2018 PAYOFF PAYROLL SESSION

Transcription

1 2018 PAYOFF PAYROLL SESSION AND FISCAL YEAR-END INFORMATION

2 PAYOFFS: What is a Payoff? A Payoff is paying the balance of a contracted pay code for several pay periods all at the end of the fiscal year. How is a Payoff Done? It is done with multiple checks, one lump sum check, or in two checks (split lump sum). Payoffs can only be generated on contract pay codes. Payoffs are used to calculate salary and fringe benefits payable. They create the necessary postings for finance for the end of the fiscal year. All salary is posted using a June GL date. LUMP SUM > (payoff code = 1, 2 or 3) Means paying the remaining balance of a contracted paycode in a lump sum payoff with scheduled voluntary deductions/benefits. Lump sum payoffs calculate all pay and deductions/benefits individually by remaining payrolls, but will then combine all of the net pay amounts into one check or direct deposit. Benefits and taxes are calculated on a per check amount. Most often the check or direct deposit date will be in either May or June (prior to the end of the Fiscal Year). The Employee will receive one check. MULTIPLE CHECK > (payoff code = 4, 5 or 6) Means paying the remaining balance of a contracted paycode for several pay periods with scheduled voluntary deductions/benefits. Multiple check payoffs calculate all pay individually, then pays the net amount for the regular payroll and all payoff passes, and prints each net pay amount on a separate check or direct deposit. A Multiple Check Payoff would most likely have check or direct deposit dates in June, July and August. The Employee receives multiple checks. SPLIT LUMP SUM > (payoff code = 7, 8 or 9) Means paying the remaining balance of a contracted paycode in two checks with scheduled voluntary deductions/benefits. Split lump sum payoffs calculate all pay and deductions/benefits individually by remaining payrolls, and will then pay the net amount for the regular payroll on the first check or direct deposit and combine all of the remaining net pay amounts into a second check or direct deposit. The Employee will receive 2 checks. NO PAYOFF > (payoff code = blank) Means that a payoff will not happen for that employee s contract. 12-Month employees should NOT have a payoff code. 1

3 THINGS THAT AFFECT PAYOFFS PAYCODE INFORMATION Payoff codes are assigned to employees on the Pay Authorization tab: Valid Payoff Codes: 1, 2 or 3 Automatic lump sum payoff 4, 5 or 6 Automatic multiple check payoff 7, 8 or 9 Automatic split lump sum payoff If the amount remaining for the final check has odd pennies that need to be paid, (plus or minus) to meet the annual contract amount, and the amount is less than one dollar; it will automatically pay off the odd pennies without using a payoff code. To enter a payoff code on an employee: Employee Information > Paycheck Data > Pay Auth tab. THINGS THAT AFFECT PAYOFFS PAY CALENDAR INFORMATION Payoffs are triggered by entering a payoff code on a pay calendar (Payroll Setup>Setup Pay Calendars) and building the appropriate number of payoff passes (sequence numbers) for a calendar as shown below for a multiple check payoff. 2

4 PAYOFF CODES AND PAY CALENDARS: A payroll calendar must be created for each payoff pass that needs to take place. For example, for the originating calendar S201824, sequence 0, additional payoff calendars must be created. The following are examples of Semi-monthly and Monthly Payout Payroll Calendar for each of the Payout Codes: Example of the calendar setup for a Lump Sum Check Payout (codes 1, 2, 3): Note that all check dates are the same date. Calendar Seq Calendar Seq S June 29 check M June 29 check S June 29 check M June 29 check S June 29 check M June 29 check S June 29 check S June 29 check Example of the calendar setup for a Multiple Check Payout (codes 4, 5, 6): Note that check dates are the actual June, July and August payroll dates. Calendar Seq Calendar Seq S June 29 check M June 20 check S July 13 check M July 20 check S July 31 check M Aug 20 check S Aug 15 check S Aug 31 check 3

5 Example of the calendar setup for a Split Lump Sum Payout (codes 7, 8, 9): Note that the first sequence has a different check date than the rest of the sequences. Calendar Seq Calendar Seq S June 29 check M June 29 check S July 13 check M July 31 check S July 13 check M July 31 check S July 13 check S July 13 check If a calendar/calendar sequence is entered incorrectly or omitted, the calculation on the incorrect pay calendar will not take place and the payoff checks will be wrong. Please verify your payoff calendars very carefully PAYROLL SETUP > SETUP PAY CALENDARS: The Pay Period Begin date and Pay Period End date are used to determine which paycodes and deduct codes will be used in the calculation. Check date on the calendar is the check date that will print on the check, and be used in the direct deposit file. The check date is the actual pay date. 4

6 The check date and ACH date cannot be different. Verify that the check date does not fall on a weekend or holiday. The sequence (Seq) number defines how many payrolls are to run sequentially for a given calendar ID. Payoff calendars will include identical names for sequence 0, 1, 2 (Monthly) and 0, 1, 2, 3, 4 (Semi-Monthly). There may be additional sequences needed depending on the district payoff date. Acct Date (accounting date), FY (fiscal year) and FP (fiscal period) are used for posting to Finance. It is very important to proof the fiscal year date so it is correct. This is how the system knows what fiscal year and fiscal period the GL s will be posted to. When the accounting date is after July 1 the system knows it is the beginning of a new fiscal year and most of the pay/deduct/benefit limits are automatically cleared out. The limits are reset and a new year of accumulations start for the new fiscal year. One exception to this would be FSA and HSA codes since the limits will follow the flex year set by the district. If the accounting dates on the PayOff Calendars are incremented by one day, GL reports can be created by using the accounting date as a retrieval argument. NOTE: The TRA rate could possibly increase on July 1, Because there could be a change, Lump Sum and Multiple check payouts MAY NEED to be done on separate calendars! Region V will be happy to check your calendar setup. Just send us an ! 5

7 SCHEDULED FREQUENCIES: If a paycode, deduction or benefit frequency isn t scheduled, then the pay, deduct or benefit won t happen. The earning schedule dates are the dates that print on your PERA and TRA reports. NOTE: TRA earning schedules for Summer Payoff Payrolls must have pay period dates that match the school work year dates of when the member earned the salary. Make sure the dates are in the correct fiscal year. Do not use July and August begin and end dates for FY2018. A separate earning schedule may be needed for terminating and retiring employees using the actual last day worked as the end date. This will notify TRA/PERA of the last day the employee worked and the time period that the wages were earned. Retirees can be paid with Multiple check, they do not need to be paid with Lump Sum, so review what is currently in your district s contract language. When payoff checks are dated in July and August of 2018 FY, TRA will handle the payments in the following way: The amounts are posted to the members account by check date but they are actually credited for the 2018 FY. Members will sometimes call the district questioning why the July and August payoff check amounts are not reflected on the statements mailed out by TRA. TRA has told us that they take the member s last 60 months of earnings so it really doesn t matter what the check date is. If an employee questions this ask them to call a TRA Retirement Counselor for clarification. CALCULATION OF PAYOFF PAYROLL: If needed, timecard entries can be entered on all calendar sequences. For example, if a pay dock needs to be spread over the payout payrolls, an entry can be entered on each payoff timecard for the amount of the pay dock. Select the calendar and the payoff sequence where the entry needs 6

8 to be added and enter the required amount. When all timecards are entered, the calculation can be done. Earning Schedules can now be added from the Timecard screens by clicking on the Add Earnings Schedule button. For the payoff payroll, the calculation must be done from the Payroll Processing > Calculate Payroll menu option. The originating calendar, sequence 0, is the calendar to be selected. Upon selecting the originating calendar, all subsequent payoff calendars will be calculated. If corrections are needed, a full calculation will need to be done by resetting the calendar flag to N before doing another calculate. To reset the calendar flag to N click the Reset Calc Flag on the Calculate Payroll window. The flag will be reset and a full calculation can be done again. A flag can be reset and a payroll can be calculated as many times as needed as long as the flag is at an N before the calculation is done. Current Check should not be used for calculation of payoff checks! 7

9 DEDUCTIONS AND BENEFITS: YTD Reports > Deduction Fiscal YTD Use this report to proof the deductions/benefits for the fiscal year to make sure the amounts deducted are correct. This report will show the limit by employee (if used), the fiscal year-to-date amount withheld as of the date the report is run, the number of remaining checks and a new variance column showing the amount of any variance on the deduction. In order to use this feature limits will need to be added to the deduction codes. This report should help to make sure the deductions are on-track and can be run at any time during the year. To calculate the variance, this window will divide the limit by the deduction amount to get the number of periods. If there is a variance it is the result of the deduction amount not being divided evenly into the limit. Once the deduction amount is corrected the variance will disappear. When proofing this report the number of checks left should also be reviewed and corrected if necessary. These same features have been added to the YTD Reports / Deduction Flex YTD. This report would be run using the dates of the districts flex year. Limits on voluntary deduction/benefit records: The fiscal limit on any deduction/benefit will not be exceeded, regardless of the payoff code (exceptions are HSAxxFLX and FSAxxFLX). In other words, checks produced during payoffs are considered part of CURRENT fiscal year and the limit is tracked by fiscal year; the amount shown on the employee as a limit will not be exceeded in the CURRENT fiscal year. Until you do the first live July payroll, you have not started the new fiscal year. HEALTH, DENTAL, LIFE INSURANCE RATE CHANGE: Health, dental and life insurance rate often change effective 7/1/18 can be done by putting a stop date of 6/30/18 on the HEALTH, HEALTHFLX and/or HEALTHR, etc., deduct codes. Insert a row and add another HEALTH, HEALTHFLX and/or HEALTHR deduct code with a start date of 7/1/18. Limits will need to be increased to reflect the additional amount deducted in July and August. The increased amount will be deducted from the summer payout checks. 8

10 Please contact Region V to do mass changes for these items. Payoffs will only be generated for pay, deduct and benefit records that are active during the Payperiod begin and end dates that are on the pay calendar. If you use STOP DATES of 06/30/2018, the payoff sequence will not happen after the 6/30/18 date for those pay or deduct codes. Stop means Stop. YTD Reports > Pay Fiscal YTD with Extract: The Pay Fiscal YTD with Extract can be used to proof annual contracts, check setup for PayOff codes, check the number of checks remaining and also check for variances. It will need to be printed prior to the payoff payroll. Use this report to look at any variances on the contract pay code records. Anything in the Variance column that is plus or minus one dollar does not have to be adjusted. The pay formula automatically checks for that amount and adds or subtracts it from the final check. If a variance is greater than one dollar it needs to be corrected prior to running the Payout Payrolls. 9

11 Variances are calculated on this report by taking the Annual Contract amount and dividing it by the number of periods to calculate the Pay Rate. The Salary Limit column on the report minus the Fiscal YTD Paid equals the Amount Remaining. The Amount Remaining divided by the Rate of Pay equals the number of Checks left. The Variance represents the balance left to pay on the final check. This report can also be used to make sure the correct number of payperiods remains for an employee. DOCK IN PAY ADJUSTMENTS: Any adjustments that were done on Timecard Master and/or Timecard will affect the Salary Limit but not the Annual Contract. A pay dock is the most common Timecard entry that will adjust the Salary Limit. To proof Timecard adjustments, go to the Paycheck Data window/pay Codes tab, and look to the right-hand side of the pay information under Salary Adjustment. 10

12 The detail of the Salary Adjustment is found on the YTD Reports > Timecard Archive Detail report. This report can be run by selecting one employee, a specific paycode, etc. OTHER CONSIDERATIONS FOR PAYOFFS: Group Term Life Insurance: Group term life insurance in excess of $50,000 needs to be included with the final paycheck for terminating and retiring employees so taxes can be withheld. Please refer to the Calendar Year End packet for the monthly rate based on age as of December 31, This amount will be entered on the Paycheck Data window using the LIFETAX code. Deduction/Benefit Codes & Taxing for Payoffs: Deductions and tax withholdings are calculated separately for each pay period. Taxing is the same for lump sum, split lump sum or multiple check payoffs. The SMART system processes each payoff as a separate payroll for tax purposes then issues either one check or multiple checks depending on the payoff code used. 9-Month Employees: Remember to consider employees who are paid on a nine-month basis, yet have their deductions and /or benefits calculated over twelve months. The timecard can be used to accelerate their final deductions if needed. 11

13 Terminating or Retiring Staff: When an employee terminates or retires, it is important to think about the earning schedules that will be used for their final pay. Both TRA and PERA require the end date on the earning schedule to equal their last day worked. Additional earning schedules may be added to your calendars if there are different end dates. Retiring and terminating employees do not have to be paid out with a lump sum. They can be paid with multiple check payouts in July and August. A terminating employee may have different dates in these fields on the Terminate window, Flex year-to-date amounts should be checked and the rules followed for Flex Separation. You cannot accelerate flex withholding without the employee s consent. Be sure to follow proper procedures and complete the proper paper work. If you have questions regarding terminating employees, please contact your flex plan provider. Severance: Severance, pay for unused sick or vacation time or any other non-retirement wages should be set up as a separate pay code (SEVERANCE, XNORETIRE, etc). Do not change the employee s current retirement type. These paycodes will not take retirement deductions or accumulate retirement wages on that pay code. 12

14 PERA Exclusion Reporting: As a reminder, all governmental entities are required to submit an Exclusion Report once a year, with schools reporting by August 31 and all other employers by February 28. The report must provide information about all employees including elected officials who worked any amount during the reporting year and were not members of a PERA Defined Benefit or Defined Contribution Plan or another Minnesota public retirement system. Effective July 1, 2014, employers with internet and capabilities will be required to submit their Exclusion Report using PERA s Employer Reporting and Information System (ERIS). Two options are available for online reporting employers may complete an online Exclusion Report or submit a properly-formatted fixed length text file or Excel file. Paper forms will continue to be available to employers who are exempt from ERIS reporting. The due date for the PERA Exclusion Report is August 31. To Run the PERA Exclusion Report: Payroll/Agency Reporting / PERA Exclusion - Fiscal Year: 2018 This report allows the district to create a file for Exclusion Reporting. Once the file has been retrieved it can be sorted by Exclusion code, Employee name, etc. A job title will need to be added to the employee prior to creating the report. Once the report has been checked, click on the Create File button. The file will be saved to the Smarthr\client\pera folder. You will be able to submit this file to PERA using ERIS. To update PERA exclusion codes and add Job Titles: Employee Information > Paycheck Data > Retirement Tab, PERA Exclude Code and Job Title fields: Use the dropdown list box to select the correct exclusion code and job title for the employee. 13

15 PERA Annuitants: Employee Information > Paycheck Data > Retirement Tab Use a PERA exclusion code of 003 and a coverage code of Annuitant. A job title will need to be added to employees that are excluded from PERA. Be sure to insert a new line with this information. DO NOT go over the top of an existing row. TRA INFORMATION: TRA Rates effective July 1, 2018: Employee = 7.5% Employer = 7.5% **May increase to 7.72% but will not know for sure until June 2018** TRA Annuitants working in a licensed position: Employee Information > Paycheck Data > Retirement Tab Enter an exclusion code of 002 and a coverage code of Annuitant. Be sure to insert a new line with this information. The employee will be excluded from the final PERA Exclusion report. TRA Annuitants working in a non-licensed position: Generally, these TRA Annuitants will need to be enrolled in PERA unless they can be excluded under one of the PERA-defined exclusion codes; if none of these apply, the district will need to enroll the employee in PERA and withhold PERA deductions. TRA Annuitants: TRA members who retire and are currently receiving retirement benefits from TRA are Annuitants and will not need to have TRA withheld from their earnings if they return to a licensed position. Change them to an annuitant on the Retirement tab. Basic members that return to work as annuitants will have full FICA deducted from their pay. NOTE: If a retired teacher is not a TRA annuitant and returns to a licensed position, you must withhold TRA deductions/contributions. 14

16 TimeOff: At the beginning of each TimeOff year the New Year Event will need to be done. This will roll the old balances into the new TimeOff year and create lost rows for the balances that cannot be carried forward. The TimeOff Year runs the same as the fiscal year and will have a 7/1/xx New Year Event date. All entries (accruals and/or usage) should be entered through 6/30/2018 (2018 TimeOff Year). Any terminated or retired employees should have stop dates on their TimeOff plans to prevent their balances from rolling into the New TimeOff year. REPORTS: YTD Reports > Pay Fiscal YTD with Extract Use this report to verify contract variances. You do not need to spend time on any variances that are less than one dollar. You may use this to verify the payoff code, remaining pay, and number of checks remaining for all employees. To run the report: Fiscal Year: 2018 Employee Information > Pay Worklist By Emp Name The report can be sorted by payoff code, last name, first name, and middle name. Proof the payoff codes entered to be sure they are correct on all employees. To run the report: Start Date: Stop Date: YTD Reports > Deduction Fiscal YTD Compare the limit to the Fiscal YTD column to be sure all deduction and benefit amounts have been withheld. If you do not use limits, proof the Fiscal YTD to see if the full amount will be deducted through payoffs. To run the report: Fiscal Year: 2018 Payroll Processing > Payroll Proof Report or Payoff Mini Proof Print the payroll proof and carefully look at pay, deduct and board shares for each employee. Each payout pass will need to be retrieved and printed. Compare the totals page on each of the passes to make sure the gross and net pay and the deductions are close to the same amount on each pass. If not, find out where the differences are. Run the payoff mini proof. If the Payoff passes did not happen the payoff code may be missing on the calendar 15

17 Payroll Processing > Payoff/Payroll Proof Report This is a new Payoff Proof Report. It lists each payoff sequence by employee and sub totals all sequences for each employee. The final page(s) are the totals from all of the Payoff Passes. Payroll Processing > Payroll Register After creating payroll, run this report to proof each calendar sequence of the payoff passes. Seq 0 will print all employees with a totals page at the end, and then it prints Seq 1 with all employees and a totals page at the end, etc. There is a final Report Totals page that combines all Sequences for the payoff payrolls. YTD Reports > Totals Register from History Print this report to keep for future reference. Run it for Fiscal YTD This will show all pays, deducts and board shares for employees with FYTD totals. YTD Reports > Check History This report lists the calendar, check date, gross and net for a specific employee or on all employees. This report will also list TSA, Deferred Comp., and Flex amounts by employee and check date. To run the report: Fiscal Year: 2018, Begin date: Stop date: Employee Information > Employee Retirement Info This gives you a list of annuitants if you need to proof anything for PERA or TRA. YTD Reports > Retirement Wage Tally Run this report for your auditors. General Ledger > MN EDRS Reporting Use this report to print Special Ed or Chapter I reports for auditor. Can also be used to spot check any given account if needed or to quickly look up other information. 941 and W-2 > Form 941 and W2 Proof Run this report with all. Reconcile calendar totals for the first six months of This will help make W-2 reconciliation easier. Use this report to complete your 2 nd quarter 941. MN Dept of Employment & Economic Security (DEED): Hours worked reminder: When teachers or other staff work nine months but are paid over 12 months, their hours should be reported in the quarter that they actually work. For complete instructions please print the updated DEED Reporting Manual found on the Region V website under Support > SmartHR. 16

18 VERIFYING NEW YEAR RECORDS: Pay Codes: Employee Information > Paycheck Data > Pay Codes tab Pay records need to be reviewed for the new fiscal year so the employee will be paid correctly. Insert new rows with a start date of 7/1/xx to enter new contract amounts. This is especially important when using Pay Detail and/or the Budgeting/Annual Calc database and makes it easier to track history. the mass change form or call the Region and we will insert new rows for you through mass change. Edit the pay rate, annual contract, FTE s and pay periods by entering the new information on the newly inserted rows and clicking the file cabinet to save. Insert new rows with start and stop dates on extra-curricular contracts for the New Year if possible. Deduction/Benefit Codes: Employee Information > Paycheck Data > Deductions tab Deduction/benefit records need to be reviewed for the new fiscal year. Health, Dental, Life Insurance: Insert new rows for the new Fiscal Year and enter the per payroll deductions. We recommend using limits so it is easier to make sure deducts are correct. If rates are changing July 1, 2018, new rates need to be entered prior to the first July payroll for the 12 month employees. Flex Benefits: If your flex year renews on July 1, 2018 the new flex codes will need to be scheduled. Use the new flex codes of FSAxxx19 or REIMBxxx19. Call us about using the mass change feature to save you time. Don t forget to change the general ledger accounts on Payroll Setup > Change Deduction Codes. Dependent Care has a calendar limit of $5,000 for payroll deduction and Medical FSA s now have a limit of $2650. Change the frequency on your pay calendar to FLEX_YR19. Stop any deductions that should not be active on an employee, such as United Way, so they aren t withheld by mistake. Distribution Codes: Employee Information > Paycheck Data > Distribution Tab Update the percents or amounts for federal funds, Title I, grants, etc. If a pay code was changed on an employee, remember to add a distribution code for the pay code. If you are no longer using a particular distribution code on an employee, stop the code and build a new one. Mass Change: Remember the mass change option when reviewing the next fiscal years pay, deduct and benefit records. We can save you lots of time in manual updates by using mass change. Call before you spend time updating records to see if we can help with your maintenance 17

19 Region V Holidays Monday, May 28, 2018 Tuesday, July 3, 2018 Wednesday, July 4, 2018 Monday, September 3, 2018 Thursday, November 22, 2018 Friday, November 23, 2018 Tuesday, December 25, 2018 Wednesday, December 26, 2018 Tuesday, January 1, 2019 Friday, April 19, 2019 Memorial Day Day before Independence Day Independence Day Labor Day Thanksgiving Day Friday after Thanksgiving Day Christmas Day Day after Christmas Day New Year s Day Good Friday Federal Holidays Remember that the due date for a tax deposit or tax return is postponed when the date falls on a Saturday, Sunday or Legal Holiday. To help you plan your due dates; the following is a list of Federal holidays. Monday, May 28, 2018 Wednesday, July 4, 2018 Monday, September 3, 2018 Monday, October 8, 2018 Monday, November 12, 2018 Thursday, November 22, 2018 Tuesday, December 25, 2018 Tuesday, January 1, 2019 Monday, January 21, 2019 Monday, February 18, 2019 Memorial Day Independence Day Labor Day Columbus Day Veterans Day Observed Thanksgiving Day Christmas Day New Year s Day Martin Luther King Day President s Day 18

20 SMART HR FISCAL YEAR-END CHECKLIST FOR 2018 Prepare For Payoffs Set up the payoff pay calendars w/sequences. The payoff calendars must have the fiscal year 2018 on them. It is very IMPORTANT to proof the accounting date to make sure it is in Fiscal Yr Remember to increment the accounting date for each pass by one day. Verify that Payoff Codes are correct. Review the Pay Period Begin and End Dates on all Calendar Sequences Verify that the check dates do not fall on a weekend or holiday. Remember the check date will be the date used for the ACH file. Look at the frequency codes for the payroll: are there exceptions such as beginning of the month, end of the month, DUES or FLEX_YR18, FLEX_YR19 Be sure the earnings schedule dates are correct (all in FY2018) Proof that the payoff code is entered on employees on Employee Information/Paycheck Data window/pay Auth tab. These can be verified using Employee Information/ Pay Worklist-By Pay Code Verify the # of Checks Left and Variance on YTD Reports/Pay Fiscal YTD with Extract Report. Fix any variances. Run the report under YTD Reports/Deduction Fiscal YTD and verify the fiscal YTD amount. Fix any variances. Enter the final amounts on employees who are retiring or terminating for any flex deductions or group term life in excess of $50,000. Do your payoffs during the May and/or June payroll. Enter Timecard Entries on each sequence if needed Select originating calendar, sequence 0, and process calculation. All subsequent payoff calendars will be calculated Do Not use Current Check Proof the Payrolls Run a report under Payroll Processing/Payroll Proof Report. Verify that all sequences calculated according to the payoff code used. Check the totals page(s) on each sequence. The gross and net page should be within cents of each other. If not, look at the totals by pay and deduct/tax codes to find out where the difference is. Use the report under Payroll Processing / Payoff/Payroll Proof Report to review totals by employee for all sequences. Check Payroll Processing/Payoff Mini Proof to verify employees were paid on all payoff passes Verify that all scheduled pay and deductions happened on each pass Create Paychecks, finish processing paychecks/direct deposits Compare Totals on Payroll Register report to totals on Payroll Proof Report REMEMBER: Check the ACH File Limit setup with your bank. The file limit may need to be increased for Payouts. 19

21 SMART HR FISCAL YEAR-END CHECKLIST FOR 2018, cont. If tax deposits exceed $100,000 make deposit within one banking day Run FYE Reports: Payroll Register, Totals Register from History, Check History, Retirement Wage Tally, etc. (Districts can print these on paper or they can be saved electronically). Create and Import GL s into finance for all passes Liabilities are due based on Check/Direct Deposit date Not necessary to bring Voucher Imports into finance until they are to be paid (July/Aug Check Dates) If the check date month and accounting date month do not agree SMART will automatically create additional JE records to setup and reverse salaries payable entries. You will see three JE lines for each payroll. After final payroll for Quarter 2 is complete, do Quarterly Reporting 941 Reporting, run reports = 941 and W-2 / Form 941 and W2 Proof *Check Qtr 2 Totals Column, view Reconciliation Report and W2 Errors/Warnings for potential problems DEED (MN UI Reporting) Reporting State Withholding After final payroll of the fiscal year, process the PERA Exclusion Report Enter leave usage for June and do the New Year and Accrual Events in TimeOff Enjoy the rest of the Summer!! 20