Business Session Agenda Tuesday, December 3, :00 PM

Transcription

1 I. Call To Order, Invocation, Pledge to Flag II. Opening Remarks by Chairman III. Approval of Agenda IV. Approval of Minutes: Executive Session: November 19, 2013 Work Session: November 19, 2013 Business Session: November 19, 2013 BoC Briefing 2:30pm: November 19, 2013 Public Hearing: November 19, 2013 V. Announcements Award Presentation: Georgia Recreation & Park Association Hall of Fame Induction for Sharon Plunkett, Retired Parks & Recreation Division Director 1. Multiple Departments Approval to renew RP030-11, provision of audit services on an annual contract (January 01, 2014 through December 31, 2014), Office of the County Administrator and Department of Information Technology services, to the highest scoring firm, Experis Finance US, LLC, base amount $285, (negotiated cost savings of approximately $2,660.56). This contract is funded by the Administrative Support Fund. (Staff

2 Page 2 1. Multiple Departments Approval to extend BL082-10, construction and/or replacement of concrete curbs, gutters, basin lids and sidewalks on an annual contract (January 01, 2014 through February 28, 2014), Department of Water Resources and Department of Transportation, to low bidder, Gary s Grading & Pipeline Co., Inc., base bid $119, This contract is funded 42% by the General Fund, 30% by the Stormwater Operating Fund and 28% by the Water & Sewer Operating Fund. (Staff Recommendation: Approval) Approval to renew RP015-11, provision of inmate healthcare on an annual contract (January 01, 2014 through December 31, 2014), Department of Corrections and Sheriff s Department, to Corizon Health, Inc., base amount $6,920, (Staff 2. Community Services/Phil Hoskins Award BL104-13, Bethesda Park Senior Center roof replacement, to low bidder, D.W. Caldwell, Inc., amount not to exceed $188, Replacement meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award) Approval to renew RP029-10, provide master planning services for park facilities on an annual contract (December 14, 2013 through December 13, 2014), to the highest scoring firms, AECOM Technical Services, Inc., jb plus a, Inc., Lose and Associates, Inc., and Pond and Company, base amount $300, (negotiated cost savings of approximately $3,000.00). This contract is funded by the 2009 SPLOST Program. (Staff

3 Page 3 2. Community Services/Phil Hoskins Approval to renew RP032-10, program management services for Gwinnett County SPLOST parks and recreation program on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Jacobs Project Management Company, base amount $900, (negotiated cost savings of approximately $27,000.00). This contract is funded 78% by the 2009 SPLOST Program and 22% by the 2014 SPLOST Program. (Staff Approval/authorization to terminate Lease Agreement with Clear Channel Outdoor Advertising, concerning a portion of the Bryson Park Property, located at 5085 Lawrenceville Highway, Lilburn, Georgia. District 2/Howard (Staff Approval/authorization of change order no. 2 - final to the contract, BL Construction of Harbins Community Park Baseball Complex, with Astra Group, Inc., increasing the amount by $13, The contract amount is adjusted from $5,433, to $5,447, This project is funded by the 2009 SPLOST Programs. District 3/Hunter (Staff 3. Financial Services/Maria Woods Award RP017-13, provide safety, health and loss control services on an annual contract (January 01, 2014 through December 31, 2014), Section A to highest scoring firm, Willis Insurance Services of Georgia, Inc., base amount $46, and Sections B, C, D, and E to the highest scoring firm MsR3, LLC, base amount $45, for a total base amount of $92, Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Risk Management Fund. (Staff Recommendation: Award)

4 Page 4 3. Financial Services/Maria Woods Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount of $51,540, a decrease in assessed value of $5.9 million, for a net decrease of $5.85 million for tax years 2010 thru (Staff Approval/authorization of the October 31, 2013 Financial Status Report and ratification of all budget amendments. Approval of a resolution amending the FY2013 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Approval/authorization to submit to the U.S. Department of Housing and Urban Development revised Action Plans for FY 2008, for the Community Development Block Grant (CDBG), Emergency Solutions Grant, Neighborhood Stabilization, and the HOME grant programs. These revisions will allow the recapture and allocation of funding from scheduled or completed projects that were under budget and the introduction of a new activity for Transitional Housing services. Approval and Authorization to implement these programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to approval of the Law Department. (Staff 4. Human Resources/Scott Fuller Approval to renew RP026-11, life, accident & disability plans on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Hartford Life & Accident Insurance Company, base amount $1,370, This contract is funded by the Group Self-Insurance Fund. (Staff

5 Page 5 4. Human Resources/Scott Fuller Approval to renew RP025-11, Medicare Advantage & Part D prescription drug plans on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firms as follows: Humana Insurance Company and Kaiser Foundation Health Plan of Georgia, Inc., base amount $2,743, The contract is funded by the Other Post- Employment Benefits Trust Fund (OPEB). (Staff Recommendation: Approval) 5. Information Technology Services Award OS124, storage virtualization center (SVC and v3700) IBM equipment and maintenance lease utilizing the State Contract SWC-90813, a competitively procured agreement, IBM Credit LLC. The initial term of this lease is January 01, 2014 through December 31, 2014, base amount of $356, (negotiated cost savings of approximately $71,258.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Project Fund. (Staff Recommendation: Award) Award OS126, phone system assessment and upgrade for Cisco voice over internet protocol (VOIP) phone system, with Prosys Information Systems, Inc., utilizing the State of Georgia contract #99999-SPD-T , a competitively procured agreement, base amount $200, Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Capital Project Fund. (Staff Recommendation: Award)

6 Page 6 5. Information Technology Services Award BL107-13, purchase, installation & removal of hardware for rocket cellular modems and the purchase of supporting software on an annual contract (December 4, 2013 through December 3, 2014), to sole bidder, Utility Associates, Inc., base bid $336, This contract is funded 48% by the Administrative Support Fund, 23% by the Police Fund, 15% by the Water & Sewer Renewal & Extension Fund, 3% by the Storm Renewal & Extension Water Fund, 3% by the 2014 SPLOST Program, 4% by the General Fund and 4% by various other funds. (Staff Recommendation: Award) Approval to renew OS014, software support for SAP, SAP Adobe forms, and SAP central process scheduling on an annual contract (January 01, 2014 through December 31, 2014), SAP Public Services, Inc., base amount $851, This contract is funded by the Administrative Support Fund. (Staff Approval to renew BL132-12, purchase and installation of NetMotion wireless mobility software and maintenance agreement on an annual contract (December 12, 2013 through December 11, 2014), to low bidder, AT&T Corporation, base bid $71, This contract is funded by the Capital Project Fund. (Staff Approval to renew PA028-11, telecommunications auditing services on an annual contract (December 13, 2013 through December 12, 2014), with the highest scoring firm, S2K Consulting, Inc., base amount $10, This project is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

7 Page 7 5. Information Technology Services Approval to increase BL133-12,on-demand installation services for voice & data wiring on an annual contract to the low responsive bidders, Ideal Communications, Inc. and LMI Systems, Inc., increase base bid from $250, to $400, This contract is funded 93% by the Capital Project Fund and 7% by the Community Development Block Grant Fund. (Staff Approval to extend OS078, Countywide wireless voice and data services on an annual contract utilizing the State of Georgia wireless communications devices and services contracts with Georgia Technology Authority (GTA) (January 01, 2014 through March 31, 2014), base amount $412, This contract is funded 32% by the Police Fund, 22% by the General Fund, 17% by the Water & Sewer Renewal & Extension Fund, 16% by the Fire District Fund, 4% by the Administrative Support Fund, 3% by the Police Special State Fund, 2% by the Stormwater Renewal & Extension Fund, 1% by the Recreation Fund, and 3% by various other funds. (Staff 6. Support Services/Angelia Parham Award BL103-13, purchase of DOT sign trucks, to low bidder, Ginn Motor Co., Chrysler Jeep Ram, base bid $211, This contract is funded by the Vehicle Replacement Fund. (Staff Recommendation: Award) Approval of the Gwinnett County Appraiser List for (Staff

8 Page 8 6. Support Services/Angelia Parham Approval to renew BL130-11, full inspection, testing, maintenance, repair, and installation services of fire alarm systems at various County buildings on an annual contract (January 04, 2014 through January 03, 2015), Department of Support Services, to low bidders, Century Fire Protection, LLC, Entec Systems, Inc. and Major & Associated dba Cana Communications, base bid $115, This contract is funded 61% by the Administrative Support Fund, 29% by the General Fund, 6% by the Recreation Fund, and 4% by other funds. (Staff 7. Transportation/Kim Conroy Award BL111-13, road repair and patching on a term contract (January 01, 2014 through April 30, 2014), to low bidder, E.R. Snell Contractor, Inc., base bid $419, Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Award) Approval to renew BL126-11, purchase and installation of guardrail and fencing on an annual contract (February 08, 2014 through February 07, 2015), with the overall low bidder, Martin-Robbins Fence Company, base bid $250, (negotiated cost savings of approximately $12,500.00). This contract is funded by the Capital Project Fund. (Staff Approval and adoption of a Resolution allowing for the payment of capital costs for streetlight improvements from allocated SPLOST funds, subject to approval by Law Department. (Staff

9 Page 9 7. Transportation/Kim Conroy Approval/authorization for the Chairman to execute a Consent Assignment and Transfer of Ground Lease from State Bank and Trust Company to Shumate and Company, Inc. for transferring of all rights, titles, interests, obligations and responsibilities. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. No cost associated. District 4/Heard (Staff Recommendation: Approval) 8. Water Resources/Ron Seibenhener Award BL102-13, flow and pressure monitoring stations, phase 3, to low bidder, Allsouth Constructors, Inc., amount not to exceed $756, Authorization for Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard and District 3/Hunter (Staff Recommendation: Award) Award BL092-13, purchase of water & wastewater treatment chemicals on an annual contract (December 17, 2013 through December 16, 2014), to low bidders as follows: Allied Universal Corporation, Brenntag Midsouth, C&S Chemicals, Inc., Finoric, LLC, HanCHEM Corporation, Industrial Chemicals, Inc., Kemira Water Solutions, Inc., Key Chemical, Inc. and Polytec, Inc., per attached recommendation letter, base bid $1,742, This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

10 Page 10 VII. Old Business 8. Water Resources/Ron Seibenhener Approval to renew BL102-10, disposal of bio-solids and grit and screenings on an annual contract (January 01, 2014 through December 31, 2014), with low bidder, Waste Eliminator, Inc., base bid $2,322, (negotiated cost savings of approximately $93,000.00). This contract is funded by the Water & Sewer Operating Fund. (Staff Approval to renew BL005-10, provide calcium nitrate, related equipment and maintenance on an annual contract (March 03, 2014 through March 02, 2015), to low bidder, Siemens Water Technologies Corp., base bid $1,628, (negotiated cost savings of approximately $146,500.00). This contract is funded by the Water and Sewer Operating Fund. (Staff 1. Commissioners Approval to appoint Jay Puckhaber to Position 2 and Chad Baker to Position 4 and to accept the appointment of Bob Scott, Position 6-Municipality Appointment to the Stormwater Authority. Terms Expire December 31, Incumbents Jay Puckhaber, Chad Baker and Bob Scott. (Tabled on 11/05/2013) Approval to fill the unexpired term of Allen Harkness to the Recreation Authority. Term Expires December 31, District 4/Heard (Tabled on 11/19/2013)

11 Page 11 VII. Old Business VIII. New Business 2. Support Services/Angelia Parham Award BL081-13, Gwinnett County Government Annex HVAC replacement-phase II, to low bidder, Diversified Construction of Georgia, Inc., amount not to exceed $469, Replacements meet the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard (Tabled on 11/05/2013) (Staff Recommendation: Award) 1. Commissioners Approval of appointments to the Gwinnett Convention & Visitors Bureau. Tom Martin, term expires December 31, 2015; Jace Brooks, term expires December 31, 2016; and Lynette Howard, term expires December 31, Financial Services/Maria Woods Approval of change order no. 1 to extend RP002-09, provide purchasing card services on a multi-year contract (January 01, 2014 through November 30, 2014), with Bank of America, estimated revenue of $200, Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. (Staff

12 Page 12 VIII. New Business 3. Recorders Court Judges/Jeff West Award RP018-13, probation services for the Recorder's Court of Gwinnett County on a multi-year contract, to the highest scoring firm, Sentinel Offender Services, LLC. The initial term of this contract shall be January 01, 2014 through December 31, This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract of five years, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for the Chief Judge to execute contracts subject to approval by the Law Department. Contract to follow award. Funded through probation supervision fees collected from defendants; no charge to Gwinnett County. (Staff Recommendation: Award) 4. Support Services/Angelia Parham Award OS125, purchase of an 18 ton crane truck, to Altec Industries, Inc., utilizing the National Joint Powers Alliance contract, a competitively procured agreement, base amount $197, This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award) Award OS127, upgrade and replacement of fuel island control units, AssetWorks, Inc., $237, Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Project Fund. (Staff Recommendation: Award)

13 Page 13 VIII. New Business 5. Transportation/Kim Conroy IX. Comments from Audience X. Adjournment Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Georgia Regional Transportation Authority (GRTA) to cover the operational costs of GRTA Xpress routes 410, 412 and 418 handled by Gwinnett County Transit. This Agreement would provide an estimated contribution of $6,358,111 from GRTA to cover all operating expenses of these Xpress routes for a term of three years ending June 30, No County funds are required. Approval for Chairman to execute any and all necessary documents, subject to approval by the Law Department. (Staff