Cash Receipt. Cash receipt is part of the Sales ledger and so is found in the Sales Ledger drop down menu.

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1 Cash Receipt HOW TO... Cash receipt is part of the Sales ledger and so is found in the Sales Ledger drop down menu. Single click on Cash Receipt will open the Cash Receipt window below. Select the date required for the batch date. Check both the Sales Period and Nominal Periods are correct. Select the required currency from the Currency drop down menu. Check the exchange rate is the current rate. Select the required Account from the Bank Account drop down menu. The Batch No. field is a system generated field and need nothing doing to it.

2 Enter a reference in to the Batch Reference field, this reference could be the paying in slip reference or today s date and your initials. The Batch Payment, Settlement, Bank Cost and Total Batch fields are all system generated fields. Press Enter or click OK Enter the Account Number/Name into the Account field (this field is searchable). The system will fill in the remaining Name and Address Fields. The system will automatically fill the Payment Date field with the current date but this too can be changed to the desired date. Enter a Reference, this could be the customer s cheque number etc. Enter in the required amount you wish to make the cash receipt for. Press Enter or click OK.

3 You will now see the Cash Receipt Transactions window as below. The amount you entered in the Amount field on the Cash Receipt window will now be in the Amount to Pay and Proof Fields. Using the buttons located on the bottom of the window you can choose to pay the oldest invoice first if you have sufficient funds or pay the selected invoice. Select an invoice simply click to the left of the invoice number, the line will be highlighted in blue and an arrow will appear next to the Invoice Number field. Every time you select to make a payment against an invoice, the figure in the Total Payment field will be updated as will the figure in the Proof field. Once you have selected the invoices you wish to pay in full you may have an amount left in the Proof field. You can choose to post this amount as unallocated by clicking on the Unallocated Button at the bottom of the window or you may wish to make a partial payment against another invoice. Choose the invoice you wish to make a partial payment against and click into the payment field for the invoice. Enter the amount you wish to pay against the invoice and press Enter, this again will update the Total Payment and Proof fields. If you choose to post the any remaining amounts as unallocated you will be asked to enter a reference which again could be the date and your initials.

4 If you have made a mistake or change your mind about posting a payment to a particular invoice you can reinstate the invoice back to its original status by selecting the invoice and clicking on the Clear Selected button. This will also update the Total Payment and Proof fields. You will not be able to complete the cash receipt until the Proof field is back to 0. Once you have either entered any outstanding amounts as partial payments or unallocated and the Proof field is at 0, click on the post button. You will know see a blank Cash Receipt window, this is so you can continue to post receipts to all the account you require before your report is generated. Once you have completed all the accounts you require, simply close the blank Cash Receipt window by clicking on the X in the top right hand corner. The Cash Receipt Audit Report will now appear listing at the postings you have just entered into Merlin under your Batch reference and the automatically assigned Batch number.

5 You are able to reprint any Cash Receipt Audit Reports by selecting the report from the Sales Ledger drop down menu. Enter the batch numbers you wish to reprint and press enter or click OK.