Bharat Petroleum Corporation Ltd. (A Govt. of India Enterprise ) Kochi Refinery, Kochi

Transcription

1 Bharat Petroleum Corporation Ltd. (A Govt. of India Enterprise ) Kochi Refinery, Kochi Ref No. P&CS/J14/12055 dated TENDER NOTICE Sealed Tenders are invited in two part system (Part 1- Qualification, Techno-commercial Bid -Un-priced bid and Part 2 Priced Bid) from experienced and reputed contractors having financial standing and fulfilling the qualifying requirements as mentioned in Tender Documents, for following Tender. Tender Ref No. EMD (Rs.) J14/ /- OR USD 1777 (in the case of foreign bidders Non refundable Tender Fee (Rs.) 2000/- OR USD 36 (in the case of Foreign bidders) Brief Job Description SAFE LANDING OF FLOATING ROOF, REMOVAL OF CATALYST AND CLEANING OF CLO TANK YT-396 Sale of Tender Document to (except Saturdays, Sundays and BPCL- KR holidays) Time AM to 4.00 PM. Interested bidders may download the tender document from our web site Tender room Kochi Refinery and submit the same. Cost of Tender Document (Non-refundable). To be paid by crossed Demand Draft of any scheduled bank drawn in favor of Bharat Petroleum Corporation Limited, Kochi Refinery, and Ernakulam. In the case of bidders who download the tender document from our web site, the Demand Draft towards the cost of tender document shall be attached with the Un-priced bid, failing which the bid will not be considered. EMD As above [However EMD will not be applicable to contractors registered with BPCL. Proof of such registration is to be submitted along with the un-priced bid] Address for Sale of Tender Document Chief Manager (P&CS) Dept, (Contract Services) Post Bag No.2 BPCL Kochi Refinery, Ambalamugal Kochi Phone No: /03 Mail ID raghuthamantv@bharatpetroleum.in narayanank@bharatpetroleum.in Pre bid meeting at BPCL Kochi Refinery at 10:00 hrs. (Compulsory) Bid Due date & Time 27 th June Hrs. Tender documents can be couriered to the bidders based on specific request in writing, after payment of cost of Tender documents mentioned above. In that case, the request for the same shall reach us well in advance. BPCL KR will not be responsible for any delay or non-delivery of the tender document. DGM (P&CS) Page 1 of 16 J14/12055

2 TENDER ENQUIRY FOR SAFE LANDING OF FLOATING ROOF, REMOVAL OF CATALYST AND CLEANING OF CLO TANK YT Tender No. J14/12055 Page 2 of 16 J14/12055

3 INDEX No. Item Description 1 Tender Notice 2 Cover Page 3 Index 4 Instructions to Bidders 5 Pre Qualification Criteria 6 Form A 7 Annexure 1 8 Scope of work 9 Pro-forma of Integrity Pact (IP) 10 General Conditions of Contract & General Terms & Conditions 11 Schedule of Rates 12 Information about the Tenderer Annexure II 13 Tank detail Drawing as Annexure III Page 3 of 16 J14/12055

4 1.0 GENERAL INSTRUCTIONS TO BIDDERS The Bidders are requested to study carefully all documents and drawings contained in this TENDER ENQUIRY, including QUALIFICATION CRITERIA. Special Conditions of contract shall be read in conjunction with General Conditions of contract and General Terms & Conditions (GCC & GTC attached), technical specifications of work, drawings and any other document forming part of this contract wherever required so. 2.0 DEFINITIONS The following words and phrases used in these Instructions to Bidders and in other documents associated with this ENQUIRY have the respective meanings hereby assigned to them in order to more clearly illustrate the intent, unless the context otherwise requires. Owner shall mean BHARAT PETROLEUM CORPORATION LIMITED (BPCL) and includes its personnel representatives, successors and permitted assigns. Bidder shall mean any person, partnership, company or corporation who submit qualification documents, Technical bid and Price Bid etc as required under this TENDER ENQUIRY within the specified Bid Due Date & time. Contractor means the successful bidder who shall execute the WORK under a contract between the BPCL and CONTRACTOR. Works means the SAFE LANDING OF FLOATING ROOF, REMOVAL OF CATALYST AND CLEANING OF CLO TANK YT-396- JOB J14/12055 defined and covered under this TENDER ENQUIRY and to be executed by CONTRACTOR. TENDER ENQUIRY means any and all documents complied herewith, including all appendices, annexures, drawings etc complete and successive supplements thereto, if any, and all minutes of meeting duly signed and issued by BPCL as pertaining to and forming part of this enquiry. Proposal means any bidder s official and decisive statement in the form of proposal, Quotation and offer which is submitted to BPCL with all information required as per this TENDER ENQUIRY, and which is in response to this TENDER ENQUIRY. Site means Owner s site at Kochi Refinery, Ambalamugal, Kochi for job SAFE LANDING OF FLOATING ROOF, REMOVAL OF CATALYST AND CLEANING OF CLO TANK YT-396- JOB J14/ Page 4 of 16 J14/12055

5 3.0 GENERAL INSTRUCTIONS The Bidders are requested to a) Study carefully all the TENDER ENQUIRY documents enclosed herewith, including subsequent supplements, if any. b) Offer the best prices and / or the best unit rates in accordance therewith. c) Provide in their proposal all such data and information as required, and any other information, which the BIDDER may consider useful or necessary for evaluation by BPCL. 4.0 EARNEST MONEY DEPOSIT (EMD) The bid must be accompanied by Earnest Money Deposit of Rs. 1 Lakhs/USD 1777 in the case of foreign bidders (Rs. One Lakh only or USD One thousand seven hundred seventy seven only) in the form of crossed Demand Draft in favor of Bharat Petroleum Corporation Limited, Kochi Refinery. EMD shall be submitted in separate sealed envelope in Techno-commercial Bid (Un-priced bid). Any bid not accompanied by Earnest Money Deposit (EMD) as stated above shall be rejected. However EMD is not applicable to the contractors registered with BPCL. A copy of the contractor registration letter shall be submitted along-with the un-priced bid of the tender if EMD is not submitted. The successful bidder shall be required to submit Security Deposit to BPCL in the manner and within the time Period indicated in the General Conditions of Contract-GCC (clause 18 of GCC). If the successful bidder fails or refuses to sign the agreement or fails to submit Security Deposit within the specified time, the EMD shall be forfeited. After acceptance of order by successful bidder, BPCL shall return the EMD to all unsuccessful bidders. EMD shall be returned to the successful bidder after he submits the security deposit to BPCL. No interest shall be paid on Earnest Money Deposit. 5.0 PREPARATION OF PROPOSAL a) Bidders shall prepare the proposal in strict accordance with the requirements set forth in TENDER ENQUIRY. b) Bidders shall prepare and submit the following in two separate sealed envelopes. Each envelope shall be clearly marked with Tender Number, Job Name & Tender due date & Part title as applicable. i) Part 1- Qualification Documents, Technical & unpriced commercial bids Original and EMD. ii) Part 2- Price Bid - Original Page 5 of 16 J14/12055

6 c) All the two envelopes shall be put inside one common envelope and sealed and this envelope shall be clearly marked with the Tender Number & Bid due date. You are requested to stamp and sign the offer on all pages of this tender document. Kindly ensure to state name and designation of the authority signing the offer. d) Your quoted rates shall be inclusive of all currently applicable taxes and duties. However, Service Tax, shall be quoted separately. The tenderer shall clearly indicate their Service Tax Registration number and Service Tax category in the bid. The Service Tax shall be paid to the Contractor only if a proper invoice addressed to BPCL-Kochi Refinery is given with details such as Contractor's Name & Address, Service Tax Registration Number, Description, and Category, indicating the value of Service and Service Tax amount separately. The bidder has to enclose the copy of the Service Tax registration certificate issued by the concerned authorities to ensure to which category the bidder is registered. e) The bids will be evaluated considering the cenvatability of service tax quoted. Foreign contractors bid shall be compared considering Bill selling foreign exchange rate as on the date of the priced bid opening, as declared on web site of SBI. f) INSTRUCTIONS FOR QUOTING-RATE:-The bidder should quote the rates in English both in figures as well as in words. Offers received without the rates in figures and in words are liable for rejection. In case of discrepancy exists between the rate quoted in figures and in words, the rates quoted in words will prevail. g) Erasing or over-writing is not permitted in Price Bid. All pages of Price Bid must be initialed by Authorized signatory of bidder. The last page having Grand Total must have full signature, name and designation of the Authorized Signatory of the bidder. h) Bid Address & submission of bid: The bid as mentioned above shall be put in a sealed envelope superscribed as JOB NAME REFERENCE NO:, DUE DATE: and addressed to CHIEF MANAGER (P&CS CONTRACT SERVICES) BHARAT PETROLEUM CORPORATION LTD KOCHI REFINERY, AMBALAMUGAL, KOCHI and shall be deposited in the Tender Box provided at the Tender Hall, on or before the due date and time. Alternatively if the bids are forwarded in person, or by courier or post, Page 6 of 16 J14/12055

7 the same shall reach the office of the DGM (P&CS) before the due date and time. i) It is solely the Bidder s responsibility to ensure that bid reaches the above mentioned authority on or before due date and time mentioned in the tender. j) NEFT PAYMENT: Payments to contractors are generally made by BPCL through National Electronic Fund Transfer (NEFT). Payment by cheque will be made only to those vendors whose bank is located in the city where NEFT payment facility is presently not available. In case the contract is awarded, Bidder shall accept payment through NEFT and provide BPCL necessary bank account details etc as required. 6.0 The Bid shall be signed by legally authorized representative of the Bidder entering into commitment on behalf of the Bidder. Bidder shall submit Power of Attorney in favor of the person who is authorized to enter into commitments on behalf of the bidder. 7.0 SITE CONDITIONS AND SITE SURVEY The description as to the job-site and/or local conditions given in the TENDER ENQUIRY are to serve and to be taken by the Bidders as the reference information only, and the BPCL shall not be liable for the correctness or authenticity thereof. The Bidders are required to make whatsoever necessary arrangement, in order to be fully aware and informed of any and all job-site and local conditions being existing and anticipated to in any way affect the performance of the works and the cost, time schedule, etc. therefore. Failure of the Bidders to be fully aware and informed of such conditions shall not be the ground of or the reason for change or correction of the prices, unit rates and/or any other substance of the PROPOSAL having once been received by BPCL or for withdrawal of the PROPOSAL. Should it be necessary for the Bidders to survey and investigate the jobsite and its surrounding areas, the Bidders shall arrange such survey by themselves and at their own cost. 8.0 VALIDITY All the Proposals shall be valid and remain effective for a period of One twenty (120) days from the BID DUE DATE/EXTENDED BID DUE DATE. BPCL may request the Bidders to extend the validity of the Proposals, and the Bidders so requested shall be prepared to favorably consider the requested validity extension. Page 7 of 16 J14/12055

8 9.0 ACCEPTANCE AND REJECTION OF PROPOSALS BPCL reserves the right to: a) Reject any and all Proposals, and b) Accept or reject any part of any Proposals. The bidders who are currently in the holiday list with BPCL will not be considered for participating in the tender. The Bidders shall understand and accept that even in the event of rejection by BPCL of all the Proposals, shall not cause BPCL to be liable for any compensation whatsoever to the Bidders. In the case of or after the evaluation by BPCL of the Proposals, the Bidders or any of them may be requested to be present at BPCL s office in Kochi, India or at any other place designated by BPCL for clarification of the PROPOSAL and/or for negotiation. Any BIDDER so requested shall at his expense comply with such BPCL s request. If not with proper reason acceptable to BPCL, refusal against such BPCL s request may be taken as unreasonable and therefore will constitute the withdrawal of his PROPOSAL. The successful BIDDER shall, upon receipt of BPCL s notice of award of the contract resulting from the ENQUIRY, enter into the contract with BPCL without delay. Unreasonable delay in entering into the contract with BPCL could be the cause of cancellation by BPCL of the contract award and be the reason for disqualification, and further, could be the reason for forfeiture of the Bid Bond EXCISE DUTY, VAT, OTHER TAXES Unit rate shall be inclusive of all applicable taxes and duties including VAT. Service tax shall be paid extra subject to condition as mentioned in Clause no. 5(d) INFORMATION TO BE SUBMITTED BIDDER must ensure to submit all the relevant documents asked for in this tender. Bidders may please note that BPCL shall not contact bidders for any further information and hence bidders in their own interest should submit all documents along with bids for completeness of bids. Bids of only those bidders, who are qualified, will be considered for further Techno-commercial Evaluation. Tenderers are advised to submit quotations strictly based on the terms, conditions and specifications contained in the Tender documents and not to stipulate any deviations. However, if it becomes unavoidable, deviations should be stipulated with reference to the clause No, para and page No. Page 8 of 16 J14/12055

9 of the relevant specifications as given in the tender document and should be submitted as per Annexure-1. Deviations, if any, mentioned anywhere else shall NOT be taken cognizance of OPENING OF BIDS Bidders to note that initially only the UN-PRICED bid shall be opened on the bid due date at the specified time in the Tender hall of the BPCL Kochi Refinery. One authorized representative each from bidder can attend the opening of bids. Price Bids of only bidders who are qualified and are technically acceptable shall be opened. Date and time of opening the Price bids shall be intimated to the technically acceptable bidders. One representative each from qualified and technically acceptable bidders can attend the opening of Price bids ESI/EPF SCHEME: 1. The contractor shall enroll his employees to be deployed, under Employees State Insurance (ESI) and Employees Provident Fund (EPF) Schemes. The contractor is required to produce the original Register of Wages-cum-Muster Roll with the signature of workmen, duly certified by the Engineer-in-Charge witnessing payment of wages. BPCL-KR will deduct an amount equal to 5% of each RA bills submitted by the contractor, as Security deposit towards this, and the same will be released up on production of clearance certificate issued by the ESI/PF section of BPCL-KR. 2. If the contractor is having his own ESI & EPF Codes and the employees are covered under those codes, the contractor shall submit the original challans showing proof of remittance in each month. The contractor shall also furnish copy of the Return of Contribution for the relevant period to prove that his employees are covered under the Schemes. 3. The employees drawing salary above ESI ceiling should be covered under Workmen Compensation Policy or Group Personal Accident Policy. BPCL reserves the right to reject any or all the tenders without assigning any reasons whatsoever. Also BPCL reserves the absolute right to reject any or all the bids/tenders solely based upon the past unsatisfactory performance by the bidder/bidders in BPCL, the opinion/decision of BPCL regarding the same being final and conclusive GENERAL CONDITIONS OF CONTRACT (GCC): GCC shall be applicable to this contract. The Compensation for delay (clause 22 of GCC) shall be 0.5% per week or part Page 9 of 16 J14/12055

10 thereof subject to a maximum of 5% of the total contract value. However, the defect liability clause referred is not applicable for this job Pre- Bid Meeting & Site visit As it may not be possible to ascertain exact details of the job without site visit, the bidders have to visit the site and attend the pre-bid meeting on the scheduled date. Any foreigner desired to attend the site visit & pre bid meeting shall have to get all statutory clearance for such visit from the relevant authorities. The bidder shall have to bear all expenses connected with the site visit & pre bid meeting Addendum/Corrigendum to Tender Document: All updates, amendments, corrigenda, etc. (if any) will be posted on our website ( as and when required. There will not be any publication of the same through newspapers or any other media 17.0 INTEGRITY PACT: a) Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid documents (technical bid in case of 2 part bids), duly signed by the same signatory who is authorized to sign the bid documents. All the pages of the Integrity Pact shall be duly signed. Bidder s failure to return the IP duly signed along with the bid documents shall result in the bid not being considered for further evaluation. b) If the Bidder has been disqualified from the tender process prior to the award of the contract in accordance with the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover from Bidder Liquidated Damages amount by forfeiting the EMD/Bid Security as per provisions of the Integrity Pact. c) If the contract has been terminated according to the provisions of the Integrity Pact, or if BPCL is entitled to terminate the contract according to the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover from Contractor Liquidated Damages amount by forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the Integrity Pact. d) Bidders may raise disputes/complaints, if any, with the nominated Independent External Monitor, mentioned below: T.S.KRISHNAMURTHY Flat NO.9, Gokul Tower Next to Mookambika Complex No.7, C P Ramaswamy Road Alwarpet Chennai Mobile Page 10 of 16 J14/12055

11 PRE QUALIFICATION CRITERION (PQC) FOR BIDDERS: SAFE LANDING OF FLOATING ROOF, REMOVAL OF CATALYST AND CLEANING OF CLO TANK YT JOB J14/12055 TECHNICAL CRITERIA 1. The bidders should have successfully completed the cleaning of at least one Petroleum Storage Tank with Floating Roof, using Mechanized Cleaning Method during any of the five preceding financial years. The value of the single job executed shall not be less than Rs Lakhs. In case of foreign vendors, the value of such job executed shall not be less than 150,000 US Dollars or its equivalent value in other currency. FINANCIAL CRITERIA 1. The annual turnover of the bidder during at least one of the immediately preceding three financial years ( , and ) should be a minimum of Rs Lakhs. In case of foreign vendors, the annual turnover of the bidder during any of the immediately preceding three financial years should be a minimum of 380,000 US Dollars or its equivalent value in other currency. 2. The net worth as per latest audited annual statement of accounts shall be positive. (Note: - Bidder to enclose documentary proof for the pre qualification criteria sought ie. Notary attested copy of the job completion certificate, award letter/agreement, attested copy of the audited balance sheet for the years , & , profit and loss account statement for years , & ). Page 11 of 16 J14/12055

12 FORM-A NAME OF WORK : NAME OF CONTRACTOR : COMPONENT OF SERVICE TAX DESCRIPTION PERCENTAGE RATE SERVICE TAX : SERVICE TAX REGN NO. : EXCISE RANGE DETAILS : SERVICE TAX CATEGORY : NOTE: Please note that only percentage is to be quoted and not amount and this has to be submitted along with the un-priced Bid. (Copy of the Service Tax registration Certificate shall be attached) Page 12 of 16 J14/12055

13 ANNEXURE-1 FORMAT FOR EXCEPTIONS AND DEVIATIONS NAME OF WORK: NAME OF BIDDER: Bidder is required to comply with the requirements of the Bid Document, and not to stipulate any exceptions or deviation. In case it is unavoidable, Bidder may stipulate exceptions and deviations to bid requirements only as per the format below and enclose this with Part I of bid. SL. NO. BID DOCUMENT REFERENCE SUBJECT DEVIATION PAGE CLAUSE Note: All exceptions/deviations taken by Bidder to the stipulations of the Bid Document shall be brought out in the techno-commercial bid (and not in the Bid Document or price bid) as per this format. Any exceptions/deviations brought out elsewhere in the bid shall not be construed as valid. Signature of tenderer: Date : Name of tenderer : Address : Seal Page 13 of 16 J14/12055

14 ANNEXURE-II INFORMATION ABOUT THE TENDERER 1. Name of bidder 2. Registered office with address Full for communication postal address 3. Status of the bidder (Individual/ Partnership/ Private Company/ Public Limited Company) 4. Details of local office and workshop Telepho ne No. Mobile No. FAX No. id Address contact person/s Tele No. 5. Particulars of experience in similar operations, contracts executed/ ongoing contracts during the last five years. (Copies of award letters, completion certificates with value, certificates from clients with executed value for ongoing contracts to be submitted) 6. Annual turnover for last three years Mobile No. FAX No. id Permanent Account Number (PAN) Attested copy to be enclosed Signature of tenderer : Date : Name of tenderer : Address : Seal Page 14 of 16 J14/12055

15 SAFE LANDING OF FLOATING ROOF, REMOVAL OF CATALYST AND CLEANING OF CLO TANK YT-396 Job No J14/12055 SCHEDULE OF RATES Item No. Description of Item Unit Amount (Rs.) Amount in Words (Rupees) 1 SAFE LANDING OF FLOATING ROOF, REMOVAL OF CATALYST AND CLEANING OF CLO TANK YT-396 as detailed in the scope of work and as per the directions of the Engineer in charge. Lumpsum Note: - Foreign bidders may quote in USD or EUR currency. (Seal & Signature of the tenderer) Page 15 of 16 J14/12055

16 Check list for documents sought along with un-priced bid 1. EMD of Rs 1 Lakh/USD 1777 in the case of foreign bidders (Rs. One Lakh only or USD One thousand seven hundred seventy seven only) along with un-priced bid in the form of Demand draft as specified in the tender.(in the case of contractors registered with BPCL, EMD is not required, subject to production of proof of registration with BPCL along with the un-priced bid) 2. Tender fee as specified in the case of bidder downloading the tender documents from our web site along with the unpriced bid. 3. copy of PAN of the vendor 4. Form-A, indicating the service tax percentage and attach along with un-priced bid 5. Service Tax registration certificate 6. Supporting documents as proof for meeting the pre qualification criteria 7. Any other documents as deemed necessary for evaluation of the bid. 8. Integrity Pact duly signed and stamped on all pages 9. General Conditions of Contract (GCC) and General Terms and Conditions (GTC) duly signed and stamped on all pages 10. Tender documents in full duly signed and stamped on all pages including tank drawing attached as Annexure III. 11. Annexure I 12. Annexure II Information about the tenderer 13. Quality Assurance & Environmental Management programme 14. Bar Chart for the job 15. Please note the priced bid shall contain only the Schedule of Rates. Page 16 of 16 J14/12055