Exhibitor Guide PAC Symposium April 4 & 5, 2014 Sheraton on the Falls Niagara Falls, Ontario

Transcription

1 Exhibitor Guide PAC Symposium 2014 April 4 & 5, 2014 Sheraton on the Falls Niagara Falls, Ontario

2 The 2014 Pedorthic Association of Canada (PAC) Annual Symposium will take place at the Sheraton on the Falls in Niagara Falls, Ontario. Symposium delegates come from all over North America for PAC s annual Symposium: last year s event in Montréal, QC was the biggest event yet! Our attendee numbers have steadily increased and we continue to receive great feedback from exhibitors. Our 300 plus delegates are primarily pedorthists, but we also have delegates from many other practice areas such as podiatry, chiropody, physiotherapy and chiropractic. It is important to our attendees that they have plenty of opportunity to visit with exhibitors. This is why all of our breaks are held in the exhibit hall, as well as both breakfasts and a lunch. We want to ensure that you have ample opportunity to meet with attendees. Exhibit Dates & Times Friday, April 4, 7:30 am to 3:30 pm Saturday, April 5, 7:30 am to 3:45 pm Booth Size & Availability This year s booth size is: 8 x 10 includes one 6 skirted table and 2 chairs Exhibitor space will be allocated on a first come, first served basis. Premium booths are reserved for Gold Corporate Sponsors. Please refer to the tradeshow floor plan for more details. Exhibition Floor Plan Electrical Requirements and Additional Exhibitor Services Stronco Show Services is the official show decorator. Packages for electrical requirements will be distributed to exhibitors once purchased space is confirmed as well as for ordering additional booth services such as extra chairs, tables, etc. They can be contacted at (800) Hotel and Travel Arrangements Book your accommodation at the Sheraton on the Falls following this link: or by calling the reservations department at (888) Callers must identify themselves as being with the Pedorthic Association of Canada and call prior to March 10, 2014 in order to qualify for the group rate of $ per night for a traditional room. Air Canada is the official airline of the PAC Symposium in Niagara Falls, ON. You can book your flight at aircanada.com using the promotion code XNK8N2P1. By ensuring that the convention number appears on your ticket, you will be supporting PAC. This promotional code is for a 10% discount on Tango Plus, Latitude or Executive Class Flexible flights. PAC will be providing a shuttle service from Toronto Pearson Airport that will be similar to the one arranged in 2012 for Whistler. Details will follow PAC Syposium

3 Exhibitor guide Extra Exhibitor Badges You will be given two badges for each booth purchased. This badge will grant access to all meals during the Symposium (two breakfasts and two lunches as well as four refreshment breaks). Additional badges (for entrance to meals) are available for $200. Attending Symposium Sessions We appreciate that many exhibitors may wish to attend the sessions being held during the Symposium. PAC requires that any exhibitors wishing to attend Symposium sessions register as an exhibitor delegate. Exhibitor delegate registration is available at the cost of $200. This significantly discounted registration fee is intended to cover the costs of conference materials. Please contact the PAC office at or to take advantage of this offer. Please note this offer is only available to individuals registered to work at a booth. PAC Symposium Social Night Details on the exact location of the social night are yet to be confirmed. Tickets for this evening are sold separately and will be available to purchase through the PAC website. This is an evening you won t want to miss so watch for further information! Custom Broker Services Stronco will also act as the official Customs Broker for this event. For all Customs and shipping needs we highly recommend that you deal directly with the official Customs Broker and official transportation company. Stronco will advise on how best to ship goods and will assist exhibitors in the completion of any required Customs documents. Move In & Move Out All exhibitors must be available for the full exhibit days and specific times. Move-in time is April 3 from 1:00 p.m. to 6:00 p.m. No packing is permitted until the official closing time of the exhibit hall (3:45 p.m., Saturday, April 6). Program Advertising Take advantage of the advertising opportunities in the Symposium program, which is made available electronically to the general public on the PAC website as well as in print onsite. The program is 8.5 x 11 in size. It will be printed in four colours on the covers and two colours on the inside text pages. Ads will be printed in black and white on the inside text pages. Four-colour ads are available on the inside front, inside back and back covers. Artwork must be camera-ready and supplied in electronic format. Advertising Fee Schedule and Requirements HST must be added to all costs SIZE Finished Size (inches) Sponsorship Opportunities As a non-profit association dedicated to the education of Certified Pedorthists in Canada, PAC must look for ways to achieve the association s goals with limited funding and increasing financial costs. We have always appreciated the generous partnering with our sustaining members, exhibitors, advertisers and suppliers. (see next page for opportunities) PAC Member NEW FOR The Virtual Grab Bag Non-Member 1/4 page B/W 3 X 4.5 $275 $325 1/2 page B/W 6 X 4.5 $425 $525 Full page B/W 8 x 10.5 $625 $775 IFC & IBC B/W 8 x 10.5 $825 $1025 IFC & IBC 4/C 8 x 10.5 $1225 $1425 Back Cover 4/C 8 x 10.5 $1525 $2025 PAC is pleased to offer sponsors of the 2014 Symposium a new value added to your sponsorship of the conference: the Virtual Grab Bag. All sponsors will have the opportunity to offer a promotion or incentive via a PDF linked from a central webpage that registered delegates have access to. This is a great opportunity to increase traffic at your booth by providing information and incentives to delegates before they arrive in Niagara Falls! PAC Syposium

4 Sponsorship Opportunities Social Evening The evening will provide delegates with a great opportunity to meet new friends and to renew old acquaintances. It is sure to be a night to remember. Become the title sponsor of this evening and it will be branded with your company name and logo, plus you will have exclusive rights to market to delegates at this event. The Sponsor s logo will also appear on the tickets. $3,000 (1 available) Includes ten tickets to the event DELCAM Delegate Bag or Portfolio Be the first thing delegates receive at the conference by supplying the delegate welcome gift. In consultation with the sponsor PAC will create either a bag or portfolio that will be branded with both the conference logo and your company s logo. $3,000 (1 available) NEW WiFi Sponsor Become the official sponsor of wireless internet in all meeting rooms at the Symposium! Recognition will be placed in all meeting rooms as well as at the reception desk acknowledging your contribution. $2,500 (1 available) Keynote Speaker: Craig Payne or Benno Nigg The Symposium is excited to confirm two very dynamic and exciting keynote speakers for 2014: Craig Payne is a Senior Lecturer in the department of Podiatry at La Trobe University in Victoria Australia. Craig is a widely known and highly sought after speaker and PAC is very excited to have him join us for Benno Nigg, Co-Director, Human Performance Laboratory and Professor of Biomechanics at the University of Calgary. As Sponsor of one of the Keynote Speakers, your company will receive recognition in the Symposium program adjacent to the sponsored speaker information, as well as on signage in front of the main plenary room at the Symposium and will receive the opportunity for your company to thank the speaker with a gift on behalf of the Association. This is the sponsorship opportunity for companies that want to show their commitment to learning. $1,500 or sponsor both for just $2,500. Saturday Morning Fun Run A sponsorship opportunity that is sure to attract the physically active Pedorthists who attend the Symposium. This sponsorship includes naming rights and the opportunity to lead a 5 km run around beautiful Niagara Falls. The sponsor must provide a t-shirt or other prize for all participants. $2,000 (1 available) NEW BALANCE Custom Keycards - Have your company name and logo on each delegate s hotel room key for the Symposium. Sponsorship includes two-colour imprint on one side. $2,000 (one available) VITTORIA PHOENIX President s Annual Awards Lunch During the Symposium, delegates take a break from the tradeshow and seminars to recognize outstanding leaders in the Canadian Pedorthic profession. As the Lunch Sponsor your company will have exclusive rights to provide materials on the tables. Your company will be recognized with signage in the room and with tent cards on every table. $1,750 (1 available) Working the Tradeshow The Symposium lunch on Friday will be held in the exhibitor hall giving delegates the opportunity to interact and network with exhibitors and each other. As the Working Lunch Sponsor, your company will have exclusive rights to have materials on the buffet tables, along with tent cards. Your company will also be recognized with signage throughout the area. $1,750 (1 available) Lanyards See all attendees and exhibitors at the PAC Symposium wear your logo. You supply Lanyards with your company s name and/or logo and they will be distributed at registration with the Symposium name badges. For an additional cost we can supply the Lanyards, please contact the office for more information. $1,750 (1 available) Start the day off right with Breakfast Every morning of the Symposium delegates gather for breakfast where they will have the opportunity to interact and network. As the Breakfast Sponsor, your company will have exclusive rights to have materials on the buffet tables, along with tent cards. Your company will also be recognized with signage throughout the area. $1,350 (2 available) Health Break Help keep the delegates going throughout the day by sponsoring a Health Break. Your company will be recognized with signage throughout the area. $750 (4 available) Committee Welcome Reception This Thursday reception brings together all committee members, board members (PAC and CPC), and exhibitors. Your company will be recognized with name and logo on table tent cards and acknowledgment in the inviting members to attend. As the committee reception sponsor you will have exclusive rights to provide promotional items or literature to attendees. $750 (1 available) MEPHISTO All Symposium Sponsors will be recognized on signage at the Symposium, as well as in the conference program PAC Syposium

5 Contact Information: Company Name Company Contact Contact Names for Two Free Badges Additional Names for Badges (CDN $200 for each additional badge exceeding the first two) Company Street Address City Country Phone Website Province/State Postal/Zip Code The company is a PAC Sustaining Member Non-member By signing this contract I agree to the conditions as listed on the following page. Signature Sponsorship Fax See page 3 & 4 for Sponsorship Opportunities Sponsorship Opportunity: $ Exhibitor Fee Check and fill in the appropriate amount. Prices do not include 13% HST 8 X 10 Booth PAC Member $1,250 Non-Member $1,750 $ X # of booths = $ Registration Policies PAC reserves the right to change speakers or modify program content. A refund (less $200 administration fee) will be made out only if notice of cancellation is received in writing by February 1, Booth Space Preference List your top 3 preferred booth spaces in order of 1st to 3rd. 1st 2nd 3rd Extra Exhibit Badges (for entrance to meals and symposium, excluding Social Night Out) $200 X badges = $ Advertising Fee Schedule HST must be added to all costs Advertising SIZE Size of AD X $ = $ TOTAL Exhibitor Fee + Extra Badges + Advertising $ Add 13% HST $ Total $ + Sponsorship (no tax) $ Total Amount Due $ Payment Information Sorry, PAC cannot bill you. Payment MUST accompany registration. Enclosed is my cheque payable to: Pedorthic Association of Canada in the amount of $ Please charge my: VISA or Mastercard Card Number Expiry / Name on Card Signature Finished Size (inches) PAC Member Non-Member 1/4 page B/W 3 X 4.5 $275 $325 1/2 page B/W 6 X 4.5 $425 $525 Full page B/W 8 x 10.5 $625 $775 IFC & IBC B/W 8 x 10.5 $825 $1025 IFC & IBC 4/C 8 x 10.5 $1225 $1425 Back Cover 4/C 8 x 10.5 $1525 $2025 Mail, Fax or Exhibitor Registration Form to PAC at: PEDORTHIC ASSOCIATION OF CANADA Suite Broadway, Winnipeg, Manitoba R3C 3R6 Phone: Fax: info@pedorthic.ca No refunds will be made after February 1, A charge of $50 will be levied for NSF cheques. PLEASE CAREFULLY READ THE TERMS AND CONDITIONS ON PAGE 6 BEFORE SIGNING.

6 TERMS AND CONDITIONS 1. Exhibitors will be required to abide by all rules and regulations as established by the Pedorthic Association of Canada (herein called Management). 2. Management reserves the right to reject or prohibit exhibits, or exhibitors whom management considers do not meet the goals of the PAC Symposium, or to relocate exhibitors when in management s opinion such moves are necessary to maintain the quality, traffic flow, character and good order of the show. Exhibitor agrees to abide by all rules adopted by management, and that management shall have the final decision in adopting any rules and regulations deemed necessary prior to, during and after the show. 3. Exhibit space may not be transferred or sublet without the written permission of management. 4. Exhibits must be wholly contained within the exhibit space. Sales activity, demonstrations and distribution of any printed matter, souvenirs, or any other materials shall be confined to exhibitor s booth. a. All exhibit items are to be placed within your designated booth space and must not encroach or obstruct the aisle or the neighbouring booths; and/or each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of exhibit. b. All display fixtures over 4 0 (1.22m) in height and placed within 10 lineal feet (3.05m) of an adjoin exhibit, must be confined to that area of the exhibitor s space which is at least 5 0 (1.52m) from the aisle line; and/or c. Your exhibit must not block the sight line of neighbouring exhibitors. Any display materials over 3ft (0.91m) in height must be placed at the rear of the booth, not more than 3ft (0.91m) from the back wall. These guidelines apply regardless of the number of linear booths you occupy. 5. In the event that the exhibitor fails to make all payments at the time appointed herein, all rights of the exhibitor shall cease and terminate and any and all payments on account hereof prior to said time may be retained by Management as liquidated damages and not as penalty, and Management may rent the space to other exhibitors. 6. Exhibitors are not permitted to supply or sell food or beverages within the exhibit space. 7. The exhibitor shall not conduct him/herself, or operate any equipment at a level of sound that is determined at the sole discretion of management to be detrimental to the welfare of the show or other exhibitors. 8. The exhibitor agrees that no display may be dismantled or goods removed during the entire show run, and must remain intact until closing on the last day. Exhibitor also agrees to remove their exhibit, equipment and apparatus from the show building by final move-out time, or in failing to do so, agrees to pay all such additional costs as may be incurred. 9. The exhibitor agrees to comply with all applicable privacy laws, including the Personal Information and Electronic Documents Act (Canada, the Privacy Laws ) and particularly in respect to any personal information about an identifiable individual collected, used or disclosed during or in connection with the show. 10. Reasonable security shall be provided at all times on the show premises, primarily to assure public safety. Exhibitor s property shall be placed on display at its own risk and Management assumes no liability for loss of damage thereto. The exhibitor shall assume all responsibility for loss or damage to his property due to theft, fire, flood or any other cause beyond the control of management. 11. The exhibitor agrees to indemnify and save Management and any of its agents, partners, employees or sponsors, harmless from any damage, liability, claim, cost or expense (including legal fees) whatsoever arising from any injury or damage to said exhibitor, their agents, employees or invitee, or to other exhibitors or their property, and/or from any breach by said exhibitor, their agents or employees of any applicable Privacy Laws. Exhibitors shall be liable for any damages to the building or furniture and fixtures contained therein, or the approaches and entrances therein, or the approaches and entrances thereto, by virtue of the terms of this agreement. This also extends to any materials used for management s demonstration and sales activities. 12. Exhibitors shall provide to Management a Certificate of Insurance issued by their insurance agent/broker (this Certificate is generally available at no additional cost). This Certificate must certify that the Exhibitor has General Liability Insurance that is effective between the Move-In and Move-Out dates and that the amount of this insurance is no less than $1,000,000. Exhibitors who have not supplied this Certificate will not be allowed to Move-In. 13. In the event the building should be destroyed by fire or the elements, or if any other circumstances whatsoever should occur which might make it impossible for Management to permit exhibitors to occupy the premises or if the show is cancelled, the exhibitor shall pay for space only for the period the space was or could have been occupied, and Management will in no way be responsible for any claims or damage which might arise in consequence thereof. 14. Exhibits must comply with fire regulation. All display materials must be fireproof. 15. The sale of articles is prohibited unless articles bear the label of a recognized testing laboratory, such as C.S.A., C.G.A., or U.L. of C. or has been locally approved by the Minister having jurisdiction, and must abide by all copyright and trademark laws as they may apply. In Manitoba, contact the Department of Labour, or the Canadian Standards Association at Management reserves the right to appoint all show services, and will make all information available to exhibitors. Such items as carpets, furniture, etc. may be rented from display contractors. SUCH ITEMS ARE NOT COVERED BY THIS CONTRACT. 17. This contract may only be cancelled by either party provided notice in writing is received by the other, at least ninety (90) days prior to move-in day of the show. If the exhibitor cancels after this date, they are liable for full payment of their space rental PAC Syposium