Tender inviting two bid quotations for supply of Note counting Machines & AMC. Supply of Note counting Machines. As per enclosed attachment

Transcription

1 Title of the tender Tender inviting two bid quotations for supply of Note counting Machines & AMC Open Category Nagpur Zone Zone Item Tender Date Supply of Note counting Machines Last Date of submission Display from Display upto As per enclosed attachment Description PDF file Names Note Counting Machines.pdf.

2 TENDER DOCUMENT FOR SUPPLY OF NOTE COUNTING MACHINES IN NAGPUR ZONE AT Bank of India, Nagpur Zone Zonal Office, Bank of India Building Kingsway S V Patel Marg Nagpur Website:

3 INVITATION FOR TENDER/BIDS Bank of India invites Sealed Tender/Bids from Reputed Manufacturers only for supply Installation and commissioning of currency note counting machines and loose note couting machines for branches of Nagpur zone in the Nagpur, Bhandra, Gondia and Gadchiroli districts. 1. Interested eligible Bidders may obtain tender document from our office Corporate Services Department, 3 rd Floor, Zonal office building, Kingsway, Nagpur from , Thursday till Monday (except Sundays & holidays) during working hours between 10:00 AM to 05:00 PM on submission of written application to the above and upon payment of a non-refundable fee of Rs 500/- in the form of a Demand Draft/Banker s cheque in favour of Bank of India, payable at Nagpur.The Bidding Document may also be obtained from our website - The Price of Bidding Document (nonrefundable) (Rs. 500/-) shall be payable in the form of DD/Banker s Cheque in favour of Bank of India payable at Nagpur, at the time of submission of bid document. No forms downloaded through website would be accepted/considered valid without the payment of the price of Bidding Document. Document must be enclosed in a separate envelope. Part I to be filled & enclose with technical bid and Part II to be filled & enclose with financial bid. 2. Price of Bidding Document Rs.500/- Date of commencement of sale of tender document Last Date for sale of Bidding Document Last Date and Time for receipts of tender/bid Address of Communication Contact Person Nagpur Zonal Office , Thursday , Monday , Monday upto 5.00 pm The Zonal Manager, Nagpur Zone, Bank of India Building, Kingsway, Nagpur Mr. Soumitra Dey, Date of opening of Bids/Tender , Thursday at 03.00pm Earnest Money deposit Rs. 25,000 /- 3. The Bid has to be accompanied by an Earnest Money Deposit (EMD) Rs. 25,000 /- (Rs. Twenty five thousand) in the form of a demand draft or pay slip in favour of

4 Bank of India, Payable at Nagpur. Such Draft/ pay slip should be in separate third cover marked as EARNEST MONEY DEPOSIT. 4. Earnest Money: EMD of Rs 25,000 (Rupees Twenty five thousand only) shall be given with the offer. This shall carry no interest and shall be retained by the bank. EMDs of unsuccessful bidders will be returned after finalization of contract. EMD submitted by successful bidder shall be converted/ adjusted as Security Deposit and will be held by Bank for the period of contract. In case the firms are not found technically eligible, the EMD & Financial Bid shall be returned after finalization of technical bid. In case of withdrawal by successful bidders, they will be liable for forfeiture of EMD. 5. The bids/proposal shall remain valid for 90 days from the last date of submission of the bids. 6. The rate contract will be valid for one year 7. Bank of India reserves the right to accept or reject in part or full any or all the offers without assigning any reasons therefor. Zonal Manager Nagpur Zone

5 INSTRUCTIONS FOR BIDDERS 1. Sealed and completed bids shall be submitted at Corporate Services Department, 3 rd Floor, Bank of India Building, Kingsway, Nagpur and super scribed Tender For Note Counting Machines not letter than 05:00 PM on Monday. Tender should clearly indicate on copy of the tender under their full signature the Name of Work, for which quoted. 2. No tenders will be accepted after 5:00 PM on , Monday under any circumstances. 3. Technical Bids will be opened at 3.00 PM on , Thursday in the presence of the bidders or their representative. 4. Tenders shall remain open to acceptance by the Bank for a period of 90 days from the date of opening of the price bid and the tenderer shall not cancel or withdraw the tender during this period. In case the tenderer withdraws their tender prior to the expiry of 90 days then the contractor shall be treated as the defaulter and the earnest money deposit will be forfeited. 5. The tender document is non-transferable. 6. Rates should be quoted both in figures and words in columns specified. All erasures and alterations made while filling the tender must be attested by initials of the tenderers. Overwriting of figures is not permitted; failure to comply with either of these conditions will render the tender void at the authority s option. No change in quoted rate in the original document and duplicate document, the lower of the rates quoted shall prevail. In case of any discrepancy in the amount of the item the corresponding rate quoted will prevail & amount will be concluded accordingly. 7. Each of documents should be signed by the contractors submitting the tender in token of his/their having acquainted himself/themselves with the general conditions of contract, specifications, special conditions etc. as laid down. Any tender with any of the documents not signed will be rejected. 8. The tender submitted on behalf of a firm shall be signed by all the partners of the firm or by a partner who has the necessary authority on behalf of the firm to enter into the proposed contract. Otherwise the tender may be rejected by the authorities. 9. The Bank will have a right to accept or reject any or all the tenders, either in whole or in part without assigning any reason for doing so. 10. In case of Multiple vendorsquote the same price the bank may invite fresh price bids only from multiple L1 vendors to arrive at the lowest price. 11. Vendors who have supplied note counting machines to our branches,however the after sales service is not upto the mark their tender will be rejected by the Bank.

6 QUALIFICATION REQUIREMENT OF THE BIDDER The firm /company/manufacturer, who fulfill the following qualification criteria- a) The bidder should have a proper infrastructure/office at Nagpur or at any place in the State of Maharashtra. b) The bidder should have minimum 05 (Five) year experience in the field of captioned work. c) The contractor should be an income tax assesse and should have filed income tax return for the last assessment year. d) The average financial turnover during the last three years ending as on 31 st March 2015 should be minimum Rs. 10 (Ten) crore per year. e) The bidder/firm must have minimum 05 (Five) year experience of supply of Note counting Machines in Govt./PSU/Nationalized banks and i) at least three (03) similar works costing minimum Rs.1.5 Lakh each out of which at least one work should have been in Nagpur. or ii) at least two(02) similar works costing minimum Rs. 02 (two)lakh each out of which at least one work should have been in Maharashtra. or iii) at least one (01) similar work costing Rs.5 Lakh. If this single work was carried outside Maharashtra then at least minimum cost of work should be Rs. 03 (three) Lakh. f) The bidder could be a sole proprietary concern/partnership firm or a company and should be registered of Firms/Companies wherever applicable. g) The company/ firm/bidder should have valid sale tax no., P.F registration, ESI registration etc. whichever is applicable. h) The company should directly supply the product and not through a dealer or franchisee

7 Submission of bid The offers must be submitted in separate sealed covers as under:- Technical Bid:- a. Technical Bid as per Form-1 b. Technical bid containing all detailed which have asked by us and signed all tender document (annexure I) as a acceptance of technical parameter c. Demand Draft/Pay slip of Rs 25,000- /- as a EMD ( Earnest Money Deposit) in favour of Bank Of India payable at Nagpur. d. Demand draft/pay order of Rs. 500/- as a Tender cost, in case the tender download from our website or pay receipt if tender document was collected from our office. Commercial Bid:- Commercial bid will have only the price bid quoted by vendor in prescribed format (annexure-ii) only. No other format will be accepted by the Bank. The prices/offer shall be valid for 90 days only. Scope of Work Supply, installation and commissioning of currency note counting machines and loose note counting machines for Branches and currency chest in Nagpur, Gondia, Bhandara and Gadchiroli district on need based basis. The vendors are required to inspect and examine the site and its surroundings and satisfy themselves before submitting their tenders as to the natue of the site the means of acess to the site, the accommodation they may require and in general shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their tender. The rates to be quoted only for reputed brands of currency counting machines and loose note counting machines inclusive of all charges and taxes. The machines supplied should be manufactured in India and the supplier has to give Certificate as to the country of origin.

8 TECHNICAL BID Form I (To be filled) Basic Information Sr. Particulars Details Name of the Company/Firm/Applicant and address of the registered office:- Phone No:- Fax No: Mobile No:- Website, if any:- 02 Date and year of establishment (enclose documentary evidence) 03 Type of the organization (whether sole proprietorship, partnership, private ltd. or Co-operative body etc.) 04 Name of the proprietor/partners/directors of application with address and phone no. (in case) a. b. c. 05 Details of registration- whether partnership firm, company etc. Name of registering authority, Date and Registration number. (enclose documentary evidence) 06 Whether the firm has worked for the Government/Semi-government/Municipal Authorities or any other public organization Banks etc. if so, give details. 07 No. of years of experience in the relevant field. (enclose certificate) 08 Address of office through which the proposed work of the bank will be handed and the name & designation of the officer in charge. 09 Yearly turnover of the organization during last three years(year wise)- as certified by the chartered accounted (enclose copy of balance sheet of last 03 Rs. for Rs. for Rs. for

9 years) (Provisional) 10 Office Address at Nagpur: 11 Income tax no:- Permanent A/c no; (enclose documentary evidence) 12 Original Equipment Manufacturer certificate 13 Country of origin certificate 14 Bank account details Name of Bank Branch Name A/co No IFSC Sr. Name of the project/work and employer Nature of work Work order No. & date Present stage of work Value contract (Rs.) of Brief details of the dispute (if any) (Signature of Bidder with seal of Firm)

10 To, The Zonal Manager, Bank of India, Zonal Office, Nagpur Zone S.V.Patel Marg, Nagpur Dear Sir, Sub: Supply, Installation and commissioning of Note counting machines at Branches/currency chests I/We the undersigned have carefully gone through and clearly understood the plans, specifications, quantities with general conditions for the above mentioned work and having visited and examined the site of the proposed work, do hereby tender to execute and complete the entire work in accordance with the priced bill of quantified and/or as given in the special specification of the works. It is understood that the lowest or any tender will not necessarily be accepted and that the Bank is not bound to assign any reason whatsoever of the same. I/We agree to keep our offer open for one year from the date of opening of tender. Having examined the schedule of quantities relating to the proposed tender for supply of note counting machines having visited and examined the site of the proposed works and having acquired the tenders invited by you, we the undersigned hereby offer to execute, complete and maintain the proposed work in strict accordance with the conditions and specifications described in the tender document at the item rates quoted by us in the tender. We undertake to complete and deliver the total work within one week from the date of issue of work order by the Bank. We are aware that the delay in completion of work will attract a penalty of Rs.1000/- per day. Signature & Stamp of vendor Place: Name and address of the vendor Date:

11 FINANCIAL BID FOR NOTE COUNTING MACHINES. Sr No. Item 1. (a)currency counting machine(desktop model) 2. (b)currency counting machine (Floor top model) 3. (c)loose note counting machine with MG,UV and IR detection mode LCD display, dual display and software upgradation. 4 (d)amc RATES EXCLUDING SERVICE TAX (rates should be quoted per year but applicable for 5 years) 5 (e)amc rates for other note counting machines installed at our branches(rates excluding service tax) 6 (f)buy back rates of old machines Cost inclusive of all charges and taxes & transportation Rs. COMPREHENSIVE NON- COMPREHENSIVE Note will be decided as per formula given below 1) L1 of (a+d-f) 2 ) L1of (b+d-f) 3 L1 of (c+d-f) Signature & stamp of the vendor.

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