Marsh U.S. Consumer a service of Seabury & Smith, Inc. There s enough to worry about when planning an event

Transcription

1 Marsh U.S. Consumer a service of Seabury & Smith, Inc. There s enough to worry about when planning an event

2 Even weathermen can t accurately predict the weather months in advance event planning has even more unknowns. You shouldn t have to worry about Keynote Speaker Cancels Blizzards Fire Damage To Hotel Hurricanes Water/Flood Damage Union Slow Downs Airline Delays Gas Leaks That s why you need

3 For the unexpected, rely on EXPO-PLU$ An event requires detailed planning and, very often, substantial financial commitments. Yet, even the best plans are at the mercy of uncontrollable outside forces. What kind of circumstances can affect your event and any revenue it may derive? Loss of equipment or supplies, inclement weather, transit or airline strikes can all limit or eliminate attendance. What happens when the keynote speaker cancels at the last minute? Depending on the circumstances, your organization may even feel obligated to return fees. A natural disaster can hit any location you choose for your event at any time. Popular cities are vulnerable to strikes, power failures, floods, fires and the collapse or destruction of a hotel or meeting center. What if your event were cancelled due to any of these circumstances? Most planners can meet the challenges of an emergency, but how often do they think, If only we had a way to recover our expenses and secure our revenues? EXPO-PLU$ helps weigh the odds in your favor. Its comprehensive range of coverage is designed to provide broad protection for your event budget and your anticipated income. EXPO-PLU$ assumes the losses should your event be cancelled, postponed or curtailed by the unexpected. It is the emergency protection you need for your meeting, no matter how large or small your event or meeting may be.

4 Customize Your Comprehensive Coverage To Suit Your Particular Needs Just a quick glance at your budget would reveal how much is at stake should you be forced to forfeit your plans. Consider your expenses for advertising and publicity, reservations, tickets, and preparing special exhibits. Consider your commitments to hotels, transportation guarantees, plus center rentals, etc. All of this adds up to thousands of dollars and you haven t even begun to preregister. EXPO-PLU$ can insure any event, seminar, meeting from the largest trade show to the smallest professional meeting regardless of its size, at a cost that won t break your budget. Which Losses Qualify for Reimbursement? Cancellation. Because of unexpected circumstances, you may not be able to open your event at all during the time you planned. You would be forced to change your dates completely, perhaps even move to a different location. The EXPO-PLU$ Plan will cover this. Terrorism. For cancellation, curtailment, postponement or abandonment of any event. Customized options are available for your event. Postponement. If you couldn t start on the day you originally planned because circumstances prevent it, the EXPO-PLU$ Plan would cover your losses. Curtailment or Abandonment. Some emergency may cause you to close your event unexpectedly. Your lost revenues would be covered. Removal to Alternate Premises. You might have to move to a different site before you can open, or you may be forced to move while your event is already in progress. The EXPO-PLU$ Plan would pay for the losses you incur plus the additional expenses of moving to another location. Failure to Vacate. Unexpected circumstances could force you to stay longer than the terms of your lease, making it impossible to vacate the premises. Your additional expenses would be covered under the EXPO-PLU$ Plan. Enforced Reduced Attendance of the Attendees, Exhibitors, etc. Non-appearance of Main Attractions. When you depend on a speaker or entertainer to contribute to the success of your event and they are unable to appear, it may cause some additional expenses or lost revenue. Customized options are available for your event.

5 The EXPO-PLU$ Plan provides comprehensive coverage for any of the additional expenses or lost revenue if caused by unforeseen circumstances beyond your control. These could include fire, collapse or destruction of the hotel or convention center strikes involving labor, transportation and services adverse weather such as blizzards, tornados, hurricanes, earthquakes, flood/ water damage and loss of power. In addition, the EXPO-PLU$ Plan provides all-risk protection for covered personal property owned, leased or rented by your organization while at your event or in transit for up to $150,000. Also, the EXPO-PLU$ Plan reimburses you for theft of on-site registration receipts of up to $125,000. EXPO-PLU$ is the only one of its kind. It is designed and administered by Marsh U.S. Consumer, a service of Seabury & Smith, Inc., an international insurance broker and consultant. Marsh U.S. Consumer specializes in designing and administering association-sponsored group insurance plans and is dedicated to providing broad protection for your association s budget. Visit our Web site:

6 Do you really want to risk the planning, budget and revenue of your event? Right about the time I plan our event budget, I make final arrangements for insurance that will protect against losses we might face. I feel secure knowing EXPO-PLU$ will be there to pull us through an unexpected emergency. And I like the fact that it s designed to fit our individual needs. The EXPO-PLU$ Plan is a program designed especially for events, meetings, seminars and trade shows. It provides total protection for your event budget in case you experience a loss of expected revenue. The fact is, months before your event opens its doors, you already have incurred substantial expenses: hotel and hall reservations, plane fares, deposits, printing and all of these would be lost if your event were suddenly cancelled or changed to a different time or place. The EXPO-PLU$ Plan can be tailored to fit any event or meeting. While you are planning yours, consider how this insurance can protect it. No event is too big or too small to be insured. You can receive a no-obligation premium quotation for your upcoming event by simply completing and returning the attached application to: Marsh U.S. Consumer EXPO-PLU$ Event Cancellation Insurance Plan 500 W. Monroe Street Chicago, IL (fax) Visit our Web site: Efficient Claim Service Event Cancellation & Interruption Insurance doesn t stop once your event is insured. The most important aspect for you is efficient claim service after your event has been disrupted.

7 Important Questions, Specific Answers Why do I need to insure our event or meeting? Have you ever considered what would happen if your event had to be cancelled because of a fire or the collapse of the event hall or meeting center because of an airline strike or hotel workers strike because of a flood, blizzard, tornado, hurricane or earthquake? When you consider the revenue generated by your event, you realize how vulnerable you are to unpredictable circumstances beyond your control. What is covered by the EXPO-PLU$ Plan? The plan provides comprehensive coverage for the cancellation, postponement, abandonment and curtailment of your event or meeting. It even pays for your financial loss due to reduced attendance resulting from a covered peril. The EXPO-PLU$ Plan can provide coverage for non-appearance of principal speakers who contribute to the success of your event. In the event of an emergency if you are unable to vacate the event hall or meeting center as planned, the EXPO-PLU$ Plan pays for the additional expenses. The EXPO-PLU$ Plan provides all-risk protection for your organization s personal property going to and from and while at your event up to $150,000. Coverage for theft of on-site registration receipts up to $125,000. How much insurance do I need? To make certain that you are fully covered in the event of a claim, it is important that you consider all of your event-related revenues, commitments and expenditures. Your insurance should include your out-of-pocket expenses in organizing the event it should also include those financial commitments you are responsible for in case your event is cancelled it should also include the income you expect to generate from the event above and beyond your expenses. When is the best time to apply for event cancellation insurance? Right now! Most event planners apply for the EXPO-PLU$ Plan while they are preparing their event budget. That enables them to include the modest cost for the insurance in their budget. If your budget is already prepared, apply immediately. You probably have already incurred expenses for your next event or meeting. Therefore, you should be insuring those expenses now! The cost of this coverage is such that it still fits into a well-planned budget. What s not covered? The policy cannot provide coverage for lack of support of the event or the financial failure of any party. Standard exclusions such as war, radioactive contamination and claims for circumstances of which you are currently aware are not covered. Would any other insurance policy cover cancellation of my event? No. Standard insurance policies were designed to protect you against claims resulting from bodily injury or damage to the property of others. EXPO-PLU$ is the only policy specifically designed to insure you against the financial losses you would face if your event were cancelled, postponed, curtailed or suffered reduced attendance.

8 APPLICATION for fax APPLICATION to INSURED: Association or Organization Holding Event Please Print or Type Name Address City State ZIP Telephone ( ) Facsimile ( ) 2. EVENT TO BE INSURED: a. EVENT: EVENT/MEETING With Exhibits Without Exhibits With Teleconferencing TRADE SHOW/EXPOSITION Open to the Public Not Open to the Public CONSUMER SHOW Event dependent upon 2 or fewer speakers OTHER TYPE OF EVENT Details (Provide a separate attachment if necessary) b. Full Name of Event: c. Open Dates of Event: From to (inclusive of lease dates) d. Is any part of the event to be held in the open, in a tent or in any structure of a temporary nature? Yes No If yes, please provide full details on a separate attachment. 3. EVENT FACILITY: Name Address City State ZIP a. Do written contracts exist between you and the facility? Yes No b. Please confirm you have made all the necessary preliminary arrangements essential to ensure that a satisfactory event can be held on the scheduled date. Yes No 4. FINANCIAL INFORMATION: a. Please provide the following information about the Event to be insured. BUDGETED GROSS REVENUE: $ BUDGETED EXPENSES: $ BUDGETED NET INCOME: $ b. Does the gross revenue/expenses stated above represent the entire gross revenue/expenses of the event and not a portion? Yes No c. At any time during the past 5 years have you had an event that suffered a loss that was covered by insurance? Yes No 5. PRE-EXISTING POTENTIAL LOSS: Are you aware of any circumstances, existing or threatened, that may possibly result in a claim under the insurance? If the answer to this question is Yes, provide full details on a separate attachment. Yes No NOTE: If you become aware of any such circumstances after completing this application and before the date insurance of the event commences, you must disclose the circumstance to the insurers immediately to see if the insurance will be affected. PLEASE READ AND SIGN BELOW: Signing this Application and Declaration does not bind the applicant or the company to complete the Insurance, but it is agreed that this Application and Declaration shall be attached to and form part of any policy which may be subsequently issued. I declare that the statements and estimates made herein after due inquiry are true to the best of my knowledge and belief. Name Signature X (Please print) (As authorized person for and on behalf of the INSURED) Title Date Membership #: PLEASE SIGN AND RETURN THE COMPLETED FORM TO: Marsh U.S. Consumer, EXPO-PLU$ 500 W. Monroe Street, Chicago, IL Or fax to: If you have any questions, please call toll-free:

9 FOLD HERE PLACE STAMP HERE Marsh U.S. Consumer EXPO-PLU$ 500 W. Monroe Street Chicago, IL FOLD HERE Complete application on reverse side and detach here. If mailing: Please fold, seal, apply postage and mail. # #

10 Marsh U.S. Consumer Contact Us To request more information on the EXPO-PLU$ Insurance Plan, contact the Insurance Administrator, Marsh U.S. Consumer, at and ask to speak with an EXPO-PLU$ sales representative (Canadian residents should call ). Please note the Plan description included at is a brief description of coverage. Information including provisions, exclusions and rates can be obtained by contacting the Insurance Administrator. Apply now, or download the application, complete the necessary information and return it to: Marsh U.S. Consumer EXPO-PLU$ Event Cancellation Insurance Plan 500 W. Monroe Street Chicago, IL Phone: Fax: sue.m.iwan@marshpm.com For more information on EXPO-PLU$ Canada, please contact: Wholesale Underwriting Group at Marsh Canada EXPO-PLU$ Event Cancellation Insurance Plan 70 University Ave, Suite 800 Toronto, Ontario M5J2M4 Phone: Fax: wholesale.group@marsh.com Marsh U.S. Consumer designs, sells, implements and administers insurance-related risk management and financial service programs that generate revenue, promote loyalty, reduce costs and increase efficiency for sponsoring clients. These programs deliver vision, value, convenience, choice and innovation to consumers and small businesses worldwide. Marsh professionals in this business provide consulting, brokerage, product and program design, marketing, and program management and administration services to individual clients and sponsoring organizations. Clients include employer groups, associations, financial institutions, membership organizations, corporate and other product and service providers. Through sophisticated, data-driven marketing strategies, Marsh U.S. Consumer expands customer access and program utilization, delivering increased security and asset protection on behalf of clients to consumers worldwide 1. The information contained in this publication provides only a general overview of subjects covered, is not intended to be taken as advice regarding any individual situation and should not be relied upon as such. Insureds should consult their insurance and legal advisors regarding specific coverage issues. Marsh is part of the family of MMC companies, including, Guy Carpenter, Mercer, and the Oliver Wyman Group (including Lippincott and NERA Economic Consulting). MMC s stock (ticker symbol: MMC) is listed on the New York, Chicago and London Stock Exchanges. Marsh U.S. Consumer, a service of Seabury & Smith, Inc., d/b/a in CA Seabury & Smith Insurance Program Management. AR Ins. Lic. # CA Ins. Lic. # Seabury & Smith, Inc. 2011