Entering Estimates at Completion (EAC) Updated 8/20/15

Transcription

1 EAC s are all entered in JD Edwards via the same program, however the system will open different columns in the entry screen based on the Method of Computation used. The first part of this document provides detailed entry steps for Methods of Computation F, G, P and Q both by Account & by Job. The second part of the document provides detailed instructions in the use of Method of Computation C in conjunction with Method of Computation P and Q. The last 2 pages are more detailed explanations of the calculations the system uses to calculate EAC values for each method. Detailed Entry Instructions 1. Click Update Job Progress (EAC) from the Operations/Project Management Menu. 2. On the Job Status Inquiry (JSI) screen, enter your Job Number. Click Find/Refresh. (NOTE: This JSI grid will not be customized like when you access the JSI through the Operations/Project Management menu. You will need to customize it here to see that version every time you enter the EAC entry program). 3. EAC s can be entered on a single Cost Code ( Progress Entry by Account ), or on all Cost Codes on the Job at the same time ( Progress Entry by Job ). 1

2 To enter EAC s on an Account, select the row you want to update on the left of the screen, then go to the Row Exit (at the top of the screen) Progress Entry Account in the drop down menu. (NOTE: The Row Exit can also be accessed by right clicking on the Select box). To enter EAC s on all Cost Codes on the Job, select any row on the left of the screen, then go to the Row Exit Progress Entry Job in the drop down menu and skip to #6 below. The Thru Date/Period can also be changed on the JSI screen. If it is not, it can be adjusted on the next screen in Progress Entry by Job (see #6). 4. (To enter EAC s by Job, see Step 6, 7, 8 and 9). To enter EAC s by Account, change the MC value in the top right of the Header to be either F, G, P or Q and press the Tab button on your keyboard, or click outside of the MC box. This will automatically open up the fields that the applicable entered Method of Computation allows entry in. Below are screen shots for Methods of Computation F, G, P & Q. 2

3 Note with Methods of Computation F and G, the Force Total field is updated with the difference between the manually entered EAC Value and your Revised Budget. You can also enter your EAC update directly into the Force Total field by entering the amount above (positive value) or below (negative value) your budget you will finish. If you enter a value in the Force Total, the system will automatically calcluate and input the EAC Value (Revised Budget + Force Total). The Force Total value is stored in the FA Ledger. IF THE FORCE TOTAL VALUE IS 0, THE SYSTEM WILL CALCULATE THE EAC VALUE USING THE DEFAULT CALCULATION OF: GREATER OF ACTUAL COSTS + OPEN COMMITMENTS OR REVISED BUDGET. 5. Enter the applicable Projected Final Amount, Projected Final Units, or Percent Complete changes in the appropriate field, and Click Save on the top left of the screen. The numbers will update accordingly on this 3

4 screen. In order to leave the screen and see the impact on the JSI or TJC Report, Click the Red X on the top left of the screen. (After clicking the Red X, you will be back on the JSI screen.) NOTE: Method of Computation D instructions are not provided because the system does not allow updating of any of the values shown when using that method. Remember that a Method of Computation of D calculated the EAC Value as the greater of Actual Cost + Open Commitments or Revised Budget. None of these values can be updated through the Update Job Progress (EAC) program. For Details on which fields to enter values in and how each is involved in the calculation used to compute the EAC Value, see Page 8 & 9 of this document. 6. To enter EAC values by Job, if not completed in Step 3, change the Date/Period in the Progress Entry by Job Header to the applicable month-end date and click Find/Refresh. If you change this date, you must click Find/Refresh before you enter any EAC s. If you don t, the system will not save your EAC s when you press Save after updating. (Note: EAC values are posted to the HA ledger in the system. They post with a G/L Date of the last day of the open accounting period, regardless of what date of that month is used in the Date/Period box. This is a technical issue that has been brought to the attention of Oracle and is being actively worked on. In the future, the intent is for EAC Values to post to the HA Ledger with a G/L Date equal to the date in the Date/Period box. If you have issues seeing EAC Values update, change the Thru Date to be the last day of the month in the TJC Report or JSI.) 7. Use the Records arrows to view more than 20 records at a time. The single arrow will show the next 20 records. The Go to End arrow will open all the records on the project. 4

5 Use the Additional Selections tab to skip from a cost code thru a cost code for easy navigation of multiple codes (e.g. From & To will bring up that code only). You can enter each code you want to update this way to save time on searching for codes in a large project or if you only have a few to update. 8. Change the MC column on the line you want to change to be either F, G, P or Q and press the Tab button on your keyboard, or click outside of the MC box. This will automatically open up the fields that the applicable entered Method of Computation allows entry in. Below are screen shots for Methods of Computation F, G, P & Q: 5

6 NOTE: The grid in Progress Entry by Job has more fields then fit on the screen. These columns have been moved in order to show them in a single screen shot. Customize your grid to show only the fields you need for EAC entry or scroll right to find the correct column to enter something in. 9. As you enter values in Projected Final Amount, Projected Final Units or Percent Complete, the numbers in the other columns will update accordingly. After you have entered all your EAC Values or Percents Complete in the appropriate columns, click Save in the top left of the screen. 10. After pressing Save, you will back to the Job Status Inquiry (JSI) screen. Update the Thru Date accordingly and then press Find to check your EAC s. Start at Step 3 above to re-enter any numbers that did not save. For Details on which fields to enter values in and how each is involved in the calculation used to compute the EAC Value, see Page 8 & 9 of this document. Use of Method of Computation C in Conjunction with Method of Computation P & Q You use Method of Computation C when you want to use the Percent Complete from the Header account to calculate the Projected Final Amounts for the Detail accounts. You must use Method of Computation C in conjunction with either Method of Computation P or Method of Computation Q. This Method of Computation combination is generally used with Labor and Burden detail lines. Assign Method of Computation P or Q to the Level of Detail 7 Header account and Method of Computation C to the Level of Detail 9 Detail accounts. If you use a Method of Computation other than P or Q on the Header account, the system will use Actual Costs or Units as the Projected Final Costs or Units on the Header and therefore Detail accounts. 6

7 1. Assign a Method of Computation P or Q to the Level of Detail 7 Header account in Setup Accounts on Job Master at the start of your job. The Method of Computation can also be changed during EAC entry using the instructions above. 2. Use the Update Production Quantities or Update Job Progress (EAC) programs to update Actual Units or overwrite Percent Complete on the Level 7 Header accounts. 3. If your job has a Percent Complete Threshold on the Job Master, the system will calculate the EAC Value on the Method of Computation C Detail accounts as equal to Revised Budget. When the percent complete on the Header exceeds the Threshold, the system will then use the detail calculations below for Method of Computation P and Q below to calculate the EAC Values on the Detail accounts. 7

8 Detailed Method of Computation Calculations Method D : Manual Updates allowed None EAC is equal to the greater of: Current Budget Amount (or Units) or Actual Amount (or Units) + Open Commitment Amount (or Units) Method F : Manual Updates allowed - Enter in either the Projected Final Amount or Units column Same as Method of Computation D until a manual update is entered. Calculation will go back to the same as Method of Computation D if a manual entry is entered that is equal to Revised Budget (FA Ledger = 0). If you update Force Amount or Units, the EAC is equal to Revised Budget + Force Amount After a Manual Update is entered EAC is equal to the greater of: o Manually Updated Amount (or Units) or o Actual Amount (or Units) Method G : Manual Updates allowed - Enter either the EAC Amount or Units in Projected Final Amount or Units column Same as Method of Computation D until a Manual Update is entered. Calculation will go back to the same as Method of Computation D if a manual entry is entered that is equal to Revised Budget (FA Ledger = 0). If you update Force Amount or Units, the EAC is equal to Revised Budget + Force Amount After a Manual Update is entered the EAC remains fixed at the amount or units entered until another manual update is entered. NOTE: Only Methods G and V will allow a negative EAC - Use either Method V or G for Revenue Accounts Method Q : Manual Updates allowed - Enter the Actual Units in Update Production Quantities, and Projected Final EAC Units in Update Job Progress (EAC). You are NOT allowed to enter an EAC Amount, it is calculated. Percent Complete is calculated as Actual Units / EAC Units EAC Amount is calculated as Actual Amount / Percent Complete 8

9 NOTE: Methods P and Q can be used either at the Header or Detail account level, however ONLY Methods P and Q should be used on Cost Code Header accounts Method P : Manual Updates allowed - Enter the Percent Complete. You are NOT allowed to enter an EAC Amount or Units they are calculated. EAC Units is calculated as Actual Units / Percent Complete EAC Amount is calculated as Actual Amount / Percent Complete NOTE: Methods P and Q can be used either at the Header or Detail account level, however ONLY Methods P and Q should be used on Cost Code Header accounts Method C : Manual Updates allowed - None Method C is only used on a Detail Line (i.e. Level of Detail 9, usually Labor and Burden) Only works when Method P or Q is used at the Cost Code Header (Level of Detail 7) Method B : The Percent Complete from the Cost Code Header is copied to the Detail account Net effect is to calculate EAC for the Detail account using calculation for Method P or Q of Header account above Manual Updates allowed - None Same as Method of Computation D until a Purchase Order or Subcontract is entered. After a Purchase Order or Subcontract is entered the EAC is equal to the Actual Amount (or Units) + Open Committed Amount (or Units) NOTE: If there are multiple PO s or Subcontracts to be entered on a Cost Code Detail account, after the first PO or Subcontract is entered, the EAC will not account for Commitments that are yet to be entered into the system. Method V (for Revenue Accounts): Manual Updates allowed None EAC is equal to the greater of (absolute value to accommodate the negative sign): Current Budget Amount (or Units) or Actual Amount (or Units) + Open Commitment Amount (or Units) NOTE: Only Methods G and V will allow a negative EAC - Use either Method V or G for Revenue Accounts 9

10 FOR ADDITIONAL DETAILS ON THE CALCULATIONS USED BY THE SYSTEM TO DETERMINE EAC VALUES, REFER TO THE WORKING WITH JOB COST METHODS OF COMPUTATION DOCUMENT FROM ORACLE, OR ASK THE JOB COST BUSINESS ANALYST FOR THE METHOD OF COMPUTATION SECTION OF THE JDE IMPLEMENTATION GUIDE. 10