THE ODISHA MINING CORPORATION LIMITED (A Gold Category State PSU) (A Government of Odisha Undertaking) BHUBANESWAR

Transcription

1 Cable: ORMINCORP, Bhubaneswar Tel: , , (Dir), Fax: THE ODISHA MINING CORPORATION LIMITED (A Gold Category State PSU) (A Government of Odisha Undertaking) BHUBANESWAR TENDER CALL NOTICE NO. 177/OMC/S&M/2013 IRON ORE FINES Sealed tenders are invited for sale of Iron Ore fines available at Barbil, Gandhamardan and Daitari Region in Keonjhar & Koira Region of Sundargarh Dist, (Odisha) with specifications, terms and conditions as detailed below. The bidders are required to submit their sealed quotations in the Tender Drop Box of Sales & Marketing Section of OMC Ltd, Bhubaneswar by 1.00 PM on 24/07/2013. Tenders are required to be submitted in the prescribed format. For the purpose, two separate sealed envelopes (Technical Bid & Price Bid) are to be submitted. 1. TECHNICAL BID ( Technical Bid Envelope) The Technical Bid sealed envelope containing Technical Bid Format duly filled in along with the following documents (legible/clear copies to be submitted) i) Copy of Sales Tax Registration Certificate (VAT/CST/TIN). ii) In case of trader, Valid Trading License of respective region from concerned Dy. Director of Mines/Mining Officer for trading of Iron Ore. Or In case of end using plants (Sintering/Palletisation Plants), the clearance/ consent of State Pollution Control Board/ MOEF should be enclosed. (or else the bidder shall be considered as a Trader). (iii) IBM Registration Certificate under Rule 45 of MCDR (Amendment) 2011 (iv) (v) Tender Notice signed in each page (with seal) as token of acceptance of terms & conditions. EMD for requisite amount in shape of DD.(separate DD for each item quoted). (All the bidders must submit above documents positively, failing which the bid shall be rejected.) PRICE BID (Price Bid Envelope): i) The Price Bid sealed envelope shall comprise of the price quoted (item wise per WMT) by the tenderer for each desired item only in the prescribed Price Bid format. ii) iii) iv) *Bidder can file only one tender document for desired item(s) in respect of their firm. Submission of more than one tender document shall not be accepted and all the bids (if more than one) submitted by the bidder shall be rejected. The price bid of the bidder shall not be opened in the event they fail to submit the documents, as asked for in Clause above. In such case, the bidder shall be considered as technically disqualified and their sealed price bid shall be refunded along with the EMD amount. * The entire information including Technical Bid and Price Bid format should be typed written (except signature). Any deviation from above in submission of bids, the same will be subject to rejection.

2 The schedule for opening Tender The technical bid will be opened on 24/07/2013 at 3.00 PM and the Price Bid for successful bidders in Technical Bid shall be opened at PM on 26/07/2013. Both the technical bid and price bid will be opened in presence of the participants or their authorized representatives. However, opening of bids shall not be affected even if some participants or their authorized representatives are not present during the event. Different grade Iron Ore Fines Item Description of Material No. A. BARBIL REGION A2 Size tolerance: above 10mm:5%Max. (Barpada Kasia) B. GANDHAMARDAN REGION B3 B4 Grade:60-54%Fe, Basis:57%Fe C. KOIRA REGION Quantity (in MT) 30,000MT 50,000MT 30,000MT Earnest Money Deposit Rs. 25,71,000/-(Rupees Twenty five lakh Seventy one thousand) only. Rs. 51,50,000/-(Rupees Fifty One lakh fifty thousand ) only. Rs.22,80,000/-(Rupees Twenty two lakh eighty thousand) only. C3 C4 Grade:64-62%Fe, Basis:63%Fe 30,000MT 10,000MT Rs. 28,59,000/-(Rupees Twenty eight lakh Fifty nine thousand) only. Rs 10,60,500/-(Rupees ten lakh sixty thousand five hundred) only. D. DAITARI REGION D2 Grade: 64-62%Fe, Basis:62%Fe 8,100MT Rs. 6,80,805/- (Rupees Six lakh Eighty thousand Eight hundred five ) only. 2. INSPECTION: The intending bidders may inspect the site (for which they are interested) lying at different locations indicated above prior to submission of their tender/bids on obtaining the permission of concerned RM(s) for satisfaction. 3. ELIGIBILITY CRITERIA: (a) The end-users, (Sinter/ Pelletisation Plants) and the traders who are eligible to get permission from the Dy. Director of Mines/ Mining Officer of the concerned mining circle may participate in this tender with required documents. (b) Any unit(s) other than Sinter/ Pelletisation Plants, shall be considered as trader. (c) (d) The bidders should clearly mention the destination address of the material to be dispatched and purpose failing which the technical bid will be rejected. The H1 bidder (other than existing buyers) submitting bid for use in own plant (Sintering/Palletisation Plants) may be allotted tendered quantity, subject to successful verification of their unit.

3 (e) (f) Offer for part quantity against any item (s) shall not be accepted and the bid shall be rejected. Any agency involved in any kind of mining activities in a mines of OMC Ltd, shall not be eligible to participate for the items of the same mines/region in this tender. 4. EARNEST MONEY DEPOSIT (EMD): The bidder has to deposit Earnest Money in shape of Demand Draft as per EMD amount indicated against each item(s) drawn on any Nationalized/Scheduled Bank at Bhubaneswar in favour of Odisha Mining Corporation Ltd., Bhubaneswar, payable at Bhubaneswar along with the tender. No interest shall be paid for EMD. The DD against EMD for each item has to be submitted separately in Technical Bid in order to facilitate scrutiny. The bidder(s) fails to lift 90% of the allotted quantity against above tender participation within the stipulated time in conformity with tender norms, the EMD deposited with OMC by the buyer will be forfeited and no further correspondence in this regard will be entertained. This may be relaxed taking into consideration of the field situation as per the prevailing practice. The bidder will put the seal of the company/ mention the name of the agency at the rear side of each D/D deposited towards EMD. The EMD of unsuccessful bidders shall be refunded within 30 (thirty) days by post after opening of offers. However, In order to facilitate refund of EMD by hand to the unsuccessful bidders on the date of opening of tender, the bidder may submit an authorization letter through the bearer to take back the DD by hand. 5. VALIDITY OF OFFER: Bidders may keep their offer valid at least for 30(thirty) days from the date of opening of tender. 6. PLACE & MODE OF DELIVERY: (i) Ex-mines/Ex-stockyard at Iron Ore Mines of OMC Limited at Barbil, Gandhamardan and Koira Origin. The mode of delivery is Ex-DRS (Daitari railway Siding) for Daitari Origin. (ii) The buyer will arrange to lift materials by truck/rake from mines/stock-yard/drs by his own arrangement. The responsibility of OMC Limited ceases once the material is loaded into trucks / rakes. The buyer shall keep the seller indemnified for any liability which may arise during the contract or thereafter on account of loading, transport and such other matters as are thereto to their exercises. (iii) As per Environment Protection Act-2006 & guideline the buyer should ensure that the loaded trucks are to be covered with tarpaulin during transport. 7. DELIVERY PERIOD: By PAYMENT TERMS: The buyer has to lift the material against advance DD/Banker s cheque/ Direct credit to OMC Bank Account duly approved by concerned Regional Office. Payment has to be made at respective Regional Offices 9. SAMPLING & ANALYSIS: Sampling and analysis shall be carried out by a reputed public analyst. The report of public analyst will be binding on both buyer and seller. 50% of the analysis charges will be borne by the buyer. The buyer may depute their representative for supervision of sampling & analysis and stock of ore to be supplied to the buyer for their satisfaction and to avoid any future complicacy regarding quality and physical specification during the process. The responsibility of OMC Ltd., ceases once the ore is loaded in to the carrier and no complaint in this regard shall be entertained.

4 10. PRICE: The buyer has to quote the Ex-Mines Price per WMT (weight metric ton) for desired item(s) of iron ore Fines separately on ex-mines/stockyard basis including royalty for fines of Barbil, Gandhamardan and Koira origin. However, the buyer has to quote price per WMT including royalty on EX-DRS basis for 64-62% Fe fines of Daitari origin. The price may be offered on percent of Fe basis and for unit scale fraction prorata. 50% analysis charges and other Govt. statutory duties will be charged extra. The buyer has to arrange loading and transportation etc. of their own. Unitage shall be charged on unit scale fraction prorata basis. The Price Bid including quoted price should be typed written. The buyer has to arrange loading and transporting etc of their own. OMC may provide extra service/ facility /obligations/ infrastructure etc, if required, on chargeable basis. The hand written Price in Price Bid shall be summarily rejected. 11. SALES TAX: Sales Tax/VAT as applicable shall be charged extra. To avail concessional rate of sales-tax, buyers are required to deposit required form duly filled-in, with OMC failing which sales tax in full rate will be recovered from the buyer. 12. INCOME TAX: TCS shall be collected from the buyers under section 206C of the Income tax Act 1961 as applicable. The buyers who purchases Iron Ore for the purpose of manufacturing and not for trading are required to submit the Form 27C duly filled in at the time of sale order /payment whichever is earlier with OMC for non-collection of TCS. 13. WELFARE CESS: Instead of OMC paying Labour Welfare Cess to buyers of ore separately, applicable labour welfare cess, as payable by OMC to the buyers of ore shall be deducted from the sales invoice of each buyer. The buyer shall deposit the cess duty with the welfare commissioner in due time and produce documentary evidence in support of such payment to respective Regional office, OMC every month. Any deviation to the above shall be liable for cancellation of the supply order by OMC Ltd. 14. WEIGHMENT: Weighment as recorded in OMC weighbridge or in other weighbridge as approved by OMC shall be final for the purpose of payment. However, the weighment in respect of Daitari in RR shall be final. 15. DISPUTE: The decision of the Chairman cum Managing Director, OMC Ltd, shall be final on any dispute arising out of the above deal. 16. SPECIAL CONDITION : (i) The tender is made primarily to establish the best market prices for tendered material. OMC will allot various grades of iron ore following allotment procedure of Corporation at prices to be decided through this tender and related prices of other grades after supply of tendered quantities to approved highest bidders subject to permission / clearance from authorities. Therefore, after allotment of tendered quantities to respective approved highest bidders, this tender will extinguish. (ii) The highest quoted price (H1) for different grade/type/item of ore received through this tender shall be scrutinized by OMC Ltd, as per prevailing market condition. OMC has got right to accept or not the highest quoted price received through this tender for any grade/type/item of ore tendered, if such price is considered as not commensurate with the market condition.

5 (iii) Successful Plant inspection includes subsequent compliance and clarification, if necessary relating to submission of additional information/documents to prove bonafideness and authenticity of the unit apart from documents asked for prior to supply of Iron Ore as successful H1 bidder/bidders. In such case, if the compliance of the H1 bidder agency is not up to the satisfaction of OMC, the supply of tender quantity of Iron Ore to the said H1 bidder can not be made and OMC Ltd, shall have the right to be free of its tender obligations and take further suitable decision. The buyer shall carryout loading and transporting of materials and comply strictly with all provisions of Mines Act 1952, Rules-1955, Metalliferous Mines Regulation-1961, MMRD Act, Payment of Wages (Mines Rules), Maternity benefit Act of 1961, Industrial dispute Act-1947, M.V.Act etc, and all other government/statutory regulations, decisions, recommendations prevailing and applicable from time to time. * The buyers allotted ore/material, shall submit a true copy of the said contract with signature in each page to concerned Regional Manager prior to execution of SO (Sales Order), as a token of acceptance of terms and conditions of contract. * The buyers are expected to maintain peace and tranquility during the course of lifting of iron ore under a Sales contract. Any buyer found to have creating trouble resorting to coercive measure including threatening of staff and officer of the mines and undertaking violent action shall be liable for cancellation of ore allotment, sale order and delivery order. Besides above, action as per the law shall be taken against the above actions of errant customer. * Further, the buyer should ensure registration of his establishment u/s 7 of the Contract Labour (R&A) Act, 1970, so that the contractors engaged by you for loading and transportation work possess valid license u/s 12 of the Contract Labour (R&A) Act, to avoid any legal complicacies in the matter. The above statutory requirement should strictly be adhered to and a copy of the valid license should be deposited with respective Regional Manager and Manager (Mining) of the concerned mines prior to executing loading and transportation work of ore/minerals allotted to you, failing which supply of ore shall not be allowed. 17. AUTHORISATION OF AGENTS/ REPRESENTATIVE: For the bid submitted by agent/representatives, the name of their principal is to be furnished along with a letter of authority issued by the Principal authorizing the agent/representative to participate on their behalf. 18. TENDER PAPER: For the purpose of filing tender documents, this Tender Call Notice along with Technical & Price Bid format to be down loaded from OMC website ( for filing of tender documents. No provision exists for sale of tender papers. 19. OMC management reserves the right to defer/accept/cancel the whole or part of tender without assigning any reason thereof. ADDL. GENERAL MANAGER (S&M)

6 1. Name of the Agency : 2. Address : FORMAT FOR TECHNICAL BID Different grade of Iron Ore Fines (Date of Submission by 1.00 PM on 24/7/2013) Registered Office Address Destination Address of material to be dispatched 3. RTGS / Core Banking Details (I) In case the Customer wants refund of Commitment Amount/ EMD through RTGS the following details may please be furnished. a) Name of the Bank : b) Branch Code No. : c) Account No. of the customer : d) IFSC Code of the Bank : (II) The customer having account in State Bank of India/ Andhra Bank may submit their Account No. and Branch Name and Code for transfer of funds through core banking. 4. (a) Name of the Managing Director : of the bidder/agency (b) Name of the Director(s) of the : bidder/ agency: 5. Name of the Contact Person : Telephone No. : Mobile No. : Fax No. : E.Mail : 6. Purpose of procurement of Iron Ore : ( Use in own plant/domestic sale/export) In case of use in own plant the clearance/consent of Pollution Control Board/MOEF for Sintering/Palletisation Plants should be enclosed or else the bidder shall be considered as a Trader. 7. Details of Documents enclosed: (legible/clear copies to be submitted) i) Copy of Sales Tax Registration Certificate(VAT/CST/TIN) ii) iii) Copy of valid Trading Licence of respective region from concerned Dy. Director of Mines/Mining Officer for trading of Iron Ore. In case of use in own plant the clearance/consent of Pollution Control Board/MOEF for Sintering/ Palletisation Plants should be enclosed.

7 iv) IBM Registration Certificate under Rule 45 of MCDR (Amendment) 2011 v) Tender Notice signed in each page (with seal) as token of acceptance of terms & conditions. vi) Details of Earnest Money Deposit (EMD) against desired Item(s) as per table below. Item No. A2 Description of Material Size tolerance: above10mm:5% Max. Grade:62-60%Fe, Basis: 62% (Barpada Kasia) Name of the Bank DD No. & Date Amount (in Rs.) B3 B4 Grade:60-54%Fe, Basis:57%Fe C3 Size tolerance: above 10mm:5% Max. Grade:62 60%Fe, Basis:62%Fe Khandadhar Mines. C4 Size tolerance: above 10mm:5% Max. Grade:64 62%Fe, Basis:63%Fe Khandadhar Mines. D2 Grade: 64-62%Fe, Basis:62%Fe I/We, (Name of the Agency) have enclosed Tender Call Notice (downloaded from website) duly signed by me as token of acceptance of the schedule, terms & conditions. Further, we declare that we do not possess / own any Iron ore lease. Iron ore procured from OMC shall be utilized in our plant for production of sponge iron, pig iron, sinters, pellet/steel finished products as an end user. I /We undertake to comply subsequent additional quarries / documents in support of proof, if necessary, by OMC Ltd. during / after successful plant inspection. Place: Date : Signature of the Agency (Name/Designation of authorized signatory with company s seal/pad) NB: Format should be filled by typed written (except signature). Hand written format will be summarily rejected.

8 1. Name of the Agency : FORMAT FOR PRICE BID Different grade Iron Ore Fines (Date of Submission by 1.00 PM on 24/7/2013) 2. Address (with Pin Code) : 3. QUOTED PRICE (should be typed written): Item No. A2 B3 B4 C3 C4 D2 Description of the Material Size tolerance: above10mm:5% Max. Grade:62-60%Fe, Basis: 62% (Barpada Kasia) Size tolerance: above 10mm: 5%Max. Grade:60-54%Fe, Basis:57%Fe Size tolerance: above 10mm:5% Max. Grade:62 60%Fe, Basis:62%Fe Khandadhar Mines. Size tolerance: above 10mm:5% Max. Grade:64 62%Fe, Basis:63%Fe Khandadhar Mines. Size tolerance: above 10mm: 5%Max. Grade: 64-62%Fe, Basis:62%Fe Quoted Price/WMT (in Rs.) (Including Royalty) Signature of the Agency (Name/Designation of authorized Signatory with company s seal/pad) NB: Format should be filled by typed written (except signature). Hand written format will be summarily rejected.