NCC Open Enrollment User Guide for Online Benefits Enrollment - SCG

Transcription

1 NCC Open Enrollment User Guide for Online Benefits Enrollment - SCG If you have any questions while using these features, please contact your Human Resources or Payroll Office This guide is designed to provide the information needed to successfully use the new Employee Self- Service Benefits Enrollment online Open Enrollment features. Contents Note: To advance to a specific section, press the CTRL key on your keyboard and click on the name of the section. Login... 2 Benefits Enrollment... 3 Open Enrollment Page... 4 Flex Spending Health - US... 8 Submitting Your 2018 Benefit Elections WeCare Enrollment Links User Guide ~ 1 October 2017

2 New Castle County Employee Self-Service User Guide for Open Enrollment 2018 Login Enter in your browser address bar. Press Enter or Click Go. Note: It is recommended that you save this in your Favorites. The Employee Self-Service log-in page opens. Enter your Employee ID (five-digit number). Enter your Password. Click Sign-In. The People Soft Main Menu Page opens. Click on Main Menu. Click Self Service. Click Benefits. Click Benefits Enrollment. Page may take a few seconds to display. Wait for screen to load. User Guide ~ 2 October 2017

3 New Castle County Employee Self-Service User Guide for Open Enrollment 2018 Benefits Enrollment Benefits Enrollment To begin your Benefits Enrollment use the Select button. Click the Select button to begin your 2018 Open Enrollment. User Guide ~ 3 October 2017

4 New Castle County Employee Self-Service User Guide for Open Enrollment 2018 Open Enrollment Page The Open Enrollment Page is displayed. Open Enrollment Open enrollment is your annual opportunity to maintain or modify your benefit choices. To continue participating in the Flexible Spending Accounts next year. (Note: You must reenroll in these programs during the Open Enrollment period, if you wish to be enrolled for the 2018 benefit year.) You will be able to review the cost of each benefit in the Enrollment Summary section of the page. This page gives you a Summary view of the following: Current Enrollment Summary is a summary of your 2017 benefit selections. Election Summary displays benefit elections Cost and the cost to you in the Your Cost field. The I Have No Changes button gives you opportunity to keep your current selection for the 2018 Benefits Enrollment Year. The Submit button will send your final choices to the Benefits Department. User Guide ~ 4 October 2017

5 Open Enrollment Open enrollment is your annual opportunity to maintain or modify your benefit choices. To continue participating in the Flexible Spending Accounts program next year. (Note: You must reenroll in these programs during the Open Enrollment period, if you wish to be enrolled for the 2018 benefit year.) The Edit button will appear next to any benefit option that is available for modification. The Edit button allows you to review your plan details or select a new plan altogether. Click Edit button to review your benefits. User Guide ~ 5 October 2017

6 The Elections Summary table summarizes estimated costs for your current or new benefits choices. Important: The Election Summary is a Per Pay Period view. So Your Cost would be for either 52 or 26 pays according to you pay schedule. I Have No Changes The I Have No Changes button finalizes your current benefits as your selection for the upcoming benefits year and you will retain your current benefits coverage for the 2018 benefits year. To retain your current benefits coverage for the 2018 Benefits Enrollment period Click the I Have No Changes button. You will receive a Save Confirmation. Click OK. User Guide ~ 6 October 2017

7 The Submit button finalizes you benefit selection and send your choices to the Benefits Department. Click the Submit button to finalize your benefits selection. User Guide ~ 7 October 2017

8 New Castle County Employee Self-Service User Guide for Open Enrollment 2018 Flex Spending Health - US Review Current Benefits Selection Options Important: Your enrollment will not be complete until you Submit your choices to the Benefits Department. To review you current benefits selection. Click the Edit button next to the benefit you wish to review. To continue participating in the Flexible Spending Account(s) program next year. Important: You must reenroll in these programs during the Open Enrollment period, if you wish to be enrolled for the 2018 benefit year. User Guide ~ 8 October 2017

9 If you try to Update Election without making a selection you will receive the following error messages. To review you current benefits selection. There are errors with your enrollment which are noted below. Make your corrections, and then select the Update Elections button to save your changes. You have made a selection. To continue without making a selection, select Discard Changes. Otherwise, make your benefit choice and then select Update Elections. User Guide ~ 9 October 2017

10 User Guide ~ 10 October 2017

11 Selecting Unreimburses Med/Den FSA option If you elect to participate in the Unreimbursed Med/Den FSA there are a few thing to keep in mind. Your annual pledge amount must not exceed $ which is the maximum amount allowed for this plan. Enter you Annual Pledge amount. Click the Worksheet link to calculate your pay-period deduction. When you are ready to Submit you selection changes. Select the Update Elections button to store your choice until you are ready to submit your final enrollment on the Enrollment Summary. If you decide not to go through with the change you made you can choose the Discard Changes button Select the Discard Changes button to ignore all entries made on this page and return to the Enrollment Summary User Guide ~ 11 October 2017

12 No Coverage Election Important: Your enrollment will not be complete until you Submit your choices to the Benefits Department. You will see a summary of Your Choice listed. If your Election was No, I do not want to enroll This means You have chosen to Waive coverage. Your Coverage effective date will be listed under Notes. Once submitted, this choice will take effect on 01/01/2018. If everything looks good Click the Update Elections button. Unreimbursed Med/Den FSA If chose to enroll in Unreimbursed Med/Den FSA you will see the following You will see a summary of Your Choice listed. You have chosen to enroll in the Unreimbursed Med/Den FSA plan with an annual pledge of $$$. Your approximate per-pay-period contribution will be $$. Your Coverage effective date will be listed under Notes. Once submitted, this choice will take effect on 01/01/2018. Deduction and/or Credits for this choice will start with the pay period beginning 01/01/2018 If everything looks good Click the Update Elections button. User Guide ~ 12 October 2017

13 No Coverage Change: If you elected to Waive coverage that will be reflected in the Enrollment Summary table. Because you waived your Benefits there is no cost to you. The Election Summary box will show $0.00 amount. If everything is as you wish Click the Submit button. Unreimbursed Med/Den FSA $500.00: Your New benefit coverage Unreimbursed Med/Den FSA is reflected in the Enrollment Summary table. The Election Summary box will show Your Cost per-pay-period to be deducted from your paycheck. If everything is as you wish Click the Submit button. User Guide ~ 13 October 2017

14 New Castle County Employee Self-Service User Guide for Open Enrollment 2018 Submitting Your 2018 Benefit Elections Cancel Benefit Choices You re almost finish. The Cancel is your last chance to make changes before submitting your benefit choices. You will return to the Enrollment Summary page, were you can make change to your benefits choices. Select the Cancel button if you are not ready to submit your choices and wish to return to the Enrollment Summary page. Important: Your enrollment will not be complete until you Submit your choices to the Benefits Department. To finalize your benefit choices you must press the Submit button at the bottom of the page. By submitting your benefits choices you are authorizing the company to take deductions from your paycheck to pay for your benefit costs. You also authorize the Benefits Department to send necessary person information to you selected providers to initiate and support your coverage. Once your enrollment benefits choices are processed you may not make any further benefits changes until the next Open Enrollment period or qualified family status change. When you re ready Click the Submit button and you re done! User Guide ~ 14 October 2017

15 Submit Confirmation Your benefit choices for 2018 have been successfully submitted to the Benefits Department. Click the OK button to return to the Benefits Enrollment page. The End. Thank you for completing your 2018 Benefits Enrollment. User Guide ~ 15 October 2017

16 New Castle County Employee Self-Service User Guide for Open Enrollment 2018 WeCare Enrollment Links WeCare link are provided at the bottom of the Benefits Enrollment page, for easy access to supplemental benefits. To access the WeCare Open Enrollment system users must sign in using the appropriate link. Important. Your Employee ID is your User ID: xxxxx and the Password: newcastle18. User Guide ~ 16 October 2017