Employee Self Service Enrolling and Updating Direct Deposit

Transcription

1 Employee Self Service Enrolling and Updating Direct Deposit Employees can change direct deposit information in My HR System. This document will cover the following topics: Adding an account... 2 Editing an account... 6 Deactivating an account... 8 Canceling Direct Deposit Deposit Type Examples of 13

2 Adding an Account Step 1. Log onto My HR System. 2. Click Main Menu > Self Service > Payroll and Compensation > Direct Deposit 3. The following page will appear 2 of 13

3 Step 4. Click the Add Account button at the bottom of the screen 5. Select Your Bank Information Using the drop down list, select your 9-digit Routing Number. Your financial institution name should populate the Bank Name field. If you are not sure of your bank s routing number, you can click on the View Check Example to help you identify the routing number r. Be sure to verify that the correct financial institution is listed in the Bank Name field 3 of 13

4 Step 6. You will need to set up your Distribution Instructions Enter your Account Number 7. Retype your Account Number to verify that your entered the correct number. DO NOT copy/ paste the account number into the Retype Account Number field. The retype field is used to verify the correct account number has been entered twice. Important: If your account number is incorrect, your direct deposit will be rejected and delay your funds 3-4 business days after the regularly scheduled payday. 8. Select your Account Type. Using the drop down list, select Savings or Checking If you select Issue Check, a paper check will be issued Important: Direct deposit can only be made to a valid savings or checking account. Deposits cannot be made into an IRA, share certificate, loan account, etc. If you want to make deposits to an NFCU account other than a checking or savings account, you will need to set up an automatic transfer from your checking or savings account. 9. Select your Deposit Type as described below: Amount: a fixed amount to be deposited to the account Percent: a set % amount of your net pay deposited to the account Balance of Net Pay: 100% of your net pay deposited to your account. Important: If there are multiple accounts set up for direct deposit, you MUST set up one of the accounts to be a Balance account (See Deposit Type Examples at the end of this document) 10. Enter a deposit Amount or deposit Percent based on your Deposit Type selection. 4 of 13

5 Step 11. Enter the Deposit Order for the account you just set up. This field determines the priority of your deposit. (Account that has a Deposit Order of 1 is processed first, 2 is processed second etc.). If the Deposit Type is Balance, the priority defaults to 999 and is processed last. Important: When the net pay isn t enough to cover all direct deposits, only the higher priority deposits, up to the total net pay, will be made. 12. Click Submit at the bottom of the page 13. You will see a Submit Confirmation Important: Due to timing, the changes that you made may not be reflected in your next paycheck. The changes may go into effect the following pay period. 14. Verify the account information that is listed 15. If you want to add another account to your direct deposit, click Add Account and return to step 5 in the procedure. 5 of 13

6 Editing an Account Step 1. Log onto My HR System. 2. Click Main Menu > Self Service > Payroll and Compensation > Direct Deposit 3. The following page will appear 4. Click on the pencil icon to Edit your direct deposit information. 6 of 13

7 Step 5. Edit your Direct Deposit information and click Submit to save your changes. 6. You will see a Submit Confirmation Important: Due to timing, the changes that you made may not be reflected in your next paycheck. The changes may go into effect the following pay period. 7. Verify account information that is listed 7 of 13

8 Deactivating an Account Important: If you are changing your direct deposit account, be sure to add your new account(s) before you delete old accounts. Once you save edits to your direct deposit information and then attempt to make additional edits within the same business day, the message below will appear. You will NOT be able any further edits to your direct deposit until next business day. Step 1. Log onto My HR System. 2. Click Main Menu > Self Service > Payroll and Compensation > Direct Deposit 8 of 13

9 Step 3. The following page will appear 4. Click on the Trash Can icon to remove the Direct Deposit information. 5. Verify that the account number list in the Delete Confirmation box is the correct account that you want to delete. If so, click Yes - Delete 6. You will receive confirmation of your submitted changes. Important: Due to timing, the changes that you made may not be reflected in your next paycheck 9 of 13

10 Canceling Direct Deposit Canceling your Direct Deposit will cause a paper check to be issued and mailed using regular US Postal Service to the home address we have on file in MY HR System. Physical checks are mailed out on Wednesday and can take 2-5 business days to arrive. Step 1. Log onto My HR System. 2. Click Main Menu > Self Service > Payroll and Compensation > Direct Deposit 3. The following page will appear 10 of 13

11 Step 4. Click on the Trash Can icon to remove the Direct Deposit information. 5. Verify that the account number list in the Delete Confirmation box is the correct account that you want to delete. If so, click Yes - Delete 6. You will receive confirmation of your submitted changes. Important: Due to timing, the changes that you made may not be reflected in your next paycheck 7. Repeats steps until all of the Direct Deposit accounts have been removed 11 of 13

12 Deposit Type Examples Step Balance to Checking account Percent (5%) to Savings account Balance to Checking account Percent (5%) to Savings account Fixed Amount ($100.00) to Savings account Balance to Checking account 12 of 13

13 Fixed amount ($10.00) to Checking Fixed Amount ($200.00) to Checking Fixed Amount ($50.00) to Savings Balance to Checking Account 13 of 13