STATE BANK OF INDIA, ZONAL OFFICE, ZONE-I, SHANKARSETH ROAD, SHARADA CHAMBERS, 3 RD FLOOR PUNE Phone No /356/359
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1 STATE BANK OF INDIA, ZONAL OFFICE, ZONE-I, SHANKARSETH ROAD, SHARADA CHAMBERS, 3 RD FLO PUNE Phone No /356/359 ANNEXURE-I EMPANELMENT OF HOUSE KEEPING, CLEANING & MAINTENANCE CONTRACTS. ELIGIBILITY CRITERIA Applications are invited for empanelment of House keeping, Cleaning & Maintenance contractors/ service providers. Only those contractors/ service providers who possess the following eligibility criteria should apply. Applicants shall submit documentary proof of eligibility criteria along with the Application Form, duly filled in, signed and sealed. The empanelment will be done for a period of three years for the Bank s branches and offices in Pune and Pimpri Chinchwad cities and districts. The applications should receive on or before by pm at above address. Applications received after the date will not be accepted. Applications not meeting the eligibility criteria will be rejected. Applications are invited under following two categories: 1. For annual work value up to Rs.5 lacs. 2. For annual work value up to Rs.20 lacs The contractor must be a Proprietorship firm/ Registered partnership firm Or a Registered Company (private or public) or a Registered Co-operative society and having its registered office/ branch office in Maharashtra. The applicant must have its branch office/ franchise in Pune/ Pimpri Chinchwad city/ district. A copy of the same with address proof is to be enclosed. The contractor must have a minimum of three years experience in providing such house keeping, cleaning & maintenance services in reputed private sector organizations, Govt./ Semi Govt./ PSU organizations, Banks, Institutions etc and also having head office/ branch/ franchise in Pune/ Pimpri Chinchwad. The tender papers in the enclosed prescribed form must be signed by the proprietor/ all partners of the firm/ authorize designator of company/ society or by a person holding a power of attorney authorizing him/ her to do so. Copy of such power of attorney should be attached along with the tender. A copy of certificate of registration/ certificate of incorporation should be attached with the application. All papers should be duly signed.
2 Contractors should have in hand or satisfactorily completed cleaning, House keeping, maintenance/ facility management jobs, etc. in Maharashtra in Central Government/ state Government, PSU s/ reputed Private Sectors which should have been completed/ undertaken in last 3 (three) financial years. Tenderor should have at least one eligible work, in hand Or completed in last one year, at Pune/ Pimpri Chinchwad cities/ districts For category (a) Minimum 3 (Three) single works each having completed annual contract value not less than Rs.2.00 lacs (two lacs) i.e. 40% of maximum annual work value Minimum 2 (Two) single works each having completed annual contract value not less than Rs. 2.5 lacs (two lacs fifty thousand) i.e. 50% of maximum annual work value. Minimum 1 (One) single work having completed annual contract value not less than Rs.4.00 lacs (four lacs) i.e.80% of maximum annual work value. For category (b) Minimum 3 (Three) single works each having completed annual contract value not less than Rs.8.00 lacs (eighty Lacs) i.e. 40% of maximum annual work value Minimum 2 (Two) single works each having completed annual contract value not less than Rs. 10 lacs (ten lacs) i.e. 50% of maximum annual work value. Minimum 1 (One) single work having completed annual contract value not less than Rs.16 lacs (sixteen lacs) i.e. 80% of maximum annual work value. Total average annual turnover of the contractor for Housekeeping, cleaning and maintenance jobs, during the last 3 (three) completed years ending 31st March should be at least for category (a) minimum Rs lacs (four lacs) and for category (b) minimum Rs. 16 lacs (sixteen lacs). Certified/ Audited copies of last three years Balance Sheet, Profit & Loss A/c and yearly turnover should be submitted. Tenderor shall submit Solvency Certificate from a nationalized bank or other scheduled commercial bank to the extent of Rs lacs (four lacs) for category (a) and Rs lacs (sixteen lacs) for category (b). To show that the contractor undertakes such jobs on regular basis, he should own the adequate cleaning equipments/
3 machineries (enclose list) Tenderor has to enclose Certified copy of registration certificate under Employees Provident Fund Act and also latest proof of the same (paid challans) to be attached. Tenderor has to enclose certified copy of registration certificate under Employees State Insurance Act and also latest proof of the same (paid challans) to be attached. Certified copy of License from Labour Commissioner to employ contract labour under Contract Labour Act to be enclosed. Certified copy of last 3 years Income Tax Returns with PAN card No and copy of PAN card of the tenderor to be enclosed. Tenderor to submit Certified Copy of GST Registration which should be in the name of the tenderor. Latest paid challans to be attached. To show that the contractor undertakes such jobs on regular basis and of same magnitude, the contractor should have adequate number of employees on his pay rolls (sufficient proof/ muster/ pay roll copies to be given). If contractor wants to make application for both categories, he has to submit separate applications. Signature of Applicants and Seal Date: Place:
4
5 EMPANELMENT OF HOUSE KEEPING, CLEANING & MAINTENANCE CONTRACTS Annexure-II Eligibility criteria and documents required for establishing eligibility. Sr. No. Criteria 1 Average annual turnover for last three years 2 Solvency Certificate 3 Quality certification 4 Machines/ Equipments for cleaning/ housekeeping 5 Experience Required Eligibility At least Rs.4.00 lacs (four lacs)for category (a) & Rs lacs (sixteen lacs)for category (b) Rs.4.00 lacs for category (a) and Rs lacs for category (b) Documents required to establish eligibility Certified/ Audited Financial statements for the year , & Solvency certificate from Nationalized/ Scheduled Commercial Bank Satisfactorily completioncertificates from certificates from the clients with quality of services confirmation. the PSU s/ Govt./ Semi Govtdepts/ company etc. where the work is in progress or completed in last three years. As per the requirements List of Machineries/ equipments to be Provided Tenderor should have in hand or satisfactorily completed similar work of (cleaning, maintenance, housekeeping/ Facility Management jobs) of Central State Govt/ PSUs/ Companies/ Reputed Private sectors. 1.Minimum 3 single works each having Letters from the clients Documents enclosed (give details)
6 6 Others completed annual contract value not less than Rs.2.00 lacs for category (a) and Rs.8.00 lacs for category (b) 2.Minimum 2 single works each having completed of annual contract value not less than Rs.2.50 lacs for category (a) and Rs lacs for category (b) 3.Minimum one single work having completed annual contract value not less than Rs.4.00 lacs for catgegory (a) and Rs lacs for category (b). 4. Tenderor should have at least one eligible work, in hand Or completed in last one year, at Pune/ Pimpri Chinchwad city/ district. Proprietor/ Partnership/ Company/ Society Statutory requirement as an employer Employees Provident Fund Employees States Insurance Act Registration Certificate. Copy of Deed/ By-laws. Office/ Branch/ franchises registration/ address proof. All certificates & documents asked in the tender document. Copy of Registration. Copy of Registration.
7 License from Labour Commissioner to employ contract labour under Labour Contract Act. PAN Number Copy of License from Labour Commissioner, Pune. Copy of PAN Card GST Registration No. Shop & establishment License of Maharashtra State. Copy of Registration. Copy of Licence Employees on Pay Roll Enclose list with designation Signature of Applicants and Seal Date: Place:
8 ANNEXURE-III EMPANELMENT OF MAINTENANCE CONTRACTS APPLICATION FMAT F SERVICE PROVIDERS Sl. No Particulars Name of Applicant/ organization Address of the Registered Office (Enclose a copy of your address proof.)/ Tel. No., Mobile No., Fax No., address. Near by land-mark. Address of Branch/ franchise any and its shop & establishment license in Maharashtra and at Pune/ Pimpri Chinchwad. 4 Year of establishment with proof Type of organization (whether 5 proprietorship, partnership, private/ public Ltd or Co- operative body etc) Name of the directors/ partners/ 6 proprietor/ chairman/ secretary. And their PAN card Number. Copy of the registration certificate to registered with the Registrar of firm/ companies/ societies. Mention 7 number and date of registration. Office/ Branch/ Franchise address & its proof. Name & Address of the Banker 8 (Enclose a solvency certificate from the Banker.) Bank Account No. 9 Type of Account 10 MICR Code No of the Bank 11 IFS Code No. of the Bank Mention the following and enclose a copy of each item duly signed.) i)income Tax PAN Number of 12 proprietor/ firm/ company/ society as applicable. ii) Trade license iii)goods & Services Tax Registration number. Details/ Comments
9 ) Rs. iv) Details of your highest value of 2) Rs. executed job during last 3 years. 3) Rs. v)audited Trading/ P&L account and Balance Sheet for last 3 years. vi) Income Tax Return duly acknowledged by IT Dept for last 3 years. vi) M-Vat Registration No & date. Vii) Copy of ESI / EPF Registration certificate. Viii) Shop & Establishment license of Maharashtra. If you are in the panel of other organizations/statutory bodies such as CPWD / PWD / MES / BANKS, reputed private sectors etc. (pl attach empanelled letter from 2014 onwards only) Enclose performance Certificate/ satisfactory completion certificate from previous clients (as mentioned in Annexure-A) 15 Experience in the field of comprehensive maintenance and in multi storied official building. 16 Annual Turnover for the last 3 financial years. 17 Attach list of works completed during last 3 years 18 Details of ISO certification (if any) 19 Indicate if involved in any litigation 20 If any civil suit pending in any of the work executed give details. 21 Detailed description of work in hand Rs Rs Rs. As per Annexure-A Signature of Tenderor with Seal & Date:
10 Enclosures with the Application: 1.Document confirming Proprietorship/ Partnership/ Company/ Society. Registration Certificate, Partnership Deed, By-laws of Company/ society. 2.Office and Branch/ franchise address proof. 3.Copy of Income Tax Registration/ PAN No. and Income Tax Return for the last three years. (Financial year , 15-16, 16-17). 4.Copy of Goods & Services Tax Registration Certificate. 5.Copy of Provident Fund Registration 6.Copy of Employees State Insurance Corporation Registration. 7.Copy of Professional Tax Registration. 8.Copy of Contract Labour (Regulation and Abolition Act) license for any other work. 9.Copy of Shop & Establishment license of Maharashtra state. 10.Name of the Applicant s Bankers with complete address. 11.Audited Trading, Profit & Loss Account and Balance Sheet for last three financial years.( , 15-16, 16-17). 12.Experience certificates mentioned above. 13.Any other technical information the applicant wishes to furnish. NOTES: Information has to be filled up specifically in this format. Please do not write remark As indicated in the Brochure. Information shall be limited to the Applicant. If any relevant data concerning the Group of Companies, to which the Applicant belongs, is desired to be given, the same shall be given separately in a supplementary sheet. Application not providing details or with insufficient details or not signed shall be rejected. All pages shall be signed and stamped with the rubber seal of the establishment. The person/persons who will be signing the tender documents on behalf of the organization must have necessary authorization/ Power of Attorney to do so. If the space in the Proforma is insufficient for furnishing full details, such information shall be supplemented on separate sheet of paper, stating therein the part of the Proforma and serial number. Separate sheet shall be used for each part. Bank reserves its right to accept any or reject any application/ applications without assigning any reason therefore. Correspondence in any manner in this respect will not be entertained. For details and queries, please call on no /355/359. Signature of Tenderor with Seal & Date:
11 Undertaking by the Contractor I hereby confirm that all information, particulars, copies of certificates and testimonials in connection with my empanelment are correct and genuine. I am, therefore, liable to face appropriate actions as deemed fit by the Bank in the event of any of the information, particulars, copies of certificates and testimonials are not found correct and genuine. Signature of Tenderor Seal & Date: Place:
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