INFORMATIONAL REPORT TO THE BOARD OF PORT COMMISSIONERS

Transcription

1 INFORMATIONAL REPORT TO THE BOARD OF PORT COMMISSIONERS February 10, 2015 Subject: 2014 Capital Projects Budget vs. Actual Presented by: Chris Hartman BACKGROUND: The 2014 Capital Budget was approved by the Commission on November 25, 2013 within Resolution Port staff has been working toward accomplishing those goals throughout The following report will show the capital investments and how they compare to the budget. ANALYSIS: Through 2014 the Port has spent a total of $1,875,304 or 69% of the year s $2,720,000 that was budgeted for capital projects. (See attached breakdown of each project and year to date expenditures). While many of this year s capital projects were completed or are progressing, there have been a number of projects that have been delayed to future years for reasons explained below: 1) Terminal 1 Redevelopment $1,000,000 A delay in receiving permits has pushed the schedule out until ) Gangway Transition Tower $ 7,000 Port was able to borrow a gangway system for this year s cruise vessels. Project was re-budgeted for 2015 with additional funds for an adjustable platform that could serve more uses. 3) CMC Backflow Prevention Valves $ 30,000 It was originally anticipated that this project could be completed with Port staff and labor. Following further investigation, professional services will need to be involved to properly complete this project. This project was included in the 2015 Capital Budget. 4) Replace Truck 18 (Security Vehicle) $ 27,000 Staff has chosen to defer this purchase to 2016 as vehicle manufacturers are introducing more fuel efficient vehicles. Commission has also indicated that an electric vehicle should be considered. 5) Purchase Fire Proof File Cabinets $ 25,000 The accounting department was able to clean out existing file cabinets and repurpose them without having to purchase additional cabinets. X.B.1

2 6) Upgrade to Virtual Server $ 10,000 Project was included in a Port Security Program Grant with other cybersecurity upgrades. 7) IT Room Fire Suppression $ 7,000 Project was included in the Port Security Program Grant. 8) Marine Trades Area Cleanup $ 250,000 Draft Cleanup Action Plan is under review with Department of Ecology and is taking longer than anticipated. 9) 2-Ton Flat Bed Truck $ 20,000 Port staff has been looking for a high quality used vehicle within the budgeted amount. After much searching, it was clear the funds were insufficient and the purchase was included in the 2015 Capital Budget at $40,000. Total = $1,376,000 While the above projects were delayed until future years, the Commission concurred with staff s recommendation to expedite two equipment purchases that were allocated for 2015 in the Port s 5-year Capital Improvement Plan. Those pieces of equipment were: 1) Marine Terminal Forklift $ 75,338 New 20,000 pound lift capacity Forklift to replace the existing forklift that was manufactured in Purchase was authorized by the Commission at the November 25, 2014 meeting. 2) Loy Yard 980 Wheel Loader $ 357,178 A used 980 Wheel Loader was purchased to replace the existing 980 Wheel Loader that was manufactured in the early 1970 s. This machine is used for log handling at the Port s Log Yard. Purchase was authorized by the Commission at the November 25, 2014 meeting. Total = $ 432,516 SUMMARY: Capital funds spent in 2014 totaled $1,875,304, which is 69% of the original budgeted amount of $2,720,000. Nine projects were either delayed due to permitting or regulatory constraints or deferred to future years by Port staff. Two projects originally expected to be completed in 2015 were expedited to 2014 by staff recommendation and Commission authorization. QUESTIONS OR COMMENTS FROM COMMISSIONERS: X.B.2

3 2014 Capital Projects Budget Vs. Actual DEPTS PROJECT DESCRIPTION BUDGET YTD EXPENSE VARIANCE % 11-MT T1 Redev Permit & Design $ 180,000 $ 119,111 66% 11-MT T1 Redev - Structural Repairs $ 1,000,000 $ - Delayed 11-MT Gangway Transition Tower $ 7,000 $ - Deferred 11-MT SW Treatment Concepts $ 25,000 $ 45, % 11-MT Forklift #9 $ - $ 75,338 ADD 21-LY Surge Area Log Loader $ 200,000 $ 199, % 21-LY SW Treatment Concepts $ 75,000 $ 108, % 21-LY 980 Wheel Loader $ - $ 357,178 ADD 31-FIA GA Access Road Const. (AIP 32) $ 160,000 $ 232, % 31-FIA Asphalt Surfacing $ 40,000 $ 72, % 31-FIA Terminal Improvements $ 75,000 $ 39,208 52% 31-FIA Replace Entrance Sign $ 25,000 $ 23,371 93% 41-PABH Work Float Replacement $ 50,000 $ 34,739 69% 41-PABH Harbormaster Utility Realignment $ 40,000 $ 94, % 41-PABH Dumpster Enclosure $ 20,000 $ 34, % 41-PABH Trash Compactor $ 30,000 $ 28,167 94% 43-JWM Replace Dumpster Enclosure $ 30,000 $ 18,081 60% 45-PABY Stormwater Treatment Facility $ 100,000 $ 75,812 76% 61-RP HVAC Design for 1010 Building $ 25,000 $ 24, % 61-RP Backflow Prevention (CMC) $ 30,000 $ - Deferred 80-AD Fire Proof Cabinets $ 25,000 $ - Deferred 80-AD Replace Truck 18 (security) $ 27,000 $ - Deferred 80-AD Accounting Software Add-Ons $ 15,000 $ 12,283 82% 80-AD Flexible Projects (see breakdown) $ 200, % 21-LY LY Stacker # 5 Engine Replace $ 28,858 Flexible 31-FIA FIA: AIP 33 Gates & PAPI $ 77,285 Flexible 31-FIA GA Access Road Design (AIP 28) $ - $ 707 Flexible 31-FIA Taxiway Lighting Design (AIP 30) $ - $ (8,655) Flexible X.B.3

4 2014 Capital Projects Budget Vs. Actual DEPTS PROJECT DESCRIPTION BUDGET YTD EXPENSE VARIANCE % 31-FIA Taxiway Lighting Const. (AIP 31) $ - $ 8,449 Flexible 41-PABH PABH Replace Sewage Pump $ 2,615 Flexible 41-PABH PABH West End Fire Suppression $ 86 Flexible 43-JWM JWM Deck Resurfacing $ 60,196 Flexible 43-JWM JWM Lift Interior Coat $ 2,345 Flexible 45-PABY PABY Travel Lift Strap Replace $ 7,471 Flexible 45-PABY PABY Utility Pole Replacement $ 9,129 Flexible 45-PABY PABY Asphalt Overlay $ 30,014 Flexible 51-BLR Boat Launch Float Replacement $ 720 Flexible 92-FM FM Van Purchase $ 19,616 Flexible 80-AD Staff Vehicle $ 20,000 $ 21, % 80-AD Upgrade to Virtual Server $ 10,000 $ - Deferred 80-AD IT Room Fire Suppression $ 7,000 $ 189 Deferred 90-NO MTA Clean-Up $ 250,000 $ - Delayed 91-MM Line Boring Machine $ 18,000 $ 18, % 92-FM Lifting Hoists on FM Trucks (4) $ 16,000 $ - 0% 92-FM Replace 2-ton Flat Bed $ 20,000 $ - Deferred ORIGINAL CAPITAL BUDGET = $ 2,720,000 $ 1,875,304 69% DEFERRED OR DELAYED = $ (1,376,000) ADDED = $ 432,516 ADJUSTED CAPITAL BUDGET = $ 1,776,516 $ 1,875, % Add = Project added by Commission Authorization following approval of Budget Deferred = Project deferred to future years by staff Delayed = Project delayed due to permitting or other regulatory delays Flexible = Completed as part of the flexible projects budget item X.B.4

5 2014 Capital Projects Budget vs. Actual Presented February 10, 2014 By Chris Hartman, Director of Engineering

6 2014 CAPITAL BUDGET BY DEPARTMENT $1,400,000 New Maintenance $1,200,000 $1,212,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- $300,000 $275,000 $140,000 $100,000 $30,000 $- $55,000 $304,000 $250,000 $18,000 $36,000 MT LY FIA PABH JWM PABY BLR RP AD N-O MM FM Total Capital Budget = $2,720,000

7 2014 CAPITAL BUDGET OUTSIDE FUNDING ASSUMPTIONS Project Grant Agency Grant Funding Amount Port Match Share Total T1 Redevelopment G.A. Access Road Marine Trades Area Clean-up Economic Development Agency Federal Aviation Administration Insurance Reimbursement $ 1,000,000 $ 1,000,000 $ 2,000,000 $ 940,000 $ 160,000 $ 1,100,000 $ 285,000 $ 250,000 $ 535,000

8 2014 Capital vs. Actual Summary DESCRIPTION BUDGET ACTUAL VARIANCE Original 2014 Budget $ 2,720,000 $ 1,875,304 69% Delayed Projects $ (1,376,000) Added Projects $ 432,516 Adjusted 2014 Budget $ 1,776,516 $ 1,875, %

9 Delayed / Deferred Capital Projects 1. Terminal 1 Redevelopment $1,000, Gangway Transition Tower $ 7, CMC Backflow Prevention Valves $ 30, Replace Truck 18 (Security Truck) $ 27, Purchase Fire Proof Cabinets $ 25, Upgrade to Virtual Server $ 10, IT Room Fire Suppression $ 7, Marine Trades Area Cleanup $ 250, Ton Flat Bed Truck $ 20,000 Total = $1,356,000

10 2015 Capital Projects Expedited to Replace Forklift #06 $ 75, Replace Wheel Loader $ 357,178 Total = $ 432,516

11 2014 Capital vs. Actual DEPT. PROJECT BUDGET ACTUAL VARIANCE 11-MT T1 Redev Permit & Design $ 180,000 $ 119,111 66% 11-MT T1 Redev - Structural Repairs $ 1,000,000 $ - Delayed 11-MT Gangway Transition Tower $ 7,000 $ - Deferred 11-MT SW Treatment Concepts $ 25,000 $ 45, % 11-MT Forklift #9 $ - $ 75,338 ADD 21-LY Surge Area Log Loader $ 200,000 $ 199, % 21-LY SW Treatment Concepts $ 75,000 $ 108, % 21-LY 980 Wheel Loader $ - $ 357,178 ADD 31-FIA GA Access Road Const. (AIP 32) $ 160,000 $ 232, % 31-FIA Asphalt Surfacing $ 40,000 $ 72, % 31-FIA Terminal Improvements $ 75,000 $ 39,208 52% 31-FIA Replace Entrance Sign $ 25,000 $ 23,371 93%

12 2014 Capital vs. Actual DEPT. PROJECT BUDGET ACTUAL VARIANCE 41-PABH Work Float Replacement $ 50,000 $ 34,739 69% 41-PABH Harbormaster Utility Realignment $ 40,000 $ 94, % 41-PABH Dumpster Enclosure $ 20,000 $ 34, % 41-PABH Trash Compactor $ 30,000 $ 28,167 94% 43-JWM Replace Dumpster Enclosure $ 30,000 $ 18,081 60% 45-PABY Stormwater Treatment Facility $ 100,000 $ 75,812 76% 61-RP HVAC Design for 1010 Building $ 25,000 $ 24, % 61-RP Backflow Prevention (CMC) $ 30,000 $ - Deferred 80-AD Fire Proof Cabinets $ 25,000 $ - Deferred 80-AD Replace Truck 18 (security) $ 27,000 $ - Deferred 80-AD Accounting Software Add-Ons $ 15,000 $ 12,283 82% 80-AD Flexible Projects (see breakdown) $ 200, %

13 2014 Capital vs. Actual DEPT. PROJECT BUDGET ACTUAL VARIANCE 21-LY LY Stacker # 5 Engine Replace $ 28,858 Flexible 31-FIA FIA: AIP 33 Gates & PAPI $ 77,285 Flexible 31-FIA GA Access Road Design (AIP 28) $ 707 Flexible 31-FIA Taxiway Lighting Design (AIP 30) $ (8,655) Flexible 31-FIA Taxiway Lighting Const. (AIP 31) $ 8,449 Flexible 41-PABH PABH Replace Sewage Pump $ 2,615 Flexible 41-PABH PABH West End Fire Suppression $ 86 Flexible 43-JWM JWM Deck Resurfacing $ 60,196 Flexible 43-JWM JWM Lift Interior Coat $ 2,345 Flexible 45-PABY PABY Travel Lift Strap Replace $ 7,471 Flexible 45-PABY PABY Utility Pole Replacement $ 9,129 Flexible 45-PABY PABY Asphalt Overlay $ 30,014 Flexible

14 2014 Capital vs. Actual DEPT. PROJECT BUDGET ACTUAL VARIANCE 51-BLR Boat Launch Float Replacement $ 720 Flexible 92-FM FM Van Purchase $ 19,616 Flexible 80-AD Staff Vehicle $ 20,000 $ 21, % 80-AD Upgrade to Virtual Server $ 10,000 $ - Deferred 80-AD IT Room Fire Suppression $ 7,000 $ 189 Deferred 90-NO MTA Clean-Up $ 250,000 $ - Delayed 91-MM Line Boring Machine $ 18,000 $ 18, % 92-FM Lifting Hoists on FM Trucks (4) $ 16,000 $ - 0% 92-FM Replace 2-ton Flat Bed $ 20,000 $ - Deferred

15 PROJECT HIGHLIGHTS

16 EQUIPMENT PURCHASES MT FORKLIFT LY 980 WHEEL LOADER

17 FIA General Aviation Access Road

18 FIA Sign Replacement

19 West Boat Haven Trash Compactor & Access Controlled Enclosure

20 PABH Utility Relocation

21 Boat Yard Stormwater Treatment

22 Boat Yard Asphalt Overlay

23 JWM Deck Resurfacing

24 JWM DUMPSTER ENCLOSURE

25 Questions or Comments?