USER MANUAL. Munsoft v1 REPORT WRITER

Transcription

1 USER MANUAL Munsoft v1 REPORT WRITER 1

2 CONTENTS Quicklinks... 3 Introduction... 4 MC report writer... 4 Setup... 4 Building and maintaining reports... 4 Reporting... 4 SCOA report writer... 5 Setup... 5 Building and maintaining reports... 8 Reporting... 9 Other reports SCOA Trial Balance mscoa Actuals report

3 QUICKLINKS MC report writer GENERAL LEDGER > REPORT WRITER > MC REPORT WRITER > SCOA report writer GENERAL LEDGER > REPORT WRITER > SCOA REPORT WRITER 3

4 INTRODUCTION This module is used to build/create your own financial reports with fields/columns already setup in the system. Reports can be built for SCOA and non-scoa sites. MC REPORT WRITER SETUP GENERAL LEDGER > REPORT WRITER > MC REPORT WRITER > BUILDING AND MAINTAINING REPORTS GENERAL LEDGER > REPORT WRITER > MC REPORT WRITER > REPORTING GENERAL LEDGER > REPORT WRITER > MC REPORT WRITER > 4

5 SCOA REPORT WRITER SETUP There are already some pre-set columns/fields setup in the system. There are various combinations to choose from for either actual, budget or variance figures for a range of periods. GENERAL LEDGER > REPORT WRITER > SCOA REPORT WRITER > SCOA COLUMNS MASTER Click on the column number arrow drop down and specify if you wish to see actual/budget/variance values, for this year/last year/prior year/future years, for a specific fiscal period. 5

6 Actual columns to choose from. Budget columns to choose from. 6

7 Variance columns to choose from. The system will automatically update the rest of the form, depending on which fields were selected previously. 7

8 BUILDING AND MAINTAINING REPORTS Use the report master menu to create or amend a report based on the available actual/budget/variance columns created in the system. GENERAL LEDGER > REPORT WRITER > SCOA REPORT WRITER > SCOA REPORT MASTER Click on the add sub menu key to create a new report. Enter a report number and description for this report. Click on the number arrow drop down, and select one of the columns already setup. The column heading field can be renamed if needed. Add more columns if needed. Click ok to save this report. To amend an existing report click on the change sub menu key. 8

9 REPORTING The SCOA reporting menu runs the report that was created. The system calculates all the columns specified for this report. GENERAL LEDGER > REPORT WRITER > SCOA REPORT WRITER > SCOA REPORTING Select one of the reports from the report arrow drop down. Further define what you want to see in your report: o Detailed/summary report. If you selected the single rollup report type, you can specify up to which level it must roll up to, for a specific segment. o Level: Specify up to which level to extract the data, or leave blank to extract all. o Account type o Financial year o Fiscal period o Output type: Excel, PDF, Chart o Zero suppression: to remove redundant zeros from the report. 9

10 The report might take a while to run (as indicated by the red lightning bolt at the bottom right of the screen). Once run, the report will be displayed in the output format specified, with the columns selected for that report. 10

11 The All segments extract will list all segments plus the fields/columns specified for this report : Report Number 001 Budget_Report Fin Year 2018 Fiscal Period Asset: Y Liability: Y Income: Y Expenditure: Y Financial Year Project Long Desc Project Short Desc Function Item Short Desc Funding Region Costing Segment Desc Internal Project No Reference No Account Type Current Budget Financial Year 2019 Financial Year Operational: Municipal Operational: Municipal Police Forces Outsourced Services:Animal Service Charges:Electricity istrict Municipalities:DC01 Costing:Default 440-Outsourced-Animal E Running Cost Running Cost Traffic and Street Parking Control: LAW ENFORCEMENT (440) Care West Coast:Municipalities:WC014 Saldanha Bay:Whole of the Municipality Care 1 The single rollup extract will list the specified segment up to the level specified, plus the fields/columns specified for this report. If no level is specified, it will list all levels. Filter on any of the levels to get the desired outcome. The sum/post column will indicated if that line is a summary of the posting levels below it. Yellows add up to green above it. Greens adds up to red. Reds add up to pink. Report Number 010 Budget_Toni Segment Item Rollup Max Level 10 Fin Year 2018 Fiscal Period Asset: Y Liability: Y Income: Y Expenditure: Y Scoa Level Lvl 1 Lvl 2 Lvl 3 Lvl 4 Summ/Post Original Budget TY FY 0 Assets S Assets Current Assets S Assets Current Assets Cash and Cash Equivalents S Assets Current Assets Cash and Cash Equivalents Cash at Bank S Assets Current Assets Cash and Cash Equivalents Call Deposits and Investments S Assets Current Assets Receivables from Non-exchange Transactions S Assets Current Assets Receivables from Non-exchange Transactions Property Rates S Assets Current Assets Receivables from Non-exchange Transactions Fines S Assets Current Assets Operating Lease - Straight Lining P Assets Current Assets Inventory S Assets Current Assets Inventory Consumables S Assets Current Assets Inventory Materials and Supplies P 0 2 Assets Current Assets Trade and other Receivables from Exchange Transactions S Assets Current Assets Trade and other Receivables from Exchange Transactions Prepayments and Advances S 0 3 Assets Current Assets Trade and other Receivables from Exchange Transactions Trading Service and Customer Service Debtors S Assets Current Assets VAT Receivable S Assets Current Assets VAT Receivable Input Accrual P Assets Current Assets VAT Receivable Input VAT General P 0 3 Assets Current Assets VAT Receivable Input VAT Capital P Assets Current Assets VAT Receivable VAT Control P Assets Non-current Assets S Assets Non-current Assets Property Plant and Equipment S Assets Non-current Assets Property Plant and Equipment Cost Model S Assets Non-current Assets Property Plant and Equipment Leased Assets S 0 11

12 OTHER REPORTS SCOA TRIAL BALANCE Use this menu to extract the trial balance for a specific period per function, that can be used as a reference. GENERAL LEDGER > ENQUIRIES & REPORTS > TRIAL BALANCE Specify the fiscal period Specify if you want to remove redundant zeros from a number Click on the dropdown arrow to search for a specific function, or hit enter to select all functions. Specify the output format. 12

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14 MSCOA ACTUALS REPORT GENERAL LEDGER > ENQUIRIES & REPORTS > SCOA ACTUALS REPORT Report type: Actuals extract. Projects and Functions: Specify the project and function. Specify if you want to see a details or summary report. YTD/Movement Print zero s 14