Financial Detail FY & Comparison to Prior Year Nvision Report. Position Department Review Report. First Time Set-Up for running CatPlan reports (POV)

Transcription

1 REPORTS

2 Overview: Checklist CatPlan navigation items Accessing CatPlan Reports Folders Report Folders types of Reports within each Report Descriptions Primary Budget Management Reports for Viewer s & Planners Report Examples Valid Budget Combinations Financial Detail FY & Comparison to Prior Year Nvision Report Budget Forecast Month Prompt Position Detail Monthly Position Department Review Report Dept Rev and Exp Summary Reports Exercises: First Time Set-Up for running CatPlan reports (POV) Report selections (Preview User Point of View Selections) & setting # rows Run Reports Export Report to Excel CatPlan Page 1 of 24

3 Checklist for successful CatPlan Reports Navigation: 1) Oracle Identity Domain: uscentralwash48889 Your Oracle username & password 2) Firefox browser 3) POV setting for reports (File/Preferences/Turn POV on) One Time Setting 4) Setting max # rows to see all possible selections (One-time setting) 5) A full Budget Chart string new Chart of Accounts (Fund, Dept, Program, Operating Unit, Component) *use FMS COA Crosswalk to assist in finding new budget chart string. CatPlan Page 2 of 24

4 CATPLAN REPORTS: CatPlan Reports can be accessed via the Explore Icon: Below are the Folders within Reports CatPlan Page 3 of 24

5 The first Folder End User Reports includes five commonly used reports that will be covered in today s class. Additional reports are available in the Operational and Position Budget Reports Folders. Refer to the Report Dictionary (within Root folder) for descriptions of the additional report options. CatPlan Page 4 of 24

6 Below is a list of the primary budget management reports covered in this class. The Point of View (POV) for each are the selection criteria for each report. Folder End User Reports End User Reports End User Reports End User Reports End User Reports End User Reports Report/File Name Description Point of View (POV) Valid Budget Current Resources and Year, Scenario, Version, Department Combinations Expenses for all Chart field combinations in the selected Dept Financial Detail FY Budget Forecast Month Prompt Position Dept Review Report Position Detail Monthly Report Dept Rev and Exp Summary department Account detail with Rollups for Budget Working and Actual Final for the current and Prior year, with Actual to Actual variance for selected Year Prompts Summary by Categories with Budget Final compared to Monthly Actuals for the selected periods and budget from the selected periods through the end of the year, with projected year end totals and over/under compared to budget final. Salary and Benefits by Position and department, with Working Budget, Final Actual, and Variance. Designed for reviewing one type of pooled position (ie, Adjunct) for all departments of a college Salary and Benefits by Position (by Month when selected), Goods & Services by Category, includes Budget Working and Final and Actuals Final with Working Budget to Actual Variance Revenue and Expense Summary by Department for a Division or Exec Level Department, Fund, Program, Operating Unit, Component Years, Department, Fund, Program, Operating Unit, Project, Component Year, Fund, Program, Operating Unit, Project, Component Period, Year, Department, Fund, Program, Operating Unit, Project, Component Period, Year, Fund, Program, Operating Unit, Project, Component CatPlan Page 5 of 24

7 Valid Budget Combinations Report This report shows all chart field combinations for a department or division that were loaded with budgets for FY16. It is useful report for reference in looking up where budgets were created for FY16 in your area. CatPlan Page 6 of 24

8 CWU Department Financial Detail: You can select Department, Fund, Program, Operating Unit and Component This report is similar to the Nvision PID Summary report used in prior years* *Encumbrances are not included in this data CatPlan Page 7 of 24

9 Budget Report Used in Prior Years: Nvision PID Summary Report Example: For a State (Ledger 1) Funded Budget CatPlan Page 8 of 24

10 Budget Forecast Month Prompt This report allows you to view total Working Budget, Actual expenses and Forecasted Expenses. It is useful for scenario planning. CatPlan Page 9 of 24

11 Position Dept Review Report This Report displays total Budget versus actual Salaries and Benefits for the Year for all Positions within a chartfield Position Detail Monthly Report This report can be run for a particular month (shows monthly budget versus actual) and goods & Services at bottom. CatPlan Page 10 of 24

12 Dept Rev and Exp Summary This report can be run for a Division/Exec Level to show total budgets versus actual by Department. CatPlan Page 11 of 24

13 EXERCISES: First Time CatPlan Setup for Running Reports The below instructions are if this is the first time you will run CatPlan reports. If you have already previously run a CatPlan report, skip this section. Once you are in the CatPlan, click on File > Preferences > Financial Reporting Section 1. Under this area, select PDF Preview for the Default Preview Mode. 2. Change the User Point of View Preview option to On (if it is set to Off). CatPlan Page 12 of 24

14 Find, Run, Print Your Report Click the word Explore Click on the End User Reports Folder CatPlan Page 13 of 24

15 Exercise #1 Run Valid Budget Combinations Report: Double Click or hit Enter on the Valid Budget Combinations Report In the Preview User Point of View Box select each item by clicking on the blue Select icon. Selections: Years: FY16 Scenario: Budget Version: Working Department: Your Department or Division/Executive Level CatPlan Page 14 of 24

16 Exercise #2: Double Click or hit enter on Dept Financial Detail FY Report: Click on the blue Select icon next to Department Set Rows per Page to max 500 (allows you to see all possible selections) CatPlan Page 15 of 24

17 Enter your Department # in the search box and hit binoculars Once it comes up click on OK. Select your Fund, Program, Operating Unit and Component by clicking on the Blue Select button and searching for your values (as in the previous example) *Note every dimension (department, fund, program, operating unit, and component) has to be selected at either ALL or lower for the report to run. If you have no component, enter NoComponent. CatPlan Page 16 of 24

18 CatPlan Page 17 of 24

19 Exercise #3: Double Click or hit enter on Budget Forecast Month Prompt Select your Year (FY16), Department, Fund, Program, Operating Unit, No Project, Component (or No Component) by clicking on the Blue Select button and searching for your values (as in the previous report example) *Note every dimension (department, fund, program, etc.) has to be selected at either ALL or lower for the report to run. CatPlan Page 18 of 24

20 Select the Period for Actual Final (July) by clicking on the selection box And then the Periods for Budget Working (Aug-June) by clicking on the selection box Expand Total Year and select July for the Actual Final Data (click on selection and then blue arrow to move to right column) *Note you need to click on the box after a selection is made CatPlan Page 19 of 24

21 Enter Aug-June for the Budget-Working Data Click OK and the report will process. CatPlan Page 20 of 24

22 Exercise #4: Double Click or hit enter on Position Detail Monthly Report: Select Period (July), Years (FY16) and your Chart string. CatPlan Page 21 of 24

23 To Print Report Hit Printer Icon & To Save Hit the Arrow Icon Far Right Corner of Screen Create PDF Report CatPlan Page 22 of 24

24 Exporting Reports to Excel Once the CatPlan report is open in PDF (or HTML) preview, click File > Export > Excel Your report will open in Excel with most of the formatting intact. This will allow you to work with the data in a familiar format. CatPlan Page 23 of 24