Reporting Toolbox: So Many Tools, Which One Should I Use?

Transcription

1 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Reporting Toolbox: So Many Tools, Which One Should I Use? April 5, :15 to 11:15 Conference Sponsors: The Office of the Chancellor, Budget & Financial Administration / Human Resources, the Office of the Provost and Vice Chancellor for Academic Affairs, the Office of the Vice Chancellor for Research, and the Office of Business and Financial Services

2 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Workshop Presenters Kasey Wilken, CPA, MAS Financial Accounting & Reporting Specialist Jason Bane Sr. Business & Financial Coordinator

3 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Please Silence your mobile devices Sign the attendance roster Minimize side conversations We will stop periodically for questions Complete and submit the evaluation 3

4 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Workshop Objectives Build Financial House Develop a construction plan Materials List Reporting Tools Resources 4

5 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE What information do you need? Many different types of money (i.e. State, ICR, Self-Supporting, Gifts, Grants, etc.) Budgets Revenues, expenses, assets, and liabilities Transactions and balances 5

6 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Financial House Asset/Liability Transactions Asset/Liability Detail Statement Revenue/ Expense Detail Statement Revenue/ Expense Transactions Encumbrance Balances Payroll Expense by Person Month End Payroll Encumbrance by Person Month End 6

7 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Materials List Revenue Expense Transactions Payroll Expense by Person Month End Encumbrance Balances Payroll Encumbrance by Person Month End Revenue Expense Summary/Detail Statement Asset/Liability Transactions Asset/Liability Summary/Detail Statement 7

8 Revenue Expense Transactions 8

9 Payroll Expense by Person 9

10 Encumbrance Balance 10

11 Payroll Encumbrance by Person 11

12 Revenue Expense Detail Statement 12

13 Asset Liability Transaction Statement 13

14 Asset Liability Detail Statement 14

15 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Reporting Tools of the Trade View Direct Static month-end reports, point and click PDFs indexed by Organization or Fund Payroll Details EDDIE Day old data Series of prompts My-UI-Financials Day old data Customized dashboard Payroll Details 15

16 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE View Direct now Mobius View Basic Navigation Printing and Downloading Recommended Browsers GL 102 Retrieving General Ledger Reports Participant Guide 16

17 It s still a hammer Select Document Direct and UI2 Report Click Report 17

18 Easy to use folders Breadcrumb Navigation 18

19 Locate Button/Jump to folder Jump to folder, date, Organization/Fund you want 19

20 20

21 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE EDDIE Enterprise Data Delivery & Information Environment Basic Navigation Printing and Downloading EDDIE 4.1 Users Guide GL 102 Retrieving General Ledger Reports Job Aids 21

22 Folders and Prompts Click Documents tab Click Categories menu 22

23 Click, click, click to desired report Corporate Categories Finance Operating Ledger or General Ledger Desired report 23

24 Required, Specific, Optional 24

25 Tool Bar Print Export PDF Excel CSV 25

26 Status Bar Page Navigation GoTo Zoom 26

27 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE My-UI-Financials Customized Dashboard Basic Navigation Printing and Downloading Export Data My-UI-Financials Resource Page 27

28 Customized Dashboard 28

29 Actions-Report List 29

30 30

31 Export Dashboard Data 31

32 Actions-View Details 32

33 Transaction Details Breadcrumb Navigation 33

34 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Resources My-UI-Financials Resource Page Retrieving General Ledger Reports View Direct and EDDIE training Understanding University Financials Statement & the Reconciliation Process Guide to Finding Your Accounting String Balance UAFR Who to Ask 34

35 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Other Reporting Resources OBFS UIC Reporting Subcommittee Contacts /SitePages/Home.aspx AITS Reports and Data d_data/ 35

36 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Workshop Summary Built our financial house with standard reports Reviewed the owner s manual Laid a foundation for remaining tracks Provide resources for additional reporting 36

37 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE Questions / Concerns? 37