PAKISTAN NATIONAL SHIPPING CORPORATION (STATUTORY CORPORATION, ESTABLISHED UNDER THE ORDINANCE, XX OF 1979)

Transcription

1 PAKISTAN NATIONAL SHIPPING CORPORATION (STATUTORY CORPORATION, ESTABLISHED UNDER THE ORDINANCE, XX OF 1979) TENDER FOR PROCUREMENT AND SUPPLY OF GENERAL STATIONERY ITEMS FOR PNSC (HEAD OFFICE) FOR SIX MONTHS IN FINANCIAL YEAR 2018 (INVITATION TO BIDS) 1. PAKISTAN NATIONAL SHIPPING CORPORATION (PNSC) BEING THE STATUTORY CORPORATION CONSTITUTED UNDER ORDINANCE XX OF 1979, INVITES BIDS IN SEALED ENVELOPES ON PRESCRIBED FORMS FROM THE REPUTABLE GENERAL STATIONERY SUPPLIERS/ FIRMS FOR PROCUREMENT OF GENERAL STATIONERY ITEMS, as per Clause-36(a) of PPRA Rules. 2. BIDDERS/ FIRMS SHOULD POSSESS VAST EXPERIENCE IN SIMILAR FIELD. 3. BIDDERS/ FIRMS SHOULD BE REGISTERED WITH TAXATION AUTHORITIES, VALID SINDH GOVT. PROFESSIONAL TAX, GOVERNMENT SALES TAX REGISTRATION CERTIFICATE (G.S.T) AND MUST HAVE VALID NATIONAL TAX NUMBER (N.T.N). 4. THE BIDDERS/ FIRMS SHOULD BE ENROLLED/ ENLISTED ON ACTIVE TAXPAYERS LIST (ATL) OF FBR. 5. TENDER DOCUMENTS AND OTHER DETAILS MAY BE OBTAINED FROM THE ADDRESS HEREUNDER FROM MONDAY TO FRIDAY DURING OFFICE HOURS 09:00 AM TO 05:00 PM TILL APRIL 25 TH, 2018, AND ALSO CAN BE DOWNLOADED FROM PNSC OFFICIAL WEBSITE 6. BIDDING DOCUMENTS ON PRESCRIBED FORMS DULY COMPLETELY FILLED-IN, SIGNED AND STAMPED ALONGWITH EARNEST MONEY EQUAL TO 5% OF TOTAL QUOTED RATES/BID VALE (REFUNDABLE TO UNSUCCESSFUL BIDDERS) THROUGH PAY ORDER / BANK DRAFT IN FAVOUR OF PAKISTAN NATIONAL SHIPPING CORPORATION (PNSC) WOULD BE DROPPED IN TENDER BOX PLACED IN CONFERENCE ROOM, FIRST FLOOR, PNSC BUILDING, LATEST BY 11:00 A.M, ON APRIL 26 TH, 2018, WHICH WILL BE OPENED ON THE SAME DAY AT 11:30 A.M, IN THE PRESENCE OF BIDDERS AND/ OR THEIR AUTHORIZED REPRESENTATIVES, WHO MAY WISH TO ATTEND. LATE BIDS, BIDS WITHOUT EARNEST MONEY AND CONDITIONAL BIDS WILL BE REJECTED. 7. PNSC RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS STRICTLY AS PER PPRA 2004 AND NO CLAIM WHAT SO EVER IN THIS RESPECT SHALL BE ENTERTAINED, PNSC DECISION IN THIS RESPECT SHALL BE FINAL AND BINDING UPON ALL BIDDERS. FURTHER INFORMATION IS AVAILABLE ON PNSC WEBSITE: OR MAY BE OBTAINED FROM THE FOLLOWING. MANAGER (ADMINISTRATION) Pakistan National Shipping Corporation, ADMIN Department, 12 TH Floor, PNSC Building, M.T Khan Road, Karachi. Pakistan. Ph: (Ext.231 & 390)

2 Annexure A PAKISTAN NATIONAL SHIPPING CORPORATION TENDER FOR PROCUREMENT AND SUPPLY OF GENERAL STATIONERY ITEMS FOR PNSC (HEAD OFFICE) FOR SIX MONTHS IN FINANCIAL YEAR 2018 BID FORM OPENING DATE / TIME: APRIL 26TH, 2018, ON 11:30 A.M. SR. ITEMS DESCRIPTION QTY # 1 BOX FILE (KARONA) 30 DOZs 2 BOX FILE (IMPORTED) BLUE 05 DOZs 3 GEM CLIP (3 FLOWER ) 30 MM 30 BOXES 4 UHU 8.2 GRAMS 20 DOZs 5 UHU 2.1 GRAMS LARGE 15 DOZs 6 GUM BOTTLE 142 GRAMS 04 DOZs 7 FILE BOARD (GOOD QUALITY) 30 DOZs 8 MARKER ALLMARK BLACK 10 DOZs 9 MARKER ALLMARK BLUE 05 DOZs 10 HIGHLIGHTER (PELIKAN) YELLOW 25 DOZs 11 HIGHLIGHTER (PELIKAN)GREEN/PINK 05 DOZs 12 POINTER (DOLLER) 0.3 BLACK 20 DOZs 13 POINTER (DOLLER) 0.3 BLUE 20 DOZs 14 PENCIL HB DEER 2 1/2 (SELECTA) 100 DOZs 15 ROUGH PAD (SMALL) GOOD QUALITY 30 DOZs 16 ROUGH PAD (MEDIUM) GOOD QUALITY 30 DOZs 17 RUBBER ERASER (DUX) DOZs 18 STAPLE PIN (DOOLAR) 24/6 20 DOZs 19 STAPLE MACHINE (OPEL HDZ-45N) 05 DOZs 20 SHARPNER (PENGUINE BRAND) RADIO SILVER 24 DOZs 21 TAPE SCOTC 1"X35YARD JHONESON BRAND 10 DOZs 22 ADHESIVE STICKY NOTE (POST_IT) YELLOW 3"X2" 3M 10 DOZs 23 ADHESIVE STICKY NOTE (POST_IT) YELLOW 1"X1/2" 3M 10 DOZs 24 ADHESIVE STICKY NOTE (POST_IT) YELLOW SMALL 3M 10 DOZs 25 L-SHAPE PLASTIC FOLDER A4 SIZE 20 DOZs 26 DUST BAN (GOOD QUALITY) 05 DOZs 27 PAPER FLAG (WAN HANG) 2"X3" 50 DOZs 28 LEAVER FILE A4 (HJ311/HUAHJIN) 50 DOZs 29 T.T FOLDER (P.P FOLDER) A4 SIZE 20 DOZs 30 RUBBER ERASER AL30 PELIKEN GERMANY 05 DOZs 31 STAMP PAD (DOLLAR)VOILET 04 DOZs 32 VIEW BINDER FILE (RING BINDER) A4 05 DOZs 33 RING RE-INFORCEMENT (MEHFOOZ) 200 RINGS 50 DOZs 34 STAPLE REMOVER STEEL 05 DOZs 35 REGISTER 200PAGES 05 DOZs 36 SCISSOR 8" LARGE (SENSA BRAND) S/S 05 DOZs 37 TABLE STATIONRY SET ( KALIGON BRAND) 10 SETs 38 DIVIDER/SEPRATOR PLASTIC 10 SHEET SET 10 DOZs 39 SIGNATURE PEN PILOT V10 BLACK 10 DOZs 40 SIGNATURE PEN PILOT V10 BLUE 10 DOZs 41 INK FOR STAMP PAD VOILET 05 DOZs 42 SIGNATURE PEN (UNI BALL SIGNO) UM-120 BLACK 05 DOZs 43 SIGNATURE PEN (UNI BALL SIGNO) UM-120 BLUE 05 DOZs 44 CORRECTION WHITO PEN (GOOD QUALITY) 20 DOZs TOTAL AMOUNT OF PKR: (INCLUDING G.S.T %) UNIT PRICE WITH GST % TOTAL AMOUNT WITH GST % Selected bidder shall deliver requested item(s) to Stationery Section (Basement) ADMIN Department within FIVE (05) days of the award of Purchase Order. The bid price Shall be valid for 90 days. NAME OF COMPANY: SIGNATURE SEAL OF FIRM

3 PAKISTAN NATIONAL SHIPPING CORPORATION TERMS AND CONDITIONS 1) Bids in sealed cover dropped in the Tender Box placed in Conference Room, First Floor, PNSC building latest by 11:00 A.M on April 26 th, 2018, marked TENDER FOR PROCUREMENT AND SUPPLY OF GENERAL STATIONERY ITEMS FOR PNSC HEAD OFFICE FOR SIX MONTHS. 2) Firm/ Bidders should have relevant experience in providing effective supply of General Stationery Items in the past and must provide the following documents as a part of the bid: a. Detailed profile including available technical expertise and the past experience of executing similar types of providing relevant jobs/services to other Companies etc. b. Details of the financial status of the firm/company. 3) Bidding Documents on Prescribed forms duly completely filled-in, signed and stamped should be accompanied with Earnest Money equal to 5% of total Quoted Rates/Bid Value (Refundable to unsuccessful bidders) through Pay Order / Bank Draft In favour of Pakistan National Shipping Corporation (PNSC) in sealed envelope. The same would be refunded to successful bidder upon completion of satisfactory service provided. Late bids, bids without earnest money, without sealed cover and conditional bids will not be entertained. 4) Bidders / Firms should possess vast experience in similar field. 5) Bidders/ Firms should be registered with taxation authorities, Valid Sindh Govt. Professional Tax, Government Sale Tax Registration Certificate (G.S.T), National Tax Number (N.T.N) and will raise Sales Tax Invoice failing which no payment will be made. 6) The Bidders/ Firms should be enrolled/ enlisted on Active Taxpayers List (ATL) of FBR. 7) Bidders/Firms should not be blacklisted by any Government/ Semi Government/ Organization before execution of Contract. An affidavit in this regard must be provided. 8) If the Bidder fails to execute the Order / supply of the General Stationery Items for PNSC (Head Office), the Corporation may get the General Stationery Items procured from other sources at the risk and cost and recover the extra expenses thus caused from his Security Deposit or pending bills if any. 9) Any difference of opinion or disputes arising from the execution of or in connection with the Contract shall be settled through amicable consultation by both the parties. In case no settlement can be reached after commencement of such consultation, the disputes shall be submitted before ED (Admin) PNSC or his nominee will be the final authority and his decision shall be final conclusive and binding on both the parties. 10) PNSC reserves the right to accept or reject any or all bids strictly as per PPRA 2004 and no claim whatsoever in this respect shall be entertained, PNSC decision in this respect shall be final and binding upon all bidders. Further information is available on PNSC website: or may be obtained from the following. 11) We agree to abide by above terms & conditions. SIGNATURE & SEAL OF FIRM

4 APRIL 26 TH, 2018 PAKISTAN NATIONAL SHIPPING CORPORATION TENDER FOR PROCUREMENT AND SUPPLY OF GENERAL STATIONERY ITEMS FOR PNSC (HEAD OFFICE) FOR SIX MONTHS IN FINANCIAL YEAR 2018 PROFILE OF BIDDER 1. NAME OF ORGANIZATION: a) Address: b) Mailing Address: c) Telephone No.: d) Fax No: e) Address: f) Organization Legal Status: (Mark ( ) at appropriate status and mention paid up capital amount) i) Sole Proprietorship: ii) Partnership: iii) Joint Stock Company: 2. National Tax Registration No.: 3. Active Tax Payers List (ATL) of FBR : 4. Sales Tax Registration No. (if applicable): 5. Proof of Registration with Sindh Revenue Board : 6. Sindh Government Professional Tax Registration No: 7. Banks: Name: A/c No: Branch: Address:

5 8. Name (s) of Person (s) Authorized to Sign Correspondence / Documents / Bills etc: Name CNIC No. Post Held Limit Authority 9. Valid Entry passes from KPT for Karachi Port and Port Qasim. Name License No. Validity Period 10. Have your firm ever been black listed by any Government / Semi Government / Private Sector Organization(s)? If yes please attach details. 11. Detail of Litigation/Arbitration cases (if any): NAME: SIGNATURE: NAME OF ENTITY: SEAL OF COMPANY ENTITY: DATED: NOTE: Complete information, as asked for, must be provided in all columns of profile. All columns must be filled in Blue or Black Ink only. There should be no over-writings. Corrections, if any, must be done by crossing out the wrong word or figure, writing the correct word / figure afresh and initialing the same.

6 RATE RUNNING CONTRACT FOR PROCUREMENT AND SUPPLY OF GENERAL STATIONERY ITEMS FOR PNSC HEAD OFFICE FOR SIX MONTHS IN FINANCIAL YEAR 2018 This Contract is made and entered into at on the day of ~ BY & BETWEEN ~ Pakistan National Shipping Corporation (PNSC), a statutory body incorporated under Pakistan National Shipping Corporation Ordinance 1979 (XX of 1979), having its Head Office in PNSC Building, Moulvi Tamizuddin Khan Road, Karachi, Pakistan (hereinafter referred to as PNSC/Agency, which term wherever it occurs in this Contract shall mean and include its successors-in-interest, executors and permitted assigns); party of the FIRST PART. ~ AND ~ M/s., a company duly organized and existing under the laws of, having its registered office at (hereinafter referred to as the Service Provider/ Contractor, which term wherever it occurs in these presents shall mean and include its successors-in-interest, executors and permitted assigns) party of the SECOND PART. WHEREAS: 1. PNSC through Tender Notice published in PNSC and PPRA websites, invited bids for the procurement and supply of General Stationery Items for PNSC (Head Office) ( the work ), in accordance with Tender Documents issued by the PNSC as per Clause-36 (a) of PPRA Rules. 2. In pursuance of due evaluation of the bids received by PNSC and in accordance with the prescribed procedures, PNSC selected the required number of Contractors. 3. The Contractor has offered and PNSC has accepted that the Contractor shall carry out the work at the rates set out in Annexure A to this Agreement and subject to the Terms and Conditions here in below set out. 4. The Contractor, having represented to the PNSC/Agency that it has the required professional skills and personnel & technical resources, has agreed to provide such services on the terms and conditions set forth in this Contract. NOW THEREFORE THIS CONTRACT WITNESSETH AND THE PARTIES HERETO AGREE AS FOLLOWS: 1. SCOPE OF WORK i. PNSC intends to enter into a Half Yearly Contract with reputed, well established and financially sound Firm (s) / Contractor(s) for procurement and supply of General Stationery Items for PNSC (Head Office) as per list attached at Annex B. 2. COMMENCEMENT OF CONTRACT i. The Contract is to commence from the date of award of Contract and shall continue for a period of six months, unless it is terminated by PNSC owning to deficiency of service or supply of sub-standard quality of materials. Initial for Party of First Part Initial for Party of the First Party Initial for Party of the Second Part Initial for Party of the Second Party

7 3. VALIDITY OF RATES OFFERED i. The rates quoted shall remain same during the Rate Running Contract period and no request for any increase in the rates shall be entertained in any case. 4. DELIVERY/SUPPLY OF ITEMS i. The Contractor shall on receipt of written orders/instructions of PNSC ( the Work Orders ), shall supply the requisite General Stationery Items at the mutually agreed rates as set out in Annexure B to this Contract. ii. iii. iv. The Contractor hereby declares that the rates set out in Annexure A (Bid Finally Accepted) to this Contract are all inclusive and shall remain firm and binding for the duration of this Agreement, and that the Contractor shall not claim any escalation in costs or revision of rates for any reason whatsoever. The contracting Firm(s) / Contractor(s) should be in a position to supply General Stationery Items mentioned in the list enclosed on short notice as and when needed. It may be noted that the items entered into Half Yearly Rate Contract are to be delivered at PNSC head office Karachi. If the Bidder fails to execute the Order / supply of the general stationery items for PNSC (Head Office), the Corporation may get the general stationery items procured from other sources at the risk and cost and recover the extra expenses thus caused from his Security Deposit or pending bills if any. 5. VERIFICATION OF WORK AND PAYMENT OF BILLS i. Upon issuance of work order by PNSC and at the time of satisfactory completion of the Work by the Contractor, the Contractor shall obtain a written certificate/receipt duly signed/stamped by PNSC s respective staff ( the Work Completion Certificate ). ii. iii. iv. The Contractor shall submit original Bill(s)/Invoice, supported by the Work Completion Certificate/receipt/delivery Challan duly signed/stamped by PNSC s respective staff along with a copy of the Work Order and supporting documents to PNSC, within seven (7) days after completion of the work. Subject to due verification and approval of each bill by Manager (Administration) and/or any other officer of PNSC nominated on his behalf, the Contractor will be entitled to receive payment within thirty (30) days of the submission of each such bill. Any bill not found in order either for lack of supporting documents or for any other valid reason shall be withheld from payment, and the Contractor shall be so informed. Payment against such bill or bills shall be released only upon due submission of the required documents and removal of objections. 6. PERFORMANCE SECURITY DEPOSIT i. The interested Firm(s) / Contractor(s) are required to deposit an Earnest Money equal to 5% of the total value in the form of Pay Order in favor of Pakistan National Shipping Corporation (PNSC) as Earnest Money of successful bidder valid for a period of 90 days. Offer not accompanied by Earnest Money of the requisite amount or without proper validity will summarily be rejected. ii. iii. The 5% Earnest Money of successful Firm(s) / Contractor(s) shall be converted into Bid Security Deposit and shall be returned after successful completion of the Contract. No interest/mark-up shall be payable by PNSC on the Bid Security Deposit. Initial for Party of First Part Initial for Party of the First Party Initial for Party of the Second Part Initial for Party of the Second Party

8 iv. Subject to clause 7(iii) hereof, the Bid Security Deposit will be refundable to the Contractor within four weeks of the expiry or earlier termination of this Contract. 7. DATE OF EXPIRATION, EXTENSION AND TERMINATION OF CONTRACT i. The Contract shall automatically expire after six months from date of commencement of the Contract unless extended further by the mutual consent of contracting Firm(s) / Contractor(s) and PNSC. ii. iii. As per requirement of PNSC the Contract may be extended on the same terms and conditions or with some addition/deletion/modification on satisfactory performance and completion of Contract for a further period mutually agreed by the parties. PNSC, without prejudice to any other remedy for breach of Contract, by giving one month written notice of default sent to the Contractor, may terminate this Contract in whole or in part: a. If the Contractor performs deficiency in service or supply of sub-standard quality of materials; b. If the Contractor fails to deliver any or all of the subject service, within the period/s allowed specified in the Contract or within any extension thereof granted by PNSC; c. If the Contractor fails to perform any other obligation/s under the Contract and/or violation /contravention of any other terms and conditions mentioned therein; d. If the Contractor assigns any of this service and/or in case of found corrupt or fraudulent practices in competing for or in executing the Contract. e. If the Contractor does not improve the performance of the services in-spite of instruction by PNSC. f. If the PNSC during the completion period of the Contract has reason to believe that Contractor will not be able to fulfill obligations under the Contract. 8. CONTRACTOR S PERFORMANCE EVALUACTION Under this Contract, the Contractor s performance will be monitored and evaluated by PNSC/Agency on monthly basis in order to enable the assessment on the effectiveness, efficiency and/or consistency of services provided. The results of the evaluation will be communicated to the Contractor in order to enable the improvements of services. The extension of this Contract for further period will take into consideration the results of the performance evaluation. 9. CONTRACT AMENDMENTS 10. TAXES AND DUTIES No variation in or modification of the terms of Contract shall be made except by written amendment signed by the parties. The Contractor shall be entirely responsible for all taxes (Federal and Provincial), if applicable. 11. TRANSFER OF RIGHT / OBLIGATIONS OF CONTRACTOR i. The contracting Firm(s) / Contractor(s) shall not be allowed to transfer, assign, pledge or sub- Contract its rights and liabilities under this Contract in whole or in part to any other Company/Firm(s)/Agency/Contractor(s) without the prior written consent of PNSC. 12. SETTLEMENT OF DISPUTE Any difference of opinion or disputes arising from the execution of or in connection with the Contract shall be settled through amicable consultation by both the parties. In case no settlement can be reached after commencement of such consultation, the disputes shall be submitted before Executive Director (Administration) or his nominee will be final authority and his decision shall be final conclusive and binding on both the parties. Initial for Party of First Part Initial for Party of the First Party Initial for Party of the Second Part Initial for Party of the Second Party

9 13. OTHER TERMS i. The contracting Firm(s) / Contractor(s) will be bound by the details furnished by him/her to PNSC, while submitting the tender or at subsequent stage. In case, any of such documents furnished by him/her is found to be false at any stage, it would be deemed to be a breach of terms of Contract making him/her liable for legal action besides termination of Contract. ii. All expenses for sending the General Stationery Items to PNSC should be borne by the Firm(s) / Contractor(s). iii. PNSC reserves the right to accept or reject any or all bids strictly as per PPRA Rules 2004 and no claim whatsoever in this respect shall be entertained, PNSC decision in this respect shall be final and binding upon all bidders. 14. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of Pakistan from time to time in force and the courts at Karachi shall have exclusive jurisdiction. IN WITNESS WHEREOF, the parties hereto have signed this Contract and has caused the common seal to be affixed on the Contract in the manner hereinafter appearing on the day and year first here-in-above written. For and on behalf of PNSC (First Party) Signature: Name: Designation: Address: Tel: For and on behalf of M/S (Second Party) Signature: Name: Designation: Address: Tel: Initial for Party of First Part Initial for Party of the First Party Initial for Party of the Second Part Initial for Party of the Second Party

10 ANNEX B RATE RUNNING CONTRACT FOR PROCUREMENT AND SUPPLY OF GENERAL STATIONERY ITEMS FOR PNSC HEAD OFFICE FOR SIX MONTHS IN FINANCIAL YEAR NAME & ADDRESS of the Firm / Contractor (In capital letters) 2. Rates Quoted for General Stationery Items SR. NO NAME OF ITEMS QUANTITY / UNIT RATE / UNIT (EXCLUDING TAXES) Note: The quantity / unit mentioned above may vary between +/- 20% for the entire period of Contract. (Signature of Authorized person) Name: Designation: Date: April 26 th, 2018 Seal of the Firm / Contractor