2012 Payroll Tax Withholding Tables

Transcription

1 2012 Payroll Tax Withholding Tables Included in this document are examples of the screens with the new rates. For the following tax rate changes, within WinPAY, choose FILE SETUP TAX TABLES. Choose OPEN SEARCH, and then individually choose each of the following tables. Federal Married Federal Single FICA Employee (Note: rate is still 4.2% - for 2 months wages paid through 02/29/12) FICA Employer (Note: rate is still 6.2%) The FICA limit of $110,100 ***After changing your tax tables make sure you exit the payroll program and go back in. The tax tables don t change until you do. *** Call Technical Software Support at (608) if you have any problems or questions *********STATE TAX AND UC INFORMATION IS NOT INCLUDED IF YOUR STATE TAX RATES HAVE CHANGED YOU WILL NEED TO CHANGE THE TAX TABLES FOR YOUR STATE******** Page 1 of 9

2 FEDERAL TAX RATES - MARRIED for 2012 Page 2 of 9

3 FEDERAL TAX RATES - SINGLE for 2012 Note: change the Exempt Amount for Federal Married and Federal Single. This should be 3800 for both. Page 3 of 9

4 FICA Employee changes for 2012 FICA Employer IMPORTANT: CHANGE THIS TABLE ONLY AFTER RUNNING YOUR W-2 S Page 4 of 9

5 Next we need to change the FICA Maximum Amount in each employee s recurring entries: Click on Employee Employee Recurring Entries then click the Open button. The following window will appear: Click the Include Inactives checkbox and click the Search button. Many of you will find a SAMPLE EMPLOYEE if you scroll through the list (may also be called MASTER EMPLOYEE). Those of you who don t have a SAMPLE/MASTER may select any employee who has the FICA deduction. Click on the SAMPLE/MASTER/employee in the list and then click OK. Page 5 of 9

6 Scroll down the list of paycodes until you come to FICA, then scroll over to the left until you reach the Maximum Amount column and enter for the FICA-E (Employee deductions). Scroll to the Employer FICA and enter then click the Save button and Close. IMPORTANT NOTE Make sure the sort order is the same for all employees or paychecks may not calculated properly. Page 6 of 9

7 Next go back to the Employee menu and select Copy Recurring Entries. The following screen will appear: In the Copy From Employee box use the drop down and select your SAMPLE/ MASTER/Employee that you used to change the Maximum Amount. In the Paycodes to Copy window select Social Security W/H and Emplr Social Security (or whatever name they have on your system). All of your employees will appear in the Copy to Employees; click the Mark All button or select the employees who have Social Security withholding. In the Add Code To box make sure Recurring Payroll is selected and in the On Duplicate Paycodes, select Replace Old, then click Save. *****BE ABSOLUTELY SURE THAT YOU SELECT ONLY SOCIAL SECURITY W/H AND EMPLR SOCIAL SECURITY AND NO OTHER PAYCODES***** This will copy the maximum amount to all employees with Social Security withholding. Page 7 of 9

8 ACCRUAL ROLLOVERS When you run the first pay run of the year prior to processing, the system will tell you that you should do your accrual rollovers. The system only looks at the current year for vacation, sick, etc so you ll have to rollover the balances from 2011 into The procedure for doing this is as follows: FILE SETUP PAYROLL ACCRUALS ROLLFORWARD YEAR END BALANCE Click in the far right column for those paycodes you want to roll forward into the new year and hit the process button. This will roll forward year end balances to 01/01/2012. Page 8 of 9

9 Next you will have to close out last years balances as follows: FILE SETUP PAYROLL ACCRUALS CLOSEOUT YEAR END BALANCES Click in the far right column for those paycodes you want to closeout (the same ones you rolled forward) and hit the process button. After following this procedure your paychecks should show the correct balances. Page 9 of 9