b. Employee Service Awards

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1 AGENDA FOR THE MEETNG OF HANOVER BOROUGH COUNCL WEDNESDAY, NOVEMBER 28,218 AT 7:PM PRELMNARY MATTERS & OFFCERS' REPORTS 1. Pledge of Allegiance 2. Moment of Silence 3. Roll Call 4. Approval of the minutes of the Council Meeting held October 24, Approval of the Bills 6. Report of the Mayor 7. Report of the Fire Chief 8. MAYOROJO a. Certificate of Appreciation Former Mayor Ben J. Adams January 1, 21- September 3,218 b. Employee Service Awards );> 3 Years of Service Employee Name Daniel G. Groft Gregory A. Small );> 4 Years of Service Timothy N. Holland Susan M. Racey Thomas E. Renoll Steven E. Trish Start Date 2/1/1988 4/4/1988 6/12/1978 6/8/1978 4/1/1978 5/12/1978 Department Regional Wastewater Public Works Public Works Office/Administration Public Works/Transfer Station Public Works c. Hanover Chili Cookoff Proceeds );> HART Center );> Guthrie Memorial Library );> Friends of Codorus State Park );> Focus Foundation );> Adams County SPCA );> York County SPCA );> Penn Township Vol. Emergency Services );> Boy Scout Troop #1 7 $29, $16, $ 5, $ 1,5 $ 1, $ 1, $ 1, $ 1,

2 PRELMNARY MATTERS & OFFCERS' REPORTS MAYOROJO Hanover Chili Cookoff Proceeds New Hope Ministries Salvation Army Hanover Borough Fire Department $ 1, $ 1, $ 5 (Aerial Ladder Truck Fund) $58, TOTAL CHARTABLE DONATONS CTZENS WTH TEMS OF BUSNESS TO BE BROUGHT BEFORE COUNCL REPORTS OF THE STANDNG COMMTTEES Finance & Personnel Committee - Dr. Rupp 1. Consideration of a motion ratifying the action of the Hanover Borough Council Finance & Personnel Committee regarding the following approvals: a.) Approving the monthly investments with Peoples Bank for 3 days from October 31, 218 to November 3, 218 at a variable interest rate of 2.6% for a total amount of $18,82, including estimated interest of $4, b.) Approving Resolution No for a tuition reimbursement policy for Hanover Borough employees. c.) Approving the award of rental uniforms from January 1, 219 through January 1, 221 to Unifirst Corporation, Hummelstown, PA, low bidder in the amount of $ per week. d.) Approving the 218 Budget Amendments, as recommended and attached hereto as Appendix A. 2. Consideration of a motion directing advertisement that the proposed 219 Budgets, with no tax increase, are to be opened for public inspection Monday December 3, 218 through Friday, December 14, 218 in the Office of the Borough Secretary, 44 Frederick Street, Hanover, Pennsylvania, 8: AM - 4:3 PM, Monday through Friday. 3. Consideration of a motion approving C.A. Weber nsurance as Property and Liability nsurance Broker of Record for 219 in the amount of $25,.. 4. Consideration of a motion approving Stoudt Advisors, Lancaster, PA as Broker of Record for Health and Hospitalization nsurance for 219 in the amount of $1,.. 5. Consideration of a motion approving the following sewer billing credit one time only, for a leak that did not enter the sewer system and has since been repaired :

3 REPORTS OF THE STANDNG COMMTTEES Finance & Personnel Committee- Dr. Rupp Name Location Sewer Credit Amount a.) Mr. and Mrs. Rick Stevens 24 Clearview Rd $ Clearview Road Hanover, PA Account No Consideration of a motion approving Ordinance No entitled "AN ORDNANCE OF THE BOROUGH OF HANOVER, YORK COUNTY, PENNSYLVANA, AMENDNG THE CODE OF ORDNANCES, CHAPTER 62, ARTCLE ll, ENTTLED FRE DRVERS' PENSON PLAN N ORDER TO CHANGE THE PENSON BENEFT FORMULA UNDER THE PLAN." 7. Consideration of a motion approving Resolution No entitled "A RESOLUTON AUTHORZNG THE CONVEYANCE OF REAL PROPERTY TO THE HANOVER PUBLC SCHOOL DSTRCT." (Former pump station property of.14 acres rear Hollywood Avenue.) 8. Consideration of a motion approving Resolution No entitled "A RESOLUTON AUTHORZNG THE CONVEYANCE OR REAL PROPERTY TO THE HANOVER AREA FRE AND RESCUE COMMSSON." (Wirt Park Fire Station and C/earview Fire Station.) Planning & Traffic Committee 1. Consideration of a motion to approve the Final Consolidation/Subdivision Plan for William A. Prin, located at 5 Dart Manor Court, Hanover Borough, York County, PA. There are presently seven lots owned by Mr. Prin between Primrose Lane and Dart Manor Court. The owner is requesting to subdivide the existing lots into six lots and consolidate existing land into some of the lots. Plans were drawn by Group Hanover, nc., 213 Carlisle Street, Hanover, PA, submitted by Edward L. Mort, Professional Surveyor, bearing Project No , dated October 12, 217 with last revised date of September 7, 218. The Planning Commission on November 7, 218 voted to forward the plan to Borough Council recommending approval. The lots are in the R-6 and R-5 zoning district. Public Service & Communications Committee - Mr. Shea 1. Consideration of a motion approving Resolution No allowing use and sales of alcohol at Good Field for the Hanover Chili Cook-off on Sunday, September 1, Consideration of a motion approving Resolution No allowing use and sales of alcohol at Good field for the Snacktown Brewfest event sponsored by the Hanover Area Chamber of Commerce on June 22, Consideration of a motion approving Resolution No thanking the 2+ volunteers who contributed their time to make the 218 Hanover Chili Cookoff a success. MAYOR'S REPORT

4 OTHER MATTERS New Business Communications )> Thank you- received along with $1,5. on behalf of the Board of Directors for the Greater Hanover Housing Corporation for the Aged and Handicapped/Ciearview Terrace Apartments for the many responses of the Fire, Police and Ambulance Services throughout the year. )> Reminder - of December Meeting Date/Time Changes: Wednesday. December : Wednesday. December : 6: PM Public Service & Communications Committee 7: PM Finance & Personnel Committee 6: PM Public Works Committee 7: PM Hanover Borough Council Meeting )> Stormwater Authority Organizational Meeting- Tuesday December 4, 218 at 6: PM Unfinished Business )> Public Comment ADJOURNMENT

5 THE BOROUGH OF HANOVER PROPOSED BUDGET AMENDMENTS FOR 218 NOVEMBER 28, 218 The following are proposed budget amendments relating to (1) change in contracted terms developed subsequent to the execution of the 218 operating and capital budgets, (2) change in project scope and plans in relation to coordinating infrastructure work within the Borough and its surrounding, water-serviced municipalities, and (3) year-end timing in relation to approved projects anticipated to see additional progress and/or completion in the next fiscal year(s). Amendments focus on significant budget-to-actual differences in relation to expenditures, offset with any corresponding revenue sources available or use of reserves, as applicable. Amendments are proposed as follows based on reporting fund: General Fund To account for Council-approved architectural design/engineering consultation services in relation to continued assessment on Guthrie Memorial library construction deficiencies, and services in relation to mediation with project parties, offset with partial mediation rewards received from those project parties: PROF. SERVCES- LBRARY CONSTRUCTON DEFECT LEGAL FEES 1.49." CAPTAL OUTLAYS - LBRARY BLDG REPARS $39,436 $111,975 :g :;<; (j a= ::3 OJ a : Q 2 : ::3. :::::: h Q (1) ::3 2- k k k MSC- SALE OF & LOSS COMP. FOR GENERAL FUND PROPERTY $151,411 To account for Council-approved expedition of replacement for Public Works T4 replacement (1999 Dodge Ram 25 with plow); offset of tax revenues in excess of anticipated amounts: CAPTAL OUTLAY- VEHCLES- PUBLC WORKS $32, TAXES- BUSNESS PRVLEGE TAX $32,75 li Page ci' Q (1).Q,...,

6 THE BOROUGH OF HANOVER PROPOSED BUDGET AMENDMENTS FOR 218 NOVEMBER 28,218 To adjust classification of expenses in relation to the Hanover Area Fire & Rescue Commission establishment, and segregated employee contract structure negotiated: PROF. SERVCES- FRE CHEF (JONT- PENN TOWNSHP) $3, LABOR - FRE DRVERS $99, LABOR- FRE CHEF/DEPUTY FRE CHEF (JONT) $5, LABOR- FRE DRVERS OVERTME $41, LABOR - CLERCAL (SECRETARY) $24, PROF. SERVCES- LABOR NEGOTATONS $8, BENEFTS/TAXES - POST-EMPLOYMENT HEALTH PLAN CONTRBUTON $27, BENEFTS/TAXES- HEALTH & HOSPTALZATON NSURANCE $375, BENEFTS/TAXES - LFE NSURANCE $2, BENEFTS/TAXES- WORKMANS COMPENSATON $27, PROF. SERVCES - MEDCAL CARDS & PHYSCALS $ BENEFTS/TAXES- PENSON $39, MSC- VOLUNTEER FREMENS RELEF (REMTTANCE OF FOREGN FRE TAX) $16, MATERALS & SUPPLES- GENERAL SUPPLES & SUBSCRPTONS $2, MATERALS & SUPPLES- UNFORM CLEANNG, REPARS, & REPLACEMENTS $7, MATERALS & SUPPLES- MNOR EQUPMENT REPLACEMENT $ MSC. FRE COMMSSONER EXPENSES $ PROF. SERVCES- LABOR NEGOTATONS $ LABOR - FRE SCHOOl & HEART TRANNG $7, PROF. SERVCES- FRE SCHOOL & HEART TRANNG EXPENSES $3, UTLTES - TELEPHONE $ UTLTES- CABLE & NTERNET $ UTLTES - GARBAGE $ FRE & LABLTY NSURANCE $7, UTLTES- ELECTRC $2, UTLTES - GAS (HEAT) $2, UTLTES - WATER & SEWER $ Page ):,. ):,. (j ::: ::::!..., to c; t:: 1 ::r t:: ::::! C"'' :::::.: ):,. 1 Cb ::::! g.._.._. 1\,)._. Q t1) "'..

7 THE BOROUGH OF HANOVER PROPOSED BUDGET AMENDMENTS FOR 218 NOVEMBER 28, MATERALS & SUPPLES- WAYS & MEANS $42, PROF. SERVCES - FRE POLCE REMBURSED NSURANCE $ LABOR- REPARS & MANT. - WRT PARK FRE STATON $ UTLTES- GASOLNE & OL $ REPARS & MANT.- WRT PARK FRE STATON $1, REPARS & MAl NT.- RADO EQUPMENT $ LABOR - REPARS & MAl NT.- FRE ALARMS $ REPARS & MAl NT.- CLEARVEW FRE STATON $ REPARS & MAl NT.- HYDRANT REPAR SUPPLES $5, MATERALS & SUPPLES- FCVAS GRANT PROGRAM $16, LABOR - REPARS & MAl NT. - VEHCLES $5, REPARS & MAl NT. - VEHCLES $2, BENEFTS/TAXES - SOCAL SECURTY $85, PROF. SERVCES- HAN AREA FRE & RESCUE COMMSSON $(1,84,56) To account for increased volume of refuse disposal fees and transportation charges, in relation to increase Transfer Station usage: '"1::l '"1::l 5:< d 5= ::J..., co a tq :)- ::J ::::.: lc) Cb ::J Q.. Q "->...: PROF. SERVCES- DSPOSAL FEES- REFUSE PROF. SERVCES- HAULNG FEES - TRANSFER STATON $17, $22, SANTATON- COMMERCAL REFUSE COLLECTON TPPNG FEES- ADVANCED DSPOSAL $87,5 $15, To record Council-approved street reconstruction program for East and West Chestnut Street ($3, Highway Liquid Fuels, and $3, General Fund); offset of tax revenues in excess of anticipated amounts: CAPTAL OUTLAY- STREET RE-CONSTRUCTON $3, TAXES - BUSNESS PRVLEGE TAX $3, 3 Page "' Q lc) Cb w.q_ "

8 THE BOROUGH OF HANOVER PROPOSED BUDGET AMENDMENTS FOR 218 NOVEMBER 28, 218 To record Council-approved construction bid for Santa's Cabin, fully funded through private donations ($1, from reserves from 218 donations): CAPTAL OUTLAY- BULDNGS & EQUPMENT GEN GOVT- DONATONS FOR BORO PROPERTY MPROVEMENTS GENERAL FUND F NANCAL RESERVES $53,57 $52,57 $(1,) To record Council-approved expedited Records Management System (RMS) replacement for the Police Department; offset of tax revenues in excess of anticipated amounts: CAPTAL OUTLAY- EQUPMENT $44, TAXES- BUSNESS PRVLEGE TAX $44, To record Green Light-Go grant program funding to acquire replacement LED bulbs for various traffic signal and pedestrian areas throughout the Borough; project long-delayed by the State, and requires up to 2% Borough match (to be satisfied by Borough labor for installation of said lights, already embedded in budget): :l=> :g C) S< :l=> d :: ;..., OJ a t:: lq ::r t:: :::.: ):,. lq 11) Q. f...> f...> N f...> STATE- PENN DOT GREEN LGHT-GO GRANT-LED LGHTS UPGRADE $51, REPARS & MAl NT. - TRAFFC CONTROL DEVCES $51, Page ""o lq 11) -1:1..Q,.

9 Market House Fund THE BOROUGH OF HANOVER PROPOSED BUDGET AMENDMENTS FOR 218 NOVEMBER 28, 218 To account for Council-approved HVAC installation contract (in 217} for Market House, based on use of Warehime Foundation funding received in 217 (from reserves): CAPTAL OUTLAY- BULDNGS & FACLTES $4,8 Highway Liquid Fuels Fund MARKET HOUSE FUND FNANCAL RESERVES $(4,8) To record Council-approved street reconstruction program for East and West Chestnut Street ($3, Highway Liquid Fuels, and $3, General Fund); from carryover reserves: CAPTAL OUTLAY - E CHESTNUT ST $3, HGHWAY LQUD FUELS FUND FNANCAL RESERVES $(3,} )::.. 1:::1 1:::1 CJ 5< )::.. d ::t :::s.., Q) C3 : Q :::s- : :::s r) ::::.: )::.. Q 11) :::s g-.... N. Water Fund To record Council-approved cash purchases (versus budgeted leases) for 219 Case 59SN Backhoe ($112,953) and 219 Western Star 47SF Dump Truck and Bed ($188,234); offset with lease cost removal and use of carryover reserves: CAPTAL OUTLAY- EQUPMENT- DSTRB. DEPT. $31, DEBT- PRNCPAL- LEASE FOR BACKHOE DEBT- PRNCPAL- LEASES WATER FUND FNANCAL RESERVES $(41,75} $(53,75} $(25,687} 5 Page 1:::1 11) ll.g, '-

10 THE BOROUGH OF HANOVER PROPOSED BUDGET AMENDMENTS FOR 218 NOVEMBER 28, 218 To record Council-approved construction of a new storage facility at the Lawrence Baker Sheppard Dam to replace existing facility ($5, labor and $8, materials and outsourced construction) (original budget approved for roof repair; $13,); offset with use of carryover reserves: LABOR- CAPTAL OUTLAY- LBS & S&M MANT. SHEDS CAPTAL OUTLAY - LBS & S&M MANT. SHEDS WATER FUND FNANCAL RESERVES $5, $67, $(72,) To record Council-approved project for West Hanover and West Middle Streets -- approx. 4,5' total (1) downsize of 1" main (from 1941) on W Hanover St (from Baltimore St to S Forney Ave) to 8" and (2) upgrade of 4" line (from 1898, last lined in 1997) on W Middle St (from Doss Alley to Centennial Ave) for fire protection and improved flow, as identified in Water Hydraulic Model. Total project estimate of $95,285, with $268,821 projected for 218 (1% of primary contract, and $65, estimated engineering costs for project planning/administration); offset with use of carryover reserves: CAPTAL OUTLAY- W HANOVER ST & FORNEY AVE MAN (MATS. & PROF. SVC.) $268,821 WATER FUND FNANCAL RESERVES $(2?8,821) -o -o CJ S< (j a: ::) ::: ll ) c; Q :::r ::) t") :::::.: \Q ll ::) Q.. To remove budgeted grant funding and related project expense for Carlisle/Baltimore Street main line cl eaning project, due to anticipated 218 project completion where relating requirements for grant recognition were met in late 217: STATE - GRANTS $(91,25) CAPTAL OUTLAY - PROF. SERVCES - CARLSLE ST CLEANNG & LNNG $(91,25) 6j Pag e -o \Q ll '1.Q...

11 Guthrie Memorial Library Fund THE BOROUGH OF HANOVER PROPOSED BUDGET AMENDMENTS FOR 218 NOVEMBER 28, 218 To correct budgetary classification of quarterly funding from the Hanover Public Library Association's endowment to benefit the operations of the Library (originally budgeted as nterest, not Fundraising/Donations): FUNDRASNG- LBRARY FUNDRASNG EVENTS & DONATONS $49, NTEREST $(49,5) :g,.., c ;..., OJ a Q ::3- ::s :::.: Q l1l ::s 2-71 Page!1 Q l1l...q,..