ShelbyNext Financials: Credit Card Tracking (Course #N211)
|
|
- Gwenda Mathews
- 6 years ago
- Views:
Transcription
1 ShelbyNext Financials: Credit Card Tracking (Course #N211) Presented by: Dave Heston Shelby Consultant 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of the respective holders.
2 OBJECTIVE This session guides you through the process of using Credit Card Tracking in Accounts Payable. This session presents the following topics: Benefits of using Credit Card Tracking How to set up Credit Card Tracking How to Enter credit card transactions Using Credit Card transaction Import feature How to Reverse posted credit card transactions why and when Making sure you balance to the General Ledger How to Reconcile monthly credit card statements Using the Import Credit Card Statement feature How to Make a payment Some Things to Think About: Modify Credit Card Tracking allows you to enter and track credit cards. You can enter transactions, reconcile, and finalize. This tool allows you to monitor charges made by staff members to one or multiple credit cards, scan receipts and supporting documents associated with a transaction, reconcile transactions, and pay the credit card bill. Do you track single or multiple credit card accounts? Do multiple users use the same credit card account? What Liability accounts do you need to set up? How are you going to collect credit card receipts? How often do you enter credit card receipts daily, weekly or monthly? Credit Card receipts are entered as separate transactions to Vendor accounts. This creates an audit trail. Are credit card receipts entered to separate Vendor accounts or to a onetime Vendor? (tip from Dave and Betty) When do you reconcile to the monthly credit card statement? Are payments made by check or EFT? 2
3 Setting up Credit Cards Set up a credit card liability account in your General Ledger for each credit card. It is recommended that you set up a separate liability account for each credit card that you are using so that you have a way of tracking activity in the General Ledger for each card. You can use separate General Ledger account numbers or sub accounts. The following example uses sub accounts: How the Account # field is used to create Journals The Account # field is a Payable Credit Card account that is used as a "wash" account in a similar manner as the Payables Account # specified in Company Information (if you are running on the Accrual Basis). So, if you are running on an Accrual Basis and processing Credit Card transactions, you have two "wash" accounts. Below is a chart that shows how the Payables and the Payables (CC) accounts are used to create your journal entries for both Cash and Accrual basis. The Cash Basis creates two journal entries. The first is when Credit Card Transactions are posted. The expense account is debited and the Payable (CC) account is credited. The second journal is created when payments are processed. The Payables (CC) account is debited, and the bank account is credited. 3
4 The Accrual Basis creates three journal entries. The first journal entry is created when Credit Card Transactions are posted. The Expense account is debited and the Payables (CC) account is credited. The next journal is created when you post transactions. The Payables (CC) account is debited, and the Payables account is credited. And, finally, when you process payments, a journal is created to debit the Payables account and credit the Bank account. Modify Credit Card Information allows you to add new or edit existing credit cards. The following columns are displayed for each credit card on the grid: 1. Balance 2. Users: Hover over the Users icon to see the users set up on the credit card. 3. Note: Hover over the Note icon to preview the notes. 4. Setup: Hover over the Information icon to display the user and time information for when the credit card was set up and last updated. 5. Click the Add New Credit Card link to add a new credit card. 6. Double click on a credit card or click the Edit icon to edit a credit card on the grid. 7. Click the Delete icon by a credit card on the grid to be prompted to delete it. (You can only delete credit cards to which transactions have not been posted.) 8. Select a credit card in the grid and click the Reconcile Transactions button to reconcile that credit card. 4
5 Add a new Credit Card To add a new Credit Card, click on the Add New Credit Card link. 1. Select a General Ledger liability account number. 2. Enter a Description for the credit card. 3. Enter the last four digits of the Credit Card Account Number or some other number that does not reveal the Credit Card account number. 4. Enter the Expiration Date of the credit card. 5. Select Credit Card Vendor by clicking the (not set) link or the Search icon. This displays the Vendor Search window. Select the Vendor that is associated with the Credit Card. You may have to add a Vendor if the vendor is not already in your database. 6. Select Add New Credit Card User. You must have at least one User for each credit card. 1) Select the User by clicking the (not set) link or the Search icon. This displays the Person Search window. Select the Credit Card User and click the Select button. 2) Select whether the user is Active. 3) Additional columns include Active (checked if user is active) and Balance. 4) Click the Apply button to save the changes to that user and start adding another user, or click the OK button to save changes to that user. 7. Enter a Note associated with the Credit Card, if applicable. Sample Credit Card Update 5
6 Sample One Card Single User Sample One Card Multiple Users Sample Note 6
7 Enter a Transaction Processing a Credit Card transaction is very similar to processing a regular Accounts Payable invoice. Transactions are entered as they are received or held and entered periodically as a batch. The main difference is that you select the Credit Card and the User in addition to other needed information. Make sure your Current Financial Settings are correct. Credit Card transactions are posted to the CURRENTLY SELECTED CREDIT CARD. 1. Select the correct Period to post to. 2. Select the correct Bank Account to post to. 3. Select the correct Credit Card to post to. 7
8 From the Accounts Payable menu select Enter > Credit Card Transaction. This takes you to the Person Search page. 1. Search for an individual or organization under the Name field. (By default the search text for Name field searches for last names and organizations. An asterisk (*) is entered to see a list of all vendors.) 2. Select the Vendor for which you are creating the Credit Card transaction. 3. If the Vendor is not in the database, select Add New Vendor. 4. Click the Select button. Hint from Dave and Betty: If you do not need to use specific vendors, set up generic vendors to record Credit Card transactions. 8
9 On the Credit Card Transaction Grid there are three tabs: Details, Attachments, and Note. The Detail Tab is where you put the transaction detail. 1. Credit Card 2. Credit Card User 3. Vendor 4. Enter Reference Number and/or Invoice Number (optional) 5. Enter Date of transaction 6. Enter Total amount of the transaction. The transaction is distributed to multiple General Ledger Accounts later in the process. 7. Enter Account: Review your account distribution once entered. 8. Enter Description of the transaction 9. Enter Project if you are using projects 10. Click Add New icon to add another detail line if needed. You also enter a number and click the Add New Lines icon to add multiple lines at once. 11. If you are using a Distribution for this transaction, select from the drop down list and click the Apply Distribution button. 12. The Link to Purchase Management button is active if there are open Purchase Orders for the vendor selected. 13. When finished, click the Apply button to save the transaction and start entering a new transaction. Click the Update button to save the transaction if no other transactions need to be posted. Click the Reset link to undo all changes since the last time the page was updated. Or click the Cancel link to return to the Unposted Transactions page without saving your changes 9
10 The Attachments Tab (optional) is where you choose a file to attach or scan a receipt. Files such as receipts or other documentation can be stored electronically with the credit card transaction. 1. Click the Add New Attachment link to display a window where you enter a note, attach a file, or scan a receipt. 2. On the Add New Attachment screen you can: a. Add a Note. b. Click the Choose File button by any of the four Add File fields to attach files c. Click the Scan link by Scanned Files to display a window where you paste or scan an image If you do not have a scanner attached you receive the following message. 3. The Note Tab is where you enter a note in the field provided. 10
11 Manage Unposted Credit Card Transactions Under Manage > select Unposted Credit Card Transaction The next screen you see is a filter window. Click Search to show all Unposted Transactions or use the Filter option to limit your search. 11
12 Once you are on the Manage Unposted Credit Card Transactions grid, 1. You can: a. Click the Add New Transaction link to add a new Credit Card transaction (Let us talk about this.) b. Double click on a transaction or click the Edit icon to edit a transaction on the grid c. Click the Delete icon by a transaction in the grid to be prompted to delete that transaction 2. Import Credit Card Transactions Let us talk about this later. 3. (OOPS!) Change Credit Card Select the transactions you want to assign to a different Credit Card and then click the Change Credit Card button to display the Change Credit Card page. (See sample later.) 4. The credit card transactions appear on the grid. The next step is to select the credit card transactions you want to post by clicking the check box next to each transaction that you want to post. You can also select the top box to select all transactions in the grid. 5. Credit Card Transaction Edit Report Click the Credit Card Transaction Edit Report button to run the report. For each transaction selected, all detail is displayed along with the Final Totals. (See sample later.) 6. Post Credit Card Transactions Click the Post Credit Card Transactions button to begin the posting process. Remember to check your Current Financial Settings. 12
13 The Import Credit Card Transactions reads an Excel file that you specify and then imports each row of that file as a credit card transaction. Up to 13 columns of information can be imported. From the Unposted Credit Card Transactions screen: 1. Make sure you have the correct Credit Card selected from the Current Financial Settings. 2. Click on Import Credit Card Transactions. On the Import screen 1. Choose File and confirm the file name. 2. Click Import Give it time; if one of the fields is incorrect, you receive a message. 13
14 The file is imported and displays as a grid. Review the transactions. 1. You can select to View valid or View invalid transactions. Invalid transactions occur when the information from the Excel file does not match the fields in your financial program. After the invalid transaction is corrected, it appears as a valid transaction to be imported. 2. Note: Click the here link to reverse the signs for the transaction amounts. 3. Another option is to click the Clear Credit Card Transactions Import button to clear all transactions, then make the corrections in the Excel file, and then import the file again. 4. After you review the valid and invalid transactions and make any corrections, click the Import button to finish the import process. The imported transactions appear on the Credit Card > Transactions page. At this point you can process these transactions as you normally would. 14
15 Sample Change Credit Card Select the transactions you want to assign to a different Credit Card and then click the Change Credit Card button to display the Change Credit Card page. 1. Select the credit card to which you wish to assign the transaction. 2. Click the Continue button. 3. Click the Close link to return to the previous page without changing the assigned Credit Card. Sample Credit Card Transaction Edit Report This prints in Vendor order. 1. Click Report Preferences on the blue bar above the report preview to access Options for the report. (The extra Report Options are not included on the final report.) 2. If you have changed the Options, click the Run Report button to display an updated report preview. 3. Once the preview is visible, you can navigate through the pages or export in several formats. 4. Click Print to print the report. 5. Click the Close Report button when finished to return to the Unposted Credit Card Transaction page. 15
16 16
17 Post Credit Card Transactions 1. Click Report Preferences on the blue bar above the report preview to access Options for the report. 2. Select the Options to include on the report. 3. If you have changed the Options, click the Run Report button to display an updated report preview. 4. Once the preview displays, you can navigate through the pages or export in several formats. 5. Click Print to print the report. 6. If you do not wish to post your credit card transactions, click the Cancel link to return to the Unposted Credit Card Transactions page. 7. Edit the Posting Date if desired. a. If you are on a Cash Basis, the transactions are posted. Posted transactions can be viewed on the Credit Card > Reconciliation page and the Transaction Inquiry page. b. If you are on an Accrual Basis, enter a Posting Date and click the Finalize Post button; then click the OK button on the Finalize Post window. The transactions are posted, and a journal is then sent to the General Ledger. The Post Directly to General Ledger without Editing option allows you to have your journal entry posted all the way through to the General Ledger. This means you can skip editing and posting the journal entry under Manage Unposted Journals page in the General Ledger. 8. Click the Finalize Post button when finished. 17
18 Sample GL Input Audit Report prints in General Ledger number order 18
19 Finalize Post Sample 1. When saving the entries, make sure the receipt dates, Post to Period, and Posting Date entry all fall within the same month. 2. Click OK to continue. 3. Click Cancel to return to Finalize Post. Accrual Basis Journal Entry Sample When you post, the AP application creates the following journal entry: 1. The Credit Card Liability account is credited for the total. 2. Expense accounts are debited. 19
20 Reverse Credit Card Transaction Reverse Credit Card Transaction allows you to reverse unpaid credit card transactions. (WHY?) From Accounts Payable Home View, select Transaction Inquiry. 1. Select the Bank Account which is the Credit Card Account. 2. Select Credit Card Charges. 3. Select Unpaid. Only Unpaid credit card transactions are reversed. 4. Select Vendor. 5. Select Invoice Date. 6. Click Search. From the Transaction Inquiry: 1. Only Unpaid credit card invoices show under the Status column. 2. To open the invoice click the View Details icon. 20
21 On the Credit Card Details page, click on Reverse Transaction. General Ledger Input Audit for Reversing Accounts Payable Credit Card Transactions Sample 1. Confirm the Current Financial Settings. 2. Click Report Preferences on the blue bar above the report preview to access Options for the report. 3. Select the Report Options as needed. 4. If you have changed the Options, click the Run Report button to display an updated report preview. 5. Note the negative transaction. 6. Once the preview displays, you can export in several formats. 7. Click Print to print the report. 8. Click the Cancel link to return to the Credit Card Details page without reversing the transaction, or click the Reverse Transaction button to finalize the reverse procedure and put the transaction back in Manage Unposted Credit Card Transactions. This also creates a journal entry that reverses the transaction. (See sample later.) 21
22 Journal Entry Sample 1. Note the Description. 2. Credit to the original expense account 3. Debit to Credit Card liability account To make any desired changes or delete the original transaction return to the Manage Unposted Credit Card Transactions. (What did you talk about earlier?) 1. If you want to post the transaction again, make any desired changes by clicking the Edit icon; make the changes and update the transaction. 2. Once you have made any changes to the transaction, run the Credit Card Transaction Edit Report button. 3. When you are ready to finalize the corrected transaction, click the Post Credit Card Transaction button. 4. To delete the transaction, click the Delete icon to be prompted to remove the transaction. 22
23 Balance to the General Ledger Run a Balance Sheet report for the current period and note the amount listed under the credit card liability account. From the Accounts Payable menu, select View > Transaction Inquiry. On the Filters area: 1. Under Bank Account choose the correct credit card. 2. Check Credit Card Charges. 3. Check Unpaid. 4. Check Upaid As Of. 5. Check either Date or Period. 6. Leave Vendor not set. 7. Click Search. 23
24 Transaction Inquiry Report Sample 1. Note Total of $ (HINT: matches the amount on the Balance Sheet) 2. Click Print Transaction Inquiry Report if you need to document. 24
25 Reconcile Credit Card Statements Credit Card Reconciliation Update allows you to reconcile your credit card transactions for a selected statement period. Check your Current Financial Settings FIRST to make sure the correct Credit Card is selected. Under Manage, select Credit Card Statements: On the Credit Card Statement Grid (Existing statements display in the grid.): 1. Confirm that you have selected the correct credit card. 2. Click on Add New Statement. On the next screen, enter Reconcile Details: 1. Enter Statement Date. 2. Enter Ending Balance. 3. Click OK. NOTE: When entering the first statement date for a credit card, you also need to specify a Starting Balance. 25
26 Reconciliation Update Tab 1. Charges are on the left. 2. Payments/Credits are on the right. 3. Click the Note link to add a note. 4. Click the Attachment link to display a window where you add a note, and click the Choose File button by any of the four Add File links to attach files. You also click the Scan link by Scanned Files to display a window where you paste or scan an image (hint: the statement). 5. Select items in the Charges and Payments/Credits sections to mark them as having cleared. 6. You can also choose to import cleared items by clicking the Import Credit Card Statement link. You talk about this later. 7. After you have marked all cleared transactions, the Difference field is zero. 8. The Statement Starting Balance and the Calculated Ending Balance fields match the amounts shown on your current credit card statement. 9. Click View Reconciliation Report to display a preview report. (See sample later.) 10. Click the Apply and Finish Later button to save your progress and return later without finalizing (saves the check marks). 11. Click the Finish button to finalize the statement period, Reset to undo all the changes since last time the page was updated, or Cancel to discard all changes. 26
27 Import Credit Card Statement You can also choose to import cleared items by clicking the Import Credit Card Statement link. Click the Choose File button and select your import file. The program accepts.ofx,.qif,.qfx, and Excel formats. Click the Import button to display the Credit Card Reconciliation Statement Import Report. This report displays all items in the imported file and whether they were imported. Click the Close Report button to return to the Credit Card Reconciliation page. All items that match (ItemDate and Amount, or ItemNumber and Amount) in the imported file are marked as cleared. If you import an Excel file, it can have any name but must be saved in the.xslx format and contain these columns: Date (or ItemDate) and Amount. View Reconciliation Reports Once the preview displays, you can: 1. Navigate through the pages. 2. Export to several formats. 3. Print. 4. Click the Close Report button when finished to return to the Reconciliation Update page. Current Summary shows the Opening Balance, Payments/Credits, Charges, and Ending Balance. 27
28 Cleared Items shows the Item #, Date, Description, and Amount for each cleared item. Credit Card Reconciliation Payment 1. If the Statement Ending Balance and Calculated Ending Balance fields do not match, you are prompted that you are not in balance for the statement. Click the OK button to continue finalizing or the Cancel link to return to the Update page and make corrections. 2. When the Finish button is clicked, the Credit Card Reconciliation Payment page displays. 28
29 On the Credit Card Reconciliation Payment page you have the option of setting up a payment to the selected credit card for all or part of the statement ending balance. 1. Schedule Invoice to Pay creates an invoice using the date in the Due Date field and the amount in the Payment Amount field and places it in Manage Unposted Transactions. 2. Create a Manual Check This option creates a manual check transaction using the information in the Check Number, Check Date, and Payment Amount fields and places it in Manage Unposted Transactions. (Let us talk about this.) 3. Make No Payment Now This option does not create a transaction. (If your ending balance is zero or a credit, you normally select the option to Make No Payment Now.) 4. After making your selection and entering the appropriate information in the field, click the OK button to finish the reconciliation process or the Cancel link to return to the Update page without finalizing the reconciliation. 29
30 Make a Payment If you selected Schedule Invoice to Pay when saving the invoice, the entry in Post Transactions debits the credit card liability account and credits Accounts Payable. A transaction is sent to Manage Payment Processing where it is paid with other outstanding invoices. Go to Manage Unposted Transactions and process as a normal Accounts Payable invoice. If you need to make changes to the invoice, click the edit icon. If you selected Create a Manual Check using a check number that you entered in the Check # field (which is also used for electronic payment) and the amount in the Payment Amount field, when you save the entry in Post Transaction, the system debits the credit card liability account and credits the cash account. If you selected Make No Payment Now, no invoice is created. 30
31 You can also create an invoice to the credit card vendor. The Apply to Credit Card option becomes active when a credit card vendor is selected. (Let us talk about this.) 1. Make sure you are in the correct Bank Account. 2. Select the credit card Vendor. 3. Select the credit card for which you are creating the transaction from the Apply to Credit Card drop down list. 4. Create an Invoice with a credit card selected and then pay that invoice in order to have the payment show up in Credit Card Reconciliation. 5. On the Details tab the Account is the liability account number for the selected credit card. 31
32 Dave Heston Shelby Consultant Dave served as an accountant for a Phoenix based CPA firm before he joined the staff of his church in Over the last 40 years Dave has served as an administrator at three churches in the Phoenix metro area, and he recently retired as the Director of Finance for Phoenix Seminary in AZ. Dave has been a Shelby user since 1985 and also trains as a Shelby Consultant on Shelby v.5 and ShelbyNext.
ShelbyNext Financials: Credit Card Tracking
ShelbyNext Financials: Credit Card Tracking (Course #F211) Presented by: Dave Heston Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of
More informationShelbyNext Financials: General Ledger Best Practices
ShelbyNext Financials: General Ledger Best Practices (Course #F213) Presented by: Dave Heston Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationv.5 Accounts Payable: Credit Card Tracking (Course #V211)
v.5 Accounts Payable: Credit Card Tracking (Course #V211) Presented by: Erin Ogletree Shelby Master Trainer 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationShelbyNext Financials: General Ledger Budgeting
ShelbyNext Financials: General Ledger Budgeting (Course #F136) Presented by: Erin Ogletree Shelby Contract Trainer 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationAccounts Receivables Accruals
Accounts Receivables Accruals For FY16 June 16, 2016 Information Technology Understanding the Accrual Process The goal of year-end accrual process is to recognize revenues and expenses in the period in
More informationv.5 Accounts Receivable: Best Practices
v.5 Accounts Receivable: Best Practices (Course #V212) Presented by: Bill Ballou Training Manager Shelby Systems 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationACS YEAR-END FREQUENTLY ASKED QUESTIONS. General Ledger
ACS YEAR-END FREQUENTLY ASKED QUESTIONS This document includes answers to frequently asked questions about the following ACS modules: General Ledger Payroll Accounts Payable Accounts Receivable General
More informationSage Bank Services User's Guide. May 2017
Sage 300 2018 Bank Services User's Guide May 2017 This is a publication of Sage Software, Inc. 2017 The Sage Group plc or its licensors. All rights reserved. Sage, Sage logos, and Sage product and service
More informationAccounts Receivables Accruals
Accounts Receivables Accruals For FY18 June 20, 2018 Information Technology Understanding the Accrual Process The goal of year-end accrual process is to recognize revenues and expenses in the period in
More informationv.5 Payroll: Best Practices (Course #V229)
v.5 Payroll: Best Practices (Course #V229) Presented by: Barbara Garrison Shelby Master Trainer 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of the respective
More informationSage Bank Services User's Guide
Sage 300 2017 Bank Services User's Guide This is a publication of Sage Software, Inc. Copyright 2016. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service names
More informationUnit: Banking Topic: Incoming Payments. Field Name or Data Type. Due Date < Past date >
Solutions Unit: Banking Topic: Incoming Payments 1-1 Incoming Payment (using cash payment means) 1-1-1 Create an A/R Invoice Choose Sales A/R A/R Invoice. Due Date < Past date > Post this invoice to any
More informationSage Tax Services User's Guide
Sage 300 2017 Tax Services User's Guide This is a publication of Sage Software, Inc. Copyright 2016. Sage Software, Inc. All rights reserved. Sage, the Sage logos, and the Sage product and service names
More informationThe Chart of Accounts can be modified at any time. Existing accounts can be modified and new accounts can be added.
Chart of Accounts Maintenance Overview The Chart of Accounts can be modified at any time. Existing accounts can be modified and new accounts can be added. Navigate to: General Ledger>Maintenance>General>Chart
More informationReference Document. Customer Refunds
Document Overview This document is being provided to explain how to generate a refund check to a customer. This document explains the process, setup involved and how the transaction affects the general
More informationX-Charge Credit Card Processing
X-Charge Credit Card Processing OpenEdge (Formerly X-Charge) Payment Processing Setup... 1 Setting Permissions for Credit Card Processing... 1 Setting Up X-Charge Payment Processing in SuccessWare 21...
More informationIFS Year End Training 2017 Closing the Year
Important Facts About Closing A Year On IFS The following is a summary of important facts to know about closing a year in the Integrated Financial System. * Vouchers that are transferred to Accounts Payable
More informationAccounts Receivables Accruals
Accounts Receivables Accruals For FY13 June 14, 2013 Sonoma County of Education Information Technology References: 13.02 Release: Finance Processes Year End Closing Chapter 5 AR Invoices (see pages 5-18
More informationEnhanced General Ledger Quick Steps version 8.016
Enhanced General Ledger Quick Steps version 8.016 The General Ledger module is designed to handle journal entries for various transactions that are not accounted for in other modules (A/P, Payroll etc.).
More informationInformationNOW Billing Fiscal Year Closeout Procedures
InformationNOW Billing 2017-2018 Fiscal Year Closeout Procedures About this Guide This document describes the fiscal year closeout procedures in InformationNOW Billing. The Fiscal Year Closeout menu will
More informationBank Reconciliation Processing SYSTEM ADMINISTRATION AND PROCESSING GUIDE. Last revised: 8/19/10 12:22 PM
Bank Reconciliation Processing SYSTEM ADMINISTRATION AND PROCESSING GUIDE Last revised: 8/19/10 12:22 PM New World Systems 1 CONTENTS Contents... 1 Introduction... 3 System Administrator Guide... 4 Company
More informationAccounts Receivables Accruals
Accounts Receivables Accruals For FY14 June 18, 2014 Information Technology References: 14.02 Release: Finance Processes Year End Closing Chapter 5 AR Invoices (see pages 5-19 to 5-24) Home Page Help from
More informationCustomer Refunds. Reference Guide For Versions Last Revised: December 29, SedonaOffice
Reference Guide For Versions 5.7.24+ Last Revised: December 29, 2015 SedonaOffice 8401 Chagrin Blvd. Suite 15B 45185 Joy Road Chagrin Falls, OH 44023 Canton, MI 48187 440.247.5602 Table of Contents About
More informationMake sure the client aged receivables balance to the general ledger total. Write off client balances. Pick a date that makes sense: a. b. c. d.
Overview This document provides conversion tips and instructions for entering client and general ledger beginning balances Entering beginning balances in Nexsure entails bringing balances forward from
More informationFMS Account Summary Inquiry View Budget Information
FMS Account Summary Inquiry View Budget Information Account Summary Inquiry The Account Summary Inquiry (ASI) in our Financial Management System (FMS) displays budget, expenditure, encumbrance, and available
More informationCheckbook Table of Contents. Receive Money Overview Spend Money Overview
Checkbook Table of Contents Receive Money Overview Spend Money Overview Changing Receive Money transactions To change a Receive Money transaction To change a recurring Receive Money template's name or
More informationChapter Three Setting up General Ledger
How to Restore Your Back up File: Chapter Three Setting up General Ledger Click File - Click Restore - Click Browse - Select Drive - Select Folder - Select the File - Click Open - Click Next - Tick New
More informationUsing the Merger/Exchange Wizard in Morningstar Office
in Morningstar Office Overview - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 Can I use the Merger Wizard for all security types? - - - - - - - - - - - - - - - - - - 1 Can
More informationTips & Tricks General Ledger Infinite Visions Enterprise Edition: General Ledger
Tips & Tricks General Ledger Infinite Visions Enterprise Edition: General Ledger CLASS DESCRIPTION Let s learn something new in the General Ledger module that can help with your daily data entry and also
More informationLesson Thirteen Using General Journal and Banking Tasks
Lesson Thirteen Using General Journal and Banking Tasks The General Ledger is updated by each journal in Sage 50 as transactions are posted. The General Journal Entry task can be used to affect accounts
More informationMaintaining Budget Change Requests
Maintaining Budget Change Requests This document describes the functions used in TEAMS to enter and approve requests to move funds from one General Ledger account to another. In this document: Request
More informationChanging the General Ledger Fiscal Year End
Changing the General Ledger Fiscal Year End (while retaining journal detail) Note: This document provides instructions to change the fiscal year end and import journal detail for the current fiscal year.
More informationCHAPTER 8: PERIOD-END PROCEDURES
Chapter 8: Period-End Procedures CHAPTER 8: PERIOD-END PROCEDURES Training Objectives Actively participating in this chapter helps you: Understand the procedures that are completed at the end of an accounting
More informationQuickBooks Advanced. Basic Reports. For most reports use the Report Center button. That will lead to a screen like this:
QuickBooks Advanced Basic Reports For most reports use the Report Center button. That will lead to a screen like this: There are a ton of report options, but there are really only 3 that you need: Profit
More informationChurch Accounting Icon Systems Inc.
IconCMO Church Software by Icon Systems Inc. All rights reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic, or mechanical, including photocopying, recording,
More informationGeneral Ledger Plus has several advantages over the standard General Ledger.
How To Updated: 06/30/2011 2011 Shelby Systems, Inc. All Rights Reserved Other brand and product names are trademarks or registered trademarks of the respective holders. General Ledger Plus has several
More informationSuppliers and Expenses Part I
QuickBooks Online Student Guide Chapter 4 Suppliers and Expenses Part I Chapter 2 Chapter 4 In this chapter, you ll learn the steps necessary to set up suppliers, enter expenses, and track bills in QuickBooks
More informationv.5 Financial Reports Features & Options (Course V46)
v.5 Financial Reports Features & Options (Course V46) Presented by: Ben Lane Shelby Senior Staff Trainer 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationUnderstanding Tax Codes in Simply Accounting
Understanding Tax Codes in Simply Accounting www.prismbusinesstraining.com Understanding the Taxes and Tax Codes The tax code settings in Simply Accounting are found in the Setup menu on Simply s home
More informationSAS2000 Release Notes Build nd August New Improved Fixed
Release Scorecard: 22 53 41 The new features and improvements have been a direct result of the continued and positive feedback from schools using SAS2000. Thank you for your helpful input. If you would
More informationLesson 4. Working with Bank Accounts
QUICKBOOKS 2016 STUDENT GUIDE Lesson 4 Working with Bank Accounts Copyright Copyright 2016 Intuit, Inc. All rights reserved. Intuit, Inc. 5601 Headquarters Drive Plano, TX 75024 Trademarks 2016 Intuit
More informationShelbyNext Financials General Ledger: Build a Monthly Statement of Cash Flows (Course #N220)
ShelbyNext Financials General Ledger: Build a Monthly Statement of Cash Flows (Course #N220) Presented by: Mark Fisher Shelby Consultant 2016 Shelby Systems, Inc. Other brand and product names are trademarks
More informationMicrosoft Dynamics GP2013 Year-End Closing Questions and Answers
Microsoft Dynamics GP2013 Year-End Closing Questions and Answers Table of Contents Year End Questions - General... 2 Receivables Management... 3 Payables Management... 4 Inventory Control... 5 Fixed Asset
More informationAll About the General Ledger
All About the General Ledger Overview In a typical month the main functions under the GL menu (General Ledger) you will use are to verify receipts entered and record them onto deposit slips, reconcile
More informationNexsure Training Manual - Accounting. Chapter 16
Nexsure Training Manual - Accounting Month-End Review In This Chapter Overview Analyzing Month-End Financial Reports Month-End Accounting & Management Reports Month-End Balancing Month-End Corrections
More informationVersion Setup and User Manual. For Microsoft Dynamics 365 Business Central
Version 1.0.0.0 Setup and User Manual For Microsoft Dynamics 365 Business Central Last Update: September 6, 2018 Contents Description... 4 Features... 4 Cash Basis versus Accrual Basis Accounting... 4
More informationMicrosoft Dynamics GP Year-End Close. Manual
Microsoft Dynamics GP Year-End Close Manual 2017 Contact FMT Consultants Support Customer Care customercare@fmtconsultants.com (760) 930-6400 option 1 Sales Felipe Jara fjara@fmtconsultants.com (760) 930-6451
More informationIntroducing AP Payment Manager MUNIS - Financials: Accounts Payable
Introducing AP Payment Manager MUNIS - Financials: Accounts Payable CLASS DESCRIPTION This session will focus on the new functionality of the AP Payment Manager. Not your momma s check run process; the
More informationNextGen Trustee Receipting
NextGen Trustee Receipting This class will cover Miscellaneous and Property Tax receipting. We will review the receipting processes as well as how to properly handle corrections for receipts entered with
More informationAdjusting Accounts When a Customer is also a Vendor
Adjusting Accounts When a Customer is also a Vendor INTRODUCTION The following example illustrates how to adjust accounts if you have a balance with a vendor, and the vendor wants to apply your balance
More informationNextGen Financial Management & NextGen Purchasing Fiscal Year End 2018
Financial Management & Purchasing Fiscal Year End 2018 LOCAL GOVERNMENT CORPORATION ALL RIGHTS RESERVED 2011-2018 (Rev. 05/21/2018) Version 4 Copyright 2011-2018 All Rights Reserved Purchasing and Financial
More informationGuide to Credit Card Processing
CBS ACCOUNTS RECEIVABLE Guide to Credit Card Processing version 2007.x.x TL 25476 (07/27/12) Copyright Information Text copyright 1998-2012 by Thomson Reuters. All rights reserved. Video display images
More informationInformationNOW Billing Fiscal Year Closeout Procedures
InformationNOW Billing 2011-2012 Fiscal Year Closeout Procedures About this Guide This document describes the fiscal year closeout procedures in InformationNOW Billing. The Fiscal Year Closeout menu will
More informationVersion Setup and User Manual. For Microsoft Dynamics 365 Business Central
Version 1.0.1.0 Setup and User Manual For Microsoft Dynamics 365 Business Central Last Update: October 26, 2018 Contents Description... 4 Features... 4 Cash Basis versus Accrual Basis Accounting... 4 Cash
More informationShelbyNext Financials: General Ledger Chart of Accounts Design (or Redesign)
ShelbyNext Financials: General Ledger Chart of Accounts Design (or Redesign) (Course #F222) Presented by: Dave Heston, Shelby Independent Consultant Trainer 2018 Shelby Systems, Inc. Other brand and product
More informationThe values within the DMS can be held as consolidated totals if required, as any individual items can be extracted from the Service Plan System.
VERSION 3.1.1 The principle idea of the accounting system is to mirror the balance sheet values held within the edynamix Service Plan system with those held on the Dealer Management System (DMS) balance
More informationWinTen² Budget Management
Budget Management Preliminary User Manual User Manual Edition: 4/13/2005 Your inside track for making your job easier! Tenmast Software 132 Venture Court, Suite 1 Lexington, KY 40511 www.tenmast.com Support:
More informationMicrosoft Dynamics TM GP QuickBooks TM Mover s Guide Executive Overview. By Richard L. Whaley and Leslie Vail of Accolade Publications, Inc.
Microsoft Dynamics TM GP QuickBooks TM Mover s Guide Executive Overview By Richard L. Whaley and Leslie Vail of Accolade Publications, Inc. Introduction Congratulations! Your business has grown to the
More informationIQ DEBTORS INTEREST CHARGING
IQ DEBTORS INTEREST CHARGING PREFACE This is the guide for IQ Retail (PTY) Ltd Accounting Software Systems. It will cover in detail, the technical aspects which are applicable to the IQ Enterprise 7 Accounting
More informationFor example, a cost adjustment occurs on or between projects. (Changing business line, location or expenditure type use this spreadsheet)
OVERVIEW This job aid details the process of performing a project cost adjustment from Projects to Projects.The steps detailed will provide a step-by-step guide to the essential measures necessary. PROJECT
More informationFMS View Expense Budget Information
FMS View Expense Budget Information Budget Information Queries To view your operating expense budget (Fund 110) in the Financial Management System (FMS), you create a budget query with specific criteria;
More informationHow to Journalize using Data Entry
Steps Essential to Success 1. Print a copy of the Problem you intend to complete. To do so, go to the software log-in page and click on Download Student Manual button, click on the Problem to open it.
More informationQUICKBOOKS 2018 STUDENT GUIDE. Lesson 4. Banking in QuickBooks
QUICKBOOKS 2018 STUDENT GUIDE Lesson 4 Banking in QuickBooks Copyright Copyright 2018 Intuit, Inc. All rights reserved. Intuit, Inc. 5100 Spectrum Way Mississauga, ON L4W 5S2 Trademarks 2018 Intuit Inc.
More informationMicrosoft Dynamics GP. Receivables Management
Microsoft Dynamics GP Receivables Management Copyright Copyright 2012 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this document,
More informationSAS2000. Financial 2. Training Manual
SAS2000 Financial 2 Training Manual Tribal SchoolEdge Level 1, 17 Madden Grove RICHMOND VIC 3121 Support Centre: Web: https://support.schooledge.com.au/ Email: support.schooledge@tribalgroup.com Tel: 1300
More informationStandard Accounts User Guide
Standard Accounts User Guide v. 8.1, Windows February 2016 Table of Contents Table of Contents INTRODUCTION... 4 Installation and Starting of Standard Accounts... 4 Starting Standard Accounts for the first
More informationFOR USE FROM APRIL 2019
MAKING TAX DIGITAL FOR VAT FOR USE FROM APRIL 2019 IMPORTANT DOCUMENT PLEASE READ CAREFULLY BEFORE SUBMITTING YOUR MTD VAT RETURN FROM APRIL 2019 Web: integrity-software.net Company Reg No. 3410598 Page
More informationShelbyNext General Ledger: Closing Procedures
ShelbyNext General Ledger: Closing Procedures (Course #F129) Presented by: Mark Fisher Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationSetting up and using the accounting module will give you detailed accounting and financial reporting.
CHAPTER 6 ACCOUNTING To get the most out of the financial aspects of Campground Manager Astra, you should set up the Accounting module using either Cash Basis or Accrual Accounting depending on the method
More informationINTUIT PROA DVISOR PR O G RAM. QuickBooks Desktop Certification
INTUIT PROA DVISOR PR O G RAM QuickBooks Desktop Certification Getting Started Guide Table of Contents TABLE OF CONTENTS QuickBooks ProAdvisor Training Objectives... 1 What s in the Workbook?... 2 Chapter
More informationFixed Assets Inventory
Fixed Assets Inventory Preliminary User Manual User Manual Edition: 2/3/2006 For Program version: 2/3/2006 Your inside track for making your job easier! Tenmast Software 132 Venture Court, Suite 1 Lexington,
More informationQuickBooks Integration (Enterprise)
One Blue Hill Plaza, Second Floor, PO Box 1546 Pearl River, NY 10965 1-800-PC-AMERICA, 1-800-722-6374 (Voice) 845-920-0800 (Fax) 845-920-0880 QuickBooks Integration (Enterprise) CRE/RPE now exports sales
More informationMSI Calendar and/or Fiscal Year End Processing For year ending December 31, 2013
MSI Calendar and/or Fiscal Year End Processing For year ending December 31, 2013 User s Guide NOTE: Screen shots for this document have been taken from the version 7.0 MSI Payroll system. Municipal Software,
More informationRebel Ridge Snowmobile, Inc.
Rebel Ridge Snowmobile, Inc. 1 st Web-Based Edition Journal Entries Page 1 BEGIN THE PROGRAM AND ENTER THE DATA When you have: (1) Carefully read pages 1-8 of this handbook, (2) A good understanding of
More informationChapter 6. Cash Control
Chapter 6 Cash Control This Page Left Blank Intentionally CTAS User Manual 6-1 Cash Control: Introduction The Cash Control section allows you to enter the beginning balances for the fiscal year. This section
More informationYou take care of your customers. We take care of you
You take care of your customers. We take care of you Changes to UK VAT Rate 25 th November 2008 Contents 1. INTRODUCTION... 1 2. CHANGE VAT RATE... 1 2.1 ADD ADDITIONAL VAT CLASS... 1 2.2 CHANGE VAT RATES...
More informationPropertyware epayments. Powered by RealPage
Propertyware epayments Powered by RealPage Page i Copyrights 2002-2011 Propertyware, Inc. All rights reserved. No part of this publication may be reproduced, transmitted or stored in any archives without
More informationCHAPTER 2: GENERAL LEDGER
Chapter 2: General Ledger CHAPTER 2: GENERAL LEDGER Objectives Introduction The objectives are: Explain the use of the Chart of Accounts in Microsoft Dynamics NAV 5.0. Explain the elements of the G/L Account
More informationMicrosoft Dynamics GP. Electronic Bank Management
Microsoft Dynamics GP Electronic Bank Management Copyright Copyright 2010 Microsoft. All rights reserved. Limitation of liability This document is provided as-is. Information and views expressed in this
More informationRelease Please distribute to all Spectra users in your company.
Release 8.2.0 DECEMBER 2018 Please distribute to all Spectra users in your company. Support Email: support@spectra.ca Visit us online at: www.spectra.ca Support Telephone: (866) 718-2345 Support Fax: (866)
More informationPACS. Financials. Training Activity Guide
PACS Financials Training Activity Guide Human Edge Software Corporation Pty Ltd 427 City Road South Melbourne Vic 3205 Support Centre: Web: http://support.humanedge.biz/ Tel: 1300 301 931 (calls from Australia)
More informationTAA Scheduling. User s Guide
TAA Scheduling User s Guide While every attempt is made to ensure both accuracy and completeness of information included in this document, errors can occur, and updates or improvements may be implemented
More informationMSI Fiscal Year End Processing
MSI Fiscal Year End Processing User s Guide Harris Local Government 1860 W. Winchester Road, Ste 204 Libertyville, IL 60048 Phone: (847) 362-2803 Contents are the exclusive property of Harris Local Government
More informationRESOLV CONTAINER MANAGEMENT DESKTOP
RESOLV CONTAINER MANAGEMENT DESKTOP USER MANUAL Version 9.2 for HANA Desktop PRESENTED BY ACHIEVE IT SOLUTIONS Copyright 2016 by Achieve IT Solutions These materials are subject to change without notice.
More informationClassification: Public ANZ TRANSACTIVE AU & NZ USER GUIDE
Classification: Public ANZ TRANSACTIVE AU & NZ USER GUIDE 08 2015 CONTENTS INTRODUCTION... 3 PAYMENTS... 5 About Payments in ANZ Transactive AU & NZ... 5 Domestic Payments... 7 Single Payments... 8 Payment
More informationv.5 General Ledger: Build a Monthly Statement of Cash Flow
v.5 General Ledger: Build a Monthly Statement of Cash Flow (Course #V222) Presented by: Bill Ballou Shelby Training Manager 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered
More informationEntering Cash Receipts
1 Customers: Using CounterPoint Entering Cash Receipts Overview Cash receipts are entered when payments are received on customer accounts. This document explains how to enter cash receipts using Customers
More informationChapter 24. Tips, Tricks and Error Messages
Chapter 24 Tips, Tricks and Error Messages This Page Left Blank Intentionally CTAS User Manual 24-1 Tips and Tricks: Introduction The (OSA) often receives questions about CTAS from the program's users.
More informationOpening an Account on Schwab Retirement Center
Opening an Account on Schwab Retirement Center (With the ability to request and review 408(b)(2) Fee Disclosure Reports) For Charles Schwab Trust and Custody Services Opening an Account/Requesting 408(b)(2)
More informationLesson 2: Banking and Credit Cards
Sage 50 Premium Accounting 2016 Level 2 Lesson 2: Banking and Credit Cards Lesson Objectives In this lesson, you will learn how to set up and use the bank reconciliation feature in Sage 50 Accounting.
More informationZonta International District 15 QuickBooks Tips Fall Conference 2017
1 Objectives a Walk through QuickBooks Features b Questions and answers Zonta International District 15 QuickBooks Tips Fall Conference 2017 2 Intuit QuickBooks a Desktop Pro b 2018 supported through May
More informationSetting Up and Maintaining Line of Credit Accounts
Setting Up and Maintaining Line of Credit Accounts INTRODUCTION SuccessWare 21 has a feature that allows the creation and use of register accounts designed specifically for tracking transactions on a credit
More informationEntering a Price SQL. Sell Prices. Fieldnames. Variables. Examples. MYOB EXO Business User Guide
Sell Prices The sell prices that you see in the Sell Prices panel on the Details 1 tab of the Stock Item Details window (see page 161) are those you set in EXO Business Config > Admin > Stock > Price Names.
More informationOMNI AR/Billing: Adjusting Invoices (Crediting & Rebilling) Detailed Business Process Guide ABILL3
OMNI AR/Billing: Adjusting Invoices (Crediting & Rebilling) Detailed Business Process Guide ABILL3 Use this document to understand how to correct a bill after it has been invoiced. This document shows
More informationInfinite Campus. Making a Payment. July 15, 2016 Revision
Infinite Campus Making a Payment Table of Contents Payments Viewing Fees Fee Payments Optional Fee Payments Deposit Money into a Food Service Account Printing Account Details Managing Payment Information
More informationCredit Card Payments in A/P
Credit Card Payments in A/P Overview The best way to handle payment Demand/Hand Checks function. of invoices with a credit card is to use the Accounts Payable There are several setup steps required before
More informationCertifying Mortgages for Freddie Mac. User Guide
Certifying Mortgages for Freddie Mac User Guide December 2017 The Freddie Mac Single-Family Seller/Servicer (Guide) requires a Seller/Servicer selling Mortgages to Freddie Mac to forward the Notes, assignments
More informationAccounting with MYOB Accounting Plus v18. Chapter Four Accounts Payable
Accounting with MYOB Accounting Plus v18 Chapter Four Accounts Payable Recording a Purchase Important Points A Purchase is obtaining goods for re-sale. Purchases are obtained from Suppliers. Amounts owed
More informationClaims. Chapter 11. Adding a Claim. HOW to Add a Claim. Nexsure Training Manual - CRM. In This Chapter
Nexsure Training Manual - CRM Claims In This Chapter Adding a Claim Populating the Claim form Tracking the Claim Delivering the Claim form Closing and Reopening the Claim Adding a Claim When a claim is
More informationClaim Preparation and Filing Overview for U.S.
Claim Preparation and Filing Overview for U.S. During the course of a patient visit, invoices will be created by various staff within the office. It is recommended that when an insurance invoice is created
More information