CRFQ No E - TENDER No. : 16507

Transcription

1 INSTRUCTIONS TO BIDDER 1. Competitive offers are invited in two-part bid- Bid Qualification Cum Techno Commercial Bid and Price Bid - from eligible bidders. We shall be glad to receive your lowest quotation for the above work. Following documents are enclosed to enable you to submit your best quote: Notice Inviting Tender (NIT) General Conditions of Tender Memorandum of Agreement Copy Mutual Nondisclosure Agreement Integrity pact Agreement Price Bid format 2. Successful bidders will be issued LOI followed by execution of necessary agreement. LOI will be issued on approval of the tender. The quoted rates shall remain firm till the completion of work. 3. Offers should strictly be in accordance with the tender terms & conditions and our specifications. Bidders are requested to carefully study all the documents / annexure and understand the conditions, etc. complete, before submitting the tender and quoting the rates. In case of doubt, written clarifications can be obtained, but this shall not be a justification for request for extension of due date for submission of bids. For details please refer to the Pre bid meeting point no.21. of this document. 4. REFERENCE FOR DOCUMENTATION: a. The number and date of Collective Request for Quotation (CRFQ) must appear on all correspondence before finalization of / Purchase Order. b. After finalization of Contract / Purchase Order, the number and date of Contract / Purchase Order must appear on all correspondence, invoices, and on any documents or papers connected with this order. 5. RIGHT OF CORPORATION TO ACCEPT OR REJECT TENDER: The right to accept the tender will rest with the corporation. Page 1 of 6

2 6. LANGUAGE OF BID: The Bid and all supporting documentation and all correspondence exchanged by bidder and Corporation, shall be written in English language only. 7. Bidders shall also have to sign an Integrity Pact (IP), as applicable for participating in this tender, as per the proforma contained herein. The salient points to be noted in regard to IP are: If the contract has been terminated according to the provisions of the Integrity Pact, or if BPCL is entitled to terminate the contract according to the provisions of the Integrity pact, BPCL shall be entitled to demand and recover from contractor, Price reduction amount, as per provisions of the Integrity Pact. 8. All documents attached with the Bid Qualification Cum Techno Commercial Bid and the price bid shall form the part of the tender. Bid Qualification criteria documents, techno-commercial bid and the price bid will be submitted online only. Only EMD is exception to this rule, which will have to be submitted in physical form by the due date of the tender to the following address: Mr. Yerragadda Srinath Manager Corporate HSSE Dept A Installation, Sewree Fort Road, Sewree, Mumbai ID: y e r r a g a d d a b h a r a t p e t r o l e u m. i n Contact: (022) / All the supporting documents should be legible and duly signed, stamped and attested by the authorized signatory as specified below, before uploading them online. 10. The bid shall be required to be digitally signed with a class IIB or above digital signature by the authorised signatory. Online submission of the tender under the digital signature of the authorized signatory shall be considered as token of having read, understood and totally accepted all the terms and conditions. Bidder s digital signature on the documents shall be considered as total acceptance of the terms & conditions. 11. Earnest Money Deposit (EMD) Page 2 of 6

3 a) The bidders shall submit an interest-free Earnest Money Deposit of Rs. 1, 00, 000/- (Rs. One lac only) by crossed account payee Demand Draft drawn on any nationalized / scheduled bank in favour of BHARAT PETROLEUM CORPORATION LTD payable at Mumbai. b) EMD should be submitted in physical form in a sealed cover addressed to Corporate HSSE, boldly super-scribed on the outer cover CRFQ number Item Closing date / Time Name of the bidder Page 3 of 6 It should be dropped in the tender box or sent by Registered Post/Courier to the following address so as to reach on or before the due date & time of the tender: Mr. Y. Srinath, Mgr. (HSSE) Corporate HSSE Dept, A Installation, Sewree Fort Road, Sewree (East) Mumbai BPCL will not be responsible for non-receipt of instrument (s) due to postal delay / loss in transit etc. c) Cheques, cash, Money Orders, Fixed deposit Receipts etc. towards EMD are not acceptable. Similarly, request for adjustment against any previously deposited EMD / Pending Dues / Bills / Security Deposits of other contracts etc. will not be accepted towards EMD. d) Bid received without the EMD is liable to be rejected. e) Bidders registered with BPCL also should submit the EMD as mentioned above. f) Units registered with National Small Industries Corporation (NSIC) and / or Micro or Small Enterprises (MSE) are however, exempted from payment of EMD, subject to: The unit being registered for the item tendered. Registration certificate being valid as on date of quotation. As the case may be, such vendors must upload a photocopy of valid NSIC Registration Certificate/ Renewed copy of certificate duly attested by a gazetted officer/ notorised, (photocopy of application for

4 registration as NSIC or for renewal will not be acceptable), Udyog Aadhaar Memorandum (UAM) and / or a valid MSE registration with any notified body specified by Ministry of Micro, Small and Medium Enterprises, failing which such bid will be treated as bid received without EMD and liable to be rejected g) Registration with DGS&D will not entitle the bidder to claim exemption from payment of EMD. h) EMD is liable to be forfeited and bidders shall be barred for a period of one year from taking part in any tender floated by BPCL in future, in the event of: i. Withdrawal of offers during the validity period of the offer. ii. Non-acceptance of LOI / order, if and when placed. iii. Any unilateral revision in the offer made by the bidder during the validity of the offer. iv. Nonpayment of Security Deposit for Performance. i) EMD will be refunded to the successful bidder after they submit the Security Deposit against the LOI / Purchase Order issued. j) The details of EMD, Security deposit are mentioned in NIT also, pl refer for details 12. VALIDITY OF QUOTE: The quote shall be valid for 180 days from the opening date of the tender. 13. COMPLETION PERIOD OF THE PROJECT: Time is the essence of the contract. The time period of contract is 24 (TWENTY FOUR) MONTHS from the date of Letter of Intent (LOI). The time includes necessary time required for mobilisation of resources apart from the execution of work and also includes intervening monsoon period, if any. 14. Incomplete bids are liable to be rejected. No further correspondence / enquiries raised on this issue by the bidder shall be entertained. Any terms and conditions stated by the Bidder in his bid will not be binding on the Corporation. 15. Unsolicited / conditional discounts if offered by any party will not be considered and offers of parties offering such unsolicited discounts are liable to be rejected. 16. ACCEPTANCE/EVALUATION OF BIDS BY THE CORPORATION: Page 4 of 6

5 a) Bid Qualification Cum Techno-commercial Bid Based on the information and documents submitted, only parties meeting the Bid Qualification Criteria will qualify for the techno commercial evaluation. Price bid of only those bidders shall be opened who qualify in the Techno-commercial bid. b) Price Bid: Through this tender, BPCL seeks to surface the lowest price for Development of corporate safety management strategy and technical standards for BPCL. Hence the order shall be awarded to the bidder with lowest quote for the Development of corporate safety management strategy and technical standards for BPCL as per price bid excluding Service Tax (Loaded by BPCL), based on the above, BPCL shall place orders. The C orp orat ion reserves the right to reje ct any and /or e very t ender without assigning any reason whatsoever and / or place order on one or more bidders and / or carry out negotiations with any bidder in the manner considered appropriate by the Corporation. 17. POLICY ON HOLIDAY LISTING: The guidelines and procedures for Holiday Listing are available separately in BPCL website and shall be applicable in the context of all tenders floated and consequently all orders/ contracts / purchase orders. It can be accessed using the following link: It shall be understood that every endeavour has been made to avoid errors which can materially affect the basis of the tender and the successful bidder shall take upon himself and provide for risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof. 19. Courts in the city of Mumbai alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under this tender either before or after or during finalization of the tender. 20. List of abbreviations used : The terms BPC, BPCL, The Corporation, the Company and Owner in the appropriate context means Bharat Petroleum Corporation Limited, the Company registered under Companies Act 1956 and includes its successors and assignees. Page 5 of 6

6 The term LOI in the appropriate context means Letter of Intent The term PO in the appropriate context means Purchase Order The term Rs, Rupee in the appropriate context means Indian Rupee The term CSMS in the appropriate context means Corporate Safety Management Strategy 21. Pre Bid Meeting: Bidders may have to attend the meeting at the office of the Corporation as mentioned below for clarifications and / or pre-bid meeting if required at their own cost, in respect of their bids without any commitment from the Corporation. In this regard bidders are advised to mail the details of queries or clarification sought to yerragaddas@bharatpetroleum.in as per the below format on or before 22/09/2016 (Thursday). Sr. no Description of the query Reference document name / clause / sub- clause / point no etc. Remarks, if any The pre-bid meeting for the above tender is scheduled on 26/09/2016 (Monday) from 14:30 hrs at the following Address: Corporate HSSE Department A Installation, Sewree Fort Road, Sewree (East) Mumbai Page 6 of 6