NOTICE OF REVISED COMMITTEE OF THE WHOLE COUNCIL MEETING C-5 LOCATION: CITY HALL COUNCIL CHAMBERS. DATE: Monday, March 20, 2017

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1 TO: Mayor and Councillors FROM: Administration NOTICE OF REVISED COMMITTEE OF THE WHOLE COUNCIL MEETING C-5 LOCATION: CITY HALL COUNCIL CHAMBERS DATE: Monday, March 20, 2017 TIME: 2:00 PM Page A. ADOPTION OF AGENDA: 1 Adoption of Agenda (Addition: C-1). B. AGENDA ITEMS: 1 Q Status Report for the Strategic Plan. 2 Transportation Master Plan Open House. 3 Proposed Council Support and Remuneration Policy C. IN-CAMERA AGENDA ITEMS: 1 Personnel - FOIP - Sec. 24(1). D. ADJOURNMENT: 1 Adjournment of the Committee of the Whole Council Meeting C-5 held March 20, Page 1 of 18

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3 Agenda Item # B1... City of Camrose Administrative Report To: Committee of the Whole Council Date: March 20, 2017 From: Trina McCarroll, Corporate Business Planner Re: Q Status Report for the Strategic Plan RECOMMENDATION: That the Strategic Plan: Status Report for Q be received for information. BACKGROUND: Council established the Strategic Plan for the City of Camrose shortly after the beginning of their term in Council and Administration uses the Strategic Plan to focus the City' s work and strives to achieve its goals and initiatives. The attached Status Report provides an update on accomplishments up to March 2017 ( Q1 2017). MUNICIPAL DIRECTIVES: Strategic Plan IMPLICATIONS OF RECOMMENDATION: N/ A ATTACHMENTS: Strategic Plan: Status Report for Q SUBMITTED BY: k- 1/1/ Ic( c or_t Trina McCarroll Corporate Business Planner Q Status Report for Page 3 of 18

4 Agenda Item # B1... CITY OF Camrose Strategic Plan: Status Report for Q VISION: MISSION: Camrose is a dynamic, regional community We are committed to striving to provide a high quality of life for all focused on providing an exceptional quality of Camrose citizens and to facilitate progressive development through life. responsible leadership*. (" Leadership" includes fiscal, environmental, cultural, governance and social responsibilities.) STRATEGIC PRIORITIES FOR : VALUES: Plan for infrastructure projects, Honesty and Integrity - adhere to trustworthy and ethical behaviour maintenance, and possible funding in municipal governance and operations. sources. Openness and Transparency - openly communicate with and value Enhance effectiveness and efficiency of input from the public and staff. municipal government processes. Professionalism - 3. Develop and/ or update municipal policies skills, knowledge, and attitudes. provide municipal services with the best possible and long- term plans. Stewardship and Fiscal Responsibility - carefully oversee the City' s 4. Assess municipal service levels. resources to provide municipal services in the best manner possible. Respect - value each individual and their contributions. STRATEGIC INITIATIVES LISTED UNDER THE MUNICIPAL SUSTAINABILITY PILLARS: Environment, Land, & Social Wellness Culture & Infrastructure Pillar Pillar Recreation Pillar Community Economic Development Pillar Governance & Organizational Excellence Pillar Adopt a LongTerm Strategy Complete Adopt a Utilization Adopt an Advocacy Strategy Treatment Facility Feasibility and and Disposal Upgrades to Address Options Strategy for City Address Sustainability of Long -Term Water Supply Public Analysis owned Facilities / Support a Positive Working Relationship with Municipal Transportation Report for the Land Aquatics Adopt a Strategy to Centro Address the Management / Develop a Strategy to Help Address Complete a Availability of Lifecycle Planning Root Causes Cultural Master Industrial, Plan Commercial, and Residential Land Plan for Wastewater Undertake Asset Initiative and Effects of Assess the Feasibility of Constructing a New Public Works Facility Poverty in Adopt an Camrose Events Tourism Complete a Strategy Adopt a 10 Year Review of Capital Plan Community Update Transportation Peace Officer Master Plan Resourcing Complete a Review of Complete a the Land Use Bylaw Review of Adopt a Development UnsightlyUnsightly Plan for the Downtown Core Bylaw serviced and/ or unserviced) Partners Complete a Governance Review Review and Monitor Implementation of Major Plans Conduct a Council SelfAssessment Conduct an Employee Engagement Survey Complete a Engage with the Camrosc Review of Off Site Police Commission to Review Levies Complete a the Economics of Policing and Community Safety Review of the Continue Core Services Municipal Review to Enhance Development Plan Effectiveness and Efficiency Review and Enhance Policy Framework Update Community Assess Municipal Service Economic Levels Development Plan Conduct Rotating Operational Reviews of Business Units and/ or Processes to Enhance Effectiveness and Efficiency 116 Q Status Report for Initiate Department -level Business Plans Page 4 of 18

5 Agenda Item # B1... STRATEGIC OUTCOMES, METRICS, & INITIATIVES LISTED UNDER THE MUNICIPAL SUSTAINABILITY PILLARS: A) Environment, Land, & Infrastructure Pillar Long-term outcome: Camrose will build and maintain infrastructure in a sustainable manner to meet the needs of the community and will seek to enhance green spaces while protecting the natural environment. Effective land -use planning will be used to help create safe, vibrant communities. Metrics: Maintenance of ratio of green space; Increase in recycling volumes; Implementation of asset management system. Strategic Initiatives: Al Plan for Wastewater Treatment Facility Upgrades Q Status Report: Preliminary design is nearing completion. Administration and the City' s consultant have narrowed down the list of possible lagoon -based technologies and will be proceeding with a formal technology selection process prior to the end of preliminary design. Once preliminary design is complete, the City will proceed with grant funding applications, property acquisition ( as required), and selection of an engineering consultant for remaining components of project (detailed design, tendering, construction inspection and post -construction services). A2 Address Sustainability of Long -Term Water Supply Q Status Report: The City and County submitted a joint letter to the Province in 2016 requesting clarification with respect to long- term water supply for the Camrose economic region. The water contract for Braim is currently being negotiated and may act as a first step in the creation of a regional water agreement. A3 Undertake Asset Management / Lifecycle Planning Initiative Q Status Report: Following the completion of a condition assessment of City paved roads and wheelchair ramps, the focus for 2016 was to start assessing condition of storm and sanitary pipes within the City. Phase 1 work was completed in 2016, with additional assessments to follow in Also looking to retain a consultant in 2017 to assist with condition assessments for various City facilities. A4 Assess the Feasibility of Constructing a New Public Works Facility Q Status Report: As part of the budget presentations, a business case was put forward for the City to purchase the University of Alberta Husfloen building at Street. Administration is exploring this location and other options for suitability for a new Public Works facility. A5 Adopt a 10 Year Capital Plan Q Status Report: Strategic initiative complete. 10 year capital plan was in place for 2016 budget and incorporated into future budgeting processes. A6 Update Transportation Master Plan Q Status Report: Draft Transportation Master Plan complete and reviewed by Administration. Consultant to update report based on feedback from Administration prior to presenting draft report to the public. Anticipate hosting an open house on the draft Transportation Master Plan in March A7 Complete a Review of the Land Use Bylaw Q Status Report: Strategic initiative complete. New Land Use Bylaw established in A8 Adopt an Economic Development Strategy and a Development Plan for the Downtown Core Q Status Report: For a Development Plan for the Downtown Core, initial background documentation is complete and currently at the stage of internal review. The approval of a two- year budget moved this to a multi- year project to spread out some of the costs. On track for completion Q On the economic development side, the Director of Community Development and Innovation acts as the City liaison for Downtown Camrose and attends their meetings. City of Cam rose Strategi ' Plan: Status Report for Q Q Status Report for 1 Page 5 of 18

6 Agenda Item # B1... B) Social Wellness Pillar Long- term outcome: Camrose will be a safe and secure community where all residents can thrive with a place to live, a livable wage, and opportunities to build a high quality of life. Metrics: Decrease in the number of families living under the poverty line; Citizen satisfaction survey fear/absence of fear of crime); Unemployment rate. Strategic Initiatives: B1 Adopt a Long -Term Strategy to Address Public Transportation Q Status Report: The Community Bus was first launched in 2016 and refined throughout the year to increase community awareness and ridership. As of February 5, 2017, an average of 122 riders accessed the Community Bus each week. The Taxi Token program was also highly utilized in 2016 with 17, 823 taxi tokens redeemed over the year. The Camrose Community Bus and the Taxi Token program were started as initial steps towards public transportation for Camrose and currently have two years of funding allocated for current level of operations. In 2018, the programs will be assessed and evaluated for next steps. B2 - Develop a Strategy to Help Address Root Causes and Effects of Poverty in Camrose Q Status Report: A few diverse efforts have been taken to help alleviate poverty in Camrose: The 2016 Land Use Bylaw included location restrictions on specialized financial institutions such as payday loan companies) to minimize the number of these institutions in the community and their impact on low- income citizens. Through the Municipal Block funding grant, the City also provided funding to Habitat for Humanity to purchase land for two affordable housing projects (four homes in total). Furthermore, the City' s Social Development Committee continues to monitor and research social needs in the community and advocate various levels of government for support for child care, affordable housing, and public transportation. In September 2016, the Committee provided an update to their 2014 Poverty Study which showed that affordable housing and access to emergency shelter were among the top social concerns in Camrose and that the prolonged economic slowdown is creating more intense income insecurity for some Camrosians. B3 - Complete a Review of Community Peace Officer Resourcing Q Status Report: Strategic initiative complete in Peace Officer has now transitioned back to Camrose Police Service and some initial work has been completed on streamlining bylaw processes for efficiencies specifically in the area of pound operations and unsightly premises. B4 - Complete a Review of Unsightly Properties Bylaw Q Status Report: Strategic initiative complete in Based on the lack of enforcement opportunities for building during construction phases, the Bylaw was updated to allow for action on buildings that have not been actively constructed upon within a period of time. Additional verbiage was included in the Bylaw to allow for the Community Peace Officer to take action on repeat residences" in the way of weeds and grass by giving " one notice per season." Now after the first notice is given, the Community Peace Officer can take steps to clean up the property without having to give advance notice to the homeowner/ resident. C) Culture & Recreation Pillar Long- term outcome: Camrose will be a vibrant community with an expansive network of festivals, music, sport, cultural, and community events. Camrose will invest in the development of performance venues and opportunities for sports, arts, and outdoor pursuits. Metrics: Results from citizen satisfaction survey (satisfaction with cultural and recreational opportunities); Development of Events Tourism Strategy; Development of Cultural Master Plan; Increase in ticket sales for Camrose Performing Arts Centre events and increase in ticket sales for Camrose events utilizing CPAC' s online ticketing system. Strategic Initiatives: C1 City of Cam Complete Feasibility and Options Analysis Report for the Aquatic Centre Q Status Report: Strategic initiative complete. Following analysis of different options for the Camrose Aquatic Centre and funding availability in 2016, Council approved a project in the Q Status Report for Plan: S atus Report fo Page 6 of 18

7 Agenda Item # B budget to enhance the facility with a new additional lane pool and refurbished main pool. Administration is exploring Integrated Project Delivery as a design and construction approach. C2 Complete a Cultural Master Plan Q Status Report: Strategic initiative complete. An Arts and Culture Master Plan was completed in An Arts and Culture Committee is in place and currently creating their Terms of Reference and setting objectives. C3 Adopt an Events Tourism Strategy Q Status Report: The Community Development and Innovation Department is interested in tourism as an economic engine in Camrose and will continue to work on event tourism in partnership with several community organizations. D) Community Economic Development Pillar Long- term outcome: Camrose will build a strong, diverse economy for young people, families, businesses, and the community to thrive. Metrics: Increase in average household income; Increase in job creation in fields that attract or retain skilled labour; Growth of new non- residential assessment; Increase in number of new business licenses; Enhancement of City partnerships with major economic drivers in the community such as health care, education, and industrial anchors. Strategic Initiatives: D1 Adopt a Utilization and Disposal Strategy for City -owned Facilities / Land Q Status Report: Strategic initiative complete. A Council policy on Property and Facility Assets was passed in 2016 to outline the purposes of property and facility acquisition and sale as well as to provide a framework to manage the portfolio of property and facilities owned by the City of Camrose. D2 Adopt a Strategy to Address the Availability of Industrial, Commercial, and Residential Land serviced and/ or unserviced) Q Status Report: East Gateway Area Structure Plan adopted in Council directed Administration away from further planning and development initiatives on industrial quarters and instead to focus on redevelopment plans such as the Downtown Action Plan ( as per October 2016 Council Report). Administration is also exploring a strategy for industrial land availability. D3 Complete a Review of Off Site Levies Q Status Report: Administration completed an update to the draft OSL model in 2016 and presented an update to the model to Committee of the Whole Council in January At that time, Committee provided their general support to the recent changes to the OSL methodology. Administration continues to review and update the draft OSL model and plans to review in more detail with Council' s Municipal Planning Advisory Committee and/ or the Finance Committee shortly. Current work continues to look for balancing of the needs of developers with the City's longterm ability to finance these major capital projects. D4 Complete a Review of the Municipal Development Plan Q Status Report: Postponed until provincial government passes Bill 21 ( MGA modernization) in Fall D5 Review and Update Community Economic Development Plan Q Status Report: The new Director of Community Development and Innovation is becoming familiar with the community' s economic assets and economic drivers. Plans are scheduled for Q to begin updating the Community Economic Development Plan. E) Governance & Organizational Excellence Pillar Long- term outcome: The City will steward its resources to provide quality municipal services to residents and internal customers. Council and staff will seek to further enhance the effectiveness and efficiency of governance and business processes. The City will be an employer of choice with solid organizational processes and policies to create an engaged and productive workforce. City of am iiggiaraima Q Status Report for Plan:. s Report ' Page 7 of 18

8 Agenda Item # B1... Metrics: Results from citizen satisfaction surveys; Results from Council self assessment; Results from employee engagement surveys; Development of performance metrics for municipal services. Strategic Initiatives: El Adopt an Advocacy Strategy Q Status Report: Council to advocate for issues to other levels of government as needed. E2 Support a Positive Working Relationship with Municipal Partners Q Status Report: The City has been holding meetings to further build relationships with municipal partners and strengthen agreements for municipal services. E3 Complete a Governance Review Q Status Report: Strategic initiative complete in early 2015 to enhance communication and governance roles for Administration, Council, and Committees. E4 Review and Monitor Implementation of Major Plans Q Status Report: An index of the City' s 26 current major plans has been compiled and is utilized to prioritize budgeting for plan updates. In 2018, Administration aims to develop a process to monitor the implementation of the major plans. E5 Conduct a Council Self -Assessment Q Status Report: Council could choose to conduct a self-assessment prior to the end of their term in Fall E6 Conduct an Employee Engagement Survey Q Status Report: Strategic initiative complete in Employee survey was conducted and some recommendations for improved communication have been implemented. E7 Engage with the Camrose Police Commission to Review the Economics of Policing and Community Safety Q Status Report: Strategic initiative complete. Camrose Council met with the Camrose Police Commission in May 2015 to discuss policing and community safety in Camrose. E8a Enhance Policy Framework Q Status Report: Ongoing Council Policies brought forward as needed. Additional focus has also been placed on Administrative Policies to enhance the operational practices of the organization. Adopt a Fee Policy for Recreation Facilities: Q Status Report: A Master Fees and Charges Bylaw is currently under development to outline all municipal fees and charges, including recreation facility fees. Adopt a Strategy for Enhanced City Committee Volunteer Appreciation: Q Status Report: Strategic initiative complete in This policy sets out an annual volunteer appreciation event in addition to a token gift that is granted to each volunteer at the end of their term. Adopt Policies for Funding of Community Groups and Community Events: Q Status Report: Strategic initiative complete in A Council Policy on Community Grants was established that specifies how the City may provide financial and other support grants to not- for-profit organizations. Adopt Policy for the Use of Public Space for Events or by Community Groups: Q Status Report: Strategic initiative complete in After discussion on whether a policy was required, it was determined that a Special Event Permit Application Guideline document would be most appropriate. This document has been developed and is used by all Departments for the processing of any special event within the City of Camrose. City of Cam rose Strategi ' Plan: Status Report for Q Q Status Report for 1 Page 8 of 18

9 Agenda Item # B1... E8b Assess Municipal Service Levels Q Status Report: From November 2014 to June 2016, the Municipal Service Level Assessment Committee held monthly discussions with the City' s business units to learn more about the municipal services and the service levels that the City offers. The next step in assessing service levels is to set and track key performance indicators ( KPIs) in KPIs will provide data to help enhance informed decision- making for employees, Administration, and Council. E8c Conduct Rotating Operational Reviews of Business Units and/ or Processes to Enhance Effectiveness and Efficiency Launch Enterprise Management System: Q Status Report: An IT Governance Committee has been formed. This group reviewed data on various financial software options and confirmed a decision to move forward with a preferred provider. The Committee will next prioritize recommendations from the 2016 IT Master Plan for implementation. Conduct a Review of Budgeting Practices: Q Status Report: Strategic initiative complete. The budget process has been enhanced in 2015 and 2016 with a collaborative approach and effective communication between Council, Administration, and each Department. The Finance Committee is utilized well for budget presentations and deliberations. The budget was the City' s first two year operating and capital budget approvals. The 10 Year Capital Plan provides a solid framework for planning for the future. Complete a Review of Building Maintenance Requirements and Resourcing Q Status Report: Strategic initiative complete. Building maintenance at the City has historically been ad- hoc; however, a dedicated team is now needed to look after building maintenance for the numerous facilities. To start, this team will include a Building Maintenance Management Supervisor and one employee. In Q1 2017, the Building Maintenance Management team will begin scheduling basic building maintenance and outlining their operations and objectives. E8d Initiate Department Plans Q Status Report: Full Department Plans are now in development for each Department that outlines major projects and initiatives for Future enhancements include linking the Department Plans to the budget submissions as a joint planning process. City of Cam rose Strategi ' Plan: Status Report for Q Q Status Report for Page 9 of 18

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11 Agenda Item # B2... City of Camrose Administrative Report To: Committee of the Whole Council Date: March 20, 2017 From: Re: Director of Engineering Infrastructure & Planning Transportation Master Plan Open House RECOMMENDATION: THAT this report be received for information. BACKGROUND: In early 2016, the City initiated an update to the City' s Transportation Master Plan ( TMP) with the assistance of WSP Canada / MMM Group ( WSP/ MMM). In May 2016, the City and WSP/ MMM hosted a number of public consultation sessions as well as a public open house to introduce the project to the public as well as to identify any specific concerns that should be investigated further through the TMP review. Updates on the TMP project were provided at the September 19th and November 7th Regular Council meetings. Since that time, Administration has been working with WSP/ MMM on the development of a draft report for the project, which identified a number of recommended improvements to the City's transportation network. In addition to various roadway improvements, the draft TMP report also focuses on improvements related to the City' s non -vehicular modes of transportation, including walking, cycling and transit. The project has now progressed to the point where Administration and the consultants are seeking feedback from the public on the project. On Thursday, March 30th, the City and the consultants will be hosting another Open House to review the findings of the TMP, as well as to receive input on the recommendations of the TMP report. This Open House will be hosted in the Council Chambers at City Hall from 5: OOpm to 7: 30pm. Advertisements regarding this event will be posted in the local news media, as well as on the City's website. It should be noted that the intent of this open house is to focus on the various high- level, Citywide initiatives outlined in the TMP report. Local issues such as traffic calming in the West Grandview area will not be covered through this event, as Administration has been directed to implement an engagement plan on that issue through a separate process. Following the March 30th Open House, Administration will continue working with WSP to incorporate any feedback on the TMP project, with the goal of bringing the draft TMP report to an upcoming Committee meeting for a more detailed review with Council. Transportation Master Plan Page 11 of 18

12 Agenda Item # B2... MUNICIPAL DIRECTIVES: An update to the Transportation Master Plan was approved by City Council through the 2016 Operating Budget. IMPLICATIONS OF RECOMMENDATION: None at this time. ATTACHMENTS: TMP Open House advertisements SUBMITTED BY: Jeremy Enarson, P. Eng. Director of Engineering Infrastructure & Planning Transportation Master Plan Page 12 of 18

13 Agenda Item # B2... PUBLIC OPEN HOUSE # 2 CITY OF CAMROSE TRANSPORTATION MASTER PLAN YOU ARE INVITED TO ATTEND: WSP Canada Inc. I MMM Group Ltd. ( WSP I MMM), on behalf of the City of Camrose ( the City), would like to invite you to attend a second Public Open House event to inform you of findings of the City' s 2016 Transportation Master Plan ( TMP) During the Open House, WSP I MMM and City representatives will be present to answer questions about the draft Transportation Master Plan, as well as highlight the provisions made for the development of an effective long- term transportation network. We look forward to seeing you. WHEN Thursday, March 30, 2017 from 5: 00 p. m. to 7: 30 p. m. WHERE City of Camrose Council Chambers Avenue Camrose, AB, T4V 0S8 RSVP Please contact Janis Fong ( WSP 1 MMM), Project Manager at Camrosetmp@mmm. ca or if you have any questions. CITY OF Camrose CITY OF CAMROSE ALBERTA Transportation Master Plan Page 13 of 18

14 Agenda Item # B2... PUBLIC OPEN HOUSE 2 CITY OF CAMROSE TRANSPORTATION MASTER PLAN YOU ARE INVITED TO ATTEND: WSP Canada Inc. 1 MMM Group Ltd. ( WSP I MMM), on behalf of the City of Camrose ( the City), would like to invite you to attend a second Public Open House event to inform you of findings of the City' s 2016 Transportation Master Plan ( TMP) During the Open House, WSP 1 MMM and City representatives will be present to answer questions about the draft Transportation Master Plan, as well as highlight the provisions made for the development of an effective long-term transportation network. We look forward to seeing you. WHEN Thursday, March 30, 2017 from 5: 00 p. m. to 7: 30 p. m. WHERE City of Camrose Council Chambers Avenue Camrose, AB, T4V 0S8 RSVP Please contact Janis Fong ( WSP 1 MMM), Project Manager at Camrosetmp@mmm. ca or if you have any questions. CITY OF to:3 Camrose Transportation Master Plan Page 14 of 18

15 Agenda Item # B3... City of Camrose Administrative Report To: Committee of the Whole Council Date: March 20, 2017 From: Re: City Manager Proposed Council Support and Remuneration Policy RECOMMENDATION: That Council review the City of Camrose Council Support and Remuneration Policy COU provide further direction. and BACKGROUND: At the March 6, 2017 Committee of the Whole Council Meeting, discussion was held on how the council remuneration review should be conducted. Committee of the Whole Council directed the City Manager to select committee members for the Citizen' s Committee for Council remuneration review. In addition, Administration was directed to review the current Council Support and Remuneration Policy and to specify who selects the members to the respective committee. Administration was further directed to bring the policy back to the March 20, 2017 Committee of the Whole Council Meeting. With input from the Mayor, Administration has made the suggested changes to the policy. The proposed policy is attached for Council' s review and consideration. Please note that the values for "Base Pay" under schedule 'A' have been deliberately left blank awaiting further input from the Citizens' Committee. Administration will seek approval of this policy once the Citizens' Committee has completed it' s review. ATTACHMENTS: 1. Proposed City of Camrose Council Support and Remuneration Policy SUBMITTED BY: Malcolm Boyd City Manager Proposed Council Support Page 15 of 18

16 Agenda Item # B3... L? t* City of Camrose Council Policy Council Support and Remuneration APPROVAL: Motion - 17 APPROVAL DATE: March 20, 2017 POLICY# COU EFFECTIVE March 20, 2017 DATE: 1. Council Policy This policy establishes Council remuneration, the process for expense claims, benefits and the process for the review of these expenses and remunerations. The City supports Council Members development through attendance at appropriate workshops, conferences and seminars. 2. Definitions 2. 1 Conferences, conventions, seminars, workshops include. a) Alberta Urban Municipalities Association b) Mid- sized Mayor's caucus c) Northern Alberta Municipalities Caucus d) Federation of Canadian Municipalities ( FCM) e) Elected Officials Symposium f) Other conferences, workshops or seminars that are related to Councillor duties and are approved by the Mayor. 3. Responsibilities 3. 1 Remuneration Remuneration for Regular and Special Council Meetings, Committee of the Whole Meetings, and meetings of Commissions, Committees, Boards and Authorities established by Council shall be part of the monthly remuneration. As set out in Schedule " A" of this policy Elected Officials Training and Conferences That the travel budget for Mayor and Councillors attendance at conferences, conventions, seminars and meetings related to duties as Mayor and Council shall be established at the amounts outlined in Schedule ( A). COU Council Support and Remuneration March 20, 2017 Page 1 of 3 Proposed Council Support Page 16 of 18

17 Agenda Item # B3... City of Camrose - Council Policy Council Support and Remuneration COU March 20, 2017 Page Conferences, Conventions, Seminars & Workshops In recognition of the time, work and expenses of Council Members attending conferences, conventions, seminars or workshops on behalf of the City, per diems will be paid to Council Members as set out in Schedule (A). Council members attending conferences outside of the Province are required to submit a report upon return of the conference Out of Country Travel Travel outside of the Country requires prior approval of Council Approval of Expense Claim Forms a) Claims shall be submitted by the Mayor for approval by the Deputy Mayor. b) Claims shall be submitted by the Councillors for approval by the Mayor. c) All Council expenditures approved under this Policy will be allocated to the approved Council budget. d) In the event of a dispute over approval of conference attendance or expense claims, an appeal may be made to Council, whose decision shall be final Councillor Benefits Benefits for the Mayor & Councillor shall be established as set out in Schedule (A) Remuneration Review A Citizens Committee to review, report and make recommendations on salary, benefits and other related expenses for Elected Members of the City of Camrose shall be established in or about the month of April of each general municipal election year The Citizens Committee shall consist of the following members, all of whom must be residents of the City of Camrose. Two ( 2) members appointed from the community. One ( 1) member appointed from an out -going or past member of Council The Citizen' s Committee shall be selected by the City Manager The Citizens Committee shall consist of three ( 3) members, two ( 2) of whom will constitute a quorum The City shall provide a resource person to assist the Committee. COU Council Support and Remuneration March 20, 2017 Page 2 of 3 Proposed Council Support Page 17 of 18

18 Agenda Item # B3... City of Camrose - Council Policy Council Support and Remuneration COU March 20, 2017 Page 3 CITY OF CAMROSE COUNCIL SUPPORT AND REMUNERATION REVIEW POLICY Schedule ' A' Effective January 1, 2018, the following rates will apply for Councillor remuneration: Base Pay Mayor - $ per year; Members of Council - $ per year and this amount be subject to cost -of -living adjustments that are given to other Senior Administrative staff at the start of 2019, 2020 and Conference/ Seminar/Workshop Participation A total amount of $35, 000 shall be provided annually within the City Operating Budget. Any unused amount will be allocated to the General Operating Reserve. Individual annual allocations are capped at $3, 500 per Councillor and capped at $ 7, 000 for the Mayor. These individual annual amounts will include registration, travel, mileage, per diems and all costs in respect to conferences, conventions, seminars and workshop attendance. Per Diems $95 per half day ( up to 4 hours) and $ 190 per full day. Miscellaneous expenses commencing the second day $ per day. Expenses for Spouses of Council Members Will be only reimbursed related to hotel accommodation ( double occupancy rate) and registration fees ( for Spouses programme) to a maximum of one ( 1) conference per year. Out of City Mileage CRA Rate as set by Canada Revenue Agency and will form part of the individual annual councillor reimbursement allocation. Meal reimbursement rates Actual costs of meals as shown on receipts are to be reimbursed; claimants are encouraged to provide receipts. If no receipts are available, the equivalent rates to those published in the current Canadian Union of Public Employees ( CUPE) agreement will be used. Attendance at Local Functions- Council members who have been requested to attend a local function, in their official capacity on behalf of the City will have their ticket costs borne by the City. Extended Health & Dental Optional coverage for Council Members at 25% participant and 75% paid by the City. Life Insurance Coverage is provided at City cost. Workers Compensation Board Coverage is provided at City cost. Employee & Family Assistance Program Coverage is provided at City cost. COU Council Support and Remuneration March 20, 2017 Page 3 of 3 Proposed Council Support Page 18 of 18