Additional Earnings Manage Employees

Transcription

1 Additional earning codes are used to identify earnings paid to an employee in a predetermined amount and frequency. The Manage Employees module allows the user to establish these scheduled earnings for individual employees. Note: It is only necessary to add an earning at the employee level if the earning is to be automatically added to the employee paycheck. Earnings amounts that are added on a pay-by-pay basis are entered in the paygrid. Follow these steps to add an additional earning to the employee level: Step 1: Adding an Earning to an Employee. Step 2: Viewing and Editing an Earning already assigned to an Employee. Step 3: Working with Earning Limits. Step 4: If necessary, delete or turn off an earning. Step 1: Adding an Earning to an Employee. Follow the steps below to open the employee and navigate to add an additional earning: In the Manage Employees module of Paycor Perform, click on the employee s name. Using the left navigation menu, click Compensation, then Additional Earnings. Any current earning codes will display. Click. Select the appropriate earning from the dropdown menu. Populate the appropriate information: Field Options Select Earnings Code/Description Hours Amount Rate Factor All earning codes available at the company level will be displayed here. Select the earning code to be added for this employee. The code and description for the selected earning will be displayed. Enter the standard hours for this earning (if applicable). Enter the dollar amount this earning pays (if applicable). Enter the rate used to calculate this earning (if applicable). Enter a factor if required to calculate this earning (this is typically used when custom equations have been built. If unsure whether a factor is required, contact your consultant). Click. Once added, you may view and edit additional settings. Screenshots are available on the next page. Updated: 8/17/15 Copyright Paycor Inc. All Rights Reserved Page 1

2 Page 2 Copyright Paycor Inc. All Rights Reserved Updated: 8/17/15

3 Step 2: Viewing and Editing an Earning already assigned to an Employee. Follow these steps to configure settings for the Earnings assigned to an employee: To edit and existing amount or rate, click the action button. Make any necessary edits. Note: If adding a new rate amount/rate, make sure to set the effective date within a specific pay period in order for it to be automatically updated in the paygrid. Advanced Settings Field Frequency Equation Include in Options Select the appropriate earning frequency for this earning from the dropdown list. The earning frequency may be: 1 st and 2 nd pay period 1 st and 3 rd pay period 2 nd and 4 th pay period Every/not 3 rd /not 5 th (If this option is selected and the payroll is set up to be weekly, the earning will occur every pay period except for the 5 th pay period when there are 5 pay periods in a month. If this option is selected and the payroll is set up to be bi-weekly, the earning will occur every pay period except for the 3 rd pay period when there are 3 pay periods in a month.) Every Pay Period 1st pay period of month 4th pay period of month Last pay period 2 nd pay period of the month 3 rd pay period of the month Special Occurrence (If this option is selected, the earning is not a regularly scheduled earning.) Displays the equation being used to calculate this earning. Select the situation when this earning should be applied from the dropdown list. Users may select: Addtl Pay = Earning should be applied only to employee s pay that is paid through an additional pay run. All Pay = Earning should be applied to all payments to employee. Regular only = Earning should be applied only to employee s pay that is paid through a regularly scheduled payrun Updated: 8/17/15 Copyright Paycor Inc. All Rights Reserved Page 3

4 How Assigned How to Tax Check Stub Select One Time or Scheduled: One Time will be set for any earnings that have been paid to the employee from the paygrid at any point in time. (An example would be a one-time bonus). Scheduled should be selected for a recurring earning. (An example would be an Auto Allowance earning). Select the appropriate tax code from the drop-down list. The tax codes are: FICA, Fed, St, Local (default) FICA 5.65% = 4.2% Social Security; 1.45% Medicare; standard employee-defined federal withholding; standard employee-defined state withholding, std local withholding. FICA, Fed25, Local Standard FICA; Flat 25% federal withholding; and local withholding. FICA, FED25, State10, Local Flat 25% federal withholding; Flat 10% state withholding, std FICA and local withholding. FICA, Fed25, State5, Local Flat 25% federal withholding; Flat 5% state withholding, std FICA and local withholding. FICA, FED25, St, Local Standard FICA; state, and local withholding; flat 25% federal withholding. FICA, Fed, Local Standard FICA; federal, and local withholding; no state withholding. FICA, Fed25, State6, Local Standard FICA; Flat 25% federal withholding; Flat 6% state withholding, and local withholding. FICA, Fed25, StSup%, Loc Standard FICA; Flat 25% federal withholding; state supplemental rate, and local withholding. FICA, Fed35, StSup%, Local Standard FICA; Flat 35% federal withholding; state supplemental rate, and local withholding. FICA, Local Standard FICA and local withholding; no federal and state withholding. From the drop-down list, indicate whether the earnings should be printed on the check. The options are: Print when paid = Print the earnings on the check only on payroll runs where it is paid. Always print YTD = Print the year-to-date earnings on the check at all times. Do not print = Do not print the earnings on the check. Page 4 Copyright Paycor Inc. All Rights Reserved Updated: 8/17/15

5 Sequence The sequence priority will be assigned by default, and refers to the sequence order in which an earning should be calculated. This is normally important only when a custom equation has been built which depends on another earning being calculated first. If in doubt, contact your consultant. Expand the Global Settings to review and confirm that all are correct (these fields will be display-only). Field Effect on Client Options Displays the effect the pay type has on the client. Effect on Employee Displays the effect the pay type has on the employee. Tax Category Some earning codes have special taxation or have special reporting on an employee s W-2. The Global Settings window displays the tax category that has been selected for this earning. A regular earning is calculated according to normal taxation and has no government-defined limits. Click if any changes are made. Updated: 8/17/15 Copyright Paycor Inc. All Rights Reserved Page 5

6 Step 3: Working with Earning Limits. Follow the steps below to work with an earning s limit rules for an employee: Limit Rules may be set up when adding or editing an earning by clicking on. If the earning has a maximum amount that should be paid over the life of the earning, enter that amount in the Total to be Paid. If there are Max Amounts to be Paid over various Frequencies. Options include: Per Pay Limit MTD Limit = Month to date QTD Limit = Quarter to date YTD Limit = Year to date Note: Once a calendar year changes, the max amount will be reduced by the amount paid in the prior year. Click, and then click. If an earning uses Limit Rules, and has a Total to be Paid amount, a progress bar will be available to help track an employee s progress. Page 6 Copyright Paycor Inc. All Rights Reserved Updated: 8/17/15

7 Step 4: If necessary, delete or turn off an earning. Occasionally, users may find it necessary to delete earnings codes at the employee level. Note: Users are only able to delete an additional earning if it has never previously been used to calculate the employee s pay (if the additional earning has already been used, there is history attached which would be needed to calculate accurate year-end totals). As an alternative, users may indicate that the earning should stop by unchecking the Calculate checkbox. Follow the steps below to delete an additional earning at the employee level: In the Manage Employees module, click on the employee s name. Using the left navigation menu, click Compensation, then Additional Earnings. All additional earnings attached to this employee will be displayed. Highlight the appropriate item to display the details. Click. Confirm your decision by clicking Yes. Updated: 8/17/15 Copyright Paycor Inc. All Rights Reserved Page 7