क द र य व द य लय ओट टप लम

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1 Ref: फ/क व ओट/ / क न द र य व द य लय ओट टप लम KENDRIYA VIDYALAYA OTTAPALAM Office /क य लय: Resi. / आ स : kvottapalam@yahoo.co.in Website : प लप प रम, Palappuram, ओट टप लम Ottapalam द न क: प लक क डव ल Palakkad Dt. क रल Kerala To The Marketing Manager (Advt.) Mathruboomi Palakkad. Sub : Advertisement for engaging DEO/Security/Conservancy staff &Gardener Sir/Madam, You are requested to publish the following advertisement in your esteemed daily on or before in Palakkad,Thrissur and Ernakulam District Editions of the size 8x10double column. The DAVP rate only may be charged for the advertisement in order to avoid audit observation. Payment will be made by cheque immediately after the publication of advertisement and receipt of bill: क द र य व द य लय ओट टप लम क द र य व द य लय ह म म ब क नगर, प ल क क ड KENDRIYA VIDYALAYA KENDRIYA VIDYALAYA OTTAPALAM HEMAMBIKA NAGAR, PALAKKAD Phone : kvottapalam@yahoo.co.in principal_327@yahoo.co.in TENDER NOTICE Sealed quotations are invited from the registered/ approved eligible and capable contractors who comply with state/central labour laws rules for providing Data Entry Operator/Security staff/cleaning staff and Gardener. For terms and conditions and other details, visit the vidyalaya web site kvottapalam.in & kv1palakkad.nic.in. Last date for submission of quotation is PRINCIPAL Yours faithfully (DR. S. NALAYINI) PRINCIPAL

2 M/s. Sir/Madam, Sub: Invitation for Quotation for Providing House Keeping Service for Kendriya Vidyalaya Ottapalam Reg. The Kendriya Vidyalaya Sangathan, A centrally funded Autonomous Body, is a Society registered under Societies Registration Act, The Sangathan Administers the Scheme of Kendriya Vidyalayas set up for imparting education to the children of transferable Central Govt. Employees. 1. Sealed competitive quotations from the Registered Firms are invited by the undersigned on behalf of the Kendriya Vidyalaya Sangathan for providing the following services: 2. Kindly quote the lowest rates per month for housekeeping of this Vidyalaya on contract basis. The cleaning including all the rooms, bathrooms, toilets and surrounding area from morning to evening with normal interval. i. To upkeep and maintain neat and clean in and around the building area. ii. The contract includes the materials for cleaning purpose iii. The employees employed by your firm providing cleanliness for our Vidyalaya have to pay minimum wages to them for the said work as prescribed by the Govt. of India/State Govt. S.No. 1. Brief Description of Services House Keeping Service Specifications Cleaning Service without materials and with materials ** No. of Persons Duration 5 1 year Place of Work Kendriya Vidyalaya Ottapalam 2 Gardner 01 1year do ** Phenyle (Liquid), Lizol Sanitizer, Odonil, soap oil, Liquid Soap, Toilet Soap Cakes, Scouring Powder, Washing Powder, Acid, Floor Duster (Mops), Room Freshner, Napthalene Balls, Thinner, Nap Balls, Flit with Flit Pump\Chemical for anti-termite treatment/rodent control, Small & Medium Brooms Fibre, Brooms Natural fibre/grass, Bamboo Broom, Cob Web Remover, Sweeping Brush, Sling Brush, Kerosene Oil, Any other items required for cleanliness/sweeping and filling of water in desert coolers etc. a. The contract shall be for the service of Providing House Keeping Services of the mentioned items to the KV Ottapalam b. All duties, taxes and other levies payable by the bidder shall be included in the total rate. However, the tax and duties leviable should be quoted separately. c. The rates quoted by the bidder shall be fixed for the duration of the contract and shall be quoted in Indian Rupee only. d. The prices should be quoted in Indian Rupees only. e. Each Bidder shall submit only one quotation. f. Telex or Facsimile quotations are not acceptable. g. The firm should enclose supporting documents regarding registration of VAT/ST/IT PAN. Employees ESI NO., EPF No., Organization Register No., Full Address with Phone No., etc. h. The firm should enclose the proof of contract presently they have allotted work order. 3. Validity of Quotations

3 The quotation shall remain valid for a period not less than one year after the deadline specified for submission of quotations. 4. Terms and Conditions: a. The remuneration shall be disbursed through cheque at Vidyalaya premises in the present of representative of the firm or its constituent. b. The contracting Agency will ensure payment by the 5 th of every succeeding month to their employees provided to the as per the monthly remuneration and OTA charges quoted without any deduction. c. The contracting Agency will submit the invoice along with proof of disbursement in triplicate after making the payment to the employees provided to the supported with the following documents: (i). Details of disbursement made to the staff furnishing cheque details for each payment. (ii). Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax. Payment to the contracting agency will be released within 15 days from the date of the receipt of the invoice. d. The contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract. e. The contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculations will be borne by the Indenter/Client. f. The normal Office hours of KV Ottapalam is from 7.00 am to pm six days from Monday to Saturday. However, Principal, Ottapalam reserves the right to request the services on Sundays/Holidays/beyond office hours. The contracting agency will be compensated by the Indenting Agency as per the rate quoted for OTA for working on Sundays/Holidays/beyond office hours. However, overtime hours in a month will not exceed 54 hours. g. In case of absence on any working day, the monthly remuneration will be regulated as per the following formula: Where A1 = Monthly remuneration X Nos. of days of absence Nos. of days in the Month h. The candidates/manpower provided by the contracting Agency shall be accepted only after scrutiny by KV Ottapalam. Therefore, minimum three-four bio-data shall be made available against each slot in each category. The candidate may be invited for personal discussion also No conveyance or any other charges will be paid by KV Ottapalam. In case, none is found suitable then additional bio-data shall be made available by the contracting Agency, promptly i.e. within 24 hours. The replacement of candidate on account of absence/unsuitability for KV Ottapalam shall be made within 24 hours. i. The contracting Agency will be required to sign a contract with the KV Ottapalam. j. In case of any loss, theft/sabotage caused by/attributable to the personnel deployed, the KV Ottapalam reserves the right to claim and recover damages from Contracting Agency. 5. Evaluation of Bid: The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions in the following manner: (i). The bid will be treated as non-responsive if following documents are not enclosed in the technical bid cover:

4 a. Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 years. b. Audited Balance Sheet & Profit and Loss Account. c. List of clientele during last 3 years along with cost of assignment. d. PAN No. and Current IT clearance certificate. e. Attested copy of proof of EPF registration. f. Attested copy of proof of ESI registration. g. Attested copy of proof of Service Tax Registration. h. The bid should be submitted along with Security Deposit of Rs.5000/- by Bank draft in favour of Vidyalaya Vikas Nidhi Account, Kendriya Vidyalaya, Ottapalam i. The successful bidder shall deposit Rs.35,000/- in the form of Bank Guarantee valid for till the contract is over after the date of submission of bids or DD/Pay order drawn in favour of Vidyalaya Vikas Nidhi Account, Kendriya Vidyalaya Ottapalam payable at Ottapalam as earnest money (Performance Security) along with the Bid. The earnest money (Security Deposit) shall be returned to the unsuccessful bidders after the award of the contract. (ii). Remuneration of staff, quoted below minimum wages applicable for clerical and non-technical supervisory staff, in Ottapalam shall render the bid disqualified for evaluation. (iii). The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder. 6. Award of Contract: a. The Identor will award the contract to the bidder whose Bid has been determined to be substantially responsive ad who has offered the lowest price. b. The Identor reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated above. c. The indentor prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract. d. Notwithstanding the above, the Indentor reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract. 7. Last date and time of receipt of quotations: You are requested to submit the sealed quotations by speed post or can deposit in the tender box maintained in the Vidyalaya super scribed on the envelope as Quotations for House Keeping Service latest by hours on The quotations shall be opened at KV Ottapalam at hours on the same day. The bidders firm will be intimated by post. The organization (KV Ottapalam) looks forward to receiving the quotations and appreciate the interest of the bidders in the KV Ottapalam.

5 FORMAT OF BID (HOUSE KEEPING SERVICES) A. WITH MATERIALS S.No. Category of Manpower Number Unit Monthly Remuneration (Rate Per Person) EPF ESI Service Charges including overhead and profit (Rate per person) ANNEXURE-A Monthly Unit rate (Rate per person) (Col ) Materials cost per month (All Figures in Rupees Only) Total Monthly Cost (3XCol.8+9) Unit OTA rate per hour as & when needed B. WITH OUT MATERIALS S.No. Category of Manpower Number Unit Monthly Remuneration (Rate Per Person) EPF ESI Service Charges including overhead and profit (Rate per person) Monthly Unit rate (Rate per person) (Col ) Total Monthly Cost (3XCol.8) (All Figures in Rupees Only) Unit OTA rate per hour as & when needed NOTE: 1. No Service Tax shall be quoted as it is Central Educational Institution (exempted from paying Service Tax). 2. In case of discrepancy between unit price and total price, the unit price shall prevail. We agree to provide the above service of manpower and to abide by the terms & conditions contained in the Bid document and also agree to enter into the agreement in the format enclosed. Bid Security of Rs. (Rupees only) is furnished herewith vide Bank Draft No. dated drawn on. Bidder Signature Name: Date & Time:

6 To M/s. Sir/Madam, Sub: Invitation for Quotation for Providing Security Service for Kendriya Vidyalaya, Ottapalam Reg. The Kendriya Vidyalaya Sangathan, A centrally funded Autonomous Body, is a Society registered under Societies Registration Act, The Sangathan Administers the Scheme of Kendriya Vidyalayas set up for imparting education to the children of transferable Central Govt. Employees. 8. Sealed competitive quotations from the Registered Firms are invited by the undersigned on behalf of the Kendriya Vidyalaya Sangathan for providing the following services: 9. Kindly quote the lowest rates per month for Security of this Vidyalaya on contract basis. The cleaning including all the rooms, bathrooms, toilets and surrounding area from morning to evening with normal interval. iv. To Watch and maintain in and around the building area of KV Ottapalam. v. The employees employed by your firm providing cleanliness for our Vidyalaya have to pay minimum wages to them for the said work as prescribed by the Govt. of India for Kerala State. S.No. Specifications No. of Persons Duration Place of Work 1. 2 Brief Description of Services Security Service Data Entry Operator Security Services for K.V. Ottapalam Clerical work in the vidyalaya office 4 (four). Not less than 8 Hours per Head without supervisor charges 1 year Kendriya Vidyalaya, Ottapalam year do i. The contract shall be for the service of Providing Security Services of the mentioned items to the KV, Ottapalam j. All duties, taxes and other levies payable by the bidder shall be included in the total rate. However, the tax and duties leviable should be quoted separately. k. The rates quoted by the bidder shall be fixed for the duration of the contract and shall be quoted in Indian Rupee only. l. The prices should be quoted in Indian Rupees only. m. Each Bidder shall submit only one quotation.

7 n. Telex or Facsimile quotations are not acceptable. o. The firm should enclose supporting documents regarding registration of VAT/ST/IT PAN. Employees ESI NO., EPF No., Organization Register No., Full Address with Phone No., etc. p. The firm should enclose the proof of contract presently they have allotted work order. 10. Validity of Quotations The quotation shall remain valid for a period not less than one year after the deadline specified for submission of quotations. 11. Terms and Conditions: k. The remuneration shall be disbursed through cheque at Vidyalaya premises in the present of representative of the firm or its constituent. l. The contracting Agency will ensure payment by the 5 th of every succeeding month to their employees provided to the as per the monthly remuneration and OTA charges quoted without any deduction. m. The contracting Agency will submit the invoice along with proof of disbursement in triplicate after making the payment to the employees provided to the supported with the following documents: (i). Details of disbursement made to the staff furnishing cheque details for each payment. (ii). Proof of payment of statutory obligation such as EPF, ESI, Service Tax and any other applicable tax. Payment to the contracting agency will be released within 15 days from the date of the receipt of the invoice. n. The contracting Agency will provide Identity Card to all his employees deputed as per the format suggested by the Indenting Office valid for the period of contract. o. The contracting Agency shall comply with all statutory obligations. Minor variations as per actual calculations will be borne by the Indentor/Client. p. The normal Office hours of KV IIT is from 7.00 am to pm six days from Monday to Saturday. However, Principal, KV Ottapalam reserves the right to request the services on Sundays/Holidays/beyond office hours. The contracting agency will be compensated by the Identing Agency as per the rate quoted for OTA for working on Sundays/Holidays/beyond office hours. However, overtime hours in a month will not exceed 54 hours. q. In case of absence on any working day, the monthly remuneration will be regulated as per the following formula: Where A1 = Monthly remuneration X Nos. of days of absence Nos. of days in the Month r. The candidates/manpower provided by the contracting Agency shall be accepted only after scrutiny by KV Ottapalam. Therefore, minimum three-four bio-data shall be made available against each slot in each category. The candidate may be invited for personal discussion also No conveyance or any other charges will be paid by KV, IIT. In case, none is found suitable then additional bio-data shall be made available by the contracting Agency, promptly i.e. within 24 hours. The replacement of candidate on account of absence/unsuitability for KV IIT shall be made within 24 hours. s. The contracting Agency will be required to sign a contract with the KV,Ottapalam. t. In case of any loss, theft/sabotage caused by/attributable to the personnel deployed, the KV Ottapalam reserves the right to claim and recover damages from Contracting Agency.

8 12. Evaluation of Bid: The indenter will evaluate and compare the Bids determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions in the following manner: (i). The bid will be treated as non-responsive if following documents are not enclosed in the technical bid cover: j. Brief profile of the company and evidence to establish that the bidder has successfully executed contracts of similar nature and magnitude in the last 3 years. k. Audited Balance Sheet & Profit and Loss Account. l. List of clientele during last 3 years along with cost of assignment. m. PAN No. and Current IT clearance certificate. n. Attested copy of proof of EPF registration. o. Attested copy of proof of ESI registration. p. Attested copy of proof of Service Tax Registration. q. The bid should be submitted along with Security Deposit of Rs.5000/- by Bank draft in favour of Vidyalaya Vikas Nidhi Account, Kendriya Vidyalaya, Ottapalam r. The successful bidder shall deposit Rs.35000/- in the form of Bank Guarantee valid for till the contract is over after the date of submission of bids or DD/Pay order drawn in favour of Vidyalaya Vikas Nidhi Account, Kendriya Vidyalaya, Ottapalam payable at Ottapalam as earnest money(performance Security) along with the Bid. The earnest money (Security Deposit) shall be returned to the unsuccessful bidders after the award of the contract. (ii). Remuneration of staff, quoted below minimum wages applicable for clerical and non-technical supervisory staff, in Ottapalam shall render the bid disqualified for evaluation. (iii). The evaluation will be done for all the items put together. Indenting Office will award the contract to the lowest evaluated responsive bidder. 13. Award of Contract: e. The Identor will award the contract to the bidder whose Bid has been determined to be substantially responsive ad who has offered the lowest price. f. The Identor reserves the right at the time of award of contract to increase or decrease the requirement of manpower indicated above. g. The indentor prior to the expiration of the Bid validity period will notify the bidder whose Bid is accepted for the award of contract. The terms of the accepted offer shall be incorporated in the contract. h. Notwithstanding the above, the Indentor reserves the right to accept or reject all Bids and to cancel the biding process and reject all Bids at any time prior to the award of the contract. 14. Last date and time of receipt of quotations: You are requested to submit the sealed quotations by speed post or can deposit in the tender box maintained in the Vidyalaya super scribed on the envelope as Quotations for Security Service /Data Entry Operator latest by hours on The quotations shall

9 be opened at KV Ottapalam intimated by post hours on the same day. The bidders firm will be The organization (KV Ottapalam) looks forward to receiving the quotations and appreciate the interest of the bidders in the KV Ottapalam.

10 FORMAT OF BID (SECURITY SERVICES) S.No. Category of Manpower Number Unit Monthly Remuneration (Rate Per Person) EPF ESI ANNEXURE-A Service Charges including overhead and profit (Rate per person) (All Figures in Rupees Only) Monthly Unit rate (Rate per person) (Col ) Total Monthly Cost (Col.8X4) NOTE: 1. No Service Tax shall be quoted as it is Central Educational Institution (exempted from paying Service Tax). 2. In case of discrepancy between unit price and total price, the unit price shall prevail. We agree to provide the above service of manpower and to abide by the terms & conditions contained in the Bid document and also agree to enter into the agreement in the format enclosed. Bid Security of Rs. (Rupees only) is furnished herewith vide Bank Draft No. dated drawn on. Bidder Signature Name: Date & Time:

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