area of Lacombe. Since this Area Structure Plan was put into place, Council has adopted 9 Outline Plans (OLPs) within NASP boundary that provide additional detail on the proposed land use concepts. Most recently, the Northwest OLP was adopted in 2004 and amended in 2014 to allow for the development of Shepherd Heights. The Northwest Outline Plan 2 establishes a development concept for acres (47.07 hectares) of land in the northwest area of Lacombe that includes 16 Cameron Close. Approximately 75% of the OLP plan area is developed. The amendment before Council proposes to revise the concept for the majority of the remaining plan area. This is detailed further below. 1 Section 633(1) of the Municipal Government Act Revised Statutes of Alberta 2000 Chapter M-26 January 1, Outline Plan A non-statutory plan outlining development principles, patterns and land uses for an area. These plans typically specify Land Use Districts, density levels, road types and infrastructure needs for the development. City of Lacombe Municipal Development Plan: Growing Lacombe ( ) Bylaw 405

23 The primary purpose of this amendment is to facilitate the redevelopment of 16 Cameron Close. At the request of City administration, the developer was required to include adjacent land areas in the proposed amendment to ensure the development of 16 Cameron Close would not impact the development potential of the other 3 properties. ISSUE ANALYSIS: Existing Development Concept Plan The proposed changes to the Development Concept Plan focus on the area outlined in pink. Proposed Development Concept Plan 2

24 Administration supports this proposed amendment for a number of reasons highlighted here and discussed further below: It aligns with the North Area Structure Plan which highlights this area for future residential development. The proposed concept plan includes a road network that will allow for safe, active transportation. The proposed concept plan will provide an increased housing density which results in a more efficient use of infrastructure. With the relaxations of the housing density and housing mix standards, the concept plan will better integrate and reflect the existing development on Cameron Close. The following section of the report reviews the proposed changes to the development concept in a variety of thematic areas. Housing Type and Land Use District: The developer is not proposing any changes to the intended housing type and districting for the area. The development concept will continue to support single family housing with an R1 zoning. The R1 zoning allows the development of Single-Family Housing and will be of a similar size to the existing Cameron Close development located south of the development area. Traditionally, administration requires development plans to strive toward the housing mix standards as set forth in the Municipal Development Plan. In this situation, administration is not recommending that the amended area include a minimum of 30% multi-family development. Administration believes that the single family districting is reflective of the existing Cameron Close development. Housing Density: In new development, housing is required to adhere to a density target of 15 units per developable hectare identified in the Municipal Development Plan. The proposed density in the proposed plan, 10.1 dwellings per developable hectare, is reflective of the existing Cameron Close development, which has a density of 10.2 units per developable hectare for the lands shown above. Administration does not recommend adherence to the new development housing density target of 15 units per developable hectare. Transportation Network: The developer is proposing changes to the road network in the development concept. The adopted concept plan is comprised of 2 cul-de-sacs north and east of 16 Cameron Close. This plan did not include any active transportation links (e.g. trail systems) to get between the two 3

25 cul-de-sacs. Instead, all pedestrian movement would be occurring on 58 th Street (a minor collector) and the future arterial road. The proposed plan features a road network that will allow active transportation to occur on the internal road system. With the addition of a pathway connecting the internal roads, an individual will be able to walk to the Municipal Reserve lands without needing to travel on either arterial road. Municipal Reserve and Greenspace: Minor changes are being proposed to the Municipal Reserve for the plan area. The original plan required a strip of Municipal Reserve land be acquired adjacent to 58 Street which would have been used for landscaping and the active transportation network. As this use of Municipal Reserve lands no longer meets the City s standards, this land will be dedicated as road widening. The road widening will still include landscaping and active transportation network infrastructure. The large Municipal Reserve land west of 16 Cameron Close will remain in the same location and will form a large greenspace which will benefit the neighbourhood. When the 3 smaller properties choose to develop, they will provide their Municipal Reserve in the form of cash-inlieu. These 3 smaller parcels individually would provide a minimal amount of land which would be unable to be developed as usable and beneficial Municipal Reserve. By providing cash-in-lieu, it will enable the city to enhance the larger greenspace, other municipal reserve sites or by the purchase of additional municipal reserve lands. PUBLIC CONSULTATION: On August 17, 2017, the applicant hosted an Open House. A total of property owners were in attendance. Invitations were sent to 92 property owners who are located within the area and advertisement was placed in the August 3 rd and 10 th editions of the Lacombe Express. Attendees were provided the opportunity to make comment on the proposed development. The Open House materials were available online, allowing those unable to attend to review and respond to the proposed amendments. The majority of attendees are in opposition of the proposed amendments with the main concern being centred on the proposed increased density on 16 Cameron Close. Some of the key issues brought up in the comment sheets include: Concern about traffic and parking congestion on Cameron Close and at the intersection with Woodland Drive Proposed housing density Decreases in property values Proposed development not fitting in with surrounding area A summary of the consultation responses is provided as part of this report. Within the summary, the applicant provides responses to the concerns raised by the attendees. In 4

26 addition, they have made some changes to the draft plan based on this feedback. Those changes are shown in purple text within the attached plan. An Outline Plan is not considered a statutory document, therefore a public hearing is not required. If Council believes further consultation is necessary, a public hearing could be scheduled for February 26, 2018 at 5:30 p.m. The costs for advertising for a public hearing are approximately $1,000. These costs would be the City s responsibility. On December 11, 2017, letters were sent to the 92 property owners informing them that this amendment was being brought to tonight s Council Meeting. FINANCIAL IMPLICATIONS: The applicant has paid the required application fee for the Outline Plan amendment. LEGISLATIVE AUTHORITY AND PLAN ALIGNMENT: MUNICIPAL SUSTAINABILITY PLAN STRATEGY AREA: WHERE WE LIVE AND WORK: OUR HOMES AND NEIGHBOURHOODS O KEY DIRECTIONS: Ensure the creation of more diverse and affordable housing options Ensure neighbourhoods are compact and connected, and land us used efficiently O DESIRED OUTCOMES: Lacombe residents have a diverse range of housing choices that meet the needs of all income levels and life stages. The community is well-planned and compact, ensuring existing neighbourhoods are used more efficiently, and agricultural land is protected. There are opportunities available for future development. MUNICIPAL DEVELOPMENT PLAN: GENERAL CONSIDERATIONS FOR LAND USE DEVELOPMENT o Objectives To examine opportunities for growth across the whole community, maximizing existing proposed land and infrastructure capabilities. o Policies GPD4.5 Maximize Land Use and Infrastructure: The City shall promote development which occurs at efficient density levels to make maximum use of infrastructure, land supply, and public expenditures for maintenance and operations. Infill development and intensification within existing built areas should be encouraged to take advantage of existing municipal utilities and roads. 5

27 WHERE WE LIVE: RESIDENTIAL o Objectives Ensure neighbourhoods are designed to be compact and connected, where land and infrastructure is used efficiently. OUR COMMUNITY WELL-BEING: HEALTH, SAFETY AND PUBLIC PARTICIPATION o Policies OCW13.7 Status of Outline Plans The City shall ensure that the public have the opportunity to comment and contribute to the formation or amendment of Outline Plans. To ensure that the public is able to contribute to new proposals for development, whether through a new Outline Plan, the City shall: o Require that adjacent property owners are notified of a proposed Outline Plan; o Require the developer to host an open house for all new Outline Plans (and any amendments considered by the Development Authority to be significant); and o Require that the input received from the Open House and other forms of consultation be considered by the developer in the drafting of the Outline Plan. SERVICE LEVEL IMPACT: Processing amendments to City of Lacombe planning documents is considered to be a standard operation for the Planning and Development Department and will not impact the Department s service levels. STRATEGIC/BUSINESS PLAN REFERENCE: 2. Land Resources and Acquisitions 4. Economic Prosperity ALTERNATIVES: THAT Council reject the proposed amendments to the Northwest Outline Plan THAT Council direct administration to work with the applicant to further amend the Northwest Outline Plan. THAT Council table the application and set a public hearing for February 26, 2018 at 5:30 p.m. THAT Council adopt the amended Northwest Outline Plan as presented. ATTACHMENTS: Northwest Outline Plan (featuring proposed amendments) Public Consultation Summary 6

28 ACTION/RECOMMENDATION: THAT Council adopt the amended Northwest Outline Plan as presented. 7

29 CITY COUNCIL AGENDA REPORT SUBJECT: Appointment of Designated Signing Officers PREPARED BY: Justin de Bresser, Financial Services Manager PRESENTED BY: Matthew Goudy, Interim CAO DATE: October 23, 2017 January 22, 2018 PURPOSE: Administration is seeking Council s endorsement of designated signing officers for the City of Lacombe for banking documents, corporate forms and legal documents. To provide council with an updated list of signing authorities for the addition of the new Corporate Services Director. BACKGROUND: The signing authority for banking instruments and legal documents requires two (2) signatures, in accordance with Policy 12/ This means that one member of Council and one member of Administration must sign any/all banking instruments and legal documents. Policy 12/ states that the signors for those documents must be the Mayor, Deputy Mayor or members of Council, and the CAO or designate ISSUE ANALYSIS: The signing authority of all City bank accounts is revisited with each change in Council, administration or bank account/access. This means that as the Council or administration changes or new bank accounts are added, the authorization for signors at the bank must also be changed in its entirety. The City has various accounts, including online bill payment access that requires new signature documents. The following persons must be authorized as designated signing officers; to sign banking documents as required: Grant, Creasey, Mayor Don Gullekson, Councillor Thalia Hibbs, Councillor City Council Agenda Report/Page 1 of 2 File #: 13/812/2017

30 Cora Hoekstra, Councillor Jonathan Jacobson, Councillor Chris Ross, Councillor Reuben Konnik, Councillor Matthew Goudy, Interim CAO (or CAO) Michael Minchin, Corporate Services Director R.E. (Bob) Cardwell, Corporate Services Director Justin de Bresser, Financial Services Manager FINANCIAL IMPLICATIONS: N/A LEGISLATIVE AUTHORITY: Section 213, Municipal Government Act - Signing or authorization of municipal documents SERVICE LEVEL IMPACT: N/A STRATEGIC/BUSINESS PLAN REFERENCE: The updating of signing authorities is an aspect of fiscal responsibility, thus ensuring that signing authorizations for the various bank accounts of the City of Lacombe are current, so that there is no interruption in paying vendor invoices ALTERNATIVES: 1. Appoint the designated sighing officers as provided. 2. Reject the resolution and instruct Administration accordingly. ATTACHMENTS: Policy 12/ Designated Signing Officers ACTION/RECOMMENDATION: That Council approve the following persons as designated signing officers for banking instruments and forms, and legal documents: 2 Reviewed By Interim CAO, Matthew Goudy

31 Grant, Creasey, Mayor Don Gullekson, Councillor Thalia Hibbs, Councillor Cora Hoekstra, Councillor Jonathan Jacobson, Councillor Chris Ross, Councillor Reuben Konnik, Councillor Matthew Goudy, Interim CAO (or CAO) Michael Minchin, Corporate Services Director R.E. (Bob) Cardwell, Corporate Services Director Justin de Bresser, Financial Services Manager 3 Reviewed By Interim CAO, Matthew Goudy

32 CITY COUNCIL AGENDA REPORT SUBJECT: Strategic Planning Retreat PREPARED BY: Crystal McKean, Council Administrative Coordinator PRESENTED BY: Matthew Goudy, Acting CAO DATE: January 22, 2018 PURPOSE: To consider locations, and dates, to host a 2 day Strategic Planning Retreat for Council to discuss the City of Lacombe Strategic Plan. BACKGROUND: Council has allocated $30,000 in the 2018 Operations Budget for the development of the City of Lacombe Strategic Plan. A link to the Strategic Plan is provided for your review at ISSUE ANALYSIS: Council requested that Administration explore options for holding the Strategic Planning sessions. Three venues have been proposed; a local venue as well as two offsite locations; one in Pigeon Lake, and one in Rocky Mountain House. The dates suggested were during the week of March 12 to March 17, 2018 and all three venues are currently available during that time, however, one venue has better availability on March 14 th and 15 th. Some advantages to holding the sessions off site include: A sequestered environment promotes more focussed sessions with fewer interruptions. An off site location allows people to decompress while away from the distractions of day to day obligations and promotes sessions that are more productive. Provides a team building opportunity, where members become more familiar with the individual strengths and skills that each person brings to the team. Promotes stronger and more effective communication as the team members get to know each other. City Council Agenda Report/Page 1 of 2 File #: 11/116

33 The disadvantages to an off site retreat are the additional costs for travel and accommodation, and time away from other obligations such as family and work. FINANCIAL IMPLICATIONS: Costs for an on site retreat are around $2,000. Costs for an offsite retreat range from $5,000 to $10,000. LEGISLATIVE AUTHORITY: NA SERVICE LEVEL IMPACT: NA STRATEGIC/BUSINESS PLAN REFERENCE: NA ALTERNATIVES: 1. Council may choose one of the off site locations provided to hold the Strategic Planning sessions. 2. Council may choose to hold the planning sessions in the city of Lacombe. ATTACHMENTS: N/A ACTION/RECOMMENDATION: THAT Council Host the Strategic Planning Session in Rocky Mountain House, on March 14 th and 15 th. 2 Reviewed By CAO, Matt Goudy

34 CITY COUNCIL AGENDA REPORT SUBJECT: DISPOSITION OF FIRE DEPARTMENT BOAT PREPARED BY: R. Cardwell, Corporate Services Director PRESENTED BY: R. Cardwell, Corporate Services Director DATE: January 22, 2018 PURPOSE: To have Council authorize the disposition of a capital asset at less than fair market value. BACKGROUND: In the past the Lacombe Firefighters Association has fundraised for, purchased, and subsequently donated equipment to the municipality. The boat in question was purchased using this method and is scheduled to be replaced in the 2018 budget year. The Firefighters Association has asked that the boat be given to them. There is precedent for this type of transaction, as per the attached Motion from 2016, where an asset was donated back to the Firefighters Association by the City. ISSUE ANALYSIS: The true cost to the City for acquisition of this asset was zero, and the association wishes to use the funds obtained from sale of the boat towards projects related to such things as training and their good works in Paraguay. This motion is intended to ensure transparency and full disclosure relating to this transaction. FINANCIAL IMPLICATIONS: The estimated fair market value of this asset is $2,000 and the budgeted amount for the replacement does not include any residual funds from disposal of the existing boat. The transaction could be completed using the sum of one dollar. LEGISLATIVE AUTHORITY: N/A SERVICE LEVEL IMPACT: None City Council Agenda Report/Page 1 of 2 File #: 23/781

35 STRATEGIC/BUSINESS PLAN REFERENCE: 1.9 Emergency and Protective Services-Fire Services Review ALTERNATIVES: 1. Dispose of this asset by selling it to the Association for the sum of one dollar. 2. Dispose of this asset through auction or sealed bid and return the proceeds to reserve. ATTACHMENTS: regarding motion to donate a fire pump to the Lacombe Firefighters Association. from Chief van Delden regarding the sale of the boat to the Lacombe Firefighters Association. ACTION/RECOMMENDATION: THAT Council direct administration to sell the existing fire department boat to the Lacombe Firefighters Association for the sum of one dollar, with the understanding that funds from the disposition of the boat will go towards Lacombe firefighters Association Projects. 2 Reviewed By A.CAO, Matthew Goudy