LP/ PVMS /ECG Multichannel/ /RE- 10/RT/IFA Aug 2015

Transcription

1 Tele : LP/ PVMS /ECG Multichannel/ /RE- 10/RT/IFA Aug 2015 (All registered vendors) REGD/SPEED POST/ Sashastra Sena Chikitsa Saman Depot Armed Forces Medical Stores Depot Maneckshaw Road Pune INVITATION OF QUOTATIONS FOR SUPPLY OF PVMS : PORTABLE LIGHT WEIGHT COMPUTERISED MULTI CHANNEL ECG MACHINE WITH CAPABILITY OF ACQUIRING ALL THE 12 LEADS SIMULTANEOUSLY, PRINTING ON A4 SIZE THERMAL PAPER WITH AUTO MEASUREMENT PARAMETERS COMPLETE : QTY-09 (NINE) 1. Quotations in sealed cover are invited for supply of subject item. 2. General information about the tender :- (a) Tender No. LP/ PVMS /ECG Multichannel/ /RE-10/RT/IFA Dt Aug 2015 (b) Last date and time for receipt of tender : 08 SEP 2015 by Hrs (c) Time and date for opening of tender : Technical Bid : hrs on 08 SEP 2015 Price Bid : hrs on 18 SEP 2015 (d) Place of opening of tenders : AFMSD, Maneckshaw Road, Pune - 1. (e) Address for Communication : as above (f) Quotation shall remain valid till : See clause 35 of this RE 3. IMPORTANT INSTRUCTIONS (a) Please superscribe our tender enquiry ref no. and date of tender opening on sealed cover. (b) PLEASE QUOTE OUR RFP NO AND DATE OF TENDER OPENING ON SEALED COVER. FAILURE TO DO SO WILL RENDER YOUR OFFER INVALID. (c) The Technical and Commercial bids are to be submitted in two separate sealed envelopes, duly marked as Technical Bid for RFP No. dated and Commercial Bid for RFP No. dated. The quotes are to be super-scribed with your firm s name, address, and official seal and ink signed by an authorised representative of the Tenderer. Sealed Bids addressed to CO, AFMSD Pune should be in tender box marked as TENDER BOX located at Security gate or to be sent by registered post so as to reach this office by due date and time (to be specified in the RFP). No responsibility will be taken for postal delay or non-delivery/non-receipt of tender documents. (d) Detailed technical literature/ catalogue as per specifications of respective make/ model must be enclosed. The catalogue must also specify the place of manufacture/model Offered in the bid/. (e) Authority of OEM for the specific bid to the supplier must be enclosed (f) Details of service centre of the OEM within the country must be specified. (g) Attention is invited to this depot policy letter No LP/AFMSD Pune /Gen/ / dated 18 Jan 2013 regarding MANDATORY DOCUMENTS REQUIRED FOR PROCESSING FOR PROCUREMENT UNDER CODE HEAD 421/01 & 421/02. ON FAILURE TO ENCLOSE ALONG WITH THE TECHNICAL BID A COPY OF RECENT PURCHASE ORDER ALONG WITH RATES QUOTED BY OEM on that institutions (Government/ Private sector/ Reputed Hospital) where equipment had been supplied MAY RENDER THE BID LIABLE FOR TECHNICAL REJECTION BY THE TEC. (h) Price bid should be submitted strictly as per format at page 4 of 4 of this RFP. (i) Sample may kindly be submitted on the due date for technical evaluation, if feasible, so as to access the technical specification with that quoted in the bid and thereby help in timely completion of the tender process. If earlier supplied, then copy of LAST PURCHASE ORDER TO BE ENCLOSED. (j) Client list of the OEM may be enclosed with the technical bid. Submission / Opening of Tenders 4. Sealed quotations marked Enquiry No. & due date, as above, addressed to CO, AFMSD, Maneckshaw Road, Pune should be dropped in tender box kept near the Security Gate Office of this depot or to be sent by registered post so as to reach this office by due date and time. No responsibility will be taken for postal delay or non-delivery / non-receipt of tender documents. 5. Sealed quotations will be opened by a committee on due date and time. Your authorized representative from the Company can attend the tender opening. If due to any exigency the due date for opening of tenders is declared as closed holiday, in such cases the tenders will be opened on next working day at the same time or any other day / time as intimated by this depot. 6. Your sealed quotations both (Technical & Commercial in case two bid are required) should reach to this office latest by hrs on 08 SEP The technical Bid would be opened by the Board of Officers at hrs on 08 SEP Technical bids submitted without commercial bids on the due date i.e. by hrs on 08 SEP 2015 will be technically rejected and their technical bids will not be opened by the tender opening Board. 1 of 4

2 -2-7 Tenders sent by FAX will not be considered. Tenders found in sealed box will only be considered. To avoid any complications with regard to Late Receipt /Non Receipt of Tenders, it may please be noted that responsibility rests with the tenderer to ensure that tenders reach this depot before due date. Late quotes will be rejected out rightly. 8. In case your firm is not willing to quote due to any reasons, your regret should be reached well before the due date, failing which your firm can be de-listed from vendor list. 9. Commercial offers will be opened only of those firms, whose Technical Offers have been found suitable after Technical evaluation. Sample of the item will required to be produced if requested by the TEC. The commercial offer must be firm and valid for at least 120 days from the date of submission of offer. 10. The Commercial Offer will be opened by the board of officers and if firm desires, may depute their representative, duly authorized in writing, to be present at the time of opening of tenders. If required, further negotiations will be made only with the lowest bidder (L1) as determined by the board of officer. The date, time and venue fixed for this purpose will be intimated separately after the technical evaluations are completed. Delivery Schedule:- 11. Within 90 days of signing of the contract as applicable. (This can be changed based on nature of item, urgency and quantum of items tendered so as to give reasonable DP). 12. Contract can be cancelled unilaterally by this depot in case ordered items are not received within the contracted delivery period. Extension of contracted delivery period will be at the sole discretion of this depot, with applicability of LD clause. 13. Preference shall be given to those offers supplying within the prescribed delivery schedule, which shall be the essence of the contract Liquidated 0.5% per week or part thereof subject to a maximum 10% of the undelivered stores will be recovered in case of delay in delivery beyond the accepted delivery period as per SCOC. Commercial Aspects 14. Prices must be quoted on F.O.R. destination basis by road inclusive of Packing, Forwarding, Freight charges, Transit Insurance & any other charges as applicable. The consignee for the contract is CO, AFMSD Pune. Taxes & Levies. 15. Details of Excise Duty, VAT, CST, CESS, LBT (LOCAL BODY TAX) etc, if any, is to be indicated clearly in your quotation. Exemption certificate, Custom Duty will be provided, if specified & applicable. Foreign Exchange content, if any is to be indicated separately, for which Custom Duty Exemption certificate is required. Performance Guarantee. 16. The vendor shall furnish a Performance Guarantee by way of Bank Guarantee for a sum equal to 10% of the contract value within 30 days of receipt of confirmed order. Bank Guarantee should be valid for a period of 60 days beyond the date of completion of contractual obligation including warranty. A format of performance bank guarantee is enclosed. 17. CAMC : Comprehensive Annual Maintenance Contract (CAMC) will be 5% of the value of eqpt after warranty period and thereafter 10% increase each year. Quality Assurance. 18. After the contract is negotiated, the firm would be required to provide the Standard Acceptance Test Procedure (ATP). Inspecting Authority reserve the right to modify the ATP when necessary item would be accepted subject to evaluation and clearance by the Inspecting Authority. Firm would be required to provide all test facilities at OEM premises for acceptance. The details in this regard will be coordinated during the negotiation of contract. The item should be of latest manufacture conforming to the current production standard having 100% defined life at time of delivery. WARRANTY SHOULD BE (05) FIVE YEARS FROM THE DATE OF CRV. Evaluation Criteria. 19. The broad guidelines for evaluation of offers will be as follows:- a) Only those offers shall be evaluated which are found to be fulfilling all the eligibility and qualifying requirements of the tender, both technically and commercially. b) The Lowest Acceptable tender shall be considered further for placement of contract/supply Order after complete clarification and price negotiations as applicable. c) Delivery within stipulated months of signing of contract shall be accepted. However, preference will be for shorter delivery period & loading will be done as per the prevailing rules. d) Wherever Indian standards exist for the required goods, the same should be adopted. Preference should be given to procurement of goods with BIS-mark. Specific reasons for deviation from Indian standards or inclusion of additional parameters may be recorded on the file and got approved by the competent authority. Wherever Indian standards are not available, International standards (ISO, etc) be adopted. e) Bid evaluation criteria will include provision of accessories, spares kit, optional items, AMC cost, etc for determination of L1 offer. The L1 will be decided on total contract value and NOT for individual items. 20. Make & Model: It may be ensured that the vendors specify brand, make and model of the items in their quote. The bidder must quote only one model considered to be the most appropriate instead of quotation of multiple models 21. Pre inspection by the contractor : A declaration by the contractor / manufacturer that necessary pre-inspection has been carried out on the stores tendered will be submitted along with challan. A consignment will be accepted if it is accompanied with pre-inspection certificate / declaration / test report. 2 of 4

3 Transportation : To be delivered free of cost at AFMSD Pune. In addition Manufacturer / Firm will be responsible to ensure that the packing offered is worthy of withstanding the hazards of rail / road journey. 23. Installation / Demonstration : Free of cost at consignee s end to their entire satisfaction 24. Training: Firm shall impart necessary training if required for familiarization of the equipment free of cost at the consignee s end for minimum 10 persons for 2 days. 25. Spares & Accessories : Firm will ensure that the spares & accessories are provided during the warranty period, AMC & CAMC for the probable life of the equipment. 26. Correctness & Completion of the stores : The stores shall be correct and complete in all respect with mounting, fitting, fixtures, standard accessories which are normally supplied even through not specifically detailed to the specifications. 27. Technical/operating manuals : The user friendly technical/operating manuals must be provided with every equipment. In addition three set of technical/operating manuals will be provided to for AFMSD Pune workshop for training purposes. 28 Designated Inspection Authority & the Inspecting Officer : The Commanding officer, AFMSD Pune will be the inspecting authority. The inspection will be carried out by the standing Board of officers detailed by the CO, AFMSD Pune from time to time. 29. Payment Terms : 100% payment will be made by O/o the PCDA (SC) Pune on submission of contractor s bill through this depot on successful and satisfactory completion of the order. Electronic Clearance System (ECS) mandate must be submitted to PCDA (SC) Pune for payment through ECS, for which requisite forms are available with this depot. INSTRUCTION TO BIDDERS 30. Earnest Money Deposit (EMD)/Bid Security : 2 % EMD of the total estimated cost of the equipment will be given by the bidder as per instructions laid down in the DPM Quotation to be submitted under original memos : Bids should be forwarded by vendors under their original memo/letter pad, inter alia, furnishing the TIN No., VAT/CST No., Bank Address with EFT account No. and the complete address and ID of the firm. 32. Clarification regarding contents of the Bidding Documents : A prospective bidder who requires clarification regarding the contents of the bidding documents shall notify the purchaser in writing and the purchaser will respond in writing to the clarifications sought not later than fourteen days prior to the date of opening of the tenders. Copies of the query and clarification by the purchaser shall be sent to all prospective bidders who will have received the RE. 33. Amendment of Bidding Documents : At any time prior to the date of submission of bids the purchaser may, whether at his own initiative or in response to a clarification requested by a prospective bidder, may modify bid documents by amendments. The amendments shall be notified in writing to all prospective bidders. In order to afford prospective bidder a reasonable time to take the amendment into account in preparing their bids, the purchaser may, at his discretion, extend the deadline for submission of bids. 34. Clarification regarding contents of the Bids : During evaluation and comparison of bids, the purchaser may, at its discretion, ask the bidder for clarification of his bid. The request for clarification shall be in writing and no change in prices or substance of the bid shall be sought, offered or permitted. No post bid clarification on the initiative of the bidder shall be entertained. 35. Bid Validity : A bid shall remain valid for 120 DAYS (one hundred twenty days) in case of two-bid system, unless otherwise specified, from the date of the opening of the tender. A bid valid for shorter period can be rejected by the purchaser, as being nonresponsive. In exceptional circumstances the purchaser may request extension which shall be made in writing. The bid security provided shall also be suitably extended. A bidder accepting the request and granting extension shall not be permitted to modify his bid. 36. Late Bids : Late bids (i.e. bids received after the specified date and time for receipt of bids) will not be considered and returned unopened to the bidder. 37. This RFP is being issued with no financial commitment and purchaser reserves the right to change or vary any part thereof at any stage. Purchaser also reserves the right to withdraw the RFP should it be so necessary at any stage. 38. Please acknowledge. Thanking you, Unit : AFMSD, Pune Colonel Date : Aug 2015 Commanding Officer (Auth : IFA/PCDA (SC) PUNE LETTER NO. IFA/AON/AFMSD/15-16 Dt 03 JUL 2015) 3 of 4

4 SCHEDULE - A TO RATE ENQUIRY NO. LP/ PVMS /ECG Multichannel/ /RE-10/RT/IFA Dt Aug 2015 Price Bid Format: The Price Bid Format is given below and Bidders are required to fill this up correctly with full details: Sr No Details To be filled by the firm 1 Basic cost of the item/items: Item Unit price Qty Total Total cost 2 a. Accessories b. Installation / Commissioning charges c. Training d. Technical literature f. Tools e. AMC with spares f. AMC without spares g Any other item 3 Is Excise Duty extra? (a) If yes, mention the following i. Total value of items on which Excise Duty is leviable: ii. Rate of Excise duty iii. Surcharge on Excise duty, if applicable. iv. Total value of excise duty payable: (b) Is Excise Duty Exemption (EDE) required: If yes, then mention and enclose the Excise notification number under which EDE can be given: 4 Is VAT extra? If yes, then mention the following: i. Total value on which VAT is leviable: ii. Rate of VAT: iii. Total value of VAT leviable: 5 Is Service Tax extra? If yes, then mention the following: i. Total value of Services on which Service Tax is leviable: ii. Rate of Service Tax leviable: iii. Total value of Service Tax leviable: 6 Is Custom Duty Exemption (CDE) required: If yes, then mention the following: i. Custom notification number under which CDE can be given ii. CIF value of stores to be imported: iii. Rate of Customs Duty payable: iv. Total amount of Customs Duty payable: 7 Octroi / Entry taxes: 8 Any other Taxes / Duties / Overheads / Other costs: 9 Discount, if offered (Answer in YES/NO) Indicate the amount of discount 10 Details of EMD(if applicable) 11 Acceptance of performance Bank Guarantee on confirmation of order 12 Grand Total: i. Excluding AMC and spares ii. Including AMC with spares iii. Including AMC without spares Note : The bidder is required to spell out the rates of Customs duty, Excise duty, sales tax, in unambiguous terms, otherwise their offers will be loaded with the maximum rates of duties and taxes for the purpose of comparison of prices. Tenders should furnish details about the deviation, if any, from the tender specification failing which the offer will be treated as incomplete. 4 of 4

5 BROAD BASED QR FOR PVMS : ECG MACHINE MULTICHANNEL : QTY - 09 (NINE) RATE ENQUIRY No. LP/PVMS /ECG MC MACHINE/ /RE-10/RT/IFA Dt. Aug Due Date : 01 Sep 2015 Sr. No. Features Qualitative Requirements Statement by the Firm Remarks 1 Operational Requirements It should acquire simultaneous 12 lead ECG for both adult and paediatric patients and interpret them. 2 Technical Specifications It should have real time display of ECG waveforms with signal quality indication for each lead. It should have artefact, AC, and low and high pass frequency filters. It should have a storage memory of at least 40 to 50 ECG with easy transfer by optional modem and data card. It should have full screen preview of ECG report for quality assessment check prior to print. It should have interpretation facility of the amplitudes, durations and morphologies of ECG waveforms and associated rhythm for adult and paediatric patients. It should have alphanumeric keyboard for patient data entry. (virtual or hand keys) It should have high resolution (200 dpi x 500 dpi on 25 mm/sec speed) digital array A4 size printer. It should have report formats of 3x4; 6x2, Rhythm for up to 12 selected leads; 12 lead Extended measurements, 1 minute of continuous waveform data for 1 selected lead. It should have battery capacity of at least 30 ECG or 40 Minutes of continuous rhythm recording on single charge. It should have display ECG on LCD/TFT display. Multimode of ECG Storage capability on external storage device and 150 ECG on Internal flash memory.

6 Sr. No. Features Qualitative Requirements Statement by the Firm Remarks 3 System Configuration accessories Spares and Consumables ECG Machine 12 leads with interpretation - 01 Patient Cable - 02 Chest Electrodes Adult (Set of Six) - Min 02 Sets Chest Electrodes Paediatric (Set of Six) - Min 02 Sets Limb Electrodes (Set of 4) - Min 02 Sets Thermal Paper A4 size for 500 patients 4 Enviourment Factors The unit shall be capable of operating continuously in ambient temperature of deg C and relative humidity of 15-90% The unit shall be capable of being stored continuously in ambient temperature of 0-50 degree C and relative humidity of 15-90% It shall meet IEC : 2001(Or Equivalent BIS) General Requirement of safety for Electromagnetic Compatibility or should comply with 89/366/EEC; EMC directive. 5 Power Supply Power input to be V AC, 50 Hz fitted with indian plug. It should be FDA/CE/BIS approved product. Electrical safety conforms to standards for electrical safety IEC General Requirements and IEC safety of Electrocardiograms. (or equivalent BIS standard) 6 Documentation It should have service manual with part list and operating manual and accessories with their part number and costing. It should have certificate of calibration and inspection It should have 5 yrs Warranty from the date of CRV. Warranty certificate preferably by OEM. Date, Stamp & Sign of the firm