TENDER NOTICE NO. SAI/MESS/ Dt 19/05/2017

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1 SPORTS AUTHORITY OF INDIA NETAJI SUBHAS SOUTHERN CENTRE: BANGALORE Phone: , , Fax : ( TENDER NOTICE NO. SAI/MESS/ Dt 19/05/2017 SPORTS AUTHORITY OF INDIA, Netaji Subhas Southern Centre, Mysore Road, Bangalore invites sealed tenders for supply of Mess items mentioned below, from reputed firms having minimum three years of experience in supply of the items to Government Departments or PSUs with a minimum annual Turn Over as detailed below. The contract period is for an initial period of one year which can be extended another one year. Sl. N o. Particulars Required annual turnover Rs. EMD Rs. Approx. Cost of annual requirement Rs 1. Dry Ration items 20,00,000/- 40,000/- 20,00,000/- Tender forms and other details can be obtained from the Dy. Director (ES), SAI South Centre, Mysore Road, Bangalore-56 on all working days from 19/05/2017 To 09/06/2017 between a.m. and 1.30 p.m. By paying the cost of Rs. 1000/- in cash or by DD drawn in favour of, Sports Authority of India, Bangalore payable at Bangalore. Interested parties may also down load the tender documents from Website and submit their tender along with separate DD for Rs. 1000/-, drawn in favour of Sports Authority of India, Bangalore, being the cost of tender form. Last date for submission of Tender will be 09/06/2017 (1400 Hrs) and the Tenders will be opened on 09/06/2017 at 1500 Hrs. The Regional Director, SAI reserves the rights to reject any or all tenders without assigning any reason. Sd/- REGIONAL DIRECTOR SAI, NSSC, BANGALORE 1

2 TENDER FORM COST: Rs.1000/- -1- TENDER FORM NO: SPORTS AUTHORITY OF INDIA NETAJI SUBHAS SOUTHERN CENTRE MYSORE ROAD, BANGALORE TENDER FOR SUPPLY OF MESS ITEMS (DRY RATION & COOKING OIL& ETC.) AT SAI NSSC, BANGALORE PHONE : , , FAX : sainsscblore@gmail.com Website: 2

3 -2- SPORTS AUTHORITY OF INDIA NETAJI SUBHAS SOUTHERN CENTRE,MYSORE ROAD, BANGALORE TECHNICAL TENDER DOCUMENTS FOR SUPPLY OF MESS ITEMS DATE OF SALE OF TENDER FORM : FROM 19/05/2017 to 09/06/2017 LAST DATE & TIME OF RECEIPT OF TENDER : 09/06/2017 UPTO 14:00 Hrs DATE & TIME OF OPENING OF TENDER : 09/06/2017 at 15:00 Hrs 1. NAME & ADDRESS OF THE FIRM/AGENCY : 2. NAME OF THE PROPRIETOR/PARTNER : 3. NAME OR SL.NOS. OF ITEMS FOR 4. WHICH THE BID GIVEN : TELEPHONE/FAX NO. ID : 5. PAN NUMBER (ATTACH PHOTOCOPY) : 6. VAT /GST NUMBER (ATTACH PHOTOCOPY) : 7. ATTACH COPIES OF IT RETURNS FOR THE LAST 2 F/YEARS ( & ) : 8. ANNUAL TURNOVER DURING LAST TWO FINANCIAL YEARS ( & ) DULY CERTIFIED BY C.A.(ATTACH COPY OF BALANCE SHEET) : 9. EXPERIENCE IN THE LINE (MENTION NUMBER OF YEARS) : 10. ATTACH COPY OF LICENCE ISSUED BY MUNICIPAL CORPORATION OR ANY AUTHORIZED GOVT.AGENCY. : 11. ATTACH LIST OF MAJOR CLIENTS : 12. DETAILS OF EMD & Tender Cost a) Name of the Bank: : b) Bank Drafts Nos. & Date c) Amount( s) : 13. Details of Bank with A/C No. & IFSC particulars for RTGS. : : 3

4 -3- SPORTS AUTHORITY OF INDIA NETAJI SUBHAS SOUTHERN CENTRE MYSORE ROAD, BANGALORE TERMS & CONDITIONS OF TENDER FOR SUPPLY OF MESS ITEMS 1. Only the actual Stockiest, Authorized Distributors, Dealers, Wholesalers in each product as the case may be, are allowed to quote. The offers of middlemen and those who are not in the line will not be entertained. 2. The word Tender for Supply of. (Name of items). should be super-scribed on the top left corner of envelopes bearing the name and address of the tenderer. The sealed tenders should accompany the following:- (a) Earnest Money (see tender notification) by Crossed Demand Draft drawn in favour of the Sports Authority of India, Bangalore along with and other documents mentioned at page No.2&5 of Tender Form duly filled in and signed on all pages by Tenderer, should be submitted in ENVELOPE A marking TECHNICAL BID. EMD will be returned only after finalization of Tenders. (b) Rates quoted for each item/brand as per Proforma at Annexure-I should be in ENVELOPE-B marking as FINANCIAL BID. 3. The issuing of tender forms closes on 09/06/2017 at Hours and the Tender will be opened on the next day at 1500 hrs at the Adm. Building in the presence of available tenderers or their representatives. 4. If the MRP is quoted in the Financial Tender Form, the Tenderer should invariably indicate the percentage of discount allowed against each item on MRP. SAI has the option to allot all items to such tenderer who has quoted the lowest rates for 80% or above items (including all major items) in that particular category. Rates should be written in figures & words. 5. The tenderer must use the approved tender forms only and tenderer must quote for all the items mentioned in the List of items under each category. Transfer of Tender Forms is not allowed; 6. Prices quoted by the Tenderer ( Incl. tax) shall remain firm for a period of 12 months from the date of our acceptance of your tender except in the case of items of MRP and no increase in price of other items whatsoever will be allowed irrespective of the change in our requirement. 7. The successful tenderer will have to execute an Agreement for the due performance of this contract on non-judicial stamp paper worth Rs.100/- within one week of the receipt of the supply order and till then no payment will be released. 8. The quantities indicated are approximate requirement and are subject to increase/decrease without notice and the Tenderer will be bound to supply the increased/decreased requirement at the quoted rates. 4

5 -4-9. Delivery will be the essence of the contract and if the materials are not delivered within the specified time/ period or not conform to SAI s requirement standard, the Center will reserve the right to reject the same and purchase the goods from other sources and the defaulting tenderer will, on demand, unconditionally arrange to reimburse the sum equivalent to the difference between the rate tendered by him and the rate of the item procured from any other source(s). 10. Your quotation shall include free delivery to our designated location(s) SAI CAMPUS/SAI STC. The receipt of quantity supplied will be prepared in duplicate and one copy will be kept by SAI and the other to be retained by the supplier duly signed by the official receiving the stores. Material indented for shall be brought in full and any shortage in weight shall be treated as nonsupply and action will be taken in terms of the agreement. 11. The officer receiving the stores will have the right to reject the articles if not found fresh or substandard. In case of any adulteration in the food articles, the supplier will be held responsible under the clauses laid down in Prevention of Food Adulteration Act, 1955, as amended to date. 12. The center reserves the right to inspect the successful tenderers premises through its representatives and shall be the final judge of the suitability of the premises and the manufacturing conditions. 13. The successful Trenderer shall furnish a Bank Guarantee or Cash deposit of Minimum 5% of total annual purchase as SECURITY DEPOSIT. The deposit will be free of interest and is liable to be forfeited in whole or in part as may be determined by SAI at its sole discretion in the event of any lapse or unsatisfactory performance, affecting the reputation of the authority and/to the regularity and efficiency of its service. Such Security amount will be returned after 60 days from the expiry of contact period. 14. The terms and conditions can be modified, changed or added to, at the time of finally concluding and signing the agreement. 15. The Regional Director SAI reserves the right to cancel the contract without giving any reason at any time. ARBITRATION CLAUSE 16. In the event the said mutual discussions/conciliation fail, the aggrieved party shall initiate arbitration proceedings for resolution of differences/disputes etc. mentioned above by appointing a sole Arbitrator, who shall be the Director General of SAI. In such event the said proceeding shall be conducted in accordance with the provision of the arbitration and conciliation act The venue of such arbitration proceedings shall be at Bangalore and the courts in Bangalore alone will be the jurisdiction in respect of all proceedings connected therewith. 18. In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. 19. If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product. 20. The Regional Director, SAI NSSC Bangalore will be legally and lawfully competent to cancel the contract of supply and also to take any other action against the supplier including imposing of any penalty on the supplier during the pendency and till the final execution of the contract of supply in case the supplier is ever found to have committed any fraud against them or over-billing for any material so supplied to them or financial losses during the contract period. 5

6 -5- TECHNICAL BID - Envelope A (Separate Cover) 21. The word TENDER FOR THE SUPPLY OF (Name of Article..) Should be superscribed on the top left corner of envelope bearing the name and address of the tenderer. The following document will be in the Technical Tender Envelope invariably: a) DD for Earnest Money Deposit as prescribed in the Tender Notification (If exempted from payment by Government, copy of the certificate should be enclosed). b) Tender Form duly signed on all pages for having read the terms and conditions. c) Other Documents/Details as required at page No.2 FINANCIAL BID Envelope B (Separate Cover) 22. i) Proforma for Financial Bid of the tender document after the rates duly quoted. Note: The financial Bid will be opened only if the tenderer fulfills all the Requirements as per Technical Bid. II) Except perishable items, for all other dry ration items samples of min. 100 gms. Each item shall be submitted at the time of submitting tenders in separate polythene covers duly sealed, indicating the Firm s name on each cover and then packed altogether. The envelopes containing the documents as mentioned in Sl.No.21 & 22 above should be sealed and be super-scribed Technical Bid- A and Financial Bid- B as the case may be. The envelopes A & B shall be submitted in one single sealed envelope addressed to the Regional Director, Sports Authority of India, NSSC, Mysore Road, Bangalore on or before 05/05/2017 up to 1400 Hrs. in the office of the Dy. Director (ES) SAI NSSC, Bangalore. Technical bid will be opened at 15:00 Hrs. by a Committee appointed by the competent authority on the same day in the presence of the tenderers or their authorized representatives. The above terms and conditions are acceptable to me. (Signature of the Tenderer with Stamp) Name (in Block letters). Address:.. 6

7 Sl. No. Annexure I FINANCIAL BID PROFORMA (To be submitted in the Financial Bid Envelope B Note : I) If MRP is quoted, indicate the percentage of discount allowed on each item II) Except perishable items, for all other items samples of min. 100 gms. Each item shall be submitted at the time of submitting tenders in separate polythene covers duly sealed, indicating the Firm s name on each cover and then packed altogether. LIST OF ITEMS AND RATES TO BE QUOTED 1. DRY RATION ITEMS Name of the Item (All Best Quality) 1 Atta (ISI Mark) 2. Rice (Fine) Brand a)annapurna b)ashirvad c)pilsbury a)sona Masuri(Raw) b) Sona Masuri(Steam) c)basumati(india gate) d)jeera e)red f)puffed Rate quoted /Unit (in figures & words) Inclusive of all Tax MRP % of discount Net Remarks g)boiled 3 Sugar 4 Maida 5 Toor Dal 6 Moong dal 7 Masur dal 8 Black channa 9 Channa dal 10 Black Dal 11 Moong Husk 12 Moong whole 13 Fried Gram 14 Urud Dal 15 Kabuli channa Per kg. 16 Green Peas 7

8 17 Lobia (Karamani) 18 Alasande kalu (White) 19 Red Rajma 20 White Rajma 21 Red chilly (Byadigi) 22 Chilly power MTR/MDH/Catch 23 Dhaniya (coriander) Seeds 24 Dhaniya (coriander) MTR/MDH/Catch Powder 25 Turmeric powder MTR/MDH/Catch 26 Methi 27 Mustard 28 Cumin seed 29 Black Pepper 30 Black pepper powder MTR/MDH/Catch 31 Cloves 32 Cinnamon Stick 33 Cardamom 34 Ananas flower 35 Marathi Moggu 36 Kasturi Methi 37 Poppy Seeds 38 Melon Seeds 39 Somp 40 Table Salt Tata/ Annapurna 41 Salt 42 Tamarind (Seedless) 43 Mixed Fruit Jam Mala/Kissan per 4 kg 44 Honey- Dabur 200 ml bottle 45 Broken wheat(yellow) per kg / Oats 46 Cornflakes /Muesli a)kellogs 500 gms pkt b)mohan Meakam 47 Vermicelli a)mtr b)bambino 48 Custard Powder Weikfield 49 Jamoon Mix MTR 50 Dry Grapes a)black b)regular 8

9 51 Cashew Nut (baby) 52 Cashew Nut (Whole) 53 Acrute / Walnut 54 Almonds 55 Apricot 56 Pista 57 Anjoora 58 Lion Dates 59 Red label Tea Powder 60 Bru Coffee Powder 200gms/500 gms 61 Boost / Bournvita 62 Tajmahal Tea Bags (100nos) 63 Asafotida 1 box(50 gms) 64 Channa Masala MTR/MDH 100gms 65 Chat Masala MTR/MDH 100gms 66 Garam Masala MTR/MDH 100gms 67 Tomato Sauce- Kissan 1ltr bottle 68 Chilly Sauce 1ltr bottle 69 Soya bean Sauce 1ltr bottle 70 Vinegar 1ltr bottle 71 Noodles 72 Groundnut Seeds 73 Bengal Gram Flour 74 Corn flour 75 Sooji 76 Sunflower oil a)sun Gold per kg/ per pkt 77 Mustard oil per kg/per pkt 78 Vanaspathi / Dalda 79 Ground nut Oil 80 Pickle (Mixed) 81 Papad per pkt 82 Biscuits Good Day Britannia per pkt 83 Biscuits Gluco Parle per pkt 84 Biscuits Salted Monaca per pkt 85 Energy bar(nutrition Per 40 Gm bar) Rite Bite pieces 86 Sweet Corn soup Tin per tin 9

10 87 Mushroom soup Tin per tin 88 Food colour (Red) per tin 89 Food colour (Kesari) per tin 90 Disposable Paper Bio-Degradable 100 nos roll Glasses(small) 91 Disposable paper Bio-Degradable 100 nos roll glasses(big) 92 Paper plates,small (Silver coated) Per 1 Piece 93 Paper plates, Medium (Silver coated) Per 1 Piece 94 Paper plates, Big (Silver coated) Per 1 Piece 95 Plastic Spoons (Use & through) 100nos pack 96 Paper Napkins 100nos. pack 97 Tooth Picks Per Box 98 Rin Soaps 125 gms 99 Vim Powder 1 kg 100 Soap Oil 5 litters can 101 Lifebuoy Soap HUL 1 no. 125gm 102 Lifebuoy/Dettol Hand HUL 1 Ltr. wash 103 Dairymilk Chocolates 1 no 104 Jakai 105 Japathre 106 Biryani leaves 107 Match Box Homelites 1 no 108 Aluminium Foil 1 roll 109 Food packing Boxes with lids 100 nos pack 110 Aprons Cotton 1 no 111 Hand Gloves Bio-Degradable 1 pair 112 Sponge (Table cleaning) 1 no 113 Head Caps 1 no 114 Hand Towels Cotton 1 no 115 Scrubbers (Plastic) 1 no 116 Scrubbers (steel) 1 no 10

11 117 Table cloths Synthetic / Cotton 1 meter 118 Plastic Rolls 1 meter 119 Hand covers(carry bags) Bio-Degradable 100 nos 120 Vegetable cutting Knife Per no 121 Vegetable peelers Per no 122 Macaroni(Dry pasta) MTR / Bambino 123 Spaghetti (Pasta) Delmonte 124 Soya Bean 125 Soya Meal maker 126 Mosquito / Ant spray Hit / Mortein /Baryon Per tin Tenderer s Sign. & seal 11