USER MANUAL. Munsoft v1 BONDS, LOANS & INVESTMENTS REGISTERS

Transcription

1 USER MANUAL Munsoft v1 BONDS, LOANS & INVESTMENTS REGISTERS 1

2 CONTENTS Quicklinks... 3 Introduction... 4 Parameters... 4 Group... 4 Type... 5 NT prescribed codes... 5 The loan register... 6 The bond register... 8 The investment register NT extracts

3 QUICKLINKS Parameters SUPERVISOR > PARAMETERS > BONDS AND LOANS See NT prescribed codes for a full list of codes to be used. Registers REGISTERS > NT extracts GENERAL LEDGER > ENQUIRIES AND REPORTS > NAT TREAS EXTRACTS > QUARTERLY 3

4 INTRODUCTION Three new registers have been created to capture bonds, loans and investments accounts for a Municipality. PARAMETERS GROUP The group parameters, as prescribed by National Treasury (NT), have already been pre-populated in the system. SUPERVISOR > PARAMETERS > BONDS AND LOANS > GROUP 4

5 TYPE Each group can then be further identified by type. The type parameters, as prescribed by National Treasury (NT), have already been pre-populated in the system. The type codes are defined by the group codes. SUPERVISOR > PARAMETERS > BONDS AND LOANS > TYPE NT PRESCRIBED CODES Below is the list of prescribed NT codes. Loan/Bond Type Investment Type Committed Loan Source/Investment group Institution ST - Bank Overdraft (01) Securities - National Government (01) Legally Committed (01) General Public (01) Free text (max 40 chars) ST - Other Short-Term Loans (02) Listed Corporate Bonds (02) Self Imposed Committed (02) ABSA ST - Marketable Bonds (03) Deposits - Bank (03) Not Committed (03) FNB ST - Non-Marketable Bonds (04) Deposits - Public Investment Commissioners (04) NEDBANK Banks (02) ST - Other Securities (06) Deposits - Corporation for Public Deposits (05) Raised for RMB LT - Long-Term Loans (07) Bankers Acceptance Certificates (06) Convert Existing Borrowing (01) Standard Bank LT - Instalment Credit (08) Negotiable Certificates of Deposit - Banks (07) Overdue Amounts Capitalised (02) Other LT - Financial Leases (09) Guaranteed Endowment Policies (sinking) (08) Consolidation of Existing Borrowing (03) Development Bank of SA (03) DBSA LT - Marketable Bonds (11) Repurchase Agreements - Banks (09) New Borrowing (04) Infrastructure Finance Corporation (04) INCA LT - Non-Marketable Bonds (12) Municipal Bonds (10) Bridging Finance (05) Public Investment Commissioners (05) PIC LT - Other Securities (14) Liberty Metropolitan Loan/Bond Security Loan/Bond Purpose Timing of Interest payment Insurance Companies Momentum Guarantees (01) Provision of Infrastructure (01) Annually (01) and Private Pension Funds (06) Old Mutual Asset or Revenue Pledges (02) Provision of Community Services (02) Semi-annually (02) Sanlam Bond Insurance (03) Acquisition of Other Assets (03) Quarterly (03) Other Reserve or Sinking Funds (04) Acquisition of Specialised Vehicles (04) Monthly (04) Municipal Pension Funds (07) Free text (max 40 chars) Other Securities (05) Combination (05) Other Public Pension Funds (08) Free text (max 40 chars) None (06) Other (06) Unit Trusts (10) Free text (max 40 chars) Internal Funds (11) Free text (max 40 chars) Type of interest Amortization Structure Other Sources (12) Free text (max 40 chars) Fixed (01) Annuity/Compound (01) Variable (02) Bullet/Straight Line (02) Other (03) 5

6 THE LOAN REGISTER This screen shows you how to add all loan accounts (per quarter). REGISTERS > LOANS REGISTER Make sure that you are in add mode. Financial year: Enter the financial year. Quarter: Select the quarter radial button you are capturing the data for. Reference number: The municipality loan reference number is the number that the municipality and the lending institution use to identify the particular instrument. Start and end date of the loan: Mandatory. The start and planned end date of the loan. DD/MM/YYYY Term type: This is an auto-generated column that indicates whether the loan is short or long term. It can be either daily, monthly or annually, based on the start and end dates. Term value: This is an auto-generated column that indicates the tenure of the loan. It is calculated based on the start and end dates and can be year/month/day. Debt raised at inception: This is the total amount of the loan (capital) that has been approved. Council resolution date: The date of the council resolution for the particular loan. DD/MM/YYYY Loan fees: All the admin and other fees associated with the raising of the loan. This could be tender costs, advertising, consultant fees etc. Loan type: Mandatory. Pre-populated as prescribed by NT. Loan security: Mandatory. Pre-populated as prescribed by NT. Loan source: Mandatory. Pre-populated as prescribed by NT. Institution: Mandatory. Pre-populated as prescribed by NT. Loan purpose: Mandatory. Pre-populated as prescribed by NT. Amortisation structure: Mandatory. Pre-populated as prescribed by NT.. Type of interest: Mandatory. Pre-populated as prescribed by NT. Interest pay timing: Mandatory. Pre-populated as prescribed by NT. Loan reason: Mandatory. Pre-populated as prescribed by NT. Commitment fees: Fees that a lender charges a borrower to keep a line of credit open, or to guarantee a loan at a certain future date even though the credit is not being used at that particular time. % Interest rate: This is the percentage interest rate charged that quarter (2 decimals). Interest paid: This is the amount of interest that was paid that quarter. BOQ Balance: This is the opening balance at the beginning of the quarter. Debt repaid: From the total amount that was paid to service the debt, how much of it has contributed into reducing the principal or capital that quarter. Principal accrued: Any additional drawdowns claimed that quarter. EOQ Balance: This is the closing balance at the end of the quarter. The system auto calculates this field using the following equation: EOQ = BOQ - DEBT REPAID + ACCRUED THIS QUARTER 6

7 The print sub menu key will export the loan register for that quarter to excel. 7

8 THE BOND REGISTER This screen shows you how to add all bond accounts (per quarter). REGISTERS > BOND REGISTER Make sure that you are in add mode. Financial year: Enter the financial year. Quarter: Select the quarter radial button you are capturing the data for. Bond code: The municipality bond reference number is the number that the municipality and the lending institution use to identify the particular instrument. Start and end date of the loan: The start and planned end date of the bond. DD/MM/YYYY Term type: This is an auto-generated column that indicates whether the bond is short or long term. It can be either daily, monthly or annually, based on the start and end dates. Term value: This is an auto-generated column that indicates the tenure of the bond. It is calculated based on the start and end dates and can be year/month/day. Issues (Total principal approval): Council resolution date: The date of the council resolution for the particular bond. DD/MM/YYYY General fees: Bond type: Mandatory. Pre-populated as prescribed by NT. Bond security: Mandatory. Pre-populated as prescribed by NT. Lead arranger: Name of the bank that arranged the bond. Bond purpose: Mandatory. Pre-populated as prescribed by NT. Amortization structure: Mandatory. Pre-populated as prescribed by NT. Type of coupon: Mandatory. Pre-populated as prescribed by NT. Coupon pay timing: Mandatory. Pre-populated as prescribed by NT. Arranger fees: Or commitment fees. % Coupon rate: Coupon rate fixed at date of issuing the bond. (2 decimals). Debt repaid/redeemed: From the total amount that was paid to service the debt, how much of it has contributed into reducing the principal or capital that quarter. BOQ Balance: This is the opening balance at the beginning of the quarter. Coupon paid this quarter: Coupon or interest paid this quarter. Accrued this quarter: Any additional drawdowns claimed that quarter. EOQ Balance: This is the closing balance at the end of the quarter. The system auto calculates this field with the following formula: EOQ = BOQ - DEBT REPAID/REDEEMED + ACCRUED THIS QUARTER 8

9 The print sub menu key will export the loan register for that quarter to excel. 9

10 THE INVESTMENT REGISTER This screen shows you how to add all investment accounts (per quarter). REGISTERS > INVESTMENT REGISTER Make sure that you are in add mode. Financial year: Enter the financial year. Quarter: Select the quarter radial button you are capturing the data for. Reference Number: Start and end date of the investment: The start and planned end date of the investment. DD/MM/YYYY Term type: This is an auto-generated column that indicates whether the loan is short or long term. It can be either daily, monthly or annually, based on the start and end dates. Term value: This is an auto-generated column that indicates the tenure of the loan. It is calculated based on the start and end dates and can be year/month/day. Commission paid: Commission recipient: Capital guarantee: If left blank means no. It ticked means yes. Committed: Mandatory. Pre-populated as prescribed by NT. Investment type: Mandatory. Pre-populated as prescribed by NT. Investment group: Mandatory. Pre-populated as prescribed by NT. Investment institution: Name of the bank Interest type: Mandatory. Pre-populated as prescribed by NT. Interest timing payment: Mandatory. Pre-populated as prescribed by NT. % interest rate: Interest rate per annum. Accrual interest this quarter: Interest earned this quarter. BOQ Balance: This is the opening balance at the beginning of the quarter. Withdrawals: Withdrawals made this quarter. Please note: Either a positive or negative number can be entered. However, the system will change it to a negative number. Investment topup: Any top ups made this quarter. EOQ Balance: This is the closing balance at the end of the quarter. The system auto calculates this field with the following formula: EOQ = BOQ + ACCRUED THIS QUARTER - WITHDRAWELS + TOPUP 10

11 The print sub menu key will export the loan register for that quarter to excel. 11

12 NT EXTRACTS This screen shows you how to extract the quarterly bonds, loans and investments data, for the current financial year. GENERAL LEDGER > ENQUIRIES AND REPORTS > NAT TREAS EXTRACTS Select the quarterly extract type. Select either the bonds and loan or investments extract. Specify the quarter to extract the data for. And enter the financial year you are wanting to extract the data for. You are only allowed to run this option for the current year. Specify to either extract the data to excel or to text if uploading to NT. And click ok. 12