TENDER FOR PACKERS & MOVERS

Transcription

1 State Bank of India Centralized Pension Processing Centre, Guwahati SETHI TRUST BUILDING, 6 th Floor, G.G. Road, Bhangagarh, Guwahati TENDER FOR PACKERS & MOVERS State Bank Of India, Centralized Pension Processing Centre, Guwahatiinvites sealed tenders in two Bid system (Technical Bid and Price Bid) from leading Packers & Movers for transportation(including packing, loading & unloading) of official documents/goods from its existing premises at Bhangagarh to the alternative premises at Lakhra( Shuvam Green building at 3 rd & 4 th Floor). Intending firms may collect Tender documents from the Asstt. General Manager((CPPC), State Bank Of India, Centralized Pension Processing Centre, Guwahati, 6 th Floor of Sethi Trust Building, G.S. Road, Bhangagarh, Guwahati during the office hours or can be downloaded from our website - under the head procurement news and submit their two Bids in sealed envelop one containing the Technical Bid super scribed as Technical Bids for transportation of official documents/goods from existing premises to the alternative premises at of CPPC, Guwahati and other containing the Price Bid super scribed as Price Bids for transportation of official documents/goods from existing premises to the alternative premises at of CPPC, Guwahati on or before upto 2.00 PM. The Bank reserves the right to accept or reject any or all applications at any stage, without assigning any reason whatsoever. Guwahati Sd/- Assistant General Manager(CPPC) 1 of 15

2 State Bank of India Centralized Pension Processing Centre, Guwahati SETHI TRUST BUILDING, 6 th Floor, G.S. Road, Bhangagarh, Guwahati Tender No.CPPC/ /1 dated Name of Work :- Transportation(including packing, loading & unloading) of official documents/goods from its existing premises at Bhangagarh to the alternative premises at Lakhra( Shuvam Green building at 3 rd & 4 th Floor). TABLE OF CONTENTS 1. Summary 2. Minimum Eligibility Criteria 3. Technical Bid 4. Price Bid 2 of 15

3 1. SUMMARY State Bank of India Centralized Pension Processing Centre, Guwahati invites tenders for transportation(including packing, loading & unloading) of official documents/goods from its existing premises (SETHI TRUST BUILDING, 6 th Floor, G.S. Road, Bhangagarh, Guwahati) to the alternative premises at Lakhra( Shuvam Green building at 3 rd & 4 th Floor) from reputed & experienced leading Packers & Movers as per details given below: S. No. Particulars Description 1 Department The Assistant General Manager(CPPC), State Bank of India, Inviting the Centralized Pension Processing Centre, SETHI TRUST BUILDING, 6 th Floor, Tender G.G. Road, Bhangagarh, Guwahati (Assam). Phone No.: , FAX cppc.zoguw@sbi.co.in 2 Description of the Work in Brief Transportation(including packing, loading & unloading) of official documents/goods(goods Nos. of Almirahs, 32 Nos. of Racks, 2 Nos. of UPS with 2 Nos. of racks with batteries, one small godrej make Safe, 2 filling cabinets, 4 Nos. Wall cabinets, 52 Nos. of CBS Nodes(Computer set), 5 Nos. Servers, 14 Nos. of Leaser jet Printers, one FAX M/c, 2 ZEROX Machines and Official Documents - 4 Lakhs PPOs(Pension Payment Order files) alongwith other related documents etc.) from its existing premises of Centralized Pension Processing Centre, Guwahati (SETHI TRUST BUILDING, 6 th Floor, G.S. Road, Bhangagarh, Guwahati) to the alternative premises at Lakhra( Shuvam Green building at 3 rd & 4 th Floor) 3. Work Completion Period 5(five) days from the date of acceptance of the work order. 3 Minimum Eligibility Criteria 4 Tender Document 5 Method of Submission Who do not fulfill the minimum eligibility criteria given in the tender document need not to apply. Any incomplete tender application and / or not fulfilling the minimum eligibility criteria will be summarily rejected. Can be downloaded from the Bank s website under Procurement News section. The Tender Documents with all contents shall be in English. Completed Tender Documents in sealed covers containing the name and complete address/contact numbers of the applicant on the covers of Technical Bid and Price Bid super scribed as Technical Bids for transportation of official documents/goods from existing premises to the alternative premises at of CPPC, Guwahati and Price Bids for transportation of official documents/goods from existing premises to the alternative premises at of CPPC, Guwahati should be submitted on or before upto 2.00 PM. addressed to the Asstt. General Manager(CPPC), State Bank Of India, Centralized Pension Processing Centre, SETHI TRUST BUILDING, 6 th Floor, G.G. Road, Bhangagarh, Guwahati and dropped at the following address :- The Tender Box placed at State Bank of India, Local Head Office, Premises & Estate Deptt, 3 rd Floor, A Block, Dispur, Guwahati Tenders received after the due date and time will not be considered and be summarily rejected. 2. Tenderers are advised to fill in the details asked for strictly as per the enclosed forms. Technical Bids may be rejected if relevant details are not furnished in prescribed formats and also which do not meet the qualification requirements given in the paragraphs that below. 3 of 15

4 S. No. Particulars Description 6 Date, Time and place of opening of Technical Bids 7 Date, Time and place of opening of Price Bids The Price Bids of technically qualified firms only will be opened and the Price Bids of technically rejected firms will be kept unopened at 3.00 PM. at State Bank of India, Local Head Office, Premises & Estate Deptt, 3 rd Floor, A Block, Dispur, Guwahati After scrutiny and shortlisting of the Technical Bids, date/time /place of opening of Price Bids of the shortlisted bidders will be intimated later on. Sd/- Assistant General Manager (CPPC) 2. MINIMUM ELIGIBILITY CRITERIA for pre-qualification of the Vendors :- The applicants must fulfill of the following eligibility criteria individually as vendor for the captioned job. The Technical Bids of the vendors not fulfilling the said minimum criteria, their Price Bids will be rejected and kept unopened with the Bank. 1. The applicant shall be an established vendor in operation for at least five years as reputed Packers and Movers in PSU/Govt. Deptt/Banks with values as any of the following : i) Three similar works costing not less than INR 2.00 lakh each. Or ii) Two similar works costing not less than INR 2.50 lakh each Or iii) One similar work costing not less than INR 4.00 lakh 2.The Applicant s average Annual Financial Turnover during last 3(Three) years ending 31 st March,2016 should be at least INR 5.00 lakh. 3. The vendor should be duly registered as Transporters conform to all such rules and policies of the State Government of Assam and other government agencies as prescribed from time to time. 4. The vendor should be registered for the purpose of Service Tax and Sales Tax etc, as applicable and should be an income tax assessee with Pan Card. 5. The applicant should possess valid certificates / license for the purpose from concerned department. 6. The vendors should posses the following documents and should submit selfattested photocopies of the following along with Technical Bid: a) Certificate / License for appropriate authority. 4 of 15

5 b) PAN Card in the name of the proprietor/firm/company. c) Service Tax registration. d) Income Tax return for the latest 3 years. e) Work order & completion certificate with work value from three clients whose work has been undertaken in last 5(five) years. f) Any other License required. 5 of 15

6 3. Technical Bid Tender No.CPPC/ /1 dated APPLICATION FORM Transportation(including packing, loading & unloading) of official documents/goods(goods Nos. of Almirahs, 32 Nos. of Racks, 2 Nos. of UPS with 2 Nos. of racks with batteries, one small godrej make Safe, 2 filling cabinets, 4 Nos. Wall cabinets, 52 Nos. of CBS Nodes(Computer set), 5 Nos. Servers, 14 Nos. of Leaser jet Printers, one FAX M/c, 2 ZEROX Machines and Official Documents - 4 Lakhs PPOs(Pension Payment Order files) alongwith other related documents etc.) from its existing premises (SETHI TRUST BUILDING, 6 th Floor, G.G. Road, Bhangagarh, Guwahati) to the alternative premises at Lakhra( Shuvam Green building at 3 rd & 4 th Floor) Please strike-off which is not applicable. 1. a) Name of the applicant/organization b) Full Postal Address of the Firm c) Contact Details (i) Phone No. (ii)mobile No. (iii)fax No. (iv) E- mail address. 2. Year of establishment Please enclose documentary evidence 3. Constitution of Firm Enclose certified copies of documents as evidence. Sole proprietorship/ Partnership /Private Ltd. / Ltd. Co. / Any other (Please specify) 4. Name of the Proprietor/Partners/Directors of the organization/firm Enclose certified copies of document as evidence. 5. Name/s of authorized signatory with designation 6. Mode of Authorization Enclose certified copies of document as evidence 7. Details of registration-whether partnership firm, company, etc. Name of registering authority, date and registration number (Note: partnership firms not registered with the appropriate authority need not apply), if any Enclose certified copies of document as evidence. 8. Whether registered with Govt. /Semi Govt./Banks/CPWD/Municipal Authorities or any other Public Organization and if so, since when? (Enclose certified copies of document as evidence). i. Name of Organization Resolution / Partnership Deed / Registered Power of Attorney / Proprietor / Any Other ( Please specify) Yes/No 6 of 15

7 No. & Date of Registration ii. Name of Organization No. & Date of Registration iii. Name of Organization No. & Date of Registration 9. No. of years of experience in the field and details of work in any other field. 10 Yearly turnover of the organization during last 3 years (year wise). 11. Banker s Details (i) Banker s Name (ii) Full Postal Address (iii) Telephone No. (iv) Account No. (v) Type of Account 12. Bank Solvency Limit ( Please enclose latest Solvency certificate from the Banker ) 13. PAN No. (Income tax) Enclose certified copies of document as evidence 14. Whether registered with sales tax department, if yes, CST No. State ST No. VAT / TAN No. Please enclose documentary evidence 15. Service Tax No. Please enclose documentary evidence 16. Whether last three years IT returns filed (Pl. enclose certified copies of the IT returns of the latest three FY years. 17. Details of similar works in operation/completed (Proforma-1) 18. Details of Key Personnel Permanently employed. 19. Other infrastructural information to be used/referred for this work. 20. Furnish the names of -3- responsible persons along with their designation, address, telephone no., etc., for whose organization, you have completed / in operation for similar jobs and who will be in a position to certify about the performance of your organization. 21. Whether any Civil Suit/litigation arisen in contracts executed during the last 10 years. If yes, please furnish the name of the employer, nature of work, contract 7 of 15 Please fill up enclosed Annex-P & enclose copies of work completion /in operation certificates Attach a separate sheet if required.

8 value, work order and brief details of litigation. Give name of the Court, place, and status of pending litigation. 22. Information relating to whether any litigation is pending before any Arbitrator for adjudication of any litigation or else any litigation was disposed off during the last ten years by an arbitrator. If so, the details of such litigation are required to be submitted. 23. Please mentioned whether your any relative(s) is (are) working in the State Bank of India with the name, relationship, address etc. 24. Registration details for the EPF/ESI and the Labour License details under the Labour Contract Act. I/We have read and understood the Press notice, Technical Documents & this Application form along with Annexure and my/our firm full fills the ELIGIBILITY CRITERIA FOR TECHNICAL PRE- QUALIFICATION described in the Pre-qualification Notice. (SIGNATURE OF AUTHORIZED SIGNATORY) I/We hereby confirm and certify that the information given above is correct and true and the enclosures annexed herewith are genuine to the best of my / our knowledge. I/We are authorized to sign and submit these documents for pre-qualification. I /We understand that if at any stage it is found / noticed by the Bank that any information thus provided by us is untrue / incorrect partly or fully and in case of receipt of adverse / unsatisfactory report from other clients / Bankers, the Bank may not consider our application and / or may de-list us and / or may take any appropriate action against us. I /We also understand that partly / wrongly filled application and / or applications not on prescribed pro-forma and / or applications not accompanying relevant documents / enclosures / annexed documents may liable to be summarily rejected by the Bank. I / We understand that this is merely an application/ & does not entitles me /us to be necessarily pre-qualified by the Bank and Bank reserves the right to reject all and / or any application without assigning any reason whatsoever at any stage. (SIGNATURE OF AUTHORIZED SIGNATORY) NAME: SEAL OF THE FIRM PLACE: DATE :- Note: Please enclose all the Annexure with relevant supporting documents duly self attested. 8 of 15

9 Annexure-P List of clients whose work has been undertaken/in operation for last 5 years (copy of work orders to be attached): Sr. No. 1 Name of the Client, Location, and Name and Mobile No. of Contact Person Details of Similar Transportation work executed/executing Number of Employees engaged Contract Value (Rs.) 2 3 Signature of Authorized Representative Name of Authorized Representative Date: Place: Note: The Bank may make telephonic or written inquiries about the work done, including satisfaction of the client, and may also visit the client sites. Vendors should note that by providing the names of the clients in this form, they are authorizing the Bank to make inquiries about them with those clients. 3.2 Terms and Conditions for the Contract In addition to the terms and conditions mentioned in other documents which form part of this Technical Bids, the following terms & conditions shall also apply: A. GENERAL TERMS & CONDITIONS :- 1) The Technical Bids will be shortlisted after scrutiny and opening of the Technical Bids received by the Bank and only the Price Bids of the shortlisted vendors will be opened for finalization of the tender. 2) The acceptance of Technical Bids/ Price Bid or otherwise will vest with the Assistant General Manager(CPPC), State Bank of India, Centralized Pension Processing Centre, SETHI TRUST BUILDING, 6 th Floor, G.G. Road, Bhangagarh, Guwahati (Assam)., who does not bind himself to accept the lowest bid and reserves to himself the right to reject any or all the applicants / vendors which do not fulfill all or any of the 9 of 15

10 conditions and are incomplete in any respect, without assigning any reason whatsoever. The Bidders shall not be entitled to claim any costs, charges, damages and expenses of and incidental to or incurred by him through or in connection with his submission of Technical Bids / price bids, even though the Bank modify/ withdraw the tender. 3) The applicants are advised to submit the tender based strictly on the general conditions governing the Service Contract, Bank s requirements, scope of the work, Technical Specifications, conditions for Commercial bidding, etc. and not stipulate any deviations. Applications containing deviation from the terms and conditions are liable to be rejected. 4) The Bidders will be required to Earnest Money deposit amounting to INR (Rupees five thousand only) in the form of Demand Draft/Banker Cheque in favour of Asstt. General Manager(CPPC), State Bank of India, Centralized Pension Processing Centre, Guwahati payable at Guwahati drawn on any Bank in India as Earnest Money alongwith the Technical Bid. Earnest Money Deposit shall not carry any interest. If the vendor who quoted lowest amount in the Price Bid, backs out and will not execute the work in time, the Earnest Money Deposited will be forfeited. 5) Bidders will be required to comply with all statutory requirements of the Govt. bodies. In case they fail to comply with any of the statutory requirements, the Bank may pay the full or the unpaid balance due, as the case may be, either by deduction from any amount payable to the vendor under any contract, or as a debt recoverable from the contractor, or by invoking the Earnest Money / Security Deposit to be submitted by the contractor, at the sole discretion of the Bank. 6) The Bidders should visit both the premises i.e. the existing premises and alternative premises of CPPC, Guwahati to assess the work before submitting their Bids. 7) All pages of the Tender Documents duly signed should be completed in all respects with all attachments/ enclosures/ annexure 8) SECURITY DEPOSIT TO BE FURNISHED BY THE SUCCESSFUL BIDDER :- 1. The VENDOR who wins the price bids, will submit Security (including Earnest Money deposit) on contract value on award of the contract for the work. The security deposit shall be retained till expiry of the contract. The Security Deposit will be invoked under any of the following circumstances: (a) The VENDOR fails to complete the contractual obligations as per the tender. (b) VENDOR leaves the job half way. (c) The VENDOR does not undertake the jobs within the stipulated period. (d) The VENDOR does not perform the job to the satisfaction of the Bank. 2. Failure to perform the work and submit the Security Deposit within the stipulated period of time will result in forfeiture of the Earnest Money deposited. 10 of 15

11 B. OTHER TERMS AND CONDITIONS :- 1.Exclusive vehicle to be provided for transportation of the goods / documents of the Bank as mentioned in the tender. 2. The rate quoted by the Bidders will include pre-survey, supply of all packing materials, packing, complete documentation, loading transportation, unloading, unpacking, removal of debris, placing at the new office etc. 3. All risk insurance during transportation will be arranged by the Bidders through reputed insurance company on the basis of value of the goods/documents. 4. All payments will be made by the Bidder for any octroi, Govt. levies, taxes etc. and will be included in the quoted rate. 5. The Bidder will ensure the safe delivery of the goods/documents as specified by the Bank. In case of damages to the Goods/Documents, suitable action/levy of penalty as deemed fit by the Competent Authority will be taken. 6. The bill for payment should be submitted alongwith the proof of delivery duly signed by the authorized official of the Bank and payment will be made by the Bank within 30 days from the date of receipt of the bill. 7.They should have their own office at Guwahati atleast for last 3 years(evidence to submit) with telephone facility. 8. The Contract will be terminated without any notice, if the successful bidder Company/Agency violates any of the terms and conditions of the tender accepted by the bidders at any stage of the contract. 9. Tenderer should acquaint himself with the rules and regulations issued by the local authorities, applicable labour laws, etc., and quote the rates accordingly. No extra charges / increase in the rate shall be considered on any account, under any circumstances. 10.In case any permission, license or approval from any Municipal, Local authorities or any other Govt. Authorities is necessary, it will be vendor s responsibility to obtain the same at his own cost. 11.Bank will not be responsible for any loss to the vendor under any circumstances. 12.In respect of all workmen or employees directly or indirectly employed by the vendor for the performance of the works mentioned herein, the vendor shall at his own expense arrange for all the safety provision as per relevant provision of law. 13.The tenderer shall be responsible for the payment of wages and other dues to their employees employed by him in compliance of Minimum Wages Act and Equal Remuneration Act. 14.The tenderer shall ensure that the hours of work and other service conditions of employment of the contract labour is in consonance with all applicable laws and rules, including Contract Labour (Regulation and Abolition) Act etc. 15.It will be vendor s responsibility to ensure that each obligation under this contract is duly performed and observed. 16.The Bank will not be responsible for any compensations or otherwise for any injury/death caused to any person / staff/vehicles of vendor/other public vehicles while executing the work under this tender. 17.The tenderer shall be liable to comply with all applicable laws, rules and regulations in respect of all the labour laws and statutory requirements, including fire 11 of 15

12 safety regulations and other regulations, which are in vogue or will become applicable in future. 18.The tenderer shall accept and bear full and exclusive liability for the payments of any or all taxes etc. now in force or hereafter imposed, increased and revised from time to time by the Central or State Govt. or by any other authority with respect to or covered by wages, salaries, or other compensations paid or payable to persons engaged by the vendor. 19.The tenderer shall be responsible for all the claims for its workmen and the said workmen of the Vendor shall not make any claims whatsoever against the bank. The vendor s workmen will not have any right whatsoever to get absorbed in the Bank. 20.No child labor shall be employed by the vendor to carry out any of the works/services covered by this tender. 21.The near relatives of employee or employees of the Bank are prohibited from participation in this tender. The vendor shall have to submit an undertaking to the effect that his/their no near relative or relatives is/are employee(s) of the Bank. 22.The tenderer shall be entirely responsible for any mis-happening, accident to his driver/ worker while performing duty and shall have no claim/binding on Bank with respect to any compensation/monetary benefits etc., whatsoever. 23.The vendor should have adequate insurance coverage for i. Third party liability ii. Drivers / Workmen compensation The terms and conditions mentioned above are acceptable to us. Signature of Authorized Representative Name of Authorized Representative with date 12 of 15

13 PRICE BID Tender No.CPPC/ /1 dated Name of the Work :- Transportation(including packing, loading & unloading) of official documents/goods(goods Nos. of Almirahs, 32 Nos. of Racks, 2 Nos. of UPS with 2 Nos. of racks with batteries, one small godrej make Safe, 2 filling cabinets, 4 Nos. Wall cabinets, 52 Nos. of CBS Nodes(Computer set), 5 Nos. Servers, 14 Nos. of Leaser jet Printers, one FAX M/c, 2 ZEROX Machines and Official Documents - 4 Lakhs PPOs(Pension Payment Order files) alongwith other related documents etc.) from its existing premises (SETHI TRUST BUILDING, 6 th Floor, G.G. Road, Bhangagarh, Guwahati) to the alternative premises at Lakhra( Shuvam Green building at 3 rd & 4 th Floor). Name of Bidder :- Sl. No. Description of Work Grand Total quoted Amount including all expenditure/taxes etc. (in Rs.) 1. Transportation including presurvey, supply of all packing materials, packing, complete documentation, loading transportation, unloading, unpacking, removal of debris, placing etc. of the following official documents/goods from its existing premises (SETHI TRUST BUILDING, 6 th Floor, G.G. Road, Bhangagarh, Guwahati) to the alternative premises at Lakhra( Shuvam Green building at 3 rd & 4 th Floor) :- Goods and Documents : Nos. of Almirahs Nos. of Racks, 3. 2 Nos. of UPS with 2 Nos. of racks with batteries 4. 1 No. of small godrej make Safe 5. 2 Nos. of filling cabinets 6. 4 Nos. Wall cabinets Nos. of CBS Nodes(Computer set) 8. 5 Nos. Servers 13 of 15

14 9. 14 Nos. of Leaser jet Printers No. of FAX Machine Nos. of ZEROX Machines B. Official Documents - 4(four) Lakhs of PPOs(Pension Payment Order) files alongwith other related documents etc. (SIGNATURE OF AUTHORIZED SIGNATORY) NAME: SEAL OF THE FIRM PLACE: DATE :- 14 of 15

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