EL DORADO COUNTY TRANSIT AUTHORITY AGENDA Regular Meeting

Transcription

1 County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg. A Thursday, November 2, 2017; 1:00PM EL DORADO COUNTY TRANSIT AUTHORITY AGENDA Regular Meeting Chairperson: Vice Chairperson: Directors: Patty Borelli, City of Placerville Councilmember Shiva Frentzen, County of El Dorado Supervisor, District II John Hidahl, County of El Dorado Supervisor, District I Brian Veerkamp, County of El Dorado Supervisor, District III Trisha Wilkins, City of Placerville Councilmember Wendy Thomas, Alternate for City Councilmembers Michael Ranalli, Alternate for Board of Supervisors, District IV Executive Director: Mindy Jackson CALL TO ORDER AND RECESS TO CLOSED SESSION Closed Session Pursuant to Government Code Section Conference with Labor Negotiators concerning discussions with Unrepresented Regular Employees and Unrepresented Regular Management Employees of the El Dorado Country Transit Authority. The designated representatives for the are Executive Director Mindy Jackson and Legal Counsel Michael Tucker. Closed Session Pursuant to Government Code Section paragraph (2) or (3) of subdivision (d) - Conference with Legal Counsel concerning Significant Exposure to Litigation: 1 potential case. RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote. A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item. Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

2 OPEN FORUM At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record. 1. CONSENT CALENDAR A. Approve Conformed Minutes of Regular Meeting September 7, 2017 B. Receive and File August and September 2017 Check Registers C. Receive and File the August and September 2017 Ridership Reports D. Receive and File Self Insurers Annual Report Fiscal Year 2016/17 E. Approve Purchase Order issued Special Districts Risk Management Authority in the amount of $74, for Fiscal Year 2016/17 coverage F. 1. Approve the City of Fairfield Agreement No. CITY for purchase of replacement commuter buses through a joint procurement 2. Authorize the Executive Director to execute all documents and tasks related to the City of Fairfield Agreement No. CITY PAGE ACTION ITEMS A. Approve Vehicle Donation to Local Non-Profit Organization(s) B. Receive and File the Fiscal Year 2016/17 Administrative Operations Report for the period July 1, 2016 through June 30, 2017 C. Receive and File Classification Study Final Report and Total Compensation Study Final Report, El Dorado County Transit Authority, October 24, 2017 prepared by Koff & Associates INFORMATION ITEMS None EXECUTIVE DIRECTOR REPORT * BOARD MEMBER COMMENTS * 2

3 ADJOURNMENT * Verbal Report NEXT REGULARLY SCHEDULED EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING Thursday, December 7, :00 P.M. County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg A Placerville, CA The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact by telephone at (530) or by fax at (530) Requests must be made as early as possible and at least one full business day before the start of the meeting. The Agenda is also available on the website 3

4 Trisha Wilkins, Councilmember City of Placerville John Hidahl Board of Supervisors, District I Patty Borelli, Chairperson Councilmember City of Placerville Mindy Jackson, Executive Director Shiva Frentzen, Vice Chairperson Board of Supervisors District II Brian Veerkamp Board of Supervisors District III County of El Dorado Board of Supervisors Meeting Room 330 Fair Lane, Bldg. A Thursday, September 7, :00 PM EL DORADO COUNTY TRANSIT AUTHORITY AGENDA Regular Meeting Chairperson: Vice Chairperson: Directors: Patty Borelli, City of Placerville Councilmember Shiva Frentzen, County of El Dorado Supervisor, District II John Hidahl, County of El Dorado Supervisor, District I Trisha Wilkins, City of Placerville Councilmember Brian Veerkamp, County of El Dorado Supervisor, District III Wendy Thomas, Alternate for City Councilmembers Michael Ranalli, Alternate for Board of Supervisors, District IV Executive Director: Mindy Jackson CALL TO ORDER Meeting was called to order at 1:03 PM and a motion approved unanimously to elect Director Veerkamp as interim Chairperson to due to the absence of Chairperson Borelli and Vice Chairperson Frentzen. ROLL CALL Directors Present: Directors Absent: John Hidahl, Michael Ranalli, Wendy Thomas, Brian Veerkamp Patty Borelli, Shiva Frentzen, Trisha Wilkins PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was recited. 4

5 ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote. A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item. Any member of the public may ask to address an item on the Consent Calendar prior to Board action. It was moved and seconded to adopt the agenda and approve the consent calendar Director Hidahl requested to pull Consent Item 1G for discussion. PUBLIC COMMENT Carol Maderas 1. CONSENT CALENDAR A. Approve Conformed Minutes of Regular Meeting August 3, 2017 B. Receive and File July 2017 Check Register C. Fiscal Year 2017/18 agency contributions for health premiums for unrepresented and management employee groups D. Approve Designation of Surplus Property E. July 2017 Ridership and Connect Card Reports F. Adopt Capital Improvement Plan Project for Local Route Vehicle Replacement Fiscal Year 2017/18 G. Approve Final 2017 Park-and-Ride Master Plan Item 1G moved to 2. ACTION ITEMS 2. ACTION ITEMS 1G. Approve Final 2017 Park-and-Ride Master Plan Action: Director Hidahl requested a discussion on Item 1G regarding adding Park-and-Rides to high density areas. This request will be considered in future updates. M/S: Hidahl/Ranalli Ayes: Hidahl, Ranalli, Thomas, Veerkamp Noes: None Abstain: None Absent: Borelli, Frentzen, Wilkins 5

6 A. Appoint Chair and Vice-Chair as members of an ad hoc Audit Review Committee Action: Appoint Chair and Vice-Chair as members of an ad hoc Audit Review Committee M/S: Ranalli/Hidahl Ayes: Hidahl, Ranalli, Thomas, Veerkamp Noes: None Abstain: None Absent: Borelli, Frentzen, Wilkins B. 1. Receive and File Final Proposed Amended Operating Budget Fiscal Year 2016/17 2. Authorize the transfer of $360,462 from Contingency to offset a reduction of Revenue Action: 1. Receive and File Final Proposed Amended Operation Budget Fiscal Year 2016/17 2. Authorize the transfer of $360,462 from Contingency to offset a reduction of Revenue M/S: Ranalli/Thomas Ayes: Hidahl, Ranalli, Thomas, Veerkamp Noes: None Abstain: None Absent: Borelli, Frentzen, Wilkins EXECUTIVE DIRECTOR REPORT * BOARD MEMBER COMMENTS * ADJOURNMENT The meeting was adjourned by Director Veerkamp at 1:24 PM. The meeting reconvened at 1:26 PM to accept Public Comment. Director Veerkamp adjourned meeting at 1:31 PM * Verbal Report Respectfully Submitted, Megan Wilcher Board Secretary 6

7 AGENDA ITEM 1 B Consent Item MEMORANDUM DATE: November 2, 2017 TO: FROM: SUBJECT: Julie Petersen, Fiscal Administration Manager Receive and File August and September 2017 Check Registers REQUESTED ACTION: BY MOTION, Receive and File August and September 2017 Check Registers BACKGROUND The following check registers include routine transactions for the months of August and September These expenditures fall within budgets adopted by the El Dorado County Transit Authority Board of Directors. DISCUSSION Twelve (12) items merit further detail; Check #31132 Bayshore Painters Inc.....$7, This check pays the obligation for painting of the exterior of the administration building using State Transit Assistance (STA) finds; CIP Project # Check #31157 Koff & Associates Inc......$10, This check pays the obligation for the Classification and Compensation study using Local Transportation Funds (LTF) operating funds. Check #31204 Employment Development Department (EDD)......$ This check pays the obligation for unemployment insurance on a reimbursable basis using Local Transportation Funds (LTF) operating funds. Check #31244 Youngdahl Consulting Group Inc......$1, This check pays the obligation for construction observation and testing for the Cameron Park Drive Bus Stop Improvements project using State Transit Assistance (STA) funds; CIP Project # Check #1055 Joe Vicini Inc......$55, November 2, 2017 Agenda 7

8 This check pays an obligation for Progress Payment #2 on the Bus Parking Lot Improvements project using California Transit Security Grant Program-California Transit Assistance Funds (CTSGP-CTAF) funds; CIP Project # Check #31258 Joe Vicini Inc....$48, This check pays an obligation for Final Payment on the Bus Parking Lot Improvements project using State Transit Assistance (STA) funds; CIP Project # Check #1014 Init Inc.....$7, This check pays an obligation for Connect Card Hardware Warrantee using Public Transportation Modernization Improvement and Service Enhancement Account (PTMISEA) funds; CIP Project # Check #3005 Joe Vicini Inc $117, This check pays an obligation for progress payment #2 for the Cameron Park Drive Bus Stop Improvements project using State Transit Assistance (STA) funds; CIP Project # Check #31315 Init Inc......$98, This check pays an obligation for Connect Card Hardware using State Transit Assistance (STA) funds; CIP Project # Check #31316 Joe Vicini Inc $8, This check pays an obligation for Final Payment for the Cameron Park Drive Bus Stop Improvements project using State Transit Assistance (STA) funds; CIP Project # Check #31320 Tolar MFG Co Inc....$26, This check pays an obligation for Bus Stop Shelter and Amenities for the Cameron Park Drive Bus Stop Improvements project using State Transit Assistance (STA) funds; CIP Project # Check #31324 Youngdahl Consulting Group Inc......$1, This check pays the obligation for Geotechnical-Field Monitoring Services and Lab Testing for the Cameron Park Drive Bus Stop Improvements project using State Transit Assistance (STA) funds; CIP Project # November 2, 2017 Agenda 8

9 EL DORADO COUNTY TRANSIT AUTHORITY Check Register August through September 2017 Date Num Name Memo Amount 08/01/ ABSOLUTE GLASS INC Chip Repair # /01/ AIR & LUBE SYSTEMS INC Check Lift Issues-Inspect for Problems /01/ AMERIGAS Propane Tank Removal-# /01/ ARNOLDS FOR AWARDS Engraving for EOM Plate-Aug & Sept /01/ AT&T / CALNET 3 Monthly Utility /01/ AT&T MOBILITY Monthly Utility /01/ BAYSHORE PAINTERS INC Commercial Painting-Admin Building 7, /01/ CALIFORNIA CUSTOM TEE'S Annual Uniform Order , /01/ CDW GOVERNMENT APC Battery Back-Up /01/ COMCAST High Speed Cable Internet-July /01/ CUMMINS PACIFIC LLC Parts & Supplies /01/ EDC SHERIFF'S OFFICE - 2-Way Radio Radio & Repeater Maintenance 16/17 1, /01/ EL DORADO DISPOSAL Monthly Utility /01/ EL DORADO HILLS CHAMBER OF COMMERCE Annual Membership Dues/ /01/ EL DORADO IRRIGATION DISTRICT Monthly Utility /01/ FASTENAL Fall Harnesses-Shop Safety 1, /01/ HANGTOWN FIRE CONTROL INC Annual Fire Extinguisher Service /01/ HUNT & SONS INC Bulk Engine & Gear Oil 2, /01/ IMAGE SOURCE All Copier Maintenance 07/14/17-08/13/ /01/ MISSION UNIFORM SERVICE Weekly Maintenance Uniforms /01/ PACIFIC GAS & ELECTRIC Monthly Utility /01/ QUILL Misc Office Supplies /01/ RON DUPRATT FORD Parts & Supplies 2, /01/ RTS IT INC IT Services/Back-Up August , /01/ TOWN CENTER EAST LP Lease Pymt for August 2017 P&R /01/ UPS Return # /01/ VERIZON WIRELESS Cellular & Wifi Service - July , /01/ VIPER PEST CONTROL INC Bi-Monthly Pest Control-# /02/2017 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY JULY 28, , /02/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #15 11, /02/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #15 SUPP. 6, /03/2017 EFT TRANS CalPERS - HEALTH BENEFIT SERVICE DIVISION Health Premium - August , /09/ DAWSON OIL Fuel Purchases - July , /09/ DEPARTMENT OF TOXIC SUBSTANCES CONTROL Annual Permit Fee /09/ DS/ED FIREFIGHTERS ASSOCIATION Hall Rental for VTT Mtg /09/ KOFF & ASSOCIATES INC Draft Class Desc Dev/Update/Comp Study 10, /09/ MCI SERVICE PARTS INC Parts & Supplies 7, /09/ MIGUEL GARCIA LANDSCAPING July Landscape Service 2, /09/ OPERATING ENGINEERS - MEDICAL Medical Premiums - August , /09/ PACIFIC GAS & ELECTRIC Monthly Utility /10/ EMP. MISC. REIMBURSEMENT DMV Physical - BW /10/ EMP. MISC. REIMBURSEMENT DMV Physical - JV /10/ PACIFIC GAS & ELECTRIC Monthly Utility 3, /15/2017 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY DATE JULY 11, , /15/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #16 12, /15/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #16 SUPP. 7, /16/ A-Z BUS SALES Parts & Supplies 1, /16/ ABSOLUTE GLASS INC Install Entry Door Glass # /16/ AMERICAN HERITAGE LIFE INSURANCE COMPANY Employee Paid Premium - August /16/ AUTOZONE Parts & Supplies /16/ BLUE RIBBON PERSONNEL SERVICES Temp Maint Cust - SD Wk End 07/16/17 2, /16/ BUS & EQUIPMENT REPAIR OF CA Parts & Supplies 3, /16/ C & H MOTOR PARTS Parts & Supplies /16/ CAPITOL CLUTCH & BRAKE Parts & Supplies 2, /16/ EDC FAIR ASSOCIATION, INC. Fair Grounds P & R Lease /16/ FACTORY MOTOR PARTS Parts & Supplies 1, /16/ FASTENAL Parts & Supplies /16/ FLEMING DISTRIBUTING CO. Parts & Supplies /16/ G & O BODY SHOP INC Towing # /16/ GCR TIRES & SERVICE Tires #0607 #1003 2, /16/ GILLIG LLC Parts & Supplies /16/ HOLT OF CALIFORNIA Turbo #0607 2, /16/ HUNT & SONS INC Fuel Purchases - July /16/ KINETICO WATER SYSTEMS INC Filtered Water Rental for August /16/ LANGUAGE LINE SERVICES INC Interpreter Service - July /16/ MED 7 URGENT CARE CENTER Pre-Employ Phy, PPD, Drug Screen-1 Emp /16/ O'REILLY AUTO PARTS Parts & Supplies /16/ PRO-LINE CLEANING SERVICES INC Cleaning Services-July /16/ QUILL Misc. Office Supplies /16/ RIEBES AUTO PARTS Parts & Supplies /16/ THOMPSONS BUICK GMC Parts & Supplies /16/ THOMPSONS CHRYSLER DODGE Parts & Supplies /16/ TRUE VALUE HARDWARE Parts & Supplies /16/ VISA Monthly Charges Reconciled /16/ XEROX FINANCIAL SERVICES Lease Payment - August /16/ ADM SCREENING Random & Pre-Employ Screening July /16/ AFLAC Employee Paid Premiums - August /16/ ARENS BROTHERS Oily Solids Disposal /16/ ASSURANT EMPLOYEE BENEFITS August 2017 Life/LTD Coverage 2, /16/ AT&T LONG DISTANCE Monthly Utility /16/ CELL ENERGY Battery # /16/ DAWSON OIL DEF Tote/Drum Antifreeze /16/ EAGLE RADIATOR & MUFFLER Radiator Repairs Page 1 of 3

10 EL DORADO COUNTY TRANSIT AUTHORITY Check Register August through September 2017 Date Num Name Memo Amount 08/16/ EDC CHAMBER OF C0MMERCE Leadership El Dorado 2017/ BJ /16/ EDC COMMUNITY DEVELOPMENT AGENCY Hazardous Materials-Environ Mgmt Fees /16/ EMPLOYMENT DEVELOPMENT DEPARTMENT Reimbursable Account 4, /16/ FULL SOURCE Safety Vests for Employees /16/ GCR TIRES & SERVICE Tires #1004 #1009 4, /16/ GIRARD & EDWARDS Legal Counsel - July /16/ GOLD RUSH TAXI LLC Taxi Voucher Program - July /16/ OPERATING ENGINEERS LOCAL UNION #3 Employee Paid Union Dues - August , /16/ RESCO PRINTING Local Guide Brochures for Updates-Qty , /16/ SPOT-ON SIGNS & GRAPHICS Electrical Room Vinyl Lettering /16/ SQUARERIGGER SOFTWARE Annual Maintenance Software Renewal 1, /16/ TRILLIUM SOLUTIONS INC Website Services for FY 2017/2018 1, /16/ UPS Return # /16/ WAYNE'S LOCKSMITH SERVICE Schlage Deadbolt/Vacant/Occupied-Wellness Rm /16/ WESTERN SUPPLY INC Equal Tire Balance /16/ WOLFPACK INSURANCE SERVICES, INC. Sept 2017 Vision/Dental Premium 4, /24/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM GASB 68 REPORTS /25/ EMP. MISC. REIMBURSEMENT Mileage Reimb. - JP /25/ EMP. MISC. REIMBURSEMENT DMV Physical - KK /25/ EMP. MISC. REIMBURSEMENT DMV Physical - CS /29/2017 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY DATE AUG. 25, , /29/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #17 11, /29/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #17 SUPP. 6, /31/ ABSOLUTE GLASS INC Replace Windshield /31/ AIR & LUBE SYSTEMS INC Repair of OMER In Ground Lift 5, /31/ ARENS BROTHERS Used Filter Pick Up /31/ AT&T MOBILITY Monthly Utility /31/ BLUE RIBBON PERSONNEL SERVICES Temp Maint Cust - SD Wk End 08/06/17 2, /31/ BURGER PHYSICAL THERAPY SERVICES INC Ergonomic Evaluation - CG & CL /31/ CAL.NET August 2017 Camera Service /31/ CAMPORA PROPANE Fill Forklift Tanks (2-ea) /31/ COMCAST High Speed Cable Internet-August /31/ EAGLE RADIATOR & MUFFLER Radiator Repair-MCI /31/ EDC RISK MANAGEMENT Health Insurance August , /31/ EDC SHERIFF'S OFFICE - 2-Way Radio Installed Antenna & External Mic /31/ EL DORADO IRRIGATION DISTRICT Monthly Utility /31/ EMP. MISC. REIMBURSEMENT DMV Physical - ML /31/ J. C. NELSON SUPPLY CO. Janitorial Supplies /31/ MARSHALL MEDICAL CENTER Clinical Lab and Immunology Follow-Up /31/ PACIFIC GAS & ELECTRIC Monthly Utility 1, /31/ PERFECTO LABEL CO INC Your Safety/Exact Fare Only-Stickers /31/ ROMAINE ELECTRIC Altenator #0608 1, /31/ SAC REGIONAL TRANSIT August 2017 Combo Passes /31/ SQUEAKY CLEAN Interior & Exterior Window Cleaning /31/ UPS Return # /31/ VERIZON WIRELESS Cellular & Wifi Service - August , /31/ YOUNGDAHL CONSULTING GROUP INC Observation & CP Bus Stop 1, /08/2017 EFT TRANS CalPERS - HEALTH BENEFIT SERVICE DIVISION Medical Premium - September , /08/ JOE VICINI INC EDCTA Bus Lot Imp Proj-Final Invoice 55, /08/ A-Z BUS SALES Parts & Supplies /08/ ABSOLUTE GLASS INC Install Windshield # /08/ AMERICAN HERITAGE LIFE INSURANCE COMPANY Employee Paid Premium - September /08/ ARENS BROTHERS Annual Oily Water Analytical /08/ AT&T / CALNET 3 Monthly Utility 1, /08/ CAPITOL CLUTCH & BRAKE Parts & Supplies /08/ DAWSON OIL Fuel Purchases - August , /08/ EAGLE RADIATOR & MUFFLER Radiator Repair # /08/ EL DORADO DISPOSAL Monthly Utility /08/ EMP. MISC. REIMBURSEMENT DMV License Renewal - DI /08/ FASTENAL Bus Cleaning Supplies /08/ FLEMING DISTRIBUTING CO. Additives PM Services /08/ HUNT & SONS INC Fuel Purchases - August /08/ JOE VICINI INC EDCTA Bus Lot Imp Proj-Final Invoice 48, /08/ OPERATING ENGINEERS - MEDICAL Health Premium September , /08/ PACIFIC GAS & ELECTRIC Monthly Utility 3, /08/ RIEBES AUTO PARTS Parts & Supplies /08/ RON DUPRATT FORD Parts & Supplies /08/ RTS IT INC IT Services/Back-Up Sept , /08/ THOMPSONS BUICK GMC Parts & Supplies /08/ THOMPSONS CHRYSLER DODGE Parts & Supplies /08/ TOWN CENTER EAST LP Lease Pymt for September 2017 P&R /08/ TRUE VALUE HARDWARE Parts & Supplies /08/ VISA Monthly Charges Reconciled 1, /19/2017 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY DATE SEPT 8, , /19/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #18 11, /19/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #18 SUPP. 7, /19/ ABSOLUTE GLASS INC Install Windshield # /19/ ADM SCREENING Random & Pre-Employ Screening August /19/ AT&T LONG DISTANCE Monthly Utility /19/ AUTOZONE Parts & Supplies /19/ BLUE RIBBON PERSONNEL SERVICES Temp Maint Cust - SD wk End 08/27/ /19/ BUS & EQUIPMENT REPAIR OF CA Parts & Supplies 2, /19/ C & H MOTOR PARTS Parts & Supplies Page 2 of 3

11 EL DORADO COUNTY TRANSIT AUTHORITY Check Register August through September 2017 Date Num Name Memo Amount 09/19/ CAL.NET September 2017 Camera Service /19/ CDW GOVERNMENT SSD 480 GB for Accounting PC /19/ CELL ENERGY Batteries 1, /19/ CITY OF PLACERVILLE Livescan Fee-6 Employees-August /19/ EDC FAIR ASSOCIATION, INC. Fair Grounds P & R Lease /19/ EMP. MISC. REIMBURSEMENT 2 Uniform Pants - CH /19/ EMP. MISC. REIMBURSEMENT DMV License Fee - JH /19/ EMP. MISC. REIMBURSEMENT DMV License Fee - RR /19/ FACTORY MOTOR PARTS Parts & Supplies /19/ GILLIG LLC Parts & Supplies 1, /19/ GOLD RUSH TAXI LLC Taxi Voucher Program-August /19/ HUNT & SONS INC Bulk Engine Oil 15w40 2, /19/ KINETICO WATER SYSTEMS INC Filtered Water Rental for September /19/ LANGUAGE LINE SERVICES INC Interpreter Service-August /19/ MCI SERVICE PARTS INC Parts & Supplies 1, /19/ MED 7 URGENT CARE CENTER Pre-Employ Phy, PPD, Drug Screen-6 Emp /19/ MIGUEL GARCIA LANDSCAPING August Landscape Service /19/ MOUNTAIN DEMOCRAT INC Surplus Vehicle Advertising /19/ O'REILLY AUTO PARTS Parts & Supplies /19/ OPERATING ENGINEERS LOCAL UNION #3 Employee Paid Union Dues - September , /19/ PRO-LINE CLEANING SERVICES INC Cleaning Services-August /19/ QUILL Misc. Office Supplies /19/ RESCO PRINTING Map Cards Qty /19/ SHRED CITY Document Destruction Qty 691 lbs /19/ SIERRA NEVADA TIRE & WHEEL Parts & Supplies 2, /19/ SOCIETY FOR HUMAN RESOURCE MGMT ID# Statement# /19/ SPOT-ON SIGNS & GRAPHICS Ponderosa Park & Ride Address Sign /19/ TERRIE Y. PROD'HON CPA Services - August , /19/ TESSCO INC Whip Antenna # /19/ TOLAR MFG CO INC Bus Bench for Human Srvcs Bus Stop 1, /19/ UPS Return # /19/ VALLEY POWER SYSTEMS Parts & Supplies /19/ VIPER PEST CONTROL INC Bi-Monthly Pest Control-# /19/ WESTERN SUPPLY INC Equal Tire Balance-Restock /21/ INIT INC Spare Equipment/Hardware Warranty-Connect Card 7, /21/ JOE VICINI INC CP Drive Bus Stop Imp Proj-Final Invoice 117, /21/ AFLAC Employee Paid Insurance Premiums - September /21/ ASSURANT EMPLOYEE BENEFITS September 2017 Life/LTD Coverage 3, /21/ EDC RISK MANAGEMENT Health Insurance September , /21/ EL DORADO IRRIGATION DISTRICT Monthly Utility /21/ EMP. MISC. REIMBURSEMENT DMV License Fee - CM /21/ INIT INC Spare Equipment/Hardware Warranty-Connect Card 98, /21/ JOE VICINI INC CP Drive Bus Stop Imp Proj-Final Invoice 8, /21/ QUILL Misc. Office Supplies /21/ SAC REGIONAL TRANSIT September 2017 Combo Passes /21/ STATE OF CA - DEPT OF JUSTICE Fingerprints, Investigations-Apps & FBI-08/ /21/ TOLAR MFG CO INC Bus Shelters for CP Bus Stop Proj 26, /21/ WESTERN CONTRACT Misc. Office Supplies 1, /21/ WOLFPACK INSURANCE SERVICES, INC. Vision/Dental October 2017 Premium 4, /21/ XEROX FINANCIAL SERVICES Lease Payment - September /21/ YOUNGDAHL CONSULTING GROUP INC Geotechnical-Field Monitoring Srvcs & Lab Testing 1, /26/2017 EFT TRANS CalPERS 457 DEFERRED COMPENSATION PROGRAM PAY DATE SEPT 22, , /26/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #19 11, /26/2017 EFT TRANS PUBLIC EMPLOYEES RETIREMENT SYSTEM SERVICE PERIOD PR #19 SUPP. 7, /27/ ARNOLDS FOR AWARDS Engraving for EOM Plate-Oct & Nov /27/ COMCAST High Speed Cable Internet-September /27/ CUMMINS PACIFIC LLC Turbo & Misc. Parts 6, /27/ D&K AUTO GLASS Install Dest Sign # /27/ GCR TIRES & SERVICE Parts & Supplies 5, /27/ IMAGE SOURCE All Copier Maintenance 08/14/17-09/13/ /27/ MISSION UNIFORM SERVICE Weekly Maintenance Uniforms /27/ ORION OUTDOOR MEDIA-1 Install Ad Shelters at CP Bus Stop 2, /27/ PETTY CASH Petty Cash - KM /27/ SIERRA NEVADA TIRE & WHEEL Tires #0704 1, /27/ VERIZON WIRELESS Cellular& Wifi Service - September , /27/ ZEP MANUFACTURING CO. Bus Cleaning Supplies , Total 988, Page 3 of 3

12 AGENDA ITEM 1 C Consent Item MEMORANDUM DATE: November 2, 2017 TO: FROM: SUBJECT: Brian James, Planning and Marketing Manager August and September 2017 Ridership Reports REQUESTED ACTION: BY MOTION, Receive and File the August and September 2017 Ridership Reports BACKGROUND The (El Dorado Transit) staff reports monthly and year-todate ridership trend reports at each Board meeting. DISCUSSION Following are the August and September 2017 monthly ridership reports, and the year-to-date ridership report comparing the current fiscal year to the previous fiscal year. August Ridership August 2017 August 2016 Decrease % Decrease 30,417 31,543-1, % Demand response ridership decreased by 2.5%, local fixed route ridership decreased by 11.2%, commuter ridership increased by 3.0%. September Ridership September 2017 September 2016 Decrease % Decrease 27,437 29,503-2, % Demand response ridership decreased by 8.2%, local fixed route ridership decreased by 15.8%, commuter ridership increased by 1.6%. November 2, 2017 Agenda 12

13 The El Dorado Hills Taxi Voucher is a service that is provided by Gold Rush Taxi within the El Dorado Hills CSD boundary. Gold Rush Taxi recorded 54 trips in August 2017 and 72 trips in September Connect Card taps are recorded every time a Connect Card is tapped onto the equipment in one of the vehicles. The number of taps is tracked to evaluate system usage. El Dorado Transit recorded 2,947 taps in August and 3,397 taps in September. Connect Card usage has more than doubled since June November 2, 2017 Agenda 13

14 Ridership Report Fiscal Year-to-Date July 2017 to September 2017 Demand Response FY FY % Change Dial-a-Ride 5,035 5, % Sac-Med % ADA Paratransit % Total Demand Response* 5,402 5, % 100,000 90,000 Year-to-Date Ridership Local Fixed Route FY FY % Change Cameron Park 2,921 3, % Diamond Springs 5,736 7, % Saturday Express 1,441 1, % Pollock Pines 10,236 12, % Placerville Shuttle 12,054 13, % Diamond Springs Saturday % El Dorado Hills % Total Local Fixed Route 33,120 38, % 80,000 70,000 60,000 50,000 40,000 30,000 Total Demand Response* Total Local Fixed Route Total Commuter Commuter FY FY % Change Sacramento Commuter 35,475 34, % Reverse Commuter % 50 Express 7,984 8, % Total Commuter 43,626 42, % 20,000 10,000 0 FY FY M.O.R.E. & Adult Day Services FY FY % Change M.O.R.E. 6,055 6, % Adult Day Services 1,758 1, % Total M.O.R.E. and ADS 7,813 7, % 14 Systemwide* *Does not include M.O.R.E. and Adult Day Services FY FY % Change 82,148 87, %

15 August 2017 Ridership Report Demand Response August 2017 August 2016 % Change Dial-a-Ride 1,833 1, % Sac-Med % ADA Paratransit % Total Demand Response* 1,963 2, % 35,000 30,000 August Ridership Local Fixed Route August 2017 August 2016 % Change Cameron Park 1,050 1, % Diamond Springs 2,203 2, % Saturday Express % Pollock Pines 3,869 4, % Placerville Shuttle 4,470 4, % Diamond Springs Saturday % El Dorado Hills % Total Local Fixed Route 12,321 13, % 25,000 20,000 15,000 10,000 Total Demand Response* Total Local Fixed Route Total Commuter Commuter August 2017 August 2016 % Change Sacramento Commuter 13,234 12, % Reverse Commuter % 50 Express 2,853 2, % Total Commuter 16,133 15, % 5,000 0 August 2017 August 2016 M.O.R.E. & Adult Day Services August 2017 August 2016 % Change M.O.R.E. 2,285 2, % Adult Day Services % Total M.O.R.E. and ADS 2,949 2, % 15 Systemwide* August 2017 *Does not include M.O.R.E. and Adult Day Services August 2016 % Change 30,417 31, %

16 September 2017 Ridership Report Demand Response September 2017 September 2016 % Change Dial-a-Ride 1,596 1, % Sac-Med % ADA Paratransit % Total Demand Response* 1,748 1, % 35,000 30,000 September Ridership Local Fixed Route September 2017 September 2016 % Change Cameron Park 1,050 1, % Diamond Springs 2,323 3, % Saturday Express % Pollock Pines 3,337 4, % Placerville Shuttle 3,771 4, % Diamond Springs Saturday % El Dorado Hills % Total Local Fixed Route 11,362 13, % 25,000 20,000 15,000 10,000 Total Demand Response* Total Local Fixed Route Total Commuter Commuter September 2017 September 2016 % Change Sacramento Commuter 11,225 11, % Reverse Commuter % 50 Express 3,049 2, % Total Commuter 14,327 14, % 5,000 0 September 2017 September 2016 M.O.R.E. & Adult Day Services September 2017 September 2016 % Change M.O.R.E. 1,900 2, % Adult Day Services % Total M.O.R.E. and ADS 2,445 2, % 16 Systemwide* September 2017 *Does not include M.O.R.E. and Adult Day Services September 2016 % Change 27,437 29, %

17 El Dorado Hills Taxi Voucher Month Trips Per Month Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total 2357 Average 98 El Dorado Hills Taxi Voucher Trips Per Month Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 17

18 Connect Card "Taps" Report Month Number of Taps Jan Feb Mar Apr May Jun-17 1,313 Jul-17 1,815 Aug-17 2,947 Sep-17 3,397 4,000 3,500 3,000 2,500 2,000 1,500 1, Connect Card Number of Taps 0 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 18

19 AGENDA ITEM 1 D Consent Item MEMORANDUM DATE: November 2, 2017 TO: FROM: Maria Harris, Human Resources Manager/Admin Services SUBJECT: Self Insurers Annual Report for Fiscal Year 2016/17 REQUESTED ACTION: BY MOTION, Receive and File Self Insurers Annual Report Fiscal Year 2016/17 BACKGROUND On July 1, 2002 the (El Dorado Transit) moved the agency s worker compensation insurance coverage from the Association of Bay Area Governments (ABAG) Workers Compensation Insurance Pool (A Group Insurance Pool) into the Special Districts Risk Management Authority (SDRMA) Workers Compensation Insurance Pool (Self Insurance Program). The change in coverage resulted in improved claims management and cost saving. El Dorado Transit contracts with a third party administrator, York Risk Services Group, Inc. (York) formally known as Gregory B. Bragg & Associates, Inc., to efficiently and effectively administer these open claims. As of June 30, 2017 none of the original claims remain open. Twelve (12) claims have been settled by the administrator. DISCUSSION Labor Code Section (b) requires; Each public self insurer to advise its governing board within ninety (90) days after submission of the self insurer s annual report of the total liabilities reported and whether current funding of those liabilities is in compliance with the requirements of Government Accounting Standards Board Publication No. 10. The action requested will meet these requirements. York provides monthly statements with an estimated future liability using the probability of the future claims and estimated amount of the claims based on the injury. The estimated future liability reported by York at June 30, 2017 (medical) is $0 as noted on the attached Self Insurers Annual Report for Fiscal Year (FY) 2016/17. November 2, 2017 Agenda 19

20 The self-insurance liability is adjusted annually and reported in El Dorado Transit financial statements. The liability was adjusted to $0 (including expenses) on the financial statements for the period ending June 30, This represents a $8,550 decrease over the estimated liability of $8,550 at June 30, Fiscal Year 2015/16 and 2016/17 posted actual expenses paid for the claims of $153,546 and $5,477 respectively. El Dorado Transit holds a separate bank account for claims distribution with a balance of $18,286 at June 30, Generally funds are transferred to this account if the balance is $20,000 or less. El Dorado Transit does not have any open claims at this time, although there is the potential of liability through future medical awards. There are currently two (2) claims that have been closed administratively but have the potential for re-opening if there is future medical. FISCAL IMPACT Annual York Contract : $ Future Liability as reported on audited financial statements at June 30, 2016 $9,833 Future Liability as reported on audited financial statements at June 30, 2017 $0 November 2, 2017 Agenda 20

21 State of California Public Self Insurers ER Annual Report For Fiscal Year September 20, Commerce Way Diamond Springs, CA Form AR-2 (1-2016) 21 Page 1 of 7

22 State of California Employer General Information: Certificate Number 7874 Period Of Report Annual (Period) From 07/01/2016 (Period) To 06/30/2017 Master Certificate Holder: Name Address Commerce Way Address 2 FTIN City Diamond Springs State CA Zip State of Incorporation 22 Page 2 of 7

23 State of California During the reporting period of this report, has there been any of the following with respect to the Master Certificate Holder for any affiliate? None Any additions to the Self Insurance Program? None Employment and wages paid in current fiscal year: Number of Employees 0 Total Wages and Salaries Paid $0 Addressed Correspondence For Related Self-Insurance Matters: Company Name Name Maria Harris Title Human Resources Manager Phone (530) Fax (530) Address Address 1 mharris@eldoradotransit.com 6565 Commerce Way Address 2 City Diamond State CA Zip Web Site 23 Page 3 of 7

24 State of California TPA Adjusting Locations: Has there been a change in TPA Adjusting Locations during this reporting period that has not yet been reported to OSIP? Have you added any new TPA Adjusting Locations during this reporting period that has not yet been reported to OSIP? No No Record Storage: Are there open and closed claims stored at a location other than the adjusting location? No Insurance Coverage: 1) During this reporting period, does your company maintain a standard workers' compensation insurance policy to cover any of your California liabilities? Yes Insurance Company Name Policy Number Policy Issue Date 1) Special Districts Risks Management Authority WCP-SDRMA /01/2016 Retention Limit 0 2) During this reporting period, does your company have a specific excess workers' compensation policy in force to cover any of your California liabilities? No 3) Do you carry an aggregate(stop loss) workers' compensation insurance policy? No 24 Page 4 of 7

25 State of California Certification By Company Officer: Company Name Name Maria Harris Title Human Resources Manager Phone (530) Fax (530) Address Address 1 mharris@eldoradotransit.com 6565 Commerce Way Address 2 City Diamond State CA Zip Name of Person Legally Responsible for this Electronic Signature: Maria Harris ( Date/Time of Signature ) - 09/19/ :40 25 Page 5 of 7

26 State of California Report Location Number: Identification of Location YORK RISK SERVICES GROUP, INC. at STOCKTON Certificate Holder EL DORADO COUNTY TRANSIT AUTHORITY CASES AND BENEFITS (to the nearest dollar) From Date- 07/01/2016 To Date- 06/30/2017 Incurred Liability Paid To Date Future Liability Date # Indemnity Medical Indemnity Medical Indemnity Medical 1) Cases open as of 06/30/2017 reported prior to 2012/13 2) Open and closed Liabilities A) All Cases reported in 2012/ /13 Cases open B) All Cases reported in 2013/ /14 Cases open C) All Cases reported in 2014/ /15 Cases open D) All Cases reported in 2015/ /16 Cases open E) All Cases reported in 2016/ /17 Cases open 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 $ Indemnity $ Medical SUBTOTAL $0 $0 3) Estimate Future Liability (Indemnity Plus Medical) TOTAL $0 4) Total Benefits Paid During 2016/17 (Including all case expenditures). The indemnity amount includes the amount of LC 4800/4850 benefits paid for the year (total of Lines 11 and 12) $ Indemnity $0 $ Medical 5) Number of MEDICAL-ONLY Cases Reported in 2016/17 0 6) Number of INDEMNITY Cases Reported in 2016/17 0 7) Total of 5 and 6 (Also entered in 2E above) 0 8) Total Number of open Indemnity Cases (All Years) 0 9) Number of Fatality Cases Reported In 2016/17 0 $5,477 10) (a) Number of FY 2016/17 claims for which the employer or administrator was notified of representation by an attorney or legal representative in 2016/17 10) (a) Number of non-fy 2016/17 claims for which the employer or administrator was notified of representation by an attorney or legal representative in 2016/17 11) Amount from salary continuation payments made pursuant to LC 4800/4850 that is in excess of the applicable temporary disability rate for the period paid. 12) Amount from salary continuation payments made pursuant to LC 4800/4850 capped at the temporary disability rate for the period paid. 0 0 $0 $0 Files Uploaded ALL Open Indemnity Claims (by reporting and by year) reported and with claims: CAOpenIndemList with a.pdf 26 Page 6 of 7

27 State of California Dual Jurisdiction Claims Please note that California Labor Code Section (b) requires that "... the annual report of a self-insured employer who has self-insured both state and federal workers' compensation liability shall also be set forth (1) amount of all compensation liability incurred, paid-to-date, the estimated future liability under both this chapter and under the federal longshore and Harbor Worker's Compensation Act (33 U.S.C Sec. 901 et seq.), and (2) the identity and the amount of the security deposit securing the employer's liability under state and federal self-insured programs." Accordingly, please indicate all California exposure on your Self Insurer's Annual Report, and, in addition identify each Claim with dual jurisdiction on Separate List of Open Idemnity Claims. For those claims, indicate the incurred, paid-to-date, and estimated future liabilities for federal exposure. Please also indicate the amount and the type of security deposit securing those claims. Instructions To Claims Administrator For Specific Excess Insurance The TPA should provide a sum of the unpaid excess carrier excess liability under Calculation of Specific Excess Coverage Entry for the Annual Reports. In addition, provide a list of claims for which specific excess credit is being claimed. This may be provided as a spreadsheet. Indicate in the list of claims the following information: The list shall include the name of the claimant, claim number, date of injury, description of injury, carrier name and policy number, policy coverage period, retention level of policy and paid to date in indemnity or medical benefits, and the estimated future liability of the claim minus the total unpaid employer retention, which equals the total unpaid carrier liability, whether the claim has been reported to a carrier, if the claim has been accepted by the carrier, if the carrier has denied any part of the liability of the claim. Refer to OSIP website for sample format of the Excess Credit Calculation form. Calculation Of Specific Excess Coverage Entry For Annual Reports: Enter the sum of the total unpaid carrier excess liability claimed from the "Specific Excess Insurance Policy Coverage". If none enter "0". $ 0 Files Uploaded Certification Administrating Agency's Certificate Number 132 Or Self Administered I declare under penalty of perjury that I have prepared or caused this report to be prepared and I have examined this liabilities report to be prepared and I have examined this liabilities report of this self insurer's worker's compensation liabilities. To the best of my knowledge and belief this report is true, correct and complete with respect to the worker's compensation liabilities incurred and paid. I further declare under the penalty of perjury that the estimates of future liability of worker's compensation claims made in this report reflect the administrator's best judgement as to the future liability of claims, using prevailing industry standards, and the signatory intends Self Insurance Plans to rely upon the representation. Agency Name Name YORK RISK SERVICES GROUP, INC. JEFF PONTA Phone (919) Fax Address JEFF.PONTA@YORKRSG.COM Address MARCH LANE, STE 250 Address 2 City STOCKTON State CA Zip Name of Person Legally Responsible for this Electronic Signature: Kathy Wainscott ( Date/Time of Signature ) - 09/20/ :59 27 Page 7 of 7

28 AGENDA ITEM 1 E Consent Item MEMORANDUM DATE: November 2, 2017 TO: FROM: SUBJECT: Julie Petersen, Fiscal Administration Manager Approve Purchase Order issued Special Districts Risk Management Authority REQUESTED ACTION: BY MOTION, Approve Purchase Order issued Special Districts Risk Management Authority in the amount of $74, for fiscal year 2016/17 coverage. BACKGROUND The (El Dorado Transit) Purchasing Procedures and the Joint Powers Agreement establishing El Dorado Transit require Board approval for Purchase Orders over $25,000 and Purchase Requisitions over $5,000. DISCUSSION El Dorado Transit is a member of the Special Districts Risk Management Authority (SDRMA) insurance pool to provide Workers Compensation insurance coverage for the agency. Each year a final premium invoice is issued to members after the reconciliation of payroll to paid premium is completed. Fiscal Year (FY) 2016/17 Premium rates were adversely affected by the Experience Modification Factor (EXMOD) of one-hundred and forty-one percent (141%). FISCAL IMPACT These adjustments were incorporated in the FY 2016/17 budget and audit. November 2, 2017 Agenda 28

29 EL DORADO COUNTY TRANSIT AUTHORITY 6565 COMMERCE WAY DIAMOND SPRINGS, CA (530) PURCHASE ORDER NO THIS NUMBER MUST APPEAR ON ALL INVOICES, PACKING LISTS, PACKAGES, AND BILLS OF LADING. DATE: 11/02/17 ACCOUNT: 1300 CLASS: 125 ACCOUNT: CLASS: 125 TO: SPECIAL DISTRICT RISK MANAGEMENT SHIP & INVOICE TO: AUTHORITY EL DORADO COUNTY TRANSIT AUTHORITY 1112 "I" STREET, SUITE COMMERCE WAY SACRAMENTO, CA DIAMOND SPRINGS, CA Contact: Vendor Phone No: (916) Fax No: (916) PROMISED DELIVERY DATE TERMS: NET 30 F.O.B. DESTINATION QTY UNIT DESCRIPTION UNIT PRICE EXTENDED TOTAL WORKERS' COMPENSATION ANNUAL PAYROLL $74, RECONCILIATION FINAL INVOICE FISCAL YEAR 2016/2017 I hereby certify that this purchase order is in accordance SUBTOTAL $74, with procedures in the purchase manual governing of such SHIPPING items for. SALES TAX PURCHASING AGENT TOTAL $74, PLEASE NOTE CONDITIONS ON REVERSE SIDE "This Purchase Order expressly limits acceptance to the terms and conditions stated herein, set forth on the reverse side and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected." Circle Distributing: Vendor - Accounting - Requestor - Purchasing 29

30 AGENDA ITEM 1 F Consent Item MEMORANDUM DATE: November 2, 2017 TO: FROM: SUBJECT: Mindy Jackson, Executive Director City of Fairfield Joint Procurement Memorandum of Understanding (MOU) REQUESTED ACTION: BY MOTION, 1. Approve the City of Fairfield Agreement No. CITY for purchase of replacement commuter buses through a joint procurement 2. Authorize the Executive Director to execute all documents and tasks related to the City of Fairfield Agreement no. CITY BACKGROUND June 2, 2016 August 4, 2016 March 6, 2017 The (El Dorado Transit) Board of Directors adopted Fiscal Year Capital Improvement Plan Project #17-02 Vehicle Replacement 5 Year Plan Commuter. The El Dorado Transit Board authorized the execution of a joint procurement Memorandum of Understanding with the City of Fairfield and Yuba-Sutter Transit for the purchase of replacement commuter buses. City of Fairfield published Request for Proposals (RFP) for Agreement No DISSICUSSION Replacement of El Dorado Transit s five (5) oldest commuter-type buses (2006 models) is scheduled per useful life policy for Fiscal Year 2017/18. These passenger Blue Bird buses have been out of production since 2007 and no longer supported by any manufacturer. This is problematic for their current operation due to the lack of parts and manufacturer repairs so continued operation beyond their useful life of twelve (12) years or 500,000 is not a reliable option. November 2, 2017 Agenda 30

31 The Fiscal Year 2016/17 adopted capital plan includes Project #17-02 that identified and programmed the necessary funding from a variety of federal and local sources to replace the five (5) 2006 buses with buses similar to the eleven (11) commuter coaches (model years 2010, 2012 and 2014) currently in use. The City of Fairfield procurement process will result in a five (5) year contract for the purchase of a designated number of diesel commuter buses of a similar type and size to what El Dorado currently operates (40 45 in length with a seating capacity of up to 57 passengers). While El Dorado Transit has no plans to expand the commuter bus fleet beyond the current twenty-one (21) units, the purchase of five (5) larger replacement buses will provide additional seating when the fleet is rotated between active and backup. The 45-passenger Blue Bird buses are placed in service when the 57-passenger MCI coaches are taken off-line for regular maintenance. City of Fairfield Agreement No includes options for El Dorado Transit to purchase a total of five (5) commuter coaches during the five (5) year contract term. Mike Tucker, El Dorado Transit legal counsel has reviewed and approved the attached agreement as to form. Staff is requesting Board approval and authorization for the Executive Director to execute the attached three-party agreement to memorialize this process that complies with Federal joint procurement requirements. The City of Fairfield is the lead agency in a consortium that includes Yuba-Sutter Transit and El Dorado Transit. The solicitation process is conducted by the City of Fairfield however; purchasing decisions regarding the placement of an order by El Dorado Transit, if any, remains with the El Dorado Transit Board of Directors. FISCAL IMPACT Planned funding for five (5) replacement commuter coaches as noted in adopted Capital Improvement Plan #17-02: Federal Transit Administration (FTA) Funding FTA Section 5307 (Fiscal Years 2015/16 through 2019/20) $1,543,855 FTA Section 5339 (Fiscal Years 2015/16 through 2017/18) $ 800,000 State Transit Assistance (Fiscal Years 2015/16 through 2019/20) $ 656,145 PROJECT TOTAL $3,000,000 November 2, 2017 Agenda 31

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