EMPLOYEE BENEFIT ENROLLMENT GUIDE

Transcription

1 EMPLOYEE BENEFIT ENROLLMENT GUIDE FOR INSURANCE, RETIREMENT AND WELLNESS PROGRAMS 2018 PLAN INFO A PUBLICATION OF FABICK CAT HUMAN RESOURCES NON-UNION (MADISON)

2 2018 CONTENTS EMPLOYEE BENEFIT ENROLLMENT GUIDE This guide provides details on the benefits enrollment process and plans available to employees and their qualified dependents. It also contains important information you may wish to refer to throughout the year. IN THIS PUBLICATION STEP 1 LEARN Overview of Benefits offered Health Benefits Program Coverage Options Medical Benefits Prescription Benefits Dental Benefits Vision Benefits Disability Benefits Life and AD&D Flexible Spending Accounts (FSAs) Health Savings Account (HSAs) Fabick Wellness Program Commit to Fit Other Benefits STEP 2 PREPARE TO ENROLL Review Eligibility Definitions and Rules Questions to Ask Yourself Tools and Calculators STEP 3 ENROLL With ADP Workforce Now When will elections take effect? Registration of Employee On Line Step by Step Instructions STEP 4 MANAGE YOUR BENEFITS After Enrollment Confirming your coverage Changing Coverage through the Year Services Important Resources HUMAN RESOURCES You have a dedicated Human Resources team here to assist you throughout the benefit enrollment process. We are here to serve you and answer any questions you may have regarding benefit plans, eligibility, pricing, etc. Please contact your dedicated HR Specialist with any questions. Kimberly Gerdes, Director of Human Resources (636) / kimberly.gerdes@fabickcat.com Michelle Hayes, Senior HR Specialist Fabick MO (serving Springfield, Joplin, Willow Springs, Jeff City, Columbia, Foristell, Power Systems, Fabick Rents and all Corporate Functions) (636) / michelle.hayes@fabickcat.com Katie Belsky, Senior HR Specialist Fabick MO (serving Cape, Salem, Carrier Mills, Norris City, Fenton Parts, Service, Sales, Product Support & Facilities) (636) / katie.belsky@fabickcat.com Kerry Kelly, Senior HR Specialist Fabick WI (serving Madison, Lacrosse, Superior, Eau Claire and Wausau) (608) / kerry.kelly@fabickcat.com Audrey Winter, HR Specialist Fabick WI (serving Milwaukee, Waukesha, Racine, Appleton, Green Bay and Marquette) (608) / audrey.winter@fabickcat.com

3 THE ENROLLMENT PROCESS The Fabick family appreciates and values the ongoing commitment of its employees and is pleased to offer a comprehensive benefits program as part of an employee s total compensation package; one that is focused on the employee and is highly competitive in today s marketplace. IMPORTANT RESOURCES Various tools and resources are available to you now and throughout the year to help you understand your benefits and enroll. We encourage you to utilize them in your decision making process; turn to page 15 for further details. CONTENTS START DATE REVIEW A New Hire packet will be ed to you and the contents will be available on the Company s Intranet. Enrollment through ADP Workforce Now will become available on your start date You will also receive detailed instructions by on logging on to ADP Workforce Now for the first time from your dedicated HR specialist. Make sure that you fully fill out your contact information and retain your user ID, password and security questions for future reference. FIRST 30 DAYS AFTER START DATE ENROLL NOW Log on to ADP Workforce Now to make your new benefit elections. First 30 days after your start date When you enroll as a New hire you will be eligible for the following electable benefits of your choice on the following time-line. On your start date: Medical/Prescription Drug Coverage, Dental & Vision Insurance, 401k, FSA/DCFSA(s), and Wellness Programs. 60 days after your start date: Company Provided Life Insurance, Voluntary Life Insurance, and AD&D Insurance. 6 months after your start date: Both Company Provided Short & Long Term Disability Insurance(s). 31 DAYS FROM START DATE LAST CHANCE Until the next Open Enrollment this is the last day you can log on to ADP Workforce Now to make your new benefit elections. Deadline: 31 days after your start date After your enrollment period has ended, you will not be able to make changes to your benefit elections until the next yearly Open Enrollment unless you experience a qualifying life event. Please contact your dedicated HR specialist with any questions or if you require assistance. EMPLOYEE BENEFIT ENROLLMENT GUIDE

4 LEARN STEP 1 LEARN OVERVIEW OF BENEFITS OFFERED At Fabick Cat we believe it is important that you understand your benefits and know how to use them effectively. We encourage you to take personal responsibility for the benefits decisions you make. The Employee Benefit Enrollment Guide provides an overview of the benefits offered to eligible employees of all locations, election considerations and information on how and when to enroll. Remember, the decisions you make during the annual enrollment period will be decisions you will live with for the full calendar year unless you experience a family status change. So, it is very important that you take the time to review your benefit needs and the plans offered while utilizing the resources and tools provided to help you make the best decision for you and your family for YOUR 2018 BENEFIT OPTIONS AT A GLANCE MEDICAL PLANS (INCLUDING A PRESCRIPTION DRUG PROGRAM) Premiere Plan Value Plan HSA Plan Quartz Plan (Madison, WI Employees Only) HEALTH BENEFITS DENTAL PLANS Premiere Plan VISION PLAN HEALTHCARE FLEXIBLE SPENDING ACCOUNTS Value Plan DEPENDENT CARE FLEXIBLE SPENDING ACCOUNT HEALTHCARE SAVINGS ACCOUNT (MUST BE ENROLLED IN THE HSA PLAN) SHORT TERM DISABILITY INSURANCE BENEFITS LONG TERM DISABILITY COMPANY PAID LIFE AND AD&D INSURANCE VOLUNTARY LIFE INSURANCE RETIREMENT BENEFITS 401(K) PLAN Pre-Tax After Tax (Roth) WELLNESS BENEFITS GYM MEMBERSHIP DISCOUNT BIOMETRIC HEALTH SCREENINGS ACTIVITY BASED PROGRAM BENEFIT SUMMARY PLAN DESCRIPTIONS / SUMMARY OF BENEFIT COVERAGES The Summary Plan Descriptions and the Summary of Benefit Coverages contain details on all the benefit programs, including coverage, deductible, co-pay, co-insurance, eligibility, limitations, exclusions and more. It is important to review these to ensure you know the coverage you are electing for you and your family is the right one for These can be found on the Company s Intranet site or by contacting your dedicated HR Specialist EMPLOYEE BENEFIT ENROLLMENT GUIDE

5 HEALTH BENEFITS PROGRAM One of the most important decisions you will make as a Fabick Cat employee is what health care coverage to elect through the Fabick Cat Health Benefits Program. Fabick Cat provides you and your family with valuable medical, dental, prescription drug and vision benefits and flexible spending accounts as well as disability and life insurance benefits. LEARN ENROLLMENT DEADLINE You may begin enrolling in your benefits for 2018 on your hire date, and you will have 31 days to complete. You must enroll in health coverage within those 31 days in order to have healthcare coverage in If you do not enroll by the deadline, you will not have healthcare coverage in 2018 unless you have a qualifying family status change (see page 21 for more information) during the year; otherwise you will have to wait for the next open enrollment period which usually occurs in the fall for coverage beginning January 1 of the following year. AVAILABLE PLANS Fabick Cat will be offering the following benefit plans for 2018: Medical Plan Dental Plan Vision Plan Disability Insurance Company Paid Life and AD&D Insurance Company Paid and Voluntary Flexible Spending Accounts Healthcare Savings Account Wellness Program Commit to Fit NEW in 2018 Be prepared for fun & exciting updates to the Fabick Cat Wellness Program! When you enroll for medical, dental and vision coverage you may choose from several options and elect different coverage categories for each type of plan in the Health Benefits Program. Over the next few pages we have highlighted the benefit coverage in each of the above areas. Please review carefully before making your elections. ELIGIBILITY Regular full-time employees working 30 hours or more per week are eligible for Medical, Dental and Vision coverage on date of hire. Spouses and children are eligible for health insurance coverage. However, if a spouse is eligible for benefits on an employer/group plan they are not eligible for coverage on the Fabick medical and/or dental plans. Dependents are covered through the end of the month in which they turn 26 years of age. To add your spouse as a dependent, you must complete and submit a Spousal Affidavit form, along with supporting documentation. All forms should be uploaded via ADP Workforce Now. BIOMETRIC HEALTH SCREENING For 2018, a $10 medical plan premium discount is given per pay period to employees who participate in the biometric health screening, complete the health survey and enroll in Fabick s medical plan. A $20 medical plan premium discount is given if both employee and spouse participate in the screening, complete the health survey and are on the medical plan. EMPLOYEE BENEFIT ENROLLMENT GUIDE

6 COVERAGE OPTIONS LEARN MEDICAL BENEFITS Coverage, choice, cost and convenience are factors each of us consider important when selecting a medical plan. All four medical plans are designed to provide employees and their dependents with access to quality, affordable health care by covering a wide range of services and supplies. You can also choose to waive medical coverage. BENEFITS PREMIERE PLAN VALUE PLAN In Network Out of Network In Network Out of Network Deductible (Ind/Fam) $570/$1,425 $600/$1,800 $1,000/$3,000 $1,000/$3,000 Co-Insurance 90/10 70/30 90/10 70/30 Office Visit $30 Co-Pay $30 Co-Pay Hospital 90% after Deductible 70% after Deductible 90% after Deductible 70% after Deductible Emergency Room $100 Co-Pay $100 Co-Pay Out of Pocket Max (Individual/Family) includes co-pays, deductibles and co-insurance Prescription Generic Brand Non-Formulary $1,500/$3,000 $2,000/$6,000 $1,500/$4,500 $2,000/$6,000 Retail Mail Order Retail Mail Order $10 $20 $10 $20 $35 $70 $40 $80 $50 $100 $60 $120 BENEFITS QUARTZ PLAN (MADISON WI ONLY) HSA PLAN (QHDP) INDIVIDUAL/FAMILY In Network (PPO) In Network Out of Network Deductible (Ind/Fam) $0/$0 $2,700/$5,400 $3,100/$6,200 Co-Insurance 100% (HMO) 100% after Deductible 60% after Deductible Office Visit $15 Co-Pay 100% after Deductible 60% after Deductible Hospital 100% Coverage 100% after Deductible 60% after Deductible Emergency Room $75 Co-Pay 100% after Deductible 100% after Deductible * Out of Pocket Max (Individual/Family) includes co-pays, deductibles and co-insurance Prescription Generic Brand Non-Formulary $4,600/$9,200 $2,700/$5,400 $10,000/$20,000 Retail Mail Order Retail Mail Order $10 $20 100% after Deductible $25 $50 100% after Deductible $50 $ % after Deductible *In network deductible EMPLOYEE BENEFIT ENROLLMENT GUIDE

7 COVERAGE OPTIONS CONTINUED... PRESCRIPTION BENEFITS The prescription benefit plan is through Rx Benefit Solutions. Rx Benefit Solutions strives to provide the lowest cost and offers a wealth of services designed to increase well-being. LEARN Under the Fabick plan, after 2 retail refills at your local pharmacy, mail order is required for all maintenance or long-term medications. The mail order program is a cost effective and convenient way for you to order up to a 90 day supply of prescriptions delivered right to your home offering several payment options. For more information, please visit: Powertracks > Departments > Human Resources > Benefits 2018 BI-WEEKLY MEDICAL PREMIUM RATES COVERAGE TIER PREMIERE PLAN VALUE PLAN QUARTZ (MADISON) HSA PLAN (QHDP) Employee $82.17 $57.21 $76.15 $48.71 Employee plus One $ $ $ $97.39 Family $ $ $ $ DENTAL BENEFITS Fabick Cat offers employees the option to choose from two dental plans through MetLife Dental (PDP Plus Plan). BENEFITS PREMIERE PLAN VALUE PLAN In Network Out of Network In Network Out of Network Deductible (Ind/Fam) None $50/$150 Annual Maximum $2,000 $1,000 Preventive/Diagnostic 100% 100% Basic 80% 80% 80% 60% Major 50% 50% 50% 40% Orthodontia 50% 50% Orthodontia Lifetime Maximum $3,000 $1, BI-WEEKLY DENTAL PREMIUM RATES COVERAGE TIER PREMIERE PLAN VALUE PLAN Employee $4.01 $2.78 Employee plus One $8.29 $5.73 Family $12.87 $8.82 EMPLOYEE BENEFIT ENROLLMENT GUIDE

8 COVERAGE OPTIONS CONTINUED... LEARN VISION BENEFITS A voluntary vision benefit provided through MetLife Vision can be selected to cover yourself and your eligible family members. BENEFIT METLIFE VISION (IN NETWORK) Comprehensive Exam Standard Corrective Lenses Frame Allowance Covered after $10 co-pay Covered after eyewear $25 co-pay Up to $130 Allowance after $25 Eyewear copay; Costco: $70 allowance after $25 eyewear copay; You will receive an additional 20% savings on the amount that you pay over your allowance. This offer is available from all participating locations except Costco Contact Lenses Standard / Premium Fit: Covered in full with a copay not to exceed $60 Coverage Exams Lenses Frames Contacts Frequency Once every 12 months Once every 12 months Once every 24 months Once every 12 months 2018 BI-WEEKLY VISION PREMIUM RATES COVERAGE TIER Employee $2.50 Employee plus One $4.69 Family $6.68 DISABILITY BENEFITS Full-Time Employees are eligible for the following benefits on the 1 st of the month following 6 months of employment. BENEFIT Short Term Disability Insurance (Company Provided) Long Term Disability Insurance (Company Provided) INFORMATION For hourly/non-exempt employees, this benefit is 60% of base salary up to a maximum weekly benefit of $500 in the event of a non-work related disabling illness or injury. Disability situations are reviewed, approved and managed by MetLife. Exempt employees are eligible for salary continuation for up to 13 weeks provided medical documentation is provided. This benefit replaces 60% of base salary up to a maximum per month. Benefit may be reduced by multiple sources of income and disability earnings. This is a taxable benefit to employees since it is Company Paid EMPLOYEE BENEFIT ENROLLMENT GUIDE

9 COVERAGE OPTIONS CONTINUED... LIFE AND AD&D Full-Time Employees are eligible for the following benefits on the 1 st of the month following 60 days of employment. BENEFIT INFORMATION LEARN Life Insurance (Company Provided) AD&D Insurance (Company Provided) A $15,000 life benefit is offered to employees who participate in the medical plan. Participants also receive a $1,000 life insurance benefit for their spouse and child(ren), if also enrolled. A $15,000 AD&D benefit is offered to employees who participate in the medical plan. Employees Earning: 3 Tier Life Insurance & AD&D (Company Provided) <$50,000 receive a benefit of $100,000 =>$50,000 but < $100,000 receive a benefit of $150,000 => $100,000 receive a benefit of $250,000 Additional life insurance is offered to employees at reasonable rates, in $10,000 increments, up to the Guarantee Issue (GI) Amount of $150,000 without providing a Statement of Health (SOH) at initial election or 1 st open enrollment. If employees do not elect during either of those enrollment periods they will be required to provide a Statement of Health. Employee coverage has a medical maximum of $500,000. Coverage may not exceed 5 times annual salary. Voluntary Term Life Insurance Spouse benefits are available in $5,000 increments up to the Guarantee Issue Amount of $50,000 without a Statement of Health (SOH) at initial election or 1st open enrollment. Spouse coverage has a medical maximum of $100,000. Child(ren) benefits are available in $1,000 increments with a $10,000 maximum. A statement of health will be required for employee or spouse coverage that is above the Guarantee Issue (GI) Amount of $150,000 for employee and $50,000 for spouse). The insurance cost is based on employee age & tobacco usage. Refer to the SPD on the Company s Intranet for rate details. FLEXIBLE SPENDING ACCOUNTS (FSAs) ENROLL IN AN FSA AND SAVE MONEY You may enroll in the Healthcare and/or Dependent Care FSAs, which enable you to set aside money, before taxes, to use on eligible healthcare and dependent care expenses. The annual amount you elect to contribute will be taken in equal increments from each payroll. When you enroll in an FSA, which is administered by JW Terrill, your election stays in effect for the entire year. You cannot increase, decrease or cancel your contributions during the year, unless you experience a qualified family status change, such as a marriage, divorce, birth or adoption of a child. EMPLOYEE BENEFIT ENROLLMENT GUIDE

10 FSAs CONTINUED... LEARN ACCOUNT TYPE HEALTHCARE FSA for eligible healthcare services and items for you, your spouse and your dependents ALLOWABLE EXPENSES Deductibles Co-payments Coinsurance Vision care, eye surgery Dental care, orthodontia Prescribed Medicines DEPENDENT CARE FSA for eligible child and adult dependent care expenses Day care and nursery schools Before and after school programs Dependent adult day care Transportation provided by a care provider Preschool REIMBURSEMENT OPTIONS AND FEATURES The Healthcare FSA offers the convenience of two reimbursement options the JW Terrill Flex Debit Card or manual claims submission. Each enrolled participant will receive a Mastercard fully loaded with their annual election amount and can be used on or after January 1 for any qualified healthcare expenses. Just present the card at time of payment. The other option is to complete a claims reimbursement form (located on the Company s Intranet site), attach receipts and submit directly to JW Terrill. FSA CONTRIBUTION LIMITS Healthcare FSA up to $2,650 per plan year. If you and your spouse each have a healthcare flexible spending account, you both can contribute up to $2,650 annually. Dependent Care FSA - up to $5,000 per plan year. If you and your spouse each have a dependent care FSA, you can contribute up to $5,000 between the two of you filing a joint return or $2,500 if married filing a single return. KEEP YOUR RECEIPTS Always keep copies of your receipts as you may be asked to submit them to substantiate your reimbursement because FSAs are regulated by the IRS. MAXIMUM HIGHLY COMPENSATED EMPLOYEE (HCE) LIMIT HCEs (employees with total compensation of $120,000 or more in 2017) may contribute up to $3,800 to the dependent care FSA in 2018 unless further limitations are required under the Internal Revenue Code or related regulations or other guidance. USE IT OR LOSE IT Under current tax rules, once you elect to set aside money in a Dependent Care FSA, you must use it by the end of the plan year. You may not use contributions to the Dependent Care FSA to reimburse health care expenses, and vice versa. So, be sure to estimate dependent care expenses when considering how much to contribute to the FSA in $500 ROLLOVER HEALTHCARE FSA If you have funds remaining in your 2017 Healthcare FSA on December 31, 2017 you may continue to use those funds, up to $500, to pay for eligible expenses incurred through the end of the current year. For more information about FSAs, please visit JW Terrill s website at EMPLOYEE BENEFIT ENROLLMENT GUIDE

11 HEALTH SAVINGS ACCOUNT (HSAs) Employees enrolled in the QHDP option are eligible to set aside up to $3,450 for single coverage and $6,900 for family coverage annually of pretax income for qualified medical plan expenses for you, your spouse and eligible dependents. Fabick provides an enrollment incentive of $600 for single coverage or $850 for family coverage and pays administrative fees on the account. There is a $1,000 catch up provision for employees 55 or older. LEARN A Health Savings Account (HSA) is a special account used to pay for current and future qualified medical expenses. They must be used in conjunction with a Qualified High Deductible Health Plan (QHDP) - HSA Plan. FUNDING MECHANISM HSA Pretax dollars each pay period QHDP Co-Insurance Deductible There are many Benefits of an HSA Contributions are tax-free Account interest accumulates tax free; and Dollars spent on qualified medical expenses are tax free Balances left over at the end of the year stays with you Portability: You take the account with you if you were to leave the Company Balances may be invested, offering HSA owners the ability to set aside thousands of dollars for later healthcare needs. May over fund as a savings vehicle future healthcare costs Potential premium savings from standard medical plan Administrative fees paid for by the Company FABICK WELLNESS PROGRAM COMMIT TO FIT We are excited to enhance the company s Wellness Program in It s still about helping employees on their wellness journey to a better and healthier lifestyle! Fabick Cat is pleased to offer a comprehensive wellness program that rewards commitment to ongoing wellness. The Commit to Fit Wellness Program is voluntary and not required of any employee. All employees are eligible to participate in the Activity Based Recognition Program. The Activity Based program recognizes employees who participate in various health related activities and rewards them with bonuses. The program is administered in accordance with all federal rules permitting employer-sponsored wellness programs that seek to improve employee health or prevent disease, including the Americans with Disabilities Act of 1990, the Genetic Information Nondiscrimination Act of 2008, and the Health Insurance Portability and Accountability Act, as applicable, among others. If you are unable to participate in any of the wellnessrelated activities or achieve any of the health outcomes required to earn an incentive, you may be entitled to a reasonable accommodation or an alternative standard. For more information visit: EMPLOYEE BENEFIT ENROLLMENT GUIDE

12 WELLNESS PROGRAM CONTINUED... LEARN PREMIUM DISCOUNT Employees, and employees spouses, that are currently covered on the Company s medical plan are eligible for a premium discount if they participate in the annual biometric screening and complete the health survey. The on-site and clinic screenings are only available during the Annual Screening Period. Employees on the company s medical plan are eligible for a premium discount of $260 per year if they participated in the screening and completed the health survey, and $520 per year if they and their spouse (covered under the medical plan) both participated in the screening and completed the health survey. Discount is paid per paycheck. On-site and clinic screenings available. Visit for more information. *New employees are allowed to participate in the Activity Based program at any time but will not qualify for the insurance incentive until they ve participated in an Annual Biometric Screening. ACTIVITY BASED RECOGNITION PROGRAM The Activity Based Program is comprised of several different wellness activities. The wellness activities are designed to both promote and improve personal health. Employees may participate in as many of the activity based options as they wish throughout the calendar year The activities included in the program are as follows: Biometric Screening results discussed with physician $100 Reward Discussing your biometric screening results with your physician is the best way to stay in control of your health. By sharing your results, you and your physician can stay a step ahead of any potential health problems. Employee must participate in the annual biometric screening and upload a completed Physician Visit Verification form signed and dated by you and the physician via the H&H Wellness portal. Annual Physical $50 Reward A physical exam by your primary care physician is required to be eligible for this benefit. Employee must complete and submit the Annual Physical form available on Company s Intranet, via the H&H Wellness portal. Dental (2x teeth cleaning) $50 Reward A bi-annual preventive teeth cleaning is required to be eligible for this benefit. Employee must complete and submit the Annual Dental form available on Company s Intranet, via the H&H Wellness portal. Payment will only be processed when both preventive teeth cleanings have been performed. Participation in 2 wellness seminars including Financial $50 Reward Wellness seminars and presentations are a great way to promote health and topics vary widely. The purpose is for the employee to get health and wellness information to improve and/or enhance your overall well-being. Some seminars may be offered through Fabick while others are available via the H&H Associates Wellness Portal or you may seek out on your own. Employee must submit documentation of seminar attendance, via the H&H Wellness portal, to be eligible for this benefit. Participation in a 5k walk/run $50 Reward Participating in a 5K Walk/Run promotes health and wellness and may be an opportunity for employees and their families to join together to raise funds for a charity and its program. Employee must submit registration and payment documentation, via the H&H Wellness portal, to be eligible for this benefit. Intramural Sport Team or participation in 25 exercise classes $50 Reward Participating in an intramural sport team (non-beer leagues) or 25 exercise classes (i.e. yoga, pilates, spinning, Zumba, Cross Fit, etc.) provides opportunities for employees to get active and promotes overall good physical fitness. Employees must submit registration and payment documentation, via the H&H Wellness portal, to be eligible for this benefit. Activity Based Recognition Program Rewards will be paid the first available pay period following the 10th of each calendar month via your payroll check less applicable taxes and withholdings. Activities must be entered by the last day of the month to qualify for payment the month following. To view all approved activities, log into the H&H Wellness portal at and click the WELLNESS PROGRAM box located on your home page EMPLOYEE BENEFIT ENROLLMENT GUIDE

13 OTHER BENEFITS GYM MEMBERSHIP DISCOUNT In addition to the Wellness Program, the Company provides gym membership discount of 50% up to a maximum of $200 per year, provided the employee provides proof of attendance (average of 3 times per week for each quarter) payable via payroll each quarter, less applicable taxes and withholdings. LEARN 24 HOUR NURSE HOT-LINE The Meritain Health Nurse Line is available 24 hours a day, 7 days a week to Premiere or Value Plan members for your health related questions. You and your family can get more information about your health-related questions and concerns. You can also talk directly with a Registered Nurse (RN) or listen to recorded health topics. The RN can put you in contact with community resources in your area as well. Just call TELEDOC 24 hour access to board-certified, licensed doctors is available through this resource for those who are enrolled in either the Premiere or Value Medical Plan options. It is on-demand healthcare solution that provides you with the medical care you need, when you need it. Employees can consult with a physician 24/7 by phone, online video or mobile app at any time, from anywhere. Just call RETIREMENT BENEFITS Fabick Cat provides highly competitive retirement benefits. The Retirement Savings plan provides participants the opportunity to save for retirement through convenient payroll deductions. A company match is offered each pay period. Fabick will match 50% of your deferral up to the first 6%. Fabick may provide a discretionary match on an annual basis at the end of the year based on company profitability. Company contributions will vary and are not guaranteed. As a new employee, you will be automatically enrolled and set up to contribute 6%, with an auto escalation taking place every March at 1%. If you wish to not participate, or would like to make changes to your contribution, contact Wells Fargo directly by going to or calling A $6,500 catch up is allowed for employees over the age of 50. Participants may elect to contribute up to a maximum of $18,500 per year or as defined by the IRS. PAID TIME OFF BENEFITS Paid Time Off (PTO) may be used in one (1) hour increments. Proper notification and approval is required. PTO may not be carried over and is accrued based on years of service. YEARS OF SERVICE If hired between January 1 March 31 If hired between April 1 June 30 If hired between July 1 September 30 If hired between October 1 December 31 First January after hire January 1 of 7th year January 1 of 12th year TOTAL ANNUAL PTO 10 days (80 hours) 7 days (56 hours) 3 days (24 hours) 0 days (0 hours) 14 days (112 hours) 19 days (152 hours) 24 days (192 hours) PARENTAL LEAVE Birth and adoptive parents may be eligible to take Family Medical Leave. EMPLOYEE BENEFIT ENROLLMENT GUIDE

14 LEARN OTHER BENEFITS CONTINUED... BEREAVEMENT LEAVE Employees are provided paid time off in the event of a death of an immediate family member. HOLIDAYS Fabick provides nine paid holidays per year. They are as follows: New Year s Day Monday, January 1 st, 2018 Thanksgiving Day Thursday, November 22 nd, 2018 Memorial Day Monday, May 28 th, 2018 July 4th Wednesday, July 4 th, 2018 Labor Day Monday, September 3 rd, 2018 Day After Thanksgiving Friday, November 23 rd, 2018 Christmas Eve Monday, December 24 th, 2018 Christmas Day Tuesday, December 25 th, 2018 Veteran s Day Monday, November 12 th, 2018 EDUCATION REIMBURSEMENT Tuition, books and other required fees are paid for approved courses up to a maximum of $5,000 per calendar year. Employees are eligible for this benefit after one year of service. EMPLOYEE REFERRAL BONUS Receive $1,500 for any person you refer who stays with Fabick Cat for at least six months. BONUS PLAN Fabick provides a discretionary bonus plan on an annual basis for all employees and is based on Fabick s overall performance EMPLOYEE BENEFIT ENROLLMENT GUIDE

15 STEP 2 PREPARE TO ENROLL REVIEW ELIGIBILITY DEFINITIONS AND RULES CAREFULLY REVIEW THIS SECTION PRIOR TO ENROLLING IN YOUR BENEFITS: You are eligible to participate in the health insurance programs of Fabick Cat if you are a regular, full time employee scheduled to work 30 hours or more per week at the time of hire. PREPARE In general, eligible dependents for whom you may elect coverage under the health benefits include: Your spouse to whom you are legally married in accordance with the plan document provided they are not eligible for another employer/group plan. Covering a spouse requires a signed affidavit. Your eligible dependents per the plan documents up to the age of 26. Under the medical, dental and vision plans coverage ends for dependents who turn 26 at the end of the month. Spouse means any person who is lawfully married to you under any state law, including persons of the same sex who were legally married in a state that recognizes such marriages. The Plan Administrator may require documentation proving a legal marital relationship. DEPENDENT ELIGIBILITY AUDIT The Human Resources department conducts dependent eligibility audits of participants periodically who have dependents enrolled in the Company s health insurance plans. It is important to ensure that your dependents meet the eligibility requirements specified in this section and in the actual plan documents prior to enrolling. Furthermore, after enrolling in your health benefits coverage, you should review the list of dependents in ADP Workforce Now to ensure they still meet the dependent eligibility requirements. If they do not meet the requirements, you should drop coverage for any ineligible dependents timely. You can drop dependents by calling the Human Resources department. Also, please ensure you have proper documentation for your enrolled dependents in your files, including but not limited to birth certificate and a valid marriage license. Any ineligible dependents identified during the dependent audit will be dropped as of the communicated effective date. EMPLOYEE BENEFIT ENROLLMENT GUIDE

16 PREPARE QUESTIONS TO ASK YOURSELF IN THE DECISION MAKING PROCESS TAKE CARE OF WHAT MATTERS HEALTH, FAMILY, FINANCES AND FUTURE Choosing the health plan option that is best for you and your family can leave you feeling a little lost. The type of benefit plan you choose will depend on a number of factors, such as whether you are single or married, whether you have any preexisting medical conditions, whether you have small children, and whether you require frequent sick days or time off to name a few. Before deciding which benefit plan to enroll in, it s important to get details about your benefits by reading through the summary of benefit plans provided. In addition, below are some questions to ask yourself to help guide you to the best decision for you and your family. QUESTION 1 Which best describes your (and your family s) general healthcare usage? Low user I am (we are) generally healthy, rarely get sick and have mostly only preventive care needs. Moderate user: I/we receive regular preventive care but sometimes get sick or have a medical issue that requires additional attention. High user: I/we have an ongoing medical condition that requires regular care and frequent trips to the doctor or hospital. QUESTION 2 What do you think your medical costs will be next year? Think about your costs during the past 12 months and any upcoming expected costs. Few costs: I/we only see the doctor for preventive care, or an occasional office visit, so very low out-of-pocket expenses if any, are anticipated. Moderate costs: I/we have some out of pocket costs from unexpected illnesses or injuries. High, one-time costs: I/we generally have a low to medium amount of healthcare expenses, but expected events such as pregnancy or planned surgery means I/we anticipate high costs this year. High, regular costs: I/we have a chronic medical condition meaning regular diagnostic and ongoing high out of pocket costs. QUESTION 3 Describe your typical prescription drug costs. Few costs: I/we have one or two low cost prescriptions or no prescriptions at all. Moderate costs: I/we take one maintenance drug and occasionally have additional low-cost prescriptions. High costs: I/we have multiple expensive medications of ongoing medical conditions. QUESTION 4 Describe how you are most comfortable paying your provider. Consistency: I/we prefer to have a relatively consistent budget from month to month even if it costs more in the end and know for example that an office visit will cost $10 or $20 and that no additional payment will be required. Cost: I/we prefer to look at the calendar year as a whole, take on a small amount of risk with the potential benefit of ultimately paying lower overall healthcare costs and pay a percentage throughout the year that may vary from month to month EMPLOYEE BENEFIT ENROLLMENT GUIDE

17 QUESTIONS CONTINUED... QUESTION 5 How would you rather pay for your health care costs? PREPARE Later: I/we prefer to only pay for health care that s used. I/we prefer to pay lower contributions now, save money and pay for expenses as they come. Now: I/we prefer to pay upfront for coverage in case it s needed. I/we prefer to pay higher contributions now and have lower out of pocket costs later. Once you have answered these questions you should look at each of the plans to determine which plan based on your answers would provide you with the level of coverage you and your family need at the cost you want to spend. TOOLS AND CALCULATORS PLAN SELECTOR TOOL Another resource to help you determine the best plan for you and your family is a Plan Selector Tool via This online calculator will assist you in comparing your medical plan expenses for the coming year. It will help you compare plan by plan estimated out of pocket costs for anticipated medical services and compare plan by plan your estimated tax savings. FIND A PROVIDER You may visit the Aetna website ( to assist you in finding providers that are in-network. Aetna is a national network which provides employees and their families with greater access to in-network providers. It will allow you to search by specialty and distance from home as well as contact information for the providers. ESTIMATING FSA/DCFSA EXPENSES Estimate Your Health Care FSA Expenses and Estimate Your Day Care FSA Expenses through JWTerrill. This tool helps you determine how much to contribute to each account and how much you save in taxes by participating. The website is EMPLOYEE BENEFIT ENROLLMENT GUIDE

18 Notes: PREPARE EMPLOYEE BENEFIT ENROLLMENT GUIDE

19 STEP 3 ENROLL WITH ADP WORKFORCE NOW After you have carefully reviewed your benefits and the enrollment tools and resources available to you, you are ready to enroll online via ADP Workforce Now. Keep in mind these important points: ENROLL Remember you must enroll in your health benefits within 31 days of your hire date. Be prepared before you start the process to enroll have ready your and your dependents SSNs, date of births and addresses available. Locate your user name and password to ADP Workforce Now. If you are not able to remember or find it, please contact the Payroll department to have it reset. Remember, your user name is the first letter of your first name followed by your last name then sign followed by the word Fabick (i.e. jdoe@fabick). WHEN WILL ELECTIONS TAKE EFFECT? All benefits will become effective on your hire date. New deductions will be on your first paycheck following enrollment. Please note that if you miss a deduction, payroll will get you caught up by doing a double deduction if necessary. It is important that you review your 1st paycheck with the new deductions to ensure that everything was processed correctly. Please notify Payroll or your dedicated HR Specialist with any errors or omissions. REGISTRATION OF EMPLOYEE ON LINE If you do not already have log-in credentials for ADP Workforce Now, you would have received an from your HR Specialist with a link to register along with instructions. If you are unable to find that please contact your dedicated HR Specialist. The registration code is fabick-12. STEP BY STEP INSTRUCTIONS ON HOW TO ENROLL VIA ADP WORKFORCE NOW Log in to, or Register on, the website to access the benefit wizard: jdoe@fabick REFER TO THE REGISTRATION GUIDE SENT BY YOUR DEDICATED HR SPECIALIST *********** EMPLOYEE BENEFIT ENROLLMENT GUIDE

20 STEP BY STEP INSTRUCTIONS CONTINUED... ENROLL Once inside ADP Workforce Now click on the main menu option MYSELF > Benefits. You will be directed to the page shown. If you are adding dependents, you can do that in Section 1. In Section 2, there are options to proceed through the enrollment process. (TIP: Walk Me Through My Benefit Options is recommended) Hit CONTINUE to proceed. You will then be prompted through all the benefit options you are eligible for; enroll in all benefits regardless of effective starting date for that benefit. Please click the FORWARD TO button on the far right of the screen to easily move along to the next benefit option in order. NAVIGATE THE LIST OF BENEFITS YOU ARE ELIGIBLE TO ENROLL IN Navigate through your electable benefits with the FORWARD TO option or by clicking on the benefit list on the left hand side of the screen to view your options. In each section you can compare between the plans you are eligible for. REVIEW & SELECT PREVIEW ENROLLMENT OPTIONS Once you select Enroll in This Plan a new window will open for you to make your election. CONFIRM YOUR ENROLLMENT OPTIONS ENROLL IN THE BENEFIT EMPLOYEE BENEFIT ENROLLMENT GUIDE

21 STEP BY STEP INSTRUCTIONS CONTINUED... For Voluntary Life Insurance you will have detailed options for enrollment should you elect to enroll in this benefit. ENROLL REVIEW & SELECT By clicking on the ENROLL IN THIS PLAN button it will open a new window for you to make your changes. You will need to click the ENROLL button to get back to the main screen. ENTER THE AMOUNT OF COVERAGE YOU WANT FROM THIS BENEFIT EDIT PLAN BENEFICIARIES As you navigate through benefits you may have the option to enroll in an HSA or FSA(s). You will be able to select your contribution amounts if you elect to ENROLL IN THIS PLAN. Where plans have multiple options, you have the ability to compare plans as well as to review all coverage tier rates per plan. If you select a couple plans to compare it will minimize your view of just the plans you want to see versus all available options. BY SELECTING SEVERAL PLANS YOU CAN COMPARE COSTS OF ONLY PLANS YOU ARE INTERESTED IN EMPLOYEE BENEFIT ENROLLMENT GUIDE

22 STEP BY STEP INSTRUCTIONS CONTINUED... ENROLL If you are eligible for more plans than fit on one screen you will have the option to navigate to view the additional plans. VIEW MORE MEDICAL PLANS You can save to FINISH LATER at any point you need to take a break. IF YOU NEED TO SAVE AND COME BACK LATER Navigate through all of your remaining screens and enroll in all of your desired benefits. Once you have reviewed all of your eligible benefits you will have collected your green checks showing you have completed enrollment. After you have completed enrolling in all of your benefits select REVIEW & COMPLETE or you can elect to FINISH LATER. THIS BUTTON WILL HIGHLIGHT ONCE ALL ELECTIONS HAVE BEEN REVIEWED SO YOU CAN SEE YOUR COMPLETE LIST OF ELECTIONS Once you select REVIEW AND COMPLETE you can review all the benefits that you enrolled in EMPLOYEE BENEFIT ENROLLMENT GUIDE

23 STEP BY STEP INSTRUCTIONS CONTINUED... You might be asked to explain why you waived certain plans if no benefit selection was made. ENROLL You must upload the Spousal Affidavit form, and supporting documents, if you are applying for coverage for a spouse. This form is available to you on the Company s Intranet. Next you have the option to RETURN TO CHOOSE PLANS, FINISH LATER, or COMPLETE ENROLLMENT. Once complete, you will see the following notification screen. To ensure you are enrolled in the benefits you want you must click COMPLETE ENROLLMENT before the 31st day after your start date. PRINT Your confirmation page from ADP Workforce Now for your records. EMPLOYEE BENEFIT ENROLLMENT GUIDE

24 ENROLL EMPLOYEE BENEFIT ENROLLMENT GUIDE

25 STEP 4 MANAGE YOUR BENEFITS AFTER ENROLLMENT Even after enrollment, know what to expect, what steps to take and where to turn so that you can help ensure your health care needs are met. MANAGE WHAT YOU WILL RECEIVE Once you enroll on line you will receive an confirmation of your enrollment once approved. If there are questions or discrepancies related to your elections a Human Resource Specialist will contact you. You may log in to ADP Workforce Now and print out a copy of your 2018 elections as well under the Benefits Tab. CONFIRMING YOUR COVERAGE Be sure to review your first few payroll checks to confirm that your per-paycheck contribution amounts are correct. If you find inconsistencies with your elections or if you have questions about your coverage or pay deductions, please call your dedicated HR Specialist or Payroll. NEW IDENTIFICATION CARDS If you elect coverage you can expect to receive ID cards in the mail for your medical insurance plan. Dental and Vision cards are not needed; however, you can request a generic card through the HR Department. Note: if you need to see a doctor (or obtain a prescription) prior to receiving your ID cards on or after your eligibility date the provider may contact the carrier to verify eligibility. If you have any issues you may contact your dedicated HR Specialist. We ask that you refrain from making any appointments, if at all possible, until later in the month of eligibility. This will allow all carriers to load your information and be able to verify eligibility. DON T FORGET Keep your information up to date! ABOUT THIS BENEFIT GUIDE The information in this booklet is presented for illustrative purposes and was taken from various summary plan descriptions and benefit information. While every effort was taken to accurately report your benefits, discrepancies and errors are always possible. In case of discrepancies between this booklet and the actual plan documents, the actual plan documents will prevail. If you have any questions about your benefits, contact a member of the HR Department. This guide discusses certain plans for Fabick Cat and participating subsidiaries as they apply to plan participants. Employees of such employers covered by other plans or employees covered by collective bargaining agreements will have benefits as prescribed by those plans and agreements. Fabick Cat reserves the right to amend, modify or terminate these plans at any time as allowed by law. Your participation in the plans does not guarantee your employment at the company and does not create a contract of employment, express or implied. In the event of any conflict between the summary of the terms and provisions of each plan or programs as included in the actual written plan or program document, the terms and conditions in the actual plan or program document shall govern. No part of this material may be reproduced or transmitted in any form or by means electronic or mechanical (recording of any information storage and retrieval system) without permission in writing from Fabick Cat. This is only a general summary of the major principles of described policies, practices and procedures as the date indicated, and is not a contract under which enforceable rights arise. EMPLOYEE BENEFIT ENROLLMENT GUIDE

26 AFTER ENROLLMENT CONTINUED... MANAGE CHANGING COVERAGE THROUGH THE YEAR Once you make your elections, they will remain in effect through the calendar year and can only be changed at our next Annual Enrollment period unless you have a qualified change in status during the year. Any changes must be made within 31 days of the qualified change in status. If you miss this window, you will not be able to make any changes until the next annual enrollment period. QUALIFIED CHANGES IN STATUS INCLUDE: Marriage, legal separation, divorce, or annulment Birth, adoption, placement of adoption or appointment of legal guardianship of a child whom you have been granted full parental rights and are solely financially responsible Your death or the death of your covered dependent You or your dependent s loss or gain of employment A change in your dependent s eligibility SERVICES Fabick Cat offers a variety of services including an Employee Assistance Program, Will Preparation Services, an Employee Discount Program and the ability to go paperless with your paychecks. These services are provided at no cost to you. EMPLOYEE ASSISTANCE PROGRAM Fabick uses MetLife Employee Assistance Plan services. The EAP provides free, easy access to many tools and professional counselors are trained to help with a variety of personal or family issues. This is a confidential service for employees and their family members. Entitled to up to 3 consultations with a licensed clinician per incident, per individual, per calendar year at no charge. Employees can call WILL PREPARATION SERVICES Will preparation services are available to employees that participate in the Voluntary Life Insurance program. This benefit provides one free visit with an attorney to put together a Will. DIRECT DEPOSIT AND ONLINE STATEMENTS ADP Workforce Now provides real advantages by giving you early access to view your paycheck. You can also access W-2 forms, 1095 form and use the paycheck calculator or W-4 assistant tool via ADP Workforce Now. BENEPLACE EMPLOYEE DISCOUNT PROGRAM All employees can access an online website with discounted movie tickets, theme park tickets, products, electronics, etc. New discounts are loaded to the website on a monthly basis. The website is EMPLOYEE BENEFIT ENROLLMENT GUIDE

27 IMPORTANT RESOURCES For questions and additional information on Fabick s 2018 Benefit plans, please use the resources listed in the chart below. For main benefit inquiries please contact your dedicated HR Specialist or Kimberly Gerdes, HR Director at BENEFIT CONTACT PHONE NUMBER WEBSITE Medical Plan Aetna Medical Plan Quartz (Madison) quartzaso.com Prescription Drugs Rx Benefit Solutions Dental MetLife Dental ASK-4-MET Vision MetLife Vision ASK-4-MET Retirement Wells Fargo SAVE Employee Discount Beneplace ADP Workforce Now Flexible Spending Accounts JW Terrill Health Spending Account Mellon Bank MANAGE Notes: EMPLOYEE BENEFIT ENROLLMENT GUIDE

28 FOR ADDITIONAL INFORMATION PLEASE CONTACT YOUR DEDICATED HR SPECIALIST