CITY COUNCIL WORK SESSION MEETING AGENDA Tuesday, September 6, :30 6:30pm

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1 CITY COUNCIL WORK SESSION MEETING AGENDA Tuesday, September 6, :30 6:30pm 1) Call to Order 2) Budget Discussion 3) Pavement Management Plan/Road Maintenance Discussion 4) Adjourn

2 WS Item 2 CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: 2017 Budget Discussion Prepared By: Brian Grimm, Finance Director on behalf of the Department Manager Budget Working Group Meeting Date: September 6, 2016 Staff is looking for further direction/discussion from Council as follow up from the last budget meeting/worksession on August 15. The documents that were part of the packet attached last time are attached to the agenda item with some minor revisions. Staff will also have available the powerpoint that was presented and then sent out available for review. As is on the regular Council meeting agenda, the plan is also to present some or all of this presentation at the 7:00 p.m. meeting. Council s feedback seemed to be that the priorities and matching funding sources (including the tax levy and use of reserves) were acceptable for using for adopting a preliminary levy. A couple of the items that have been incorporated was to have the full $100,000 increase dedicated to roads in the budget (an option had been presented at $75,000) and to have the preliminary levy be at 3% or less if possible. Both of these items have been accomplished in the attached documents. As reflected on the total levy sheet, the majority of the 2.89% (roughly $117,000) levy increase in comparison to 2016 is in regards to increased funding for City Road Maintenance/pavement management. The rest of the increase is attributable to capital improvement items in our plan for 2017 and a very slight adjustment to the general fund levy Recommended City Council Action: The objective of this agenda is to have a budget discussion regarding the 2017 budget. Subsequently, the goal is to have Council adopt a preliminary levy to certify to the County before the September 30 th deadline. The subsequent agenda items at the regular Council meeting are action items in regards to the 2017 preliminary levy. Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This item is a discussion on the 2017 budget and levy for funding 2017 services, operations and capital needs. Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

3 City of Minnetrista 2017 Draft Budget General Fund Summary GENERAL FUND SUMMARY 2014 Amended Budget 2017 Proposed % Actual Budget Actual Draft Change GENERAL FUND REVENUE Property Tax $ 3,205,321 $ 3,163,752 $ 3,188,270 $ 3,232,890 $ 3,246, % Licenses & Permits $ 666,305 $ 402,675 $ 740,757 $ 533,500 $ 599, % Intergovernmental $ 139,195 $ 292,400 $ 339,144 $ 111,800 $ 121, % Fines $ 55,469 $ 65,000 $ 59,601 $ 55,000 $ 58, % Other/Charges for services $ 499,092 $ 471,400 $ 406,583 $ 474,077 $ 496, % TOTAL G.F. REVENUES $ 4,565,382 $ 4,395,227 $ 4,734,355 $ 4,407,267 $ 4,521, % GENERAL FUND EXPEND. Legislative $ 34,688 $ 40,098 $ 40,623 $ 38,598 $ 38, % Administrative $ 510,589 $ 445,570 $ 433,721 $ 463,847 $ 472, % Elections $ 20,265 $ 1,000 $ 355 $ 20,250 $ 1, % Auditing $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 21, % Assessor $ 99,854 $ 106,000 $ 109,160 $ 114,000 $ 131, % Planning $ 133,270 $ 171,687 $ 166,970 $ 231,229 $ 249, % Legal $ 102,514 $ 96,000 $ 123,779 $ 96,000 $ 99, % Buildings $ 102,870 $ 75,335 $ 75,355 $ 78,835 $ 80, % Police $ 1,582,419 $ 1,716,498 $ 1,601,341 $ 1,852,514 $ 1,940, % Fire $ 398,723 $ 402,000 $ 400,223 $ 410,040 $ 430, % Inspections $ 223,164 $ 148,724 $ 198,481 $ 143,695 $ 177, % Engineering $ 35,711 $ 23,000 $ 14,310 $ 23,000 $ 21, % Streets $ 848,688 $ 729,916 $ 789,801 $ 767,070 $ 823, % Snow and Ice Removal $ 126,469 $ 136,553 $ 70,005 $ 143,129 $ 142, % Street Lighting $ 16,947 $ 18,000 $ 21,824 $ 18,000 $ 19, % Park Areas $ 92,926 $ 104,189 $ 95,905 $ 114,874 $ 119, % Culture and Recreation - Gillespie $ 34,000 $ 34,000 $ 34,000 $ 34,000 $ 34, % Misc. Expense $ 98,395 $ 14,500 $ 2,500 $ 84,500 $ 15, % Insurance $ 10,837 $ 12,000 $ 11,189 $ 12,000 $ 10, % Tranfers $ 100,000 $ - $ - TOTAL G. F. EXPENDITURES $ 4,592,329 $ 4,295,070 $ 4,209,542 $ 4,665,581 $ 4,825, % G.F. SURPLUS/(DEFICIT) $ (26,947) $ 100,157 $ 524,813 $ (258,314) $ (303,527) ** Potential Transfer to Surface Water Fund $ (50,000) **allocation of $ 125, surplus (tax levy reduction) 2016 Projected positive variance $ 125, **Assigned fund balance to transfer to CIP Fund in 2017 $ (125,000.00) Enchanted Road Fund balance plus second 1/2 taxes/assessments $ 35, Transfers (2016 Budget Amendments) $ (275,000.00) Year End Fund Balance $ 2,693,787 $ 2,743,944 $ 3,218,600 $ 2,845,286 $ 2,416, % 58.81% 68.99% 60.98% 50.08% 2017 General Fund Summary

4 Capital Improvements Plan City of Minnetrista, Minnesota EQUIPMENT, VEHICLES TAX LEVY SUPPORTED 2017 thru 2021 Summary of Future Needs Total Equipment & Vehicles Police 130, , , , , ,400 Campus Maintenance 70, ,100 9,400 10, ,550 Streets 258, , , ,500 42,500 1,289,000 Administration 28,500 33,000 20,000 35, , , , , , ,900 2,453,450 Funding Sources: CIP equipment certificates (bond) - other 272, , , ,900 16,900 1,588,450 CIP Fund Balance 50,000 50,000 50,000 50,000 50, ,000 Tax Levy - 100, , , , ,000 Sale of equipment - CIP Reservce from Surplus 125, ,000 Carry over from 2016 (1 squad instead of 2) 40,000 40, , , , , ,900 2,453,450

5 CITY OF MINNETRISTA CAPITAL IMPROVEMENTS PLAN PUBLIC SAFETY VEHICLES - EQUIPMENT - EMERGENCY MANAGEMENT REPLACEMENT POLICY ITEM DESCRIPTION YRS VEHICLES & SQUAD EQUIPMENT CURRENT MILES/HRS MIN ANNUAL MILES Squad 70 - Chief (2015 Ford Police Interceptor Utility) 1 42,000 42, Squad 69 - Patrol (2014 Ford Police Interceptor) 1 42, Squad 68 - CSO (2014 Ford F-150 SSV) Squad 72 - Patrol (2016 Ford Police Interceptor Utility) 1 42, Squad 71 - Patrol (2015 Ford Police Interceptor Utility) 1 42,000 42, Squad 73 - Supervisor/Traffic (2016 FPI Utility) 1 42, Squad 64 - CSO/Reserve (Ford Expedition) Squad 65 - Investigation (2013 Explorer) 1 42, Squad 66 - Patrol (2013 Police Interceptor) 42, Squad 67 - Patrol (2013 Police Interceptor) 42, Alternate Vehicles (AVT, Trailer, etc) Additional Misc Mobile squad 800 Mhz radio Mobile Squad Computers 0 5, , , ,000 5,000 Mobile Squad Car Printers 0 2, , , ,000 2,000 2 Ticket Printer Over 6 years old Mobile Squad Video Systems Vehicle scales POLICE BUILDING EQUIPMENT Digital Finger Print & Booking photo system Office & Forensic Comupter Equipment Other Software (scheduling, crime tracking, etc) Station and Range Maintenance Fitness Equipment Telecommunications equipment Copier - 5 yr replacement cycle Records software updates and video storage ID card maker replacement , Building Security and monitoring LETG Mobile Software/Hardware Office Furnishings Tables/Chairs For Training Room Video Equipment (non-squad) Additional Misc. 0 1, , , ,000 1,000 MAX MILES Sub TOTAL $92,000 $95,500 $92,000 $92,000 $92,000 Capital Improvements Plan PUBLIC SAFETY EQUIPMENT - EMERGENCY MANAGEMENT PATROL EQUIPMENT & WEAPONS Squad Equipment Cases PBT's Cameras (still camera for patrol) First Aide Equipment 0 1, , , ,000 1,000

6 Surveilance Equipment (varda, night-vision, binoculars AED Defibrilators 0 6, , , ,000 6,000 Speed Detection Equipment (lidar, smart trailer, laser) ,000 Additional Misc. 0 1, ,000 Tactical Equipment 0 4, , Firearms 0 2, , , ,000 2, Tasers 0 2, , , ,000 2,000 Training Equipment (D.T., simunitions, firearms) 0 1, , Animal Control Equipment Personal Protection Equipment (haz-mat or pathogen) COMMUNICATIONS EQUIPMENT Portable Radio Replacements/radio lease payments 0 20, ,000 20,000 20,000 20,000 Portable radio batteries Portable radio microphones Portable radio Chargers Additional Misc EMERGENCY MANAGEMENT Public Ed. And protection (CERT) EM Healy Ruff Replacement Units Additional Misc Sub TOTAL 38,400 32,400 43,400 32,400 32,400 TOTAL of Both CIP's 130, , , , ,400 Capital Improvements Plan SUMMARY OF PUBLIC SAFETY CIP Vehicles and Squad Equipment 91,000 91,000 91,000 91,000 91,000 Police Building Equipment 1,000 4,500 1,000 1,000 1,000 Patrol Equipment & Weapons 17,800 11,800 22,800 11,800 11,800 Communications Equipment 20,600 20,600 20,600 20,600 20,600 Emergency Management Sub TOTAL 130, , , , ,400 TOTAL $ 130,400 $ 127,900 $ 135,400 $ 124,400 $ 124,400

7 Capital Improvements Plan - Campus Maintenance City of Minnetrista Details Campus Security Security cyclone fence with non-motorized slide gate $0 $0 $0 $0 $0 To be completed in 2016 Security cyclone fence operator package for slide gate w/secure access control $9,500 $0 $0 $0 $0 To be completed in 2016 Security system - annual maintenance $11,550 $1,500 $1,500 $1,500 $10, amt to be used for purchase of new system Floyd Security system add nodes for WT's and WH's $0 $0 $0 $0 $0 Evaluate once new system in place for 2017 budget amount Fuel management system $0 $0 $20,000 $0 $0 Move $20,000 to 2018; may be less if leased Cyclone fence enclosure for Kings Point Road WT $9,200 $0 $0 $0 $0 To be included in 2016 WTP project SUB TOTAL $21,050 $1,500 $21,500 $1,500 $10,000 $0 Physical Plant HVAC-Scheduled maintenance for Furnace and AC units (City Hall & PW buildings) $1,500 $2,300 $2,600 $2,900 HVAC-Purchase of new furnaces and AC units $0 $5,000 $5,000 $5,000 Move to 2017 or later Salt Storage building $0 $0 $0 $0 COMPLETED SUB TOTAL $1,500 $7,300 $7,600 $7,900 $0 $0 Building Exterior Repair / Replace concrete sidewalks $10,000 $0 $20,000 $0 Replace Steel siding and soffit systems for old PW building $0 $0 $50,000 $0 Bituminous overlay for City Hall $0 $55,000 $0 $0 Need to determine sq ft cost - Gary Concrete steps and hand rail in back of City Hall $0 $6,000 $0 Heat tape for Police downspouts $1,200 SUB TOTAL $11,200 $55,000 $76,000 $0 $0 $0 Building Interior Front entry to CH, front desk enclosure for security; new carpeting in Adm offices $0 $0 $8,000 $0 Move to Mike & Gary Repaint City Council Chambers / Entry $0 $0 $6,000 $0 Refinish / restain wood surfaces of City Council dais $0 $0 $3,000 $0 Move $3,000 to 2018 Replace hot water heaters at City Hall bathrooms (WH's in Janitor's closets) $2,000 $0 $0 $0 Need to determine replacement sched & unit costs for WH's - Gary PW Conference Room technology (TV monitor and form factor computer) $0 $2,500 $0 $0 Move $2,500 to 2018 Server Room AC system $0 $4,000 $0 $0 Move $4,000 to 2018 SUB TOTAL $2,000 $6,500 $17,000 $0 $0 $ less water fund items $9,200 Campus Maintenance CIP total = $35,750 $70,300 $122,100 $9,400 $10,000

8 CITY OF MINNETRISTA PUBLIC WORKS CAPITAL IMPROVEMENT PLANS VEHICLE DESCRIPTION Ford F-450 chasis (Sewer Utility CIP item) $50,000 Utility box body $50,000 Overhead crane $15,000 Trade in value $5,000 SUB TOTAL $0 $0 $0 $0 $120,000 $0 $ PUBLIC WORKS: VEHICLES CURRENT MILES/HRS REPLACEMENT POLICY YRS MIN ANNUAL MILES/HOURS MAX MILES / HOURS 124, , , Ford F-350 Pickup Front plow Trade in value SUB TOTAL $0 $0 $0 $0 $0 $0 $0 79, ,000 60, Single Axle Dump Truck (past due on the 10 year replacement schedule) $100,000 Front plow $20,000 RH Wing plow $20,000 Stainless Steel Spreader $15,000 Stainless Steel Box, Lights, Tarp $25,000 Force 5100 hydraulic controls (computerized for material tracking) $13,000 Trade in value -$20,000 New controller for salt controller SUB TOTAL $173,000 $0 $0 $0 $0 $0 $ / ,000 60, Ford F-350 Dump body & hoist Front plow Sander Trade in value SUB TOTAL $0 $0 $0 $0 $0 $0 $0 68, ,000 60, Ford F-550 Dump body & hoist Front plow Sander Trade in value SUB TOTAL $0 $0 $0 $0 $0 $0 $0 41, ,000 60, Tandem Axle w/tag Dump Truck (Replace w/single axle truck) Front plow & Lights RH Wing plow Stainless Steel Box, Lights, Tarp Stainless Steel Spreader Force 5100 hydraulic controls (computerized for material tracking) Water Plastic tank for street sweeping(not needed - not replacing) Water SS tank for street sweeping (Was sold in not replacing) Trade in value SUB TOTAL $0 $0 $0 $0 $0 $0 $ / ,000 60, Tandem Axle w/tag Dump Truck(Replace w/tandem axle truck) $115,000 Front plow $20,000 RH Wing plow $20,000 Stainless Steel Spreader $15,000 Painted Steel box $30,000 Force 5100 hydraulic controls (computerized for material tracking) $15,000 Trade in value -$20,000 SUB TOTAL $0 $195,000 $0 $0 $0 $0 $0 73,700 / 5, ,000 60, Tandem Axle Dump Truck(⅓ each - Street / Sewer / Water CIP) $110,000 Front plow & rear wing $41,000 Stainless Steel Spreader $15,000 Stainless Steel Box, Lights, Tarp $35,000 Force 5100 hydraulic controls (computerized for material tracking) $20,000 Trade in value -$20,000 SUB TOTAL $0 $0 $67,000 $0 $0 $0 $ / ,000 60, Ford F-350 Pickup $40,000 Front plow $10,000 SUB TOTAL $50,000 $0 $0 $0 $0 $0 $0 82, ,000 60,000

9 CITY OF MINNETRISTA PUBLIC WORKS CAPITAL IMPROVEMENT PLANS VEHICLE DESCRIPTION Tandem Axle Dump Truck (Replace w/single axle truck) $135,000 Front plow $12,000 RH Wing plow $12,000 Stainless Steel Spreader $18,000 Stainless Steel Box, Lights, Tarp $25,000 Force 5100 hydraulic controls (computerized for material tracking) $10,000 Trade in value -$20,000 SUB TOTAL $0 $0 $0 $192,000 $0 $0 $0 CURRENT MILES/HRS REPLACEMENT POLICY YRS MIN ANNUAL MILES/HOURS MAX MILES / HOURS / ,000 60, Ford F-550 chasis $50,000 $60,000 Utility box body (utility CIP) not Tax levy CIP $45,000 $55,000 Overhead crane $12,000 $16,000 Trade in value -$5,000 -$5,000 SUB TOTAL $102,000 $0 $0 $0 $0 $126,000 $0 82, , , Ford F-350 Pickup (New addition to the fleet) $50,000 Front plow $10,000 SUB TOTAL $0 $0 $0 $0 $0 $60,000 $0 19, ,000 60,000 Ford F-250 2WD Pickup (New addition to the fleet - Seasonal truck) $25,000 SUB TOTAL $25,000 $0 $0 $0 $0 $0 $0 19, ,000 60,000 Single Axle Dump Truck (New addition to the fleet) $100,000 Front plow $20,000 RH Wing plow $20,000 Stainless Steel Spreader $15,000 Stainless Steel Box, Lights, Tarp $30,000 Force 5100 hydraulic controls (computerized for material tracking) $15,000 Trade in value -$20,000 SUB TOTAL $0 $180,000 $0 $0 $0 $0 $0 43, ,000 60,000 STREETS: VEHICLE TOTAL $350,000 $375,000 $67,000 $192,000 $120,000 $186,000 $0 PUBLIC WORKS: HEAVY EQUIPMENT John Deere 624H Loader $200,000 SUB TOTAL $0 $0 $200,000 $0 $0 $0 $ , John Deere 772CH Grader $235,000 RH Wing for plowing $20,000 V-plow (Never used - not replacing) Rear Ripper (Never used - not replacing) Finger Blade Rear mounted pack & roll $20,000 Gravel retriever SUB TOTAL $0 $0 $0 $0 $0 $0 $275, ,000 15, Ford/New Holland 675E Tractor Backhoe Trade-in (⅓ each - Storm water / Sewer / Water CIP) SUB TOTAL $0 $0 $0 $0 $0 $0 $ , Cat 315D-L Track Hoe SUB TOTAL $0 $0 $0 $0 $0 $0 $ , Bobcat S300 Skid Steer loader $35,000 SUB TOTAL $0 $0 $0 $0 $35,000 $0 $ , Bobcat S300 Skid Steer loader (Storm water CIP item) $35,000 SUB TOTAL $0 $35,000 $0 $0 $0 $0 $ ,000 BOBCAT ATTACHMENTS 2001 Bobcat Auger n/a 10 n/a n/a 2011 Bobcat Snow Blower SBX 240 n/a 10 n/a n/a 2011 Bobcat Angle Broom n/a 10 n/a n/a 1997 Virnig 66" Fork Grapple n/a 10 n/a n/a 1997 E/Z Grade Bar n/a 10 n/a n/a 2010 Bobcat 72" Box Broom Sweeper n/a 10 n/a n/a 2001 Pallet Fork n/a 10 n/a n/a 1998 Fork hook n/a 10 n/a n/a 1998 Tooth Bucket n/a 10 n/a n/a 2010 Rock Bucket n/a 10 n/a n/a " High-flow Planer w/18" Fast Cut All Purpose Drum n/a 10 n/a n/a Box Blade (for shouldering purposes) n/a 10 n/a n/a

10 CITY OF MINNETRISTA PUBLIC WORKS CAPITAL IMPROVEMENT PLANS VEHICLE DESCRIPTION CURRENT MILES/HRS REPLACEMENT POLICY YRS MIN ANNUAL MILES/HOURS MAX MILES / HOURS Kubota Tractor Rear mount PTO driven flail mower SUB TOTAL $0 $0 $0 $0 $0 $0 $0 n/a , Kubota Zero Turn Mower ZD $15,000 SUB TOTAL $0 $15,000 $0 $0 $0 $0 $ STREETS: HEAVY EQUIPMENT TOTAL $0 $50,000 $200,000 $0 $35,000 $0 $275,000 PUBLIC WORKS: LIGHT EQUIPMENT IR P185 Air Compressor w/dual reels & jackhammer , IR DD28HF Asphalt Roller , Wacker/Neuson RD-12 Asphalt Roller , Bandit 1890 XP Chipper , Stepp SPH ton trailer unit n/a 10 n/a n/a Dynapacker (Plate compactor) $3,000 n/a 10 n/a n/a Stepp SMT-400 Tar Kettle (Replace with Bomag ProTack TW250) $25,000 n/a 10 n/a n/a Katolight 200 KW Generator $60, , Katolight 50 KW Generator $50, ,000 New Generator for high flow lift stations STREETS: LIGHT EQUIPMENT TOTAL $0 $0 $28,000 $110,000 $0 $0 $0 PUBLIC WORKS: OTHER EQUIPMENT Street sign replacement for reflectivity guidelines set by Federal government $3,000 $5,000 Motorola radio lease program - old radios are obsolete $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 $7,500 STREETS: OTHER EQUIPMENT TOTAL $10,500 $12,500 $7,500 $7,500 $7,500 $7,500 $7,500 Drill Press Dayton 20" 2004 Wire Feed Weld 2004 CastAire 2004 in old shop Quincy Air Compressor in new shop 2010 PUBLIC WORKS: SHOP TOOLS STREETS: OTHER EQUIPMENT TOTAL $0 $0 $0 $0 $0 $0 $0 PUBLIC WORKS CIP TOTAL $ 360,500 $ 452,500 $ 302,500 $ 309,500 $ 162,500 $ 193,500 $ 282,500 (Sewer Utility CIP item) $ 67,000 $ 60,000 $ 120,000 (Storm Water CIP item) $ 35,000 (Water CIP item) $ 102,000 $ 67,000 $ 50,000 $ 126,000 (Park CIP item) $ - TOTAL TAX LEVY CIP $ 258,500 $ 417,500 $ 168,500 $ 199,500 $ 42,500 $ 67,500 $ 282,500

11 Capital Improvements Plan City of Minnetrista, Minnesota ADMINISTRATION EQUIPMENT, VEHICLES, 2017 thru 2021 Summary of Future Needs Equipment & Vehicles City Hall Office Space Improvements 3,000 3,000 3,000 3,000 3,000 Other Equipment 2,000 2,000 2,000 2,000 2,000 Technology Improvements 15,000 15,000 15,000 15,000 15,000 Laserfiche Upgrade/Scanner 8,500 8, Muni Code Update ,000 - Election equipment - 5,000-5,000-28,500 33,000 20,000 35,000 20,000

12 Tax Calcuations using Proposed 2017 Budget Proposed Dollars Percentage Inc/Dec Inc/Dec General 3,232,890 3,246,041 13, % Capital #DIV/0! Debt 774, ,109 18, % Roads 150, , , % Fiscal Disparities (101,890) (116,040) (14,150) 13.89% Total Net levy 4,055,709 4,173, , % Gross levy 4,157,599 4,289, , %

13 2017 Proposed Debt Levy Breakdown Debt Mound $ 72,000 $ 72,000 Enchanted Bridge $ 36,600 $ - Game Farm South Bay $ 122,609 $ 122,609 Maple Crest $ 20,500 $ 20,500 Public Facilities $ 368,000 $ 368, Equip Certs $ 70,000 $ 70, Equip Cert $ 85,000 $ 82, Equip Cert (New) $ - $ 57,500 Other Debt Total $ 774,709 $ 793,109

14 WS Item 3 CITY OF MINNETRISTA REQUEST FOR CITY COUNCIL ACTION/DISCUSSION Subject: Road Maintenance Fund/Pavement Management Plan Budget Discussion Prepared By: Brian Grimm, Finance Director Meeting Date: September 6, 2016 Item: Attached for your review is an operational cash flow worksheet (preliminary budget) for the Road Maintenance Fund (Fund 406). Also attached is a memo outlining potential projects that could be funded with the pavement management plan funding being increased each year as has been discussed. The memo outlines projects that could be completed over the next 3 years based on the funding level increasing each year. The main revenues for the fund for 2017 is $250,000 in tax levy revenue. The City allocated more dollars to maintenance instead of construction the last few years. The annual allocation was around $85,000 for Some of the main expenditures out of this fund is the annual allocation for Highland Road debt as well as the change that started in 2013 related to the dust reduction program. The biggest change for 2016 will be the additional tax levy dollars ($100,000) that will be used to continue implementing the City s pavement management plan. Recommended City Council Action: Staff is looking for feedback as to the Road Maintenance Fund and level of expenditures for Staff is also looking for a discussion on the level of fund balance to and coordinating that with expenditures for the current year. Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: To Have a discussion on Road Maintenance Fund (Fund 406). Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

15 Road Maintenance Fund FUND Revenue Actuals Actuals Actuals Actuals Orig Budget Amended Projected Property tax $ - $ 50,000 $ 50,000 $ 150,000 $ 150,000 $ 150,000 $ 250, Street Aid $ 74,323 $ 76,393 $ 81,556 $ 87,047 $ 80,000 $ 80,000 $ 85, INTEREST ON INVESTMENT $ 1,350 $ (908) $ 2,511 $ 1,602 $ 5,000 $ 5,000 $ 3, CONTRIBUTIONS/DONATIONS $ 12, BOND PROCEEDS $ - $ - TRANSFER FROM General Fund $ - $ 50, Revenue Total $ 88,223 $ 175,485 $ 134,067 $ 238,649 $ 235,000 $ 385,000 $ 338,000 Expenditures 224 Road Maintenance (gravel and paved) $ 46,138 $ 104,820 $ 124,001 $ 265,576 $ 245,000 $ 395,000 $ 320,000 Transfer to cover Highland Road Debt $ 25, Expenditure Total $ 46,138 $ 129,820 $ 149,356 $ 290,601 $ 245,000 $ 395,000 $ 345,000 Surplus/(Deficit) $ 42,085 $ 45,665 $ (15,289) $ (51,952) $ (10,000) $ (10,000) $ (7,000) Beginning Fund Balance $ 41,222 $ 83,307 $ 128,972 $ 113,683 $ 61,731 $ 51,731 $ 41,731 Surplus/(Deficit) $ 42,085 $ 45,665 $ (15,289) $ (51,952) $ (10,000) $ (10,000) $ (7,000) balance sheet aje Ending Fund Balance $ 83,307 $ 128,972 $ 113,683 $ 61,731 $ 51,731 $ 41,731 $ 34,731 Projected ending Cash Balance

16 August 31, 2016 Mr. Brian Grimm Finance Director City of Minnetrista 7701 County Road 110 West Minnetrista, MN Building a legacy your legacy. 477 Temperance Street St. Paul, MN Tel: Fax: Re: Pavement Management Program WSB Project No Dear Mr. Grimm: In 2014, the City Council acted to dedicate additional funding towards the bituminous roadway maintenance budget as part of the Pavement Management Program. Essentially, as recommended by the Road Committee, the Council has programmed additional funding adding about $100,000 per year for the next several years for pavement management. The Council delayed an increase in funding for one year, resulting in the PMP budget for 2016 amounting to $150,000. You requested that Engineering and Public Works provide recommendation for funding improvements for the budget years 2017 through 2019 for the 2017 Capital Improvement Plan budget. The pavement management budget with recommendations for program improvements are as follows: 2017 Budget $250,000 Mill & Overlay Project Maple Forest - $105,000 Crack Fill/Sealcoat Project (North and South Saunders Area) - $90,000 Pavement Rating Program (re-rate bituminous roadways) - $20,000 Reclamation Project Enchanted Lane - $350,000 (Bond Project) Reclamation Project Tuxedo Road/Blvd - $450,000 (Bond Project) Reclamation Project - Grand View Avenue - $110,000 (Bond Project) Red Oak Developer $35,000 contribution (total project is $145,000) Halstead Drive Reconstruction(Farmhill Drive/Circle - $3,606,000 (Bond Project) 2018 Budget $375,000 Mill & Overlay Project Sunnyfield Road East - $250,000 Crack Fill/Sealcoat Project (Kings Point Road Area) -$150, Budget $450,000 Mill & Overlay Project Painters Creek Area - $285,000 Crack Fill/Sealcoat Project (Sunnybrook, Turtle Creek, Bayside Areas) -$110,000 Equal Opportunity Employer wsbeng.com

17 The information is provided for Council discussion as part of the CIP budget for the next meeting. Please contact me if you have any questions or revisions to the proposed budget plan. Sincerely, WSB & Associates, Inc. Paul Hornby, P.E. Associate cc: Gary Peters, City of Minnetrista ph