Addendum No. 1 RFP for Residential Subdivision Design Services Questions and Answers to Date and Revision of Project Boundaries Date: January 19, 2017

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1 Addendum No. 1 RFP for Residential Subdivision Design Services Questions and Answers to Date and Revision of Project Boundaries Date: January 19, 2017 City of Moose Jaw The following addendum (Addendum No. 1) is being issued as clarifications/modifications to the original RFP package. The information contained here-in shall form part of the formal RFP package and shall take precedent over any conflicting information in the original RFP: 1. New Attached Schedule E questions and answers to date 2. New Attached Schedule D minor revision to project boundaries to include Triton Road Prepared By: Eric Bjorge, MCIP, RPP Planning and Development Services

2 Schedule "E" Questions and Answers 1. Has the City completed any Environment Site Assessments for the Area? If not, does the City require an Environmental Site Assessment to be completed by the project team? The City has not completed any pre-screening of this area (environmental, geotechnical, traffic etc.). The City does not have any pre-determined specific standards in this regard. However, we expect all necessary screening studies to be undertaken as part of this project according to industry standards and best practices. 2. Will the City be undertaking a Geotechnical investigation of the development area? See #1 above. 3. Has the City completed serviceability assessments to understand system constraints and opportunities for water, wastewater, and storm water servicing? If not, is a Water, Wastewater or Storm Water drainage serviceability report required? The City has not completed serviceability assessments for this property. We have modelling of the existing systems from a recently completed city-wide infrastructure study. Data is in Infoworks CS format. Water distribution model was created in WaterCAD, and converted to InfoWater. Consultant is expected to analyze existing information to determine serviceability. 4. Has the City completed a Transportation Impact Assessment. If not, is a Transportation Impact Assessment required? See #1 5. Will shallow utility (telecommunications, natural gas and power) design be completed concurrently with the tender documents. Will it be the responsibility of the proponent to coordinate the design work? The intent is to develop a set of full construction drawings ready for tender. This would include shallow utility designs. 6. Has the City established a budget for the planning and design stages of the project? Has the City established a budget for construction? The City has a pre-allocated budget to spend for this project which we are not disclosing at this time. The total construction budget for phase 5 was previously estimated at 4.5 million. 7. Does the City know when they would like residential home construction to commence? Construction will commence upon approval of Council to proceed with subdivision construction. 8. Will the City prefer to use their standard front-end agreement for the construction tender document? Our standard agreement would be sufficient, but we would be open to suggestions to improve our tender document. 9. Does the City have CAD standards that the consultant must adhere to?

3 Currently the City drafting department works with AutoCAD Civil 3D 2014 or latest - NAD83 (CSRS)/UTM coordinates - ; as well as Arc-View GIS Does the City require a design and tender package for landscape construction? We expect all aspects of subdivision construction to be addressed in the design, including landscaping. 11. Are improvements to the existing facilities located within MR 4 part of the scope of work? We expect analysis of the MR4 parcel to be completed as part of the scope of work, however we have not pre-determined whether the current improvements are adequate or not. 12. The RFP does not mention completing the legal subdivision and corresponding Plan of Survey with a submission to ISC. Would the city like this service included in the scope? If not, would the city like this service to be prepared as a separate item in the proposal package? The surveying work required for this project is to complete the Plan of Proposed Subdivision, and whatever is necessary to complete the construction drawings. The Plan of Survey, placement of pins, and subsequent registration with ISC will be completed as part of the construction phase and is not part of the scope of work for this project. 13. Is it the intent to provide fees using a combination of all three methods of Fee reimbursements? Or is the Consultant free to use whichever method or combination of methods they choose? The intent is that the consultant will propose a fee structure of their choosing, and to explain why it is best for all parties. 14. Is there any previous modelling of the sanitary, water and stormwater in the area? If so what should we assume regarding the future growth you talked about in the RFP? Has it been considered? There is computer modeling available for the existing systems, which was completed in 2016 as part of our Infrastructure Master Plan. Future growth has been considered only on a conceptual level in that plan. We are also currently undertaking an Off-Site Development Levy Study which considers the SW as a potential future development area at a concept level. However, we want all available information re-analyzed to investigate the potential of the SW as a future growth area. 15. Is there an existing Concept Plan that was completed for the Westheath Neighbourhood development? There was a lot layout which was developed and subdivided in the 1970 s. There is little to no background info associated with this layout, so we expect to start fresh with the new concept and design. 16. Is there topographic survey or LIDAR data available for the site? There is recent LIDAR data for the area available. 17. Are there design drawings and/or record information available for the existing adjacent infrastructure? This would include: a. Wellington Drive (both ends)

4 b. Triton Street c. Everton Crescent d. Spadina Drive e. William Avenue We have CAD layouts and computer modelling of existing infrastructure in InfoWorks CS format. 18. Has any previous design work (conceptual/preliminary) been completed for the Phases 5 & 6 areas? Any preliminary design reports or technical memorandums? There are old utility layout drawings for phase 5 and 6. No reports are available. 19. Has a Noise and Vibration Study been completed (due to proximity to the railway - following FCM guidelines)? No it has not. We expect such a study to be completed if recommended by FCM guidelines. 20. Will downstream utility capacities need to be reviewed? Yes they will. We do have recent computer modelling of the existing City utilities, but capacity will need to be reviewed and confirmed. 21. When the City says "sustainable subdivision conceptual design" does this include looking at increased density through multi-family units or laneway housing and garden suites? We don t have many pre-conceived notions of what constitutes sustainable subdivision design. We are open to any sustainable design options which are appropriate for the site and the market. 22. Are we considering options such as complete streets or dark sky policies? The City doesn t have any design standards which require those considerations, however we are open to considering those options. 23. Assuming urban standards, does the city support Low Impact Stormwater management that might incorporate bioswales or rain water catchment systems? We are open to any options which align with approved urban standards, meeting the approval of the City Engineering department. 24. Is the connectivity to the south to potentially consider annexation in the future? Areas outside of City limits can be considered for future growth at a conceptual level even if it would be subject to annexation. 25. Assuming that external stakeholders means the general public and obviously residents in Phases 1 through 4 of Westheath, does the City anticipate an open house or community workshop prior to finalizing the design? We do not have predetermined options for stakeholder consultation but expect the consultant to propose a stakeholder engagement plan. 26. Is there a community association for this area? There is a larger South Hill Community Association, which technically includes this area.

5 27. Is the site already surveyed, do we have boundary survey and topo in AutoCad? There is no survey for the site area apart from the survey that was completed in the 1970 s. We do however have recent LIDAR data in GIS format. 28. Is the consultant to produce a street naming proposal? Yes, this should be completed. 29. Is there a Westheath Neighbourhood Plan? Is it available? There is no Westheath Neighbourhood Plan. 30. What is the anticipated project schedule deadlines between project award in February and completion in July? Is the July deadline a hard and fixed completion date? The July target date is not a hard and fixed deadline. We expect proposals to include a schedule, but we can be flexible with completion dates. 31. What is the level of engagement expected with the R.M. of Moose Jaw? The R.M. is expected to be engaged for their input on any future growth concept which affects their current area of jurisdiction. 32. What is the level of engagement expected with other stakeholders including but not limited to adjacent landowners and provincial government departments (i.e. school authorities, highways and infrastructure, environment, health etc )? We do not have pre-determined level of engagement with stakeholders we are looking for the proponent to propose an engagement strategy. 33. Does the City anticipate a supporting planning document/report as part of the Conceptual design phase? Yes, in order for the concept plan to go through municipal approval process, a report would be required. 34. Does the City require a market analysis report to determine current market conditions? In order to determine what the desired type of lots and land use, we expect some market research to be undertaken. 35. What level of market and growth analysis was undertaken during creation of the City s OCP? Very little. We are currently later stages of an Off-Site Development Levy Study which looks at the City s long term growth rate and land consumption needs. 36. Has the City identified priorities for the Future Residential areas identified in the City s OCP Future Land Use map? There are no priority areas currently identified, however we are looking at undertaking this kind of analysis after the Development Levy Study is completed. 37. Would the City of Moose Jaw accept $2 million in liability insurance? $5 million is becoming our standard for all City contracts now and this is our preference. That being said we could potentially accept $2 million as part of the contract negotiations. Ultimately,

6 we are interested in viewing the proposal as a whole to get the best value for the City. If possible, you could include a price option which includes $5 million of insurance, and an option which includes $2 million. We definitely do not want to discourage any proposals, so please let us know if this criteria would prevent your firm from submitting a proposal 38. Can storm water be connected to the existing system? Even though storm water connections may have been stubbed into the new development area, we still require analysis to confirm whether adequate downstream capacity exists, but there is computer modelling available of existing systems to aid in this analysis. 39. The existing configuration of phases 5 and 6 as shown severely limit the range of options for a subdivision re-design. How much flexibility is there to adjust the phasing? We are flexible on the configuration of Phase 5 and 6. The combined boundary of phase 5 and 6 must be maintained as this is the extent of land owned by the City of Moose Jaw, but the boundaries of the individual phases can be changed within that parameter. 40. Are there expectations that roughly 85 lots per phase be maintained in two phases? We are flexible on the number of lots per phase, which will depend on lot size, and final configuration. However, there should not be too large of an inequality of the number of lots in phase 5 versus phase Is there existing market research available or is this expected to be developed? We do not have market research other than what is available through Statistics Canada, CMHC, etc. We would expect that market research would be undertaken by the successful bidder to ensure the final product is marketable. 42. Is the City of Moose Jaw currently selling lots? If so, what are the price ranges? The City is currently selling lots in Westheath Phase 4 currently available on the City s website. Please also be aware that we are currently undertaking an appraisal of these lots to update the prices. 43. Under options for future growth, is there any expectation about the extent of future growth in the southwest area? In other words, would a population horizon be expected? for example, future growth of moose jaw to population of 50,000, with the southwest taking a portion of this growth. Your OCP shows areas of major residential expansion in the North, West and South. We are currently in the final stages of an Off-Site Development Levy Study, which is considering the quarter sections of land immediately south of City limits in the South-West as part of the land required to accommodate residential growth to 50,000 people over a 45 year horizon. The Development Levy Study is not completed or public yet, but the information will be released to the successful bidder. We expect the successful bidder to build on the Development Levy information to analyze and develop future growth scenarios in the South-West. 44. In order to develop a schedule for Stage 1, we would like to know how long concept plans, rezoning and subdivision approvals normally take? we have a rough idea, but it can vary between municipalities. Each process takes roughly 6-8 weeks. Often subdivision and rezoning process are run in parallel.

7 45. Although not covered under this RFP, how do you anticipate moving forward with construction? We anticipate putting construction services out to tender upon approval of Council to proceed. The timeline will depend on market conditions. 46. Is it your expectation that the costs to apply for rezoning and subdivision approval would be covered by the City, or should those costs be included in the project proposal? We can waive the application fees normally charged by the City for these processes because they will be done on behalf of the City. 47. What role does the consultant typically play in the preparation and presentation of information to the Municipal Planning Commission and City Council? In addition to providing information and materials in advance of the committee/council meetings, do you anticipate that our planners would be attending these meetings, either to lead the presentation or to provide support in answering questions? In-person support to committee and Council meetings may be listed as an optional service to be negotiated in the contract for services.

8 Schedule "D" Area Reference Maps

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