INTRODUCTION LRP SUMMARY

Transcription

1 INTRODUCTION LRP SUMMARY The Arbutus Club (the Club ) has just completed a Long Range Plan ( LRP ) for its club facilities, which was presented to the Membership at the Annual eneral Meeting in April The Board is now seeking Member approval of the LRP and to allow the Club to borrow up to $14 million for the implementation of elements of the LRP. The LRP was prepared by a design consultant during under the direction of the Long-Range Planning Committee (the LRPC ). The LRP identifies a set of renovation/expansion projects, schematic designs, and a phasing plan. The following boards provide a summary of the LRP, a phasing plan, cost estimates, a funding plan and the resolution to be voted on at the eneral Meeting scheduled for Thursday, September 28 at 7:00pm at the Strathcona Room. Members may vote at the eneral Meeting or online (more details will be sent by ). The elements in the LRP being advanced at this time have an estimated Class C cost of $20 million and include: Addition of a new temporary Multipurpose Court Covering (Development and Building Permit already in place) Conversion of the existing Curling Rink to a new full-size ymnasium and Year-Round amily un Centre Renovation of the Shaughnessy Room (Youth Room) Improvement of accessibility and circulation with a new elevator and new and renovated stairs between levels of the Club Consolidation and renovation of the Spa/Physio/Massage and Wellness Spaces in the basement of the Club adjacent to existing adult changerooms Expansion of the itness Centre through floor infill and repurposing of an existing group fitness studio Renovation of squash lounge and gymnasium viewing Relocation and renovation of staff lounge and offices for Recreation Services Staff Renovation/relocation of executive offices and Board Room in a condensed footprint and creation of a new multipurpose space Renovation of the retail Pro Shoppe Renovation of existing multipurpose studios (Arbutus Studios) Renovation of Club Reception area LRP elements being deferred include: Conversion of a singles squash court to a doubles squash court Construction of a new mezzanine and associated exit stair to expand the floor area of the itness Centre. The proposed scope of work of the project results in an addition of approximately 638 Sq. t., which is within the Club s current allowable SR, and therefore will not require a CD1 Text Amendment for its zoning. TE PROPOSED SCOPE O TE LON-RANE PLAN PROJECT RESULTS IN ADDITION O APPROX. 638 SQ. T O TE CLUB.

2 SCOPE O WORK: KEY PLANS 05. NEW VESTIBULE P2 AND P3 14. POTENTIAL OUTDOOR SPACE 04. IMPROVED ACCESSIBILITY/ CIRCULATION BETWEEN LEVELS 05. RECONIURED SPA/PYSIO/ MASSAE AND WELLNESS SPACES KEY PLAN: SITE KEY PLAN: BASEMENT LEVEL 01. NEW TENNIS COVERIN 06. EXPANDED ITNESS CENTRE 03. RENOVATED SAUNESSY ROOM (YOUT ROOM) 13. RENOVATED MULTI- PURPOSE SPACE (ARBUTUS STUDIOS) 09. RELOCATED STA LOUNE 04. IMPROVED ACCESSIBILITY/CIRCULATION BETWEEN LEVELS 04. IMPROVED ACCESSIBILITY/CIRCULATION BETWEEN LEVELS 04. IMPROVED ACCESSIBILITY/CIRCULATION BETWEEN LEVELS 09. RELOCATED RECREATION SERVICE OICES MAIN ENTRANCE 02. NEW YMNASIUM AND YEAR-ROUND AMILY UN CENTRE 11. NEW MULTI- PURPOSE/ROUP ITNESS SPACE 12. RENOVATED PRO SOP + COEE/WINE BAR 07. NEW EXIT STAIR 08. NEW DOUBLES SQUAS COURT 07. RENOVATED SQUAS LOUNE AND YMNASIUM VIEWIN 04. IMPROVED RECEPTION AND ACCESSIBILITY/ CIRCULATION BETWEEN LEVELS 07. NEW EXIT STAIR 06. EXPANDED ITNESS CENTRE (SQUAS MEZZANINE) 10. RENOVATED EXECUTIVE OICES AND RELOCATED BOARD ROOM 06. EXPANDED ITNESS SPACE 06. EXPANDED ITNESS (PREVIOUSLY ROUP ITNESS) KEY PLAN: LEVEL ONE KEY PLAN: LEVEL TWO KEY PLAN: LEVEL TREE

3 NEW TENNIS COVERIN A new Tennis Covering would provide a seasonal covering for outdoor tennis courts 5 to 8 for expanded playing and lesson opportunities for five months each year. Increases the number of indoor courts from 8 to 12 during winter months. MAIN ENTRACE TO CLUB NANTON AVENUE RONTAE Presents the opportunity for other sports, such as pickleball, to have more year round court facilities. Will decrease the U/V and weather damage to courts 5 to 8. ARBUTUS STREET RONTAE KEYPLAN: SITE SCEMATIC PERSPECTIVE ENTRY VESTIBULE CABLE CLIMBIN VEETATION SLATTED SCREEN CABLE CLIMBIN VEETATION SLATTED SCREEN CABLE CLIMBIN VEETATION ENTRY VESTIBULE

4 NEW YMNASIUM AND YEAR-ROUND AMILY UN CENTER A new full-size ymnasium and year-round amily un Centre could replace the six month Curling program and be located in the existing curling rink area. A wall will separate the new spaces from the Mini Rink. An additional gym would alleviate the pressure for program time in the existing gym and address the Membership s desire for more visibility of these activities. Among the many uses it could serve, the additional gym could be used for basketball, volleyball, badminton, pickleball, karate, dance, temporary expansions of the amily un Centre, and large Club gatherings. The gym could include an indoor climbing wall The entrance to the space could be made more open and inviting. The amily un Centre would be conveniently located near the Child Minding area. SCEMATIC PERSPECTIVES KEYPLAN: LEVEL ONE C D E

5 RENOVATED SAUNESSY ROOM (YOUT ROOM) A Youth space with specific study, activity, and social areas Provides a space for youth within a central location of the Club. Brings the study space currently located remotely in the 2008 addition above the parking garage back to the Youth Room. The opportunity for this space is enhanced by the new amily un Centre as the Youth Room will not need to be shared with younger children. This room could be used by adults during times when the space is not needed for youth activities. A B KEYPLAN: LEVEL TWO C D E

6 IMPROVED RECEPTION A renovated entry and reception area with re-designed open stair to better connect the levels visually, functionally, and with improved accessibility. The proposed design would provide an enhanced visual appeal up to the standards of other areas of the Club Enlarging and opening up the existing central stairs off of the main entry Reception would help visually connect all levels from the main entry and make way-finding and movement between levels more intuitive. KEYPLAN: LEVEL ONE NEW OPEN STAIR J K MAIN ENTRANCE

7 IMPROVED ACCESSIBILITY/CIRCULATION BETWEEN LEVELS Providing a new vertical circulation core to connect the adult change rooms and fitness areas. This could be achieved through a new open, sky-lit stairway and, most importantly, an elevator. As well, the two other existing vertical circulation cores could be renovated to better connect the levels visually, functionally, and with enhanced accessibility. LEVEL TREE ITNESS CENTRE The new stairs and elevator core could connect the basement level change rooms to all levels in the Club and provide accessibility. It would provide better access for senior/aging Members and people with disabilities. It would provide a strong link between the itness Centre, and multi-purpose and existing Studios on levels two and three. It would eliminate the current need to access the itness Centre through the Lounge which will enhance the lounge experience. An expanded elevator foyer on the parkade level of the existing elevator core in the new addition could improve Club access for parents with strollers. Enlarging and opening up the existing central stairs off of the main Entry Reception would visually connect all levels from the main entry and make way-finding and movement between levels more intuitive. NEW STAIR AND ELEVATOR: SCEMATIC PERSPECTIVE LEVEL TWO ITNESS CENTRE LEVEL ONE YMNASIUM BASEMENT LEVEL SCEMATIC PERSPECTIVE SAMPLE IMAE

8 IMPROVED ACCESSIBILITY/CIRCULATION BETWEEN LEVELS KEYPLAN: BASEMENT LEVEL KEYPLAN: LEVEL ONE 2X 1X NEW STAIR: SCEMATIC PERSPECTIVES X KEYPLAN: LEVEL TWO KEYPLAN: LEVEL TREE 29 1X X 1 1X X X A1 B1 NEW ELEVATOR NEW ELEVATOR NEW ELEVATOR NEW ELEVATOR PLAN: PARKADE P2 AND P3 VESTIBULE PLAN: BASEMENT LEVEL CANE ROOMS PLAN: LEVEL ONE YMNASIUM PLAN: LEVEL TWO ITNESS PLAN: LEVEL TREE ITNESS J J J J J J K K K K K K

9 RECONIURED SPA/PYSIO/MASSAE AND WELLNESS SPACES The existing Spa, Physio, Massage, and Wellness spaces could be relocated and reconfigured in and around the current Spa area next to the adult change rooms. These spaces would be more visible and create a destination of similar services. This renovated area would remain as a complementary service space to the adjacent change rooms. The Spa, Physio, Massage and Wellness rooms could be better utilized by being adjacent to the existing adult change rooms. rouping these similar services could provide a higher utility and greater visibility to Members. This use does not require windows and so is compatible with a location in the basement. KEYPLAN: BASEMENT LEVEL 1X J K

10 EXPANDED ITNESS CENTRE 1X The new expanded fitness space is proposed on two levels which could provide increased space for fitness activities, weight training, personal training, and group activities within the limits of the allowable floor area under the current zoning. The expansion could take over existing group fitness space and extend the floor over the open area under the skylight. The existing itness Centre is approx. 7,600 square feet and could be expanded to approximately 10,750 square feet. KEYPLAN: LEVEL TREE PLAN: LEVEL TREE X 1X EXPANDED ITNESS AREA ITNESS AREA WOULD BE INCREASED BY APPROXIMATELY 35% J K M N P Q PLAN: LEVEL TWO

11 NEW DOUBLES SQUAS COURT, RENOVATED SQUAS LOUNE AND YMNASIUM VIEWIN The renovation of the squash area to convert one singles squash court into a doubles squash court could allow older squash players to stay with the sport longer. Renovate and enhance the existing Squash Lounge so that viewing is available for both Squash and ymnasium sports, including pickleball. KEYPLAN: LEVEL ONE Would allow squash players to continue with their sport as they age. Is consistent with the changing demographic profile of the Club. Could create ymnasium and Squash viewing and social space. Could increase visibility of Squash. N 2X 1X P Q R S

12 RELOCATED STA LOUNE AND RECREATION SERVICES OICES Relocating some staff offices from the current administration area and relocating the current staff lounge. The staff lounge could be located in the existing Physio area which is being vacated to create a more synergistic wellness area near the spa. KEYPLAN: LEVEL ONE YMNASIUM

13 RENOVATED EXECUTIVE OICES AND RELOCATED BOARD ROOM The existing Executive Offices would be renovated in a condensed footprint when other administration offices are relocated to accommodate the new adjacent Multi-Purpose space. The Boardroom will be relocated to keep it adjacent to the Executive Offices. This allows the Executive Offices to remain in a high profile and publicly accessible location. The renovation frees up prime view space for the new Multi-Purpose space. The relocated Boardroom would serve as a sound buffer between the offices and the Multi-Purpose space. 19 KEYPLAN: LEVEL TWO

14 NEW MULTI-PURPOSE/ROUP ITNESS SPACE A new Multi-Purpose / roup itness Space could be developed in the existing second floor administration area next to the Billie Mitchell Room. This would replace group fitness space earmarked for itness Centre expansion. Would create flexible, new multi-purpose space with windows to better serve members needs. KEYPLAN: LEVEL TWO

15 RENOVATED PRO SOP + COEE/WINE BAR Renovating the Pro Shop by giving it more area and moving merchandising displays away from the elevator/stairway circulation route could provide for better operations and security. A1 B1 C1 The new Pro Shop footprint would be larger and more efficient than the existing configuration. A Coffee/Wine Bar in this location would provide Members with a convenient alternative for beverages and light snacks. Moving the Pro Shop into the area currently occupied by the study room would free up space for some cafe seating. 4A KEYPLAN: LEVEL TWO 13 3A 12 2A 11 10

16 RENOVATED MULTI-PURPOSE SPACE (ARBUTUS STUDIOS) The existing Multi-Purpose Spaces in the 2008 wing could be renovated to provide a permanent divider wall to create two spaces. In addition, more storage space could be provided. Allows for better programming of the existing spaces. Meets the needs for increased storage requirements. Allows for better sound-proofing between the two studios. A1 B1 C1 D1 KEYPLAN: LEVEL TWO 6A 5A 15 4A

17 PASIN, COST ESTIMATES & NEXT STEPS PASIN PLAN COST ESTIMATES The Class C cost estimates provided by BTY Cost Consultants are as of May 4, 2017 (in 2017 dollars) 1, and are expected to be accurate to within plus or minus 15% to 20%. The estimates include the following: 10% design contingency, 11% post-tender change order contingency, and 10% general contingency. LRP Independent Phases Tennis Cover Arbutus Studios Pro Shop, Coffee/Wine Bar Elevator Lobby (Pkg P2, P3) ym Shaughnessy Room Year 1 Year 2 Year 3 Deferred 2 months 2 months 4 months 2 months 8 months 3 months BTY s total estimate for the included elements is $18.5 million. 2 owever, BTY anticipates that costs will escalate by about 2% to 4% per year due to inflation. The Table below shows costs escalated at 3% per year to match the three-year phasing plan, assuming Phase 1 begins in The sum of the escalated costs for the included elements is $19.6 million. As the process advances to more detailed design for each LRP element, the cost estimates will be refined further. LRP Independent Phases Class C Cost with annual escalation (rounded to 000 s) BTY 'Class C' Cost Estimates ($ 2017) (1) Elapsed Const Time Total Class C Costs escalated at 3% per year from 2017 Cost including Cost minus 20% Cost plus 20% Project Description (months) Contingency Multicourt Covering 2 $ 2,103,500 $ 1,682,800 $ 2,524,200 $ 2,167,000 Arbutus Studios 2 $ 254,000 $ 203,200 $ 304,800 $ 269,000 Pro Shoppe, Coffee/Wine Bar 4 $ 773,900 $ 619,120 $ 928,680 $ 821,000 Elevator Lobby (Pkg P2, P3) 2 $ 243,500 $ 194,800 $ 292,200 $ 266,000 $ $ $ $ Simple Sum of Years 1-4 2,167, , , ,000 LRP Interdependent Phases New Stair and Elevator Expanded itness - L2+L3 Spa and Wellness Squash Lounge, ym Viewing Staff Lounge, Admin Offices Multi-purpose, roup itness Executive Offices Reception and Central Stairway 11 months 4 months 5 months 6 months 3 months 4 months 3 months 10 months LRP Interdependent Phases ym 8 $ 3,527,700 $ 2,822,160 $ 4,233,240 $ 3,634,000 $ Shaughnessy Room 3 $ 638,200 $ 510,560 $ 765,840 $ 657,000 $ Subtotal $ 4,165,900 $ 3,332,720 $ 4,999,080 $ - $ 4,291,000 $ - $ - $ Expanded fitness - mezz + exit stair 6 deferred deferred (2) Squash Lounge, ym viewing 6 $ 880,300 $ 704,240 $ 1,056,360 $ 962,000 $ 962,000 Doubles Squash court 10 deferred deferred (2) Subtotal $ 880,300 $ 704,240 $ 1,056,360 $ - $ - $ - $ 962,000 $ 962,000 New Stair and Elevator 11 $ 2,670,300 $ 2,136,240 $ 3,204,360 $ 2,833,000 $ 2,833,000 Expanded itness - L2+L3 4 $ 2,220,800 $ 1,776,640 $ 2,664,960 $ 2,356,000 $ 2,356,000 Spa and Wellness 5 $ 1,068,000 $ 854,400 $ 1,281,600 $ 1,133,000 $ 1,133,000 Subtotal $ 5,959,100 $ 4,767,280 $ 7,150,920 $ - $ - $ 6,322,000 $ - $ 6,322,000 Staff Lounge, Admin Offices 3 $ 642,400 $ 513,920 $ 770,880 $ 702,000 $ 3,634, ,000 4,291, ,000 Expanded itness - Mezz + Exit Stair Doubles Squash Court Total # months with construction each year: 6 months 10 months 8 months 11 months 10 months 10 months Multi-purpose, roup itness 4 $ 789,200 $ 631,360 $ 947,040 $ 862,000 $ 862,000 Executive Offices 3 $ 591,300 $ 473,040 $ 709,560 $ 646,000 $ 646,000 Subtotal $ 1,380,500 $ 1,104,400 $ 1,656,600 $ - $ - $ - $ 1,508,000 $ 1,508,000 Reception and Central Stairway 10 $ 2,054,300 $ 1,643,440 $ 2,465,160 $ 2,245,000 $ 2,245,000 TOTAL LRP $ 18,457,400 $ 14,765,920 $ 22,148,880 $ - $ 6,458,000 $ 7,412,000 $ 5,683,000 $ 19,553,000 NEXT STEPS IN LRP PROCESS: (1) Cost Estimates provided by BTY cost consultants May 4, 2017 are accurate to within +/- 15%-20%. (2) The estimated cost of the deferred elements totals $3.8 million ($1.7 million fitness mezzanine, $2.2 million doubles squash) Evaluate cost estimates and develop a funding plan the Club can afford Membership vote on the recommended phasing/funding plan (September 28, 2017) Allow for user group and member input during detailed design phases for each element of the plan Recommend a phasing and funding plan If approved, proceed to more detailed design and costing

18 UNDIN PLAN The Club s annual operating budgets allow for fee revenue from dues to cover annual operating costs. Any cash accumulated during a fiscal year is usually from membership activity (i.e. Initiation ees). This cash accumulation is typically used to pay for major capital projects and to repay outstanding loans. The table below shows the Club s forecast of its cash position to It s position without the LRP is shown in blue. The LRP is shown in yellow phased over three years beginning in Anticipated borrowing needed to fund the LRP is shown in green. The forecast estimates that borrowing of $10.2 million will be required by 2020 and will be repaid by If the number of new applicants per year is lower (e.g. 20 instead of 40), the required borrowing would be $12.1 million by 2020 and would be repaid by While the forecast shows that the Club will probably not need to borrow more than $10.2 to $12.1 million to fund the LRP, the special resolution is requesting Member authorization for LRP borrowing of up to $14 million because it allows for the possibility of fewer than the expected 40 new membership applicants per year; it allows the potential +20% variance in costs associated with the Class C cost estimates; this amount falls within the limit of the Club s existing credit facility, so setting up the loan would not require new appraisals or legal fees; the Club will only borrow as needed to fund the LRP, up to the maximum of $14 million. SPECIAL RESOLUTION TO BE VOTED ON AT TE ENERAL MEETIN OR ONLINE TURSDAY, SEPTEMBER 28 / 7:00PM / STRATCONA ROOM Be it resolved that the Board of Directors of The Arbutus Club be authorized to spend up to a total of $20 Million for the Long Range Plan 2017 as outlined in the proposed funding and phasing plan and also be it resolved that the Board of Directors be authorized to borrow up to $14 Million to fund the Long Range Plan = Based on CO s Long Range Cash orecast as of July 31, 2017 = unds used for LRP = Use and repayment of borrowed funds orecast of new applicants on wait list (1) orecast of changes in cash position Starting cash Cash accumulation during year Cash used for regular annual capital items Cash used for other major projects (2) Cash used for LRP Three-Year Phasing Plan (3) $ 6,166,800 $ 7,833,400 $ 1,142,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 3,966,600 $ 2,566,600 $ 2,786,700 $ 3,079,200 $ 3,191,200 $ 3,378,600 $ 3,391,500 $ 3,437,500 $ 3,614,000 -$ 500,000 -$ 1,000,000 -$ 1,000,000 -$ 2,000,000 -$ 1,000,000 -$ 1,000,000 -$ 1,000,000 -$ 1,000,000 -$ 1,000,000 -$ 1,800,000 -$ 1,800,000 -$ 6,458,000 -$ 7,412,000 -$ 5,683,000 $ - $ - $ - $ - $ - Ending cash before loan New funds from loan Loan payment - principal $ 7,833,400 $ 1,142,000 -$ 4,483,300 -$ 4,103,800 $ 2,691,200 $ 2,878,600 $ 2,891,500 $ 2,937,500 $ 3,114,000 $ 5,083,300 $ 5,103,800 -$ 1,726,200 -$ 2,003,600 -$ 2,121,500 -$ 2,277,500 -$ 2,058,300 Loan payment - interest -$ 100,000 -$ 500,000 -$ 465,000 -$ 375,000 -$ 270,000 -$ 160,000 -$ 50,000 Ending cash with loan $ 1,142,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 1,005,700 Cummulative Loan Balance $ 0 $ 5,083,300 $ 10,187,100 $ 8,460,900 $ 6,457,300 $ 4,335,800 $ 2,058,300 $ 0 Notes (1) Assumes wait list frozen until October 2017 (2) Kitchen 2017, Kids Wing 2017, ireside rille 2018 (3) Deferrals include: itness Mezzanine, Doubles Squash