PERSON COUNTY. CALL TO ORDER. Chairman Kendrick

Transcription

1 PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC Fax December 4, :00pm CALL TO ORDER. Chairman Kendrick INVOCATION PLEDGE OF ALLEGIANCE RECOGNITION ITEM #1 Resolutions of Appreciation Chairman Kendrick County Retirees: Pamela Wood, Dwight Evans & Edwin Outlaw PRESIDING OVER BOARD... County Attorney, Ron Aycock ORGANIZATION OF BOARD Election of Chairman... County Attorney, Ron Aycock Election of Vice-Chairman Newly Elected Chairman ITEM #2 APPROVAL OF BONDS.. County Attorney, Ron Aycock The Finance Director, The Register of Deeds, The Sheriff, and The Tax Administrator 1

2 DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA PUBLIC HEARING: ITEM #3 Addition of Canter Creek Trl, a private roadway.. Sallie Vaughn ITEM #4 Consideration to Grant or Deny Request for an additional private roadway, Canter Creek Trl Newly Elected Chairman INFORMAL COMMENTS The Person County Board of Commissioners established a 10 minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #5 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. Budget Amendment #9, B. Tax Adjustments for December 2017, a. Tax Releases, and b. NC Vehicle Tax System pending refunds UNFINISHED BUSINESS: ITEM #6 Fire Tax Considerations. Russell Jones NEW BUSINESS: ITEM #7 Woodsdale Community Complaints about Blasting. Commissioner Jeffers ITEM #8 Changes to the PCAS adoption fee. Ron Shaw ITEM #9 Board of Commissioners 2018 Schedule of Meetings.. Heidi York ITEM #10 Fiscal Year Budget Calendar.. Heidi York 2

3 CHAIRMAN S REPORT MANAGER S REPORT COMMISSIONER REPORTS/COMMENTS CLOSED SESSION #1 A motion to enter Closed Session per General Statute (a) (5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, Chris Gustin, Upper Piedmont Division Manager, Greg Duhon, Republic General Manager, Matt Einsmann, Environmental Manager, Drew Isenhour, Republic Area President, and Steve Weber, Republic s Legal Council Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 3

4 RESOLUTION OF APPRECIATION Pamela Wood has served the people of Person County during her tenure as a Social Work Supervisor II with the Department of Social Services; and Pamela Wood has served the citizens of Person County with honor, integrity, sincerity and dedication, providing accurate, concise services for seventeen years, July 2000 November 2017; and Pamela Wood has earned the respect and admiration of all who have known her and worked with her throughout her career; and the County of Person recognizes the many contributions Pamela Wood has made to the County and offers her sincere best wishes for her retirement. NOW, THEREFORE, I, Tracey L. Kendrick, Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to Pamela Wood for continually striving to make Roxboro and Person County a better place to live and work. Adopted this, the 4th day of December, Tracey L. Kendrick, Chairman Person County Board of Commissioners Attest: Brenda B. Reaves Clerk to the Board of Commissioners 4

5 RESOLUTION OF APPRECIATION Charles Dwight Evans has served the people of Person County during his tenure working for Person County General Services Department as a Building Maintenance Technician; and Dwight Evans has served the citizens of Person County with honor, integrity, sincerity and dedication, providing accurate, concise services for eleven years, November, 2006 November, 2017; and Dwight Evans has earned the respect and admiration of all who have known him and worked with him throughout his career; and the County of Person recognizes the many contributions Dwight Evans has made to the County and offers him sincere best wishes for his retirement. NOW, THEREFORE, I, Tracey L. Kendrick, Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to Dwight Evans for continually striving to make Roxboro and Person County a better place to live and work. Adopted this, the 4th day of December, Tracey L. Kendrick, Chairman Person County Board of Commissioners Attest: Brenda B. Reaves, Clerk to the Board 5

6 RESOLUTION OF APPRECIATION Edwin Outlaw has served the people of Person County during his tenure working for Person County as a Transit Specialist with the Person Area Transportation System (PATS); and Edwin Outlaw has served the citizens of Person County with honor, integrity, sincerity and dedication, providing accurate, concise services for seven years, November 2010 November 2017; and Edwin Outlaw has earned the respect and admiration of all who have known him and worked with him throughout his career; and the County of Person recognizes the many contributions Edwin Outlaw has made to the County and offers him sincere best wishes for his retirement. NOW, THEREFORE, I, Tracey L. Kendrick, Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to Edwin Outlaw for continually striving to make Roxboro and Person County a better place to live and work. Adopted this, the 4th day of December, Tracey L. Kendrick, Chairman Person County Board of Commissioners Attest: Brenda B. Reaves, Clerk to the Board 6

7 AGENDA ABSTRACT Meeting Date: December 4, 2017 Agenda Title: Approval of Bonds of the Finance Director, the Register of Deeds, the Tax Administrator and the Sheriff Summary of Information: Chapter 161(Register of Deeds) and 162 (Sheriff) of the North Carolina General Statutes requires the Board of County Commissioners to approve the official bonds at the first meeting in December. The Bonds are a continuation of existing bonds and were secured by the County Human Resources Director, who also serves as Insurance Liaison. The Human Resources Director provided information that the Sheriff s bond, in the amount of $25,000, is for the length of his term. The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax Administrator and Finance Director (amount of each Bond is dictated by legislature). Recommended Action: Approve the Bonds of the Finance Director, the Register of Deeds, the Tax Administrator and the Sheriff Submitted By: Ron Aycock, County Attorney 7

8 The Person County Board of County Commissioners will hold a public hearing on Monday, December 4th, 2017 at 7:00pm in Room 215 of the Person County Office Building at 304 S Morgan St, Roxboro, North Carolina to hear the following: Request by the Person County Address Coordinator to add Canter Creek Trl to the database of roadway names used for E 911 dispatching. The proposed private roadway will be located to the north of Leasburg Rd between Hamlin Dr and the Jones Lester Rd/Robert Norris Rd intersection in Roxboro Township. Article IV, Section 402 H of the Ordinance Regulating Address and Road Naming in Person County requires any private roadway serving three or more homes to be officially named. Citizens will have an opportunity to speak regarding the above request. Specific information about the request can be obtained from the Person County GIS Department, 325 S Morgan St, Suite D. Sallie Vaughn, GIS Manager 8

9 AGENDA ABSTRACT Meeting Date: December 4, 2017 Agenda Title: Public Hearing Addition of Canter Creek Trl, a private roadway Summary Information: A third residence is being added along a private driveway, which necessitates the naming of the driveway (see map below). Background Information: Two private residences are located on a private driveway off Leasburg Rd. A third private residence is being added to this driveway. In accordance with Article IV, Section 402 H of the Ordinance Regulating Addresses and Road Naming in Person County, the driveway must be named. The addition of this road will require occupants of the two existing residences to change their addresses to reflect the new roadway name. North Carolina General Statute 153A 239.1(A) requires a public hearing be held on the matter and public notice be provided at least 10 days prior in the newspaper. The required public notice was published in the November 22 nd edition of the Roxboro Courier Times. A sign advertising the public hearing was placed at the proposed roadway location on the same date. Adjacent property owners were contacted via certified mail at the time permits were obtained for the new residence. At a meeting on November 2 nd, all involved parties agreed upon a single road name, Canter Creek Trl, which is compliant with all naming regulations in the Ordinance. Recommended Action: Motion to approve the recommended roadway name. Submitted By: Sallie Vaughn, GIS Manager 9

10 BUDGET AMENDMENT 12/4/2017 Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund Culture and Recreation 13,877 Public Safety 9,370 REVENUES EXPENDITURES REVENUES General Fund Intergovernmental 8,562 Other Revenues 10,000 Fund Balance Appropriation 4,685 Capital Improvement Program Fund Transfer from Other Funds 119,671 Capital Improvement Program Fund Transfer to Other Funds 119,671 Explanation: Receipt of donation to Sportsplex ($10,000); receipt of additional State Aid for Library ($3,877); receipt of 2017 Bulletproof Vest Partnership Award for Sheriff's department ($4,685), with local match from the LEC Restricted Fund ($4,685); correct budget for a duplicate transfer to the Debt Service Fund that was recorded originally in FY17 from the CIP Fund ($119,671). BA-9 10

11 AGENDA ABSTRACT Meeting Date: December 4, 2017 Agenda Title: Tax Adjustments for December 2017 Summary of Information: Attached please find the tax releases and motor vehicle pending refunds: 1. December 2017 tax releases. 2. December 2017 North Carolina Vehicle Tax System (NCVTS) pending refunds. Recommended Action: Motion to accept reports and authorize refunds. Submitted By: Russell Jones, Tax Administrator 11

12 RUN DATE: 11/27/ :16 AM RELEASES REPORT Person County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT DY: RP:A10 54 CW 11/20/2017 4:37:35 PM BEATTY GLADYS VINCENT C ADVLTAX 37, SENIOR EXEMP TOTAL RELEASES: DY: RP:A27 34 MP 11/21/2017 9:10:55 AM BOTTOMS ALAN BRYCE & FRANCES O C ADVLTAX 45, TOTAL RELEASES: DY: RP:73 65 MP 11/21/2017 9:24:37 AM BOWLING PEGGY A EXEMPTION ADDED C ADVLTAX 41, ELDERLY EXEMPTION TOTAL RELEASES: DY: RP:137 13C MP 11/21/2017 9:34:17 AM EVANS JOHN DAYTON EXEMPTION ADDED C ADVLTAX 41, ELDERLY EXEMPTION TOTAL RELEASES: DY: RP:82 3 MP 11/21/2017 9:39:13 AM GRAVES JOEL EXEMPTION ADDED C ADVLTAX 45, EXEMPTION ADDED CI50ADVLTAX 45, DISABLED VETERAN TOTAL RELEASES: DY: RP:98 48 MP 11/21/2017 9:45:06 AM KIRBY KATIE T EXEMPTION ADDED C ADVLTAX 66, EXEMPTION ADDED CI50ADVLTAX 66, ELDERLY EXEMPTION TOTAL RELEASES: DY: RP:79 16 MP 11/21/2017 9:49:16 AM LONG ALLINE EXEMPTION ADDED C ADVLTAX 64, ELDERLY EXEMPTION TOTAL RELEASES: DY: RP:105 2 MP 11/21/2017 9:59:49 AM PERGERSON ANN EXEMPTION ADDED C ADVLTAX 49, ELDERLYN EXEMPTION TOTAL RELEASES: DY: RP:A MP 11/21/ :16:31 AM POTTER BRETT EXEMPTION ADDED C ADVLTAX 24, DISABLED EXCLUSION TOTAL RELEASES: DY: RP:A29 10 MP 11/21/ :20:46 AM WADE DONALD SIDNEY & JOAN W EXEMPTION ADDED C ADVLTAX 76, ELDERLY EXEMPTION TOTAL RELEASES: DY: RP: MP 11/21/ :24:41 AM WOODLIEF ALICE E EXEMPTION ADDED C ADVLTAX 56, DISABLED EXEMPTION TOTAL RELEASES:

13 RUN DATE: 11/27/ :16 AM RELEASES REPORT Person County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT DY: RP:A MP 11/21/2017 3:45:40 PM LONG SHANNON D & ANJANETTE D EXEMPTION ADDED C ADVLTAX 45, DISABLED VETERAN EXEMPTION TOTAL RELEASES: DY: RP:A MP 11/21/2017 3:52:20 PM BRYANT ROLAND F & DONNA EXEMPTION ADDED C ADVLTAX 45, DISABLED VETERAN EXEMPTION TOTAL RELEASES: DY: RP: MP 11/21/2017 3:55:33 PM CURRIER JAMES T EXEMPTION ADDED C ADVLTAX 33, EXEMPTION ADDED CI50ADVLTAX 33, ELDERLY EXEMPTION TOTAL RELEASES: DY: RP:68 32 SRJ 11/22/ :52:59 AM JEFFERS CHARLIE V & BEVERLY W APPRAISER ADJUSTED LAND C ADVLTAX 6, CORRECT LAND FOR 2017 TOTAL RELEASES: NET RELEASES PRINTED: 5, TOTAL TAXES 5,

14 RUN DATE: 11/27/ :16 AM RELEASES REPORT Person County C ADVLTAX - County Tax TAX YEAR RATE YEAR REAL VALUE PERS VALUE TOTAL VALUE REAL TAX PERS TAX MV VALUE MV TAXES TOTAL VALUE TOTAL TAXES , ,367 4, ,367 4, DIST TOTAL 679, ,367 4, ,367 4, CI50ADVLTAX - City of Roxboro TAX YEAR RATE YEAR REAL VALUE PERS VALUE TOTAL VALUE REAL TAX PERS TAX MV VALUE MV TAXES TOTAL VALUE TOTAL TAXES , , , DIST TOTAL 144, , , GRAND TOTALS: 824, ,316 5, ,316 5,

15 Payee Name Address 3 Refund Type Refund Reason Create Date CASH, GLADYS WHITT ROXBORO, NC Adjustment >= Situs error 11/13/2017 $100 EASTER, BETTY JOYCE TIMBERLAKE, NC Proration Vehicle Sold 11/15/2017 FULLER, RODERICK LEASBURG, NC Proration Vehicle Totalled 11/21/2017 HILL, CHRISTOPHER WALLACE ROXBORO, NC Proration Vehicle Sold 11/15/2017 JAMES, JEFFREY ALAN TIMBERLAKE, NC Proration Vehicle Sold 11/22/2017 JOHNSON, JOYCE GRAVES ROXBORO, NC Proration Vehicle Totalled 11/17/2017 LYLES, JOHNATHAN THOMAS ROXBORO, NC Proration Vehicle Sold 11/20/2017 REGAN, RASSIE THOMAS ROXBORO, NC Proration Vehicle Totalled 11/17/2017 VACHIERI, BONNIE REAVES ROXBORO, NC Proration Vehicle Totalled 11/22/2017 WATSON, CLYDE THOMAS JR ROXBORO, NC Proration Vehicle Totalled 11/14/2017 WEST, JOHN EDWARD TIMBERLAKE, NC Proration Vehicle Sold 11/22/2017 Tax Jurisdiction Levy Type Total Change 01 Tax ($0.43) 50 Tax ($89.54) 50 Vehicle Fee ($20.00) $ Tax ($6.04) $ Tax ($33.18) $ Tax ($90.77) $ Tax ($44.24) $ Tax ($25.81) $ Tax ($2.75) $ Tax ($41.62) $ Tax ($17.74) 50 Tax ($16.99) 50 Vehicle Fee $0.00 $ Tax ($24.32) $ Tax ($5.11) $

16 AGENDA ABSTRACT Meeting Date: December 4, 2017 Agenda Title: Fire Tax Considerations Summary of Information: At the Board's November 20th meeting, representatives from the volunteer fire departments presented a proposal for the creation of a fire tax beginning with their FY18-19 funding. The creation of fire/rescue service tax district offers a mechanism for isolating a specific area of residents for fire service taxation purposes. According to G.S. 153A-301, a county is authorized to define one or more areas within the county to establish a service district to finance, provide, or maintain services (including fire protection). There are no statutory restrictions to including a consenting municipality within a fire service district. The City of Roxboro, by resolution from the City, could be included, and those citizens would also be charged the fire/rescue service district tax. A fire/rescue service tax district is not a separate legal entity from the County. As such, all control is maintained directly under the Board of County Commissioners. A fire commission, for example, could serve only in an advisory role, with the decision of funding remaining with the Board of County Commissioners. Additionally, there is no statutory cap on taxes that may be levied from a fire service tax district, as long as combined property and special district taxes do not exceed the general property tax limit of $1.50 per $100 valuation. The county could adopt a resolution limiting the tax rate within a fire service district. Upon creation of a fire/rescue service tax district, the Board of County Commissioners would set an annual tax rate for the district which would be applied to all property subject to property tax. Generated revenue would be earmarked for fire/rescue services. Since the Board of County Commissioners adopt an annual budget/tax rate, a fire/rescue service district does not guarantee continued level of funding. Like the general county tax rate, the fire/rescue service district tax rate can be changed each year. This is no different than the Board of County Commissioners allocating funding from the General Fund, except that the revenues would be earmarked for the service district. Creating a fire/rescue service district: The County Board of Commissioners must justify the creation of fire service tax districts by demonstrating: 16

17 1. There is a need for one or more of the authorized services 2. The proposed services cannot practically be provided to the district on a countywide basis 3. The proposed services can be provided without unreasonable or burdensome tax levies. 4. There is a demonstrable demand for the proposed services by those who live in the district. Necessary steps to create a fire/rescue service district: County must prepare a report that includes maps of the proposed districts, a statement that the proposed district meets required standards, and a plan for providing fire services to the district. Any NEW district that is created must be submitted to NCDOR by November 1 for state appraised properties. (This would not apply to a single fire district, since this district is already defined). The Board of County Commissioners must hold a public hearing on the creation of the special tax districts no sooner than four weeks after the report has been published. Once a resolution establishing fire service tax districts has been passed, it may take effect only at the beginning of the next fiscal year. Distribution of funds: 1. The funding provided to each fire department still remains an issue. You cannot disburse funds based on Dispatch Lines, as such lines are simply an administrative boundary. 2. You may use the Dispatch Lines in order to develop a formula for distribution, however this formula may not provide a fair distribution over time as needs change per station. 3. Will funds be distributed monthly, as collected? Timing: If a single fire/rescue service district is established, the tax office would need to have a couple of months (guidance from the Board of Commissioners by May 1) in order to update situs charts and billing records to include the new district. The time frame for establishing separate fire/rescue districts (different rates for each district) would take approximately 12 months' notice, but this option is not what is being proposed by the Volunteer Fire Departments. Submitted By: Russell Jones, Tax Administrator 17

18 AGENDA ABSTRACT Meeting Date: December 4, 2017 Agenda Title: Changes to PCAS adoption fee Summary of Information: Person County Animal Services would like to increase our adoption fees to have it cover our current expenses per animal. The increase would also provide additional care and vetting to the adoptable animals. Please see attached document for the cost explanation. Recommended Action: Approve changes to the adoption fee and update the appendix of the Animal Services Ordinance. Submitted By: Director Ron Shaw 18

19 Adoption Fees Current fees: Dog Adoption $100 Rabies Vaccine Parvo Distemper Pyrantel Pamoate Wormer (round worms) ($75 voucher for spay/neuter) Cat Adoption $100 Rabies Vaccine Feline Distemper Pyrantel Pamoate Wormer ($75 Voucher for spay/neuter) Proposed Fees: Dog Adoption $150 Rabies Vaccine Parvo Distemper Drontal Plus Wormer (tapes, hooks and whip worms) Para/Defense Flea and Tick Preventative HW test Already Altered Cat Adoption $150 Rabies Vaccine Feline Distemper Pyrantel Pamoate Wormer Para/Defense Flea and Tick Preventative Rapid Combo test Already Altered 19

20 AGENDA ABSTRACT Meeting Date: December 4, 2017 Agenda Title: Board of Commissioners 2018 Schedule of Meetings Summary of Information: North Carolina General Statute 153A-40 requires the Board of Commissioners to hold a regular meeting at least once a month. Before the Board is a proposed schedule of 2018 meetings dates. Note: the Board will hold its regular scheduled meetings in its usual Boardroom, Room 215 in the County Office Building unless otherwise posted. As recommended on the Schedule of Meetings, to accommodate attendance, Local Government Day Board meetings will be held off-site as the same is done for the Budget Public Hearing. There is no conflict with the proposed schedule related to the following conferences: NACo Legislative Conference March 3-7 in Washington DC NACo Annual Conference July in Nashville, TN NCACC Conference August in Hickory, NC Recommended Action: Consider the proposed dates and take action to set the 2018 Schedule of Meetings so to cause copy of such to be distributed and posted on the bulletin board and county website. Submitted By: Heidi York, County Manager 20

21 Person County Board of Commissioners PROPOSED 2018 Schedule of Meetings To be held in Room 215 at the Person County Office Building unless otherwise noted January 8, 2018 January 22, :00 p.m. 9:00 a.m. February 5, 2018 (Board Retreat) 9:00 a.m. Timberlake Public Safety Satellite Facility February 20, 2018 (Tuesday) 9:00 a.m. March 19, 2018 (Local Gov t. Day) 9:00 a.m. County Auditorium April 9, 2018 April 23, 2018 May 21, 2018 June 4, 2018 June 18, 2018 July 2, 2018 August 6, 2018 August 20, :00 p.m. 9:00 a.m. 9:00 a.m. 7:00 p.m. County Auditorium 9:00 a.m. 7:00 p.m. 7:00 p.m. 9:00 a.m. September 4, 2018 (Tuesday) 7:00 p.m. September 17, :00 a.m. October 1, 2018 October 15, :00 p.m. 9:00 a.m. November 19, 2018 (Local Gov t. Day) 9:00 a.m. County Auditorium December 3, :30 p.m. Presented for ADOPTION by The Board of Commissioners on December 4,

22 AGENDA ABSTRACT Meeting Date: December 4, 2017 Agenda Title: Fiscal Year Budget Calendar Summary of Information: A budget calendar has been developed for the Board s adoption, outlining a schedule for the timing of the budget process. A Board Retreat is proposed for February 5th, along with the Capital Improvement Plan adoption in April, Presentation of the Recommended Budget in May, a required Public Hearing on June 4 th and Adoption of the FY16-17 Annual Budget for June 18th. The dates outlined are subject to change if needed, but this will facilitate an organized budget process for staff and elected officials. Recommended Action: Adopt the budget calendar for FY18-19 and provide feedback and changes to staff as needed. Submitted By: Heidi York, County Manager 22

23 PERSON COUNTY GOVERNMENT FISCAL YEAR BUDGET CALENDAR Date Mon/Dec. 4, 2017* Tues/Jan. 16, 2018 Fri/Feb. 2, 2018 Fri/Feb. 2, 2018 Mon/Feb. 5, 2018* Mon/Feb. 12, 2018 Thurs/Feb. 22, 2018 Mon-Fri/Mar , 2018 Mon/April 9, 2018* Mon/April 23, 2018* Mon/ May 21, 2018* Tues-Fri/May 22- June 15, 2018 Mon/June 4, 2018* Mon/June 18, 2018* Mon/July 2, 2018 Mon/Aug 6, 2018 Task BOCC adopts FY19 budget calendar CIP Requests due to Asst. County Manager Personnel requests due to Human Resources Final insurance costs due Board of County Commissioners Annual Retreat Distribution of budget training manual to departments and fee schedule requests Departmental budget requests for operating & capital due to Finance and Fee Schedule requests due to Assistant County Manager Departmental Budget Presentations with County Manager FY CIP presented to Board of Commissioners at regular BOCC Meeting at 7:00 p.m. Adoption of FY CIP County Manager presents Recommended Budget to Board of County Commissioners Potential BOCC Budget work sessions (specific dates to be scheduled) Board of Commissioners holds Public Hearing on Recommended Budget Adoption of FY 19 Annual Budget Ordinance FY Budget available in Accounting System Adopted budget document finalized and available online * denotes a Board of Commissioners meeting date. 23