Making Purchase Ledger Payments. To make Purchase ledger payments you should select Purchase Ledger followed by automatic selection.

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1 How To... Making Purchase Ledger Payments To make Purchase ledger payments you should select Purchase Ledger followed by automatic selection. You should then fill in the filters to give you the suppliers that you want to pay. Processing type - Would suggest that you pay invoices that are due for payment Date the due date for inclusion Take discount if you have settlement discount on offer would you like to take it and more importantly is it still due. Settlement date - the settlement date e.g all invoices due for payment by X and due by Y From acount to account - Allows payment of single acounts or a range of accounts From depot to depot -Allows single or range of depots if required Currency - if required

2 Payment type use the dropdown box to select non bacs/bacs or all Include allocated cash - do you want to include unallocated cash in the payment run - Yes Include negatives - do you want to see acounts that owe you? Include disputed -do you want to take into consideration disputed invoices for any reason Groups -Suppliers can belong to groups. If so which group of suppliers are you including leave blank for all. Summary/Detail - On the due payments report do you want a figure only for each supplier due or would you like to see each invoice as a line Select the company required and then click on OK to proceed. The system will warn you if you have any other previously set up payment runs and ask if it is OK to proceed. A report will be produced as follows. NB this was produced using the detailed option

3 The report is telling you how much you owe creditors based upon the criteria entered when running the set up program. You may then use the amend selection process to remove items from the list and then use the make payments program to actually pay them or you can pay suppliers from the amend selection program itself. Using the example below you will see the suppliers are initially displayed with the green tick showing. Clicking on the line on the left hand side changes the green tick to a red cross and effectively removes it from the payment run. You may selectively remove individual transactions, by clicking on the right hand side once the transactions are being displayed. Please note the total box at the bottom is showing a running total of to be paid items and by removing suppliers and/or transactions will adjust this accordingly. Other options are:- Supplier - allows entry of another supplier and brings across all outstanding transactions for consideration. Please note the system will not allow you to mix currencies. Unalloc - will allow you to make an unallocated payment at any time which would appear on the payment run. Show unpaid only - shows unpaid only

4 Show disputed -shows disputed invoices as well Detail print - produces the same report as that produced via the set up program which details suggested payments. Make payment - will pay the supplier in focus as against the make payments program which will pay all suppliers still on the suggested payments run. This will produce the cheque (if applicable), produce the remittance advice and cheque listing. You are asked to enter a reference and for safety purpose you are asked to enter a control value which equates to the transaction value outstanding.once this is entered you may then proceed to print the cheque,remittance advice etc

5 If you want to do a batch run of payments to Suppliers then you may do so using the Make Payments program which will produce the cheques/remittance advices in one go. To proceed as with the individual payment option you must enter a control value that agrees with the batch value required.